Total 5,729 Others level Administrative / Clerical job vacancies

Job Description & Requirements

• Respond to customer inquiries and feedback.
• Process cars registration and update company inventory database.
• Prepare quotation for repairs.
• Manage schedule for vehicle servicing.
• Maintaining company vehicles insurance records.
• Follow up with insurer and authorized workshop on the accident case (if a any)
• Provide support to customers during emergency situations and vehicle break down

Requirements:

• At least 1-2 years of experience in customer service, operations or relevant fields.
• Ability to work independently.
• Responsible, team-player and organized.
• Proficient in MS Office.

• Responsible for clients with Hold Mail Services and to coordinate
• Arrange for the re-direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.
• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/ notarisation of documents.
• Assist the Team with bulk updating of time charges,disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.
• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.

Joy Yeow Zhi Qian
(CEI Registration No: R2096261)
Recruit Express Pte Ltd (EA Licence No: 99C4599)

Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Benefit

• Staggered working hours available
• Work From Home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative

Requirements

• SPM or equivalent
• Fluent in English for better coordination
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context
• Experience in Aircon servicing is advantageous

We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. This role is ideal for someone who is organised, proactive, and able to manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

General Administration

• Perform clerical duties such as filing, scanning, photocopying, and document management
• Maintain accurate records and proper documentation
• Manage office supplies and coordinate procurement when required
• Ensure administrative systems are well-organised and up to date
• Other ad hoc duties may be assigned from time to time, as reasonably required for the role.

Coordination & Support

• Assist in scheduling meetings, appointments, and company events
• Coordinate internal communications and follow-ups
• Liaise with vendors, service providers, and external parties
• Provide administrative support across departments

Data Entry & Reporting

• Input and update data accurately in internal systems or spreadsheets
• Prepare basic reports, summaries, and documentation
• Maintain databases such as employee records and supplier lists

HR & Leave Administration Support

• Assist with processing leave applications and maintaining leave records
• Update attendance and leave tracking systems
• Support onboarding documentation and employee record filing

Finance & Procurement Support

• Assist with invoice tracking, purchase orders, and expense records
• Coordinate with the finance team for documentation and approvals
• Maintain proper filing of financial and procurement documents

Compliance & Confidentiality

• Ensure all records are handled in accordance with company policies
• Maintain strict confidentiality of sensitive information
• Support compliance with internal procedures and regulatory requirements

What We’re Looking For

• Strong organisational skills and attention to detail
• Good communication and coordination abilities
• Ability to multitask and prioritise effectively
• Professional attitude with a high level of integrity
• Basic proficiency in Microsoft Office

Workplace Expectations

• Maintain professionalism and proper office etiquette at all times
• Adhere to company policies, including attendance and punctuality
• Smoking is only allowed during approved breaks
• Vaping is strictly prohibited in accordance with Singapore law
• Responsible use of company resources and systems

Why Join Us

• Supportive and collaborative work environment
• Opportunity to gain exposure across multiple business functions
• Career growth and development opportunities

Responsibilities:

• Provide customer service to clients on the general enquiries pertaining to clients policies
• Create and modify client/agent codes and updating of clients’ information in the system
• Process and issue policies/endorsements;
• Check all policies and endorsements processed
• Prepare cover letters to attach to policies for dispatch ton clients;
• Prepare draft policy clauses and endorsements;
• Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review
• Sort renewal notices and extract policy files for renewals due
• Support the maintenance of an effective policy and/or document filing system by ensuring proper filing endorsement copies faxed by clients are being filed together with office copy
• Ensure policy jacket’s accuracy and sufficient stocks are in place.

Requirements:

• Minimum GCE 'O' Level qualification and at least 1 year of relevant experience in policy administration, policy servicing, or underwriting support functions.
• BCP, PGI and CGI certified.

Jerlin Aw Bi Zhi (R1218675) | CSGROUP Pte. Ltd. (25C2702)

Company Overview:

One Excalibur Pte Ltd is a leading wholesale telecommunications equipment supplier across Asia, providing networking hardware and cabling solutions.

Job Summary:

We seek a reliable Admin Operations Specialist to manage office tasks, coordinate logistics, and support our sales and operations teams. This role involves handling paperwork, basic inventory, and general office management in a fast-paced environment.

Responsibilities:

•Organize documents and accurately enter data.

•Manage purchase orders, delivery orders, and invoices.

•Prepare reports, memos, and letters.

•Support sales and operations with administrative tasks.

•Coordinate logistics documentation with partners.

•Track basic inventory levels.

•Use MS Word, Excel (formulas, pivot tables), email, and cloud sharing.

Requirements:

•GCE ‘O’ Level or Diploma in Business Admin/Logistics.

•1-2 years admin experience.

•Proficiency in MS Office (Word, Excel).

•Familiarity with email and cloud platforms.

•Strong organizational and multitasking skills.

•Good written and verbal English communication.

•Attention to detail.

•Ability to work independently and in a team.

What We Offer:

•Work From Home, 5-day week upon selection.

•Training and career development.

•Exposure to operations and client handling.

•Supportive team.

•High salary with performance bonuses.

•Fixed hours (9 AM - 5 PM, Mon-Fri).

•Annual leave, public holidays, medical benefits.

Introduction:

As an Admin, you will serve as the primary point of contact for prospective students. This role requires a passion for education and the ability to effectively communicate the details of our course curriculum. Your responsibilities include educating students, addressing their inquiries, and facilitating the enrollment process, all while collaborating closely with the Student Coordinator to ensure a smooth transition from application to onboarding. Your administrative skills and proactive approach will be essential in enhancing student satisfaction and driving enrollment growth.

