Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Executive Officer (1-year contract) at our General Administration, Finance Office.
Main Roles and Responsibilities
In this pivotal role within the General Administration function, you will support the smooth day-to-day operations of administrative and procurement services across the organisation. You will play a key role in ensuring efficient frontline services, financial processes, and administrative coordination, contributing to a well-organised and responsive operational environment.
The key responsibilities of the incumbent include managing the reception counter and handling public telephone and walk-in enquiries, while maintaining the overall upkeep of the reception area. You will support procurement and vendor management processes, including preparing Purchase Requisitions, Purchase Orders, and Payment Vouchers, processing invoices, tracking approvals, liaising with suppliers, and ensuring compliance with procurement policies. You will also oversee mail and courier operations, ensuring timely sorting and distribution of incoming and outgoing correspondence across campuses.
In addition, you will coordinate hotel accommodation arrangements for guests and artists-in-residence, including rate negotiations and payment processing, and manage administrative duties such as name card printing and preparation of payment vouchers for utilities, subscriptions, and services. You will support vendor performance tracking and undertake other ad-hocresponsibilities as assigned by the supervisor to ensure the overall effectiveness of the Finance and administrative functions.
Requirements & Qualifications
- You should possess minimally a Diploma in Business Admin, Finance, or a related discipline.
- Proficiency in Microsoft Office applications is required, with experience in accounting software considered an added advantage.
- To excel in this role, you should be meticulous with a strong attention to detail and the ability to manage tasks accurately.
- A team player with good communication and interpersonal skills to collaborate effectively with stakeholders is essential.
- The ability to demonstrate a systematic and responsible approach to work, with the ability to maintain accuracy in financial and administrative processes.
If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.
