Total 6,152 Administrative / Clerical job vacancies

About Maybank Securities

Maybank Securities, a leading brokerage and investment bank with a reach extending across ASEAN, the UK and the US, offers a comprehensive suite of services. These include corporate finance & advisory, navigating debt and equity capital markets, derivatives trading, brokerage and research for both retail and institutional investors, and prime brokerage.

Job Responsibilities

• Provide chauffeuring support to authorised personnel, including management and staff.
• Transport staff for official business trips and appointments.
• Schedule and coordinate transportation requests in a timely and efficient manner.
• Maintain a daily driving log and vehicle usage report.
• Ensure regular upkeep, cleanliness, and basic maintenance checks (e.g., fuel, tires, lights) of the company vehicle.
• Perform dispatch duties including delivery and collection of documents, materials, and parcels.
• Run office errands and support the Admin & Procurement team with purchasing tasks.
• Assist with vendor coordination, quotation collection, and simple procurement-related documentation.
• Maintain proper records for all deliveries, collections, and vehicle maintenance.
• Support logistics for company events, meetings, or offsite functions as needed.
• Carry out any other ad-hoc tasks as assigned by management.

Job Requirements

• Valid Class 3 Singapore driving licence with a clean driving record.
• Familiarity with Singapore roads and traffic rules.
• Minimum secondary school education.
• Basic spoken and written English to understand work instructions and maintain records.
• At least 2–3 years of relevant experience in a similar role is preferred.
• Able to use mobile navigation tools (e.g., Google Maps, Waze) for route planning.
• Physically fit and able to carry light loads during dispatch or procurement tasks.
• Responsible, punctual, and able to work independently.
• Positive working attitude.
• Willing to work overtime after work hours (if required).

We regret that only short-listed candidates will be notified.

Job Description

• Responding to students’ administrative inquiries / requests
• To attend to call-in and walk-in clients and public inquiries promptly and render assistance
• Conducting class visits/ welcome orientations/ inductions (if applicable)
• To ensure that all internal and external emails/correspondences are dispatched promptly
• Maintain client confidence and protects operations by keeping information confidential
• Maintain and update billing records and receipts collection records
• Perform other duties as assigned by Admin Supervisor and Assistant Director or Director/CEO

Requirement

• Minimum ‘A’ level or Diploma in any discipline
• General administrative skill
• Able and willing to work on weekends
• Prior experience in the education industry is a plus
• Proficient in Microsoft Office, Excel, and outlook
• Excellent customer service & good interpersonal skills
• Posses communication skills (English, Mandarin) effectively communicate with parents, students, teachers and colleagues
• Able to multi-task, meticulous, organized and has an eye for details
• Able to work independently as well as in a team
• Work place based tuition centre located at various outlet

Responsibilities:

- Prepare quotation, design ideas and work schedule.

- Project management: work closely with suppliers, subcontractors, and client.

- Provide administrative support to ensure efficient operation of office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Check on reimbursement claims

- Ensure proper recording and filing of documents are maintained

- Filling and submission of Government claims

- Perform any other duties as assigned by Head of Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for this position

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

Administration of Local Training Activities     

• Collation of course nominations
• Process training applications
• Confirmation of training details
• Raise payment request for the payment and reimbursement of course fees
• Monitor attendance register, course attendance and perform course followup
• Monitor submission of post-training forms / reports / certificates / payments /results
• Provide training support for programmes
• Prepare of course materials
• Prepare in-house training venue
• Assist to prepare and submit funding/claim application

Maintenance of Learning Management System           

• Maintain training catalogue and training records in LMS
• Record of learning history upon training completion
• Prepare monthly training report and other reports requested by supervisors

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

We are looking for a proactive and organised Admin and Operations Assistant to support the smooth day-to-day running of our Dialysis Centre. You will work closely with multidisciplinary teams—including Nursing, Medical, Social Services, Volunteers, and HQ functions—to ensure efficient operations while maintaining compliance with healthcare standards.

