Executive Assistant to Founder — Research & Implementation

About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work directly alongside the company founder.

This is not a traditional administrative role.

You will become the founder’s right hand — helping transform ideas into execution, organizing moving parts across the business, researching new opportunities, and ensuring important initiatives do not get lost in the day-to-day operations.

The ideal candidate is someone who learns fast, thinks clearly, stays organized under pressure, and enjoys solving problems in a dynamic environment.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role

Job Summary

The Digital Marketing Specialist is responsible for planning, executing, and optimizing the Company's digital marketing initiatives to drive brand awareness, lead generation, customer acquisition, and sales performance across all digital channels.

The role requires strong expertise in performance marketing, digital advertising, lead generation strategies, marketing analytics, and social media management. The successful candidate will work closely with Sales, Operations, and Management teams to develop data-driven marketing campaigns that support the Company's business objectives and vehicle sales targets.

Key Responsibilities

Digital Marketing Strategy & Execution

Develop and implement comprehensive digital marketing strategies aligned with the Company's business goals.

Plan, manage, and optimize digital campaigns across multiple channels including Google Ads, Meta (Facebook & Instagram), TikTok, LinkedIn, YouTube, and other relevant platforms.

Create and execute campaigns to generate qualified sales leads for vehicle sales, financing, insurance, after-sales services, and promotional events.

Manage marketing budgets efficiently to maximize return on investment (ROI).

Performance Marketing

Plan, execute, monitor, and optimize paid advertising campaigns to achieve lead generation and conversion targets.

Conduct audience targeting, retargeting, and customer segmentation strategies.

Monitor key performance indicators (KPIs) including:

Cost Per Lead (CPL)

Cost Per Acquisition (CPA)

Return on Ad Spend (ROAS)

Click-Through Rate (CTR)

Conversion Rate

Lead Quality Metrics

Perform A/B testing on advertisements, landing pages, creatives, and marketing funnels.

Generate regular performance reports and provide actionable recommendations to improve campaign effectiveness.

Social Media Management

Manage and maintain the Company's social media platforms.

Develop content calendars and coordinate marketing campaigns with internal stakeholders.

Monitor audience engagement and respond to customer inquiries where necessary.

Identify emerging digital trends and opportunities to enhance online presence.

Website & SEO Management

Manage website content and ensure information remains accurate and up-to-date.

Implement Search Engine Optimization (SEO) strategies to improve organic search rankings and website traffic.

Monitor website performance, user experience, and conversion rates.

Utilize tools such as Google Analytics, Google Tag Manager, Meta Business Suite, and other reporting platforms to track campaign performance.

Analyze customer behavior, market trends, and competitor activities.

Prepare monthly marketing performance reports for management review.

Make data-driven recommendations to improve marketing outcomes.

Ensure all digital marketing materials are aligned with the Company's brand identity and messaging.

Collaborate with graphic designers, videographers, content creators, and external vendors where applicable.

Support the planning and execution of automotive events, vehicle launches, roadshows, and promotional campaigns.

Requirements

Diploma or Bachelor's Degree in Marketing, Digital Marketing, Business, Communications, or a related field.

Minimum 3 years of relevant experience in Digital Marketing.

Minimum 2 years of hands-on experience in Performance Marketing and Paid Media Management.

Experience managing advertising budgets and lead generation campaigns.

Experience within the automotive industry is preferred but not mandatory.

Strong knowledge of:

Google Ads

Google Analytics (GA4)

Google Tag Manager

Meta Ads Manager

TikTok Ads Manager

Search Engine Optimization (SEO)

Search Engine Marketing (SEM)

Marketing Automation Tools

Proven ability to manage and optimize performance marketing campaigns.

Understanding of conversion tracking, attribution models, pixel implementation, and remarketing strategies.

Experience with CRM systems and lead management processes is advantageous.

Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.

Personal Attributes

Results-oriented with strong analytical and problem-solving skills.

Data-driven mindset with attention to detail.

Strong communication and presentation skills.

Creative and proactive in developing marketing initiatives.