Role and Responsibilities:

• Administrative Duties: Utilize Microsoft Office applications to perform essential administrative tasks related to student inquiries and enrollment tracking.
• Curriculum Familiarization: Develop a thorough understanding of the Educational Institution's curriculum and programs, focusing on academic excellence, student support, and community engagement. This will enable you to effectively communicate their benefits to potential students.
• Student Engagement: Identify student needs and recommend suitable courses or programs that align with their interests and goals, ensuring a personalized experience.
• Inquiry Management: Address student inquiries, both in-person and through online platforms, to provide timely information and facilitate the enrollment process.
• Collaboration: Work closely with the Student Coordinator to streamline the enrollment process and ensure a positive experience for new students.
• Feedback Collection: Gather and analyze student feedback to identify areas for improvement in curriculum development, student support services, and overall student satisfaction.
• Database Management: Maintain accurate records of student interactions and enrollment data for administrative purposes, facilitating effective reporting and analysis.
• Additional Duties: Take on any other responsibilities as assigned by the Student Coordinator to support the overall operations of the institution.

Qualification:

• Possess at least a diploma in any field.
• Fresh graduates who are proactive and sales-driven are encouraged to apply.
• Prior experience in sales is an added advantage.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance and retirement benefits (if applicable).
• Professional development opportunities.
• Paid sick leave.
• Discretionary bonus.

Working Hours:

Mon : off
Tuesday - Friday : 1.30pm - 7.30pm
Saturday and Sunday: 9.00am - 7.30pm

This is an exciting opportunity to work as a personal assistant to the CEO at Guilin Garden Restaurant Pte. Ltd., a renowned eatery located in the Chinatown Central Region. As a full-time personal assistant, you will play a crucial role in supporting the CEO and ensuring the smooth running of the company's day-to-day operations.

What you'll be doing

1. Providing comprehensive administrative and secretarial support to the CEO, including managing the CEO's calendar, scheduling appointments, and coordinating travel arrangements
2. Handling all incoming communications, such as phone calls, emails, and correspondence, and ensuring prompt and professional responses
3. Organising and maintaining the CEO's files, records, and documentation in a well-organised manner
4. Assisting with the preparation of reports, presentations, and other important documents as required
5. Coordinating with internal teams and external stakeholders to facilitate the CEO's priorities and initiatives
6. Performing other ad-hoc tasks as requested by the CEO to support the overall business operations

What we're looking for

1. Minimum of 3 years of experience as a personal assistant or executive assistant, preferably in the restaurant or hospitality industry
2. Excellent typing skills, communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
3. Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
4. Proficient in using office productivity software, such as Microsoft Office suite
5. Attention to detail and a proactive, problem-solving mindset

What we offer

At Guilin Garden Restaurant Pte. Ltd., we are committed to providing our employees with a rewarding and fulfilling work environment. As a member of our team, you can expect:

1. Competitive salary and bonus structure
2. Opportunities for career development and skills training
3. A collaborative and supportive team culture
4. Discounts on meals at our renowned restaurant

About us

Guilin Garden Restaurant Pte. Ltd. is a leading eatery in the Chinatown Central Region, known for its authentic and flavourful Chinese style cuisine, Mala and Korean cuisine.

Established in 2006, we have built a reputation for excellence and have consistently been recognised for our exceptional service and high-quality food. Our commitment to innovation, sustainability, and community engagement has been the driving force behind our continued success.

If you are excited by this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience

Job Summary

Manage and coordinate calendar schedules, company event logistics, and communications with clients and internal teams to ensure smooth operations and professional engagement.

Responsibilities

• Coordinate and manage calendar schedules to organize meetings and appointments efficiently
• Plan and execute logistical arrangements for company events, including catering, transportation, and equipment setup to ensure seamless event delivery
• Communicate professionally with clients, stakeholders, and internal teams to serve as a reliable point of contact and maintain positive engagement

Required competencies and certifications

• Achieved at least A Levels or a local Polytechnic Diploma

Preferred competencies and qualifications

• Demonstrated ability to organize multiple tasks effectively to meet deadlines and priorities
• Strong communication and interpersonal skills to build and maintain positive relationships with stakeholders

Other Information

Benefits:

• Opportunities for personal growth and career development
• A collaborative and supportive work environment

Pay:

• Full time -- $2800 - $4500 depending on working experience

JOB DESCRIPTION

Job Title

Admin & Accounts Executive

Occupation

ACCOUNTS EXECUTIVE /ASSISTANT

Job Description & Requirements

Role and reponsibilities:

1. bookkeeping for company account and co-ordinate with external accountant and seretariat

2. GST computation

3. General Office administration

We are looking for part time admin and account assistant. Working hours : 3 half days 9am - 1pm (Mon, Wed, Fri) or 2 full days 9am to 6pm (Tuesday, Friday).

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

Roles & Responsibilities

Personal Assistant to Directors

Salary: SGD 3,000 –4,500+ (commensurate with experience)

Location: CBD

Work Schedule: 6 days per week

Job Responsibilities

Coordinate daily schedules and appointments

Provide general personal and administrative support when required

Support confidential and sensitive matters with the highest level of discretion

Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands

Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions

Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions.

Requirements

Experience working in a regional or multinational organisation

Strong exposure to managing multiple stakeholders and priorities

Strong communication and interpersonal skills

Responsible, patient, trustworthy, and well-organised

Benefits

Competitive salary package of SGD 3,000 – 4,500+

Stable long-term employment

Supportive and respectful working environment

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492