Key Responsibilities

Facilities& Operations Management

• Support daily operations, logistics, maintenance, safety, and security within the Dialysis Centre
• Ensure the centre’s infrastructure is well-maintained and compliant with safety standards
• Coordinate with HQ Facilities Management and service providers to resolve facility-related issues
• Oversee vendor-led services including cleaning, pest control, waste collection, and biohazard disposal
• Arrange repairs and servicing of equipment to ensure optimal performance and minimal downtime
• Be on-call during the centre’s operating hours when required

Procurement& Inventory

• Manage procurement of consumables, equipment, assets, and stationery
• Source and evaluate quotations and ensure timely delivery of goods
• Collaborate with nursing staff and vendors to support uninterrupted patient care

Vendor Management

• Build and maintain strong relationships with vendors
• Support vendor sourcing, evaluation, and annual performance reviews
• Monitor vendor performance and ensure compliance with agreements

Volunteer Coordination

• Support and coordinate volunteer engagement for smooth daily operations
• Serve as the main point of contact for volunteers
• Manage scheduling, communication, and enquiries in a professional manner

Requirements

• Diploma or Degree in Business Administration, Healthcare Management, or related discipline
• 2–3 years of experience in administration, operations, or healthcare support
• Strong organisational and multitasking skills
• Good communication and interpersonal abilities
• Able to work independently and in a team
• Proficient in Microsoft Office

Company Overview

Our client is a global multinational organization with established operations in Singapore, supporting regional business activities across Asia. The company operates in a structured corporate environment and is well‑known for its strong internal controls, stable business operations, and compliance‑driven practices.

They are currently looking to hire an Accounts Assistant cum Admin to support day‑to‑day accounting operations and general administrative functions, ensuring accuracy, compliance, and smooth office operations.

Working Location: Jurong East, Singapore
Working Hours: Monday - Friday, 8:30AM - 5:30PM

Key Duties

• Review and verify accounting and shipping documents, including sales invoices, purchase invoices, purchase orders, delivery orders, and bills of lading
• Prepare and maintain sales and purchase listings to ensure accuracy and completeness of Accounts Receivable (AR) and Accounts Payable (AP) records
• Perform data entry of invoices, payments, and receipts into the accounting system
• Assist with AR and AP processing, including preparation of payment vouchers and staff expense reimbursements
• Review AR ageing reports and follow up on outstanding payments with relevant internal teams
• Prepare monthly statements of accounts and resolve discrepancies with internal and external parties
• Support reconciliation between InvoiceNow (DRC system) and accounting system records, and assist with GST reporting and submissions
• Maintain proper filing and documentation for audit and compliance purposes
• Assist with contract documentation, filing, seal registry, and other compliance‑related matters
• Handle general office administration and provide ad‑hoc support for finance and administrative activities

Key Requirements

• Diploma or Advanced Diploma in Accounting, Finance, Business Administration, or a related field
• Minimum 1–2 years of relevant working experience in accounting or administrative roles
• High level of accuracy with strong attention to detail and organisational skills
• Ability to multitask, meet deadlines, and work independently on operational matters
• Good communication and interpersonal skills to liaise with internal departments and external parties
• Proficient in Microsoft Word and Excel
• Experience with accounting systems (e.g. SAP) and GST reporting is an advantage

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2760 per month

12 months contract

Job Scope:

• Manage user access for the internal systems
• Maintain accurate records of system users
• Prepare and compile administrative documents and reports
• Coordinate meetings, events, and internal activities
• Draft simple social media posts or communication materials
• Manage feedback collection and tracking
• Liaise with internal stakeholders to support operations

Requirements:

• Diploma in any field
• Proficient in Microsoft Office
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

Sales Operations Admin

POSITION SUMMARY

The Logistic Admin will be the main role to handle all logistic and inventory activities, including picking and packing of daily deliveries, schedule local and oversea shipments, goods receiving, stock checking and maintain inventory accuracy.

