Join Portcullis as a Junior Trust Administrator
The Portcullis Group is a multi-family office platform supporting private clients with a full suite of Trustee, fund, investment and family office services. Working within the Trust Department you will be responsible for a portfolio of clients and assisting them with the establishment and administration of trusts and underlying corporate structures across various jurisdictions.
Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.
We are now inviting passionate individuals to join our dynamic team as a Junior Trust Administrator.
In this role, your main responsibilities will be:
Provide administrative and operational support to the Trust Administration team, ensuring that client records and trust documentation are maintained accurately and in a timely manner.
Review and draft Trust documentation, Trust minutes and corporate resolutions ensuring compliance with applicable regulatory requirements and internal policies.
Conduct compliance and risk assessments for client onboarding and perform ongoing monitoring of client activities and transactions.
Proactively cultivate and maintain excellent, responsive client relationships by acting as a dependable point of contact, ensuring client needs are addressed promptly, confidentially and effectively.
Support the Trust Administration functions by competently and promptly executing the client acceptance process, ensuring the satisfactory and timely completion of all Know Your Customer (KYC) and due diligence procedures to uphold regulatory compliance and facilitate a smooth onboarding experience.
Ensure the meticulous and proactive administration of trusts and trust assets, promptly identifying and escalating administrative issues, red flags, inconsistencies, and irregularities to senior management to safeguard client interests and assets.
Diligently assist in carrying out the fiduciary duties of the trustee, ensuring all actions are fully compliant with relevant trust laws and trust documentation, providing clients with confidence in our service.
Maintain comprehensive, accurate, and easily accessible record-keeping (both physical and digital) to ensure transparency and facilitate prompt retrieval for client queries or compliance reviews.
Conduct responsive and ongoing monitoring of trust files, including but not limited to the timely updating of due diligence, transactional reviews, and monitoring of investment performance (where required), to provide clients with up-to-date information.
Efficiently discharge duties as “B” signing authority of PTSL (where required) for bank accounts where PTSL is trustee or provides administration, ensuring timely and accurate execution of client transactions.
Perform all work in a competent and compliant manner, strictly adhering to PTSL’s policies and procedures and the regulations and codes applicable to the private trust industry, thus delivering a secure and reliable service.
Undertake comprehensive risk reviews for trust files in a timely and accurate manner to ensure the ongoing security and compliance of client structures.
Ensure the timely and accurate completion of all internal checklists to maintain high standards of administrative quality and efficiency, allowing for responsive client service.
Monitor income generated by trusts administered by you and ensure timely and accurate invoicing is completed, facilitating clear and professional financial communication with the client.
We are looking for candidates who meet the following criteria:
Bachelor’s Degree in Law, Business Administration, Accounting, or a related field
Experience in trust administration or corporate governance, including preparing trust and corporate documents
Good knowledge of regulatory requirements, compliance frameworks, and anti-money laundering (AML) laws
Proficiency in managing trust software systems and maintaining accurate records
Excellent communication skills to liaise with stakeholders, including settlors, beneficiaries, bankers, and advisors
Attention to detail and strong organizational skills to manage multiple tasks and deadlines effectively
Familiarity with opening and managing private/corporate bank accounts and ensuring compliance with jurisdictional regulations
Apply now and take the first step towards a rewarding future with us!
Why Portcullis?
Be part of a legacy of trust and innovation spanning over 40 years
Join a team that is committed to professional excellence and client success
Enjoy a supportive workplace that encourages learning and career growth
If you are ready to take your Trust Administrator career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.