Ability to manage multiple projects and meet deadlines in a fast-paced environment.

Team player with the ability to collaborate across departments.

Validity of a Class 3/3A license is recommended (if any)

Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to oversee and support the daily administrative operations of the company. The successful candidate will play a vital role in ensuring smooth office operations by managing documentation, coordinating internal and external communications, supporting management, and maintaining efficient administrative processes.

The Administrative Executive serves as a key liaison between departments, clients, vendors, and management, ensuring operational efficiency and compliance with company policies. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capacity to multitask effectively in a fast-paced environment.

Key Responsibilities

Office Administration

• Manage and coordinate daily office operations to ensure smooth business activities.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Monitor office facilities and coordinate maintenance, repairs, and service providers.
• Ensure office equipment and resources are properly maintained and operational.
• Develop and maintain efficient administrative systems and processes.

Document Management & Record Keeping

• Prepare, organize, and maintain company records, reports, contracts, and correspondence.
• Ensure proper filing and retrieval of physical and electronic documents.
• Maintain accurate employee, vendor, customer, and operational records.
• Assist in the preparation of reports, presentations, meeting materials, and business documents.
• Ensure document confidentiality and compliance with data protection requirements.

Coordination & Communication

• Serve as the primary point of contact for administrative enquiries.
• Coordinate communication between departments to facilitate smooth workflow.
• Liaise with external vendors, service providers, customers, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Support management in scheduling appointments, meetings, and business engagements.

Meeting & Calendar Management

• Coordinate and schedule meetings, appointments, and company events.
• Prepare meeting agendas, minutes, and follow-up action items.
• Arrange travel bookings, accommodations, and transportation when required.
• Maintain management calendars and coordinate scheduling conflicts.

Human Resources Support

• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documentation.
• Support recruitment activities, interview scheduling, and candidate coordination.
• Assist in leave administration and attendance record management.
• Support employee engagement and welfare initiatives.

Finance & Procurement Support

• Assist with invoice processing, payment tracking, and purchase documentation.
• Coordinate with the finance department on administrative and accounting matters.
• Manage purchase requests and vendor documentation.
• Monitor office expenditure and maintain procurement records.

Compliance & Policy Administration

• Ensure compliance with company policies, procedures, and administrative standards.
• Assist in maintaining company licenses, permits, and regulatory documentation.
• Support audits and internal compliance reviews when required.
• Recommend process improvements to enhance operational efficiency.

Reporting & Operational Support

• Prepare periodic administrative and operational reports.
• Monitor administrative performance and identify areas for improvement.
• Support management with special projects and business initiatives.
• Perform ad-hoc administrative and operational duties assigned by management.

Requirements

Education & Experience

• Diploma or Degree in Business Administration, Management, Human Resources, or related fields.
• Minimum 2 years of administrative experience preferred.
• Experience in office administration, operations support, or executive administration is advantageous.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and reporting capabilities.

Core Competencies

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize workload effectively.
• Strong problem-solving and coordination abilities.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.

Job Overview

We are looking for a detail-oriented and organized Admin Executive to support administrative operations within the automotive financing sector.

This role primarily involves assisting with loan processing, documentation, and coordination with internal teams and external partners. The ideal candidate is meticulous, efficient, and comfortable working in a fast-paced environment with high accuracy requirements.

Key Responsibilities

Assist in processing automotive loan applications and documentation

Verify customer information and ensure completeness of submitted documents

Liaise with financial institutions, dealers, and clients regarding loan matters

Maintain accurate records and update internal systems

Prepare reports, forms, and administrative documentsMonitor loan application status and follow up where necessary

Handle general administrative duties such as filing, data entry, and correspondence

Support the team with ad hoc administrative tasks

Key Requirements

Minimum 2 years of administrative experience

Strong attention to detail and accuracy in handling documentation

Good organizational and time-management skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Ability to handle confidential information with integrity

Strong communication and interpersonal skills

Ability to multitask and meet deadlines in a fast-paced environment

Basic understanding of loan processing or financial services is an advantage