ESSENTIAL ACCOUNTABILITIES

Good receiving

• Ensure incoming goods tally with document and system
• Perform ERP system receiving, serial number scanning/entering andlocation updates
• Liaising with supplier/sales admin for goods receiving issues e.g.wrong product, missing document, quality problem
• Update Exchange Rate, HS code and COO to ERP system
• Unpack and arrange goods to adequate stock location
• Receive incoming parcel (supplier loan, customer loan return, equipment,sample and others) and allocate to correct internal requestor while ensuringproper procedure has been followed

Goods delivery

• Print out picking list of the day and perform picking of goods
• Pack goods and secure properly into carton boxes for shipment
• Take photos prior to all deliveries
• Manage multiple/bulk shipment daily and ensure goods delivery tocorrect destination
• Schedule shipment with local or oversea forwarders
• Follow delivery status and liaise with forwarder for delivery issues
• Check monthly bills from local forwarders

Issues and receiving of work orders

• Picking and issuing components for internal assembly
• Perform warehouse stock transfer in system
• Received and complete assembly

Inventory Management

• Perform monthly cycle count and quarterly stock take
• Execute daily inventory tasks with high precision to ensure dataintegrity and minimal discrepancies.
• Take ownership of inventory space by ensuring it is kept clean, tidyand organized
• Take photo for new product and upload into system

REQUIREMENTS

• O level/SPM/equivalent
• Well Organised, Clean, attentionto detail
• Physically fit andcomfortable with a dynamic role that involves a mix of desk work and activeinventory management, including manual handling, lifting, and organizing stock.
  
  
  Please apply directly via mycareersfuture OR email to hr@sodavision.com. Resumes sent to other email address WILL NOT be reviewed

Job Title: Sales Admin (ID4744)
Location : Pioneer
Working Hour: 5 days 8.30am-5.50pm (Mon – Fri)
Salary : $2500-$3000

Sales Admin
Job Description:
• Assist customers on sales enquiries via telephone calls, emails, etc.
• Responsible for following up on enquiries
• Responsible for expediting order processing, preparing quotations and invoicing
• Work closely with sales team and providing them with updates when necessary
• Coordinate with Store and Logistics teams on delivery
• Coordinate and monitor deliveries and inventories for customers
• Inventory management
• Provide operational support to the Sales team

Position: Logistics Admin

Department: Logistics

The Logistics Admin is responsible for theday-to-day coordination of vehicle movements, update driver assignments, andjob scheduling. This role ensures timely service delivery by monitoringreal-time fleet activity, responding to delays or incidents, and optimizingroutes for fuel efficiency and productivity.

Key Responsibilities:

1. Fleet & Route Coordination

·        Account for all outgoing Invoice/DO.

·        Update daily fleet movements and job assignmentsbased on customer delivery requests.

·        Allocate vehicles and drivers according tooperational requirements and job urgency.

2. Real-Time Monitoring & Issue Resolution · Monitorjob progress and vehicle locations via GPS tracking systems.

·        Proactively adjust route plans to minimizedelays caused by traffic, breakdowns, or incidents.

·        Respond to on-road issues by communicatingdirectly with drivers to relay job instructions or schedule changes.

·        Liaise with drivers, customer service teams, andoperations staff to ensure seamless execution.

3. Compliance & Safety

·        Maintain driver records, including licenses,medical cards, and training certifications.

·        Support compliance with safety, traffic, andoperational procedures.

·        Report incidents, hazards, and accidents; assistwith investigations as needed.

4. Documentation & Cost Control

·        Maintain accurate records of trips, jobs, andvehicle utilization.

·        Update job sheets promptly based ondriver-submitted photo evidence of job progress or completion.

·        Log additional costs incurred during jobexecution, such as tolls, permits, or special handling charges.

·        Monitor fuel consumption, speeding, braking, andother vehicle performance metrics.

5. Vendor & System Management

·        Process and handle documents through portsystems (e.g., PSA Portnet) where applicable.

·        Serve as primary user of the TransportManagement System for fleet operations.

·        Coordinate with maintenance teams to ensurevehicles are serviced and inspection-ready.

