HR & Corporate Administration Specialist
4 days ago
Job SummaryWe are seeking a proactive and detail-oriented HR & Corporate Administration Specialist to manage end-to-end HR operations, including recru.....
Job Summary
We are seeking a proactive and detail-oriented HR & Corporate Administration Specialist to manage end-to-end HR operations, including recruitment, payroll, employee relations, and compliance with Singapore employment regulations, while also supporting key corporate administration matters such as IRAS and ACRA filings, shareholding administration, and investor-related coordination. The ideal candidate will play an important role in supporting business operations and enhancing employee experience.
Key Responsibilities
1. Recruitment & Onboarding
Manage full-cycle recruitment, including job postings, candidate screening, interview coordination, and offer management
Coordinate onboarding to ensure smooth integration of new hires
Maintain recruitment metrics and support continuous improvement of hiring processes
2. Payroll & Compensation
Process monthly payroll accurately and on time
Manage employee benefits, expense claims, and statutory contributions
Handle salary adjustments, bonuses, and final payments
3. Work Pass & Employment Compliance
Manage work pass applications, renewals, and cancellations (EP, SP, Work Permit)
Ensure compliance with Singapore employment regulations and Ministry of Manpower requirements
Stay updated on labor laws and HR best practices
4. Employee Relations
Address employee inquiries, grievances, and disciplinary matters professionally
Support performance management and employee engagement initiatives
Foster a positive and collaborative workplace culture
5. HR Administration & Reporting
Maintain accurate employee records and HR systems
Prepare HR reports, including headcount, turnover, and payroll summaries
Support internal and external audits and ensure proper documentation
6. Corporate Administration & Compliance
Support corporate secretarial matters, including ACRA filings, annual return submissions, and AGM documentation
Coordinate IRAS-related filings and ensure timely statutory compliance
Assist with shareholding management, including ESOP administration and share buyback documentation
Support investor relations and investor-related administrative matters
7. Policy & Process Improvement
Assist in developing and implementing HR policies, SOPs, and internal controls
Identify opportunities to improve HR and administrative processes for greater efficiency
Requirements
Diploma or Degree in Human Resource Management, Business Administration, or a related field
Strong knowledge of Singapore employment laws and HR practices
Experience in payroll processing and work pass applications
Proficient in MS Office and HR systems
Strong interpersonal and communication skills
Ability to work independently and handle confidential information
Preferred Qualifications
3+ years of relevant HR and/or corporate administration experience, preferably in Singapore
Experience handling full-spectrum HR functions
Familiarity with HRIS systems such as Talenox
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