Key Responsibilities
1. Accounts & Bookkeeping
* Accounts Payable/Receivable: Process incoming invoices, issue client billings, and follow up on outstanding payments.
* Expense Management: Track project-related expenses and manage staff claims.
* Data Entry: Maintain accurate financial records.
* Reporting: Assist the management team with monthly cash flow summaries and basic financial reporting.
2. Technical Drafting (AutoCAD)
* Drawing Revisions: Edit and update existing .dwg files based on engineer/designer feedback.
* Document Control: Manage the version history of technical drawings to ensure the team is always working from the latest set.
* Format Conversion: Convert CAD files to high-quality PDFs or other formats for client submittals.
3. Office Administration
* Client Liaison: Act as the first point of contact for clients, vendors, and contractors.
* Project Documentation: Organize permit applications, site reports, and project folders.
* General Support: Manage office supplies, scheduling, and general correspondence.
Skill Matrix
Category
Must-Have Skills
Accounting
Experience in admin accounting basic understanding of GST/VAT/Sales Tax, and bank reconciliation.
Technical
Proficiency in AutoCAD (2D).
Software
Microsoft Excel (Intermediate to Advanced), Word, and PDF Editors.
Traits
High attention to detail, ability to self-manage, and discretion with sensitive financial data.
Required Qualifications
* 2+ years of experience in a combined Administrative and Accounting role.
* Proven proficiency in AutoCAD (please be prepared to show a portfolio or complete a short test).
* Experience in the Construction, Engineering, or Manufacturing industries is highly preferred.