Job Requirements:

·        Minimum GCE ‘O’ Levels or Diploma in Logisticsor related field

·        At least 1–3 years of experience in logistics,fleet coordination, transport planning operations

·        Experience in fast-paced, time-sensitiveoperations environments is highly desirable

·        Proactive and able to prioritise tasks based onoperational urgency

·        Strong attention to detail, particularly indocumentation and job tracking

·        Able to work under pressure in real-timeoperational settings

·        Proficient in Microsoft Excel for tracking,reporting, data management

Working Hours:

• 7am to 4pm (Monday to Friday)
• 7am to 12noon (Alternate Saturday)

Work Location: 5 Jalan Tepong, Singapore 619325

Responsibilities:

1. Receive and process customer orders via phone and other communication channels.
2. Maintain regular communication with customers to address enquiries and provide support.
3. Create and maintain customer accounts in the system.
4. Coordinate and process customer orders accurately and efficiently.
5. Arrange and schedule delivery of goods to customers.
6. Handle procurement of office stationery and supplies.
7. Organise meetings, prepare schedules, and send meeting invitations.
8. Manage incoming calls and direct them accordingly.
9. Perform general administrative and other ad-hoc office duties as assigned.

Requirements:

1. Minimum 1–2 years of relevant experience in a Sales Coordinator or Administrative Executive role.
2. Diploma, A-Level qualification or equivalent.
3. Positive attitude with strong interpersonal and communication skills.
4. Able to work on a 5.5-day work week.

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Location: Bugis

Duration: 6 months (Jun - Nov 2026)

Working Hours: Mon - Fri, 9 - 6

Salary: Up to $2400

Job Responsibilities:

• Support the planning and execution of student activities and events, including logistics coordination, registrations, attendance tracking, and vendor liaison.
• Provide administrative support for scholarships and bursaries, including data entry, document management, record maintenance, and stakeholder communications.
• Assist with general administrative duties such as scheduling meetings, preparing reports and presentations, maintaining records, and supporting procurement or budget documentation.
• Perform ad-hoc administrative and operational duties as assigned.

Job Requirements:

• Minimum Diploma (or equivalent).
• Basic administrative or coordination experience preferred but not required.
• Proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint).

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

Job Description – Junior Secretary to Chief Financial Director (CFD)

JD- Junior Secretary

Company: Network Express Courier Services Pte Ltd
Location: Singapore
Position Title: Junior Secretary
Reports To: Chief Financial Director (CFD)

About the Company

We are a fast-growing courier and logistics organisation committed to operational excellence, innovation, and a people-first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.

Position Overview

We are seeking a highly organized andmotivated Junior Secretary to support the Chief Financial Director in day-to-day administrative, scheduling, and coordination duties. This entry-level position is ideal for a fresh school leaver who is eager to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow-ups are managed smoothly and professionally.

Key Responsibilities

1. Diary& Appointment Management

• Maintain and update the CFD’s daily calendar.
• Schedule meetings, appointments, and conference calls proactively.
• Send timely reminders and ensure she is prepared for each engagement.
• Coordinate meeting logistics (venue, equipment, refreshments, and required documents).

2.Administrative & Document Support

• Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
• Manage confidential documents with strict discretion and professionalism.
• Organize and maintain filing systems—both digital and physical.

3. Task Tracking & Follow-Up Coordination

• Work closely with the CFD to understand priorities and deadlines.
• Monitor progress of tasks delegated to internal departments and ensure timely completion.
• Prepare meeting materials and follow up on post-meeting action items.

4.Communication & Liaison Duties

• Serve as the first point of contact for the CFD’s office.
• Handle calls, emails, and messages professionally and accurately.
• Convey information clearly and ensure timely communication within the organization.

Qualifications& Minimum Requirements

• GCE ‘O’ Level or equivalent.
• Fresh school leavers are welcome; no prior work experience required.
• Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, (basic formulas).
• Willingness to learn, adapt, and grow in a fast-paced environment.

Key Competencies & Attributes

• Fast Learner: Able to quickly understand tasks, processes, and software tools.
• Highly Organized: Excellent time management and ability to priorities multiple assignments.
• Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
• Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
• Strong Communication: Good written and verbal English communication skills.
• Team Player: Cooperative and willing to support other administrative and finance team members.