Job Scope

• Assist project/site team with daily administrative tasks.

• Record and track project progress, site activities, and reports.

• Renaming QAQC documents.

• Creating transmittals for QAQC doc for submissions.

• Printing A1 drawings and approved shop drawings, together with the transmittal for submission to Site.

• Preparing document cover pages.

• Creating and issuing transmittals via email link.

•  Following up with subcontractors for signed transmittals.

• Ensure proper documentation for safety and compliance

Job Requirements:

Possess Minimum Diploma in Business Admin or equivalent.

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Good time management and ability to meet deadlines

1 year of administrative experience

Experience in construction/site environment

Ability to work on-site and handle site conditions

Candidates who are able to start within short notice is preferred.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to chevelle.ding@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

Tel: 6950 9744

Posting Personnel: Ding Xin Er

EA Licence Number: 02C4944

Registration Number: R22106669

Rochor/ Bugis

Monday – Friday, 9am – 6pm

2 May - 30 October 2026

Key Responsibilities

• Assist in processing approximately 1,200 applications of administered scholarships and financial assistance, and government-funded schemes, including the preliminary evaluation of applications.
• Communicating with students on the scholarship and financial assistance options and application outcomes.
• Maintain records of scholarships and bursary applicants and recipients, amount awarded and other relevant information.
• Handle over-the-counter and email enquiries received via the scholarships and financial assistance mailbox.

Requirements

• Diploma or Degree in related fields
• Minimum 1 – 2 years of work experience is preferred
• Proficient in operating with Mac platforms, Microsoft 365 and Google Workspace.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Key Responsibilities:

• Register and manage job files and quotation lines
• Verify container details, ETA, trip options, weight class, and delivery location
• Calculate charges based on tariff, depot receipts, and LOLO costs
• Coordinate with drivers, vendors, and depots for accurate cost tracking
• Generate standard and reimbursement invoices in iLogon system
• Ensure proper documentation and supporting attachments for invoicing
• Maintain weekly billing summary reports and update customer reference numbers
• Liaise with internal teams to confirm job accuracy before billing
• Email e-invoices or manual invoices as per customer requirements

Requirements:

• At least 1 year of experience in logistics or operations (preferably in container trucking)
• Basic knowledge of Portnet, depot processes, SAP and transport billing
• Proficient in MS Excel and familiar with ERP/invoicing systems
• Strong attention to detail and ability to meet tight deadlines
• Good communication and coordination skills
• Able to work independently and as part of a team

ONLY LOCAL/PR

Whatapp us or call us at +6598605162

• 5 days per week, during school terms only 
• Work with a supportive, inclusive, and collaborative team
• $37.96 per hour, plus superannuation 
• Located at Aspect Vern Barnett School, Forestville, NSW.

Administration

• Ensure administration tasks are completed accurately, professionally, and on time
• Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way
• Prepare letters, email communications, memos, reports, and other documents, as required
• Use established Excel spreadsheets for managing data and information
• Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required
• Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met
• Proof-read documents, reports, brochures, and newsletters as required
• Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems
• Perform other general administrative duties as required.

Customer Experience

• Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way
• Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school
• Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

• Ensure the office equipment functions well and is maintained and serviced to meet business needs
• Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer
• Organise catering for special functions as required, including the provision of kitchen supplies
• Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures
• Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

• Submit invoices and expenses for payment through Expense Manager / ProSpend
• Prepare, reconcile and process accounts and credit card statements with appropriate receipts
• Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

• Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets
• Update and maintain data in the school database system
• Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.
• Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

Click here to view the full Position Profile

Account cum Admin Assistant

Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)

Working location: AMK Link

Salary: $2400 - $3000

Responsibilities

• Accounts / Finance Support
• Handle daily accounting tasks such as data entry, invoicing, and receipts
• Assist with Accounts Payable (AP) & Accounts Receivable (AR)
• Perform bank reconciliations and basic ledger maintenance
• Prepare supporting documents for monthly closing
• Liaise with vendors/customers on billing or payment matters
• Support finance team with audits and ad-hoc accounting duties
• Administrative Support
• Provide general office administrative support (filing, documentation, data management)
• Manage purchase orders, delivery orders, and office supplies
• Handle incoming calls, emails, and correspondence
• Maintain proper records of contracts, invoices, and company documents

Requirements:

• Prefer Diploma in Accounting
• Min 2 years of relevant experience

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

• Account cum Admin Assistant
• Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
• Working location: AMK Link
• Salary: $2400 - $3000

Responsibilities

Accounts / Finance Support

• Handle daily accounting tasks such as data entry, invoicing, and receipts
• Assist with Accounts Payable (AP) & Accounts Receivable (AR)
• Perform bank reconciliations and basic ledger maintenance
• Prepare supporting documents for monthly closing
• Liaise with vendors/customers on billing or payment matters
• Support finance team with audits and ad-hoc accounting duties

Administrative Support

• Provide general office administrative support (filing, documentation, data management)
• Manage purchase orders, delivery orders, and office supplies
• Handle incoming calls, emails, and correspondence
• Maintain proper records of contracts, invoices, and company documents

Requirements:

• Prefer Diploma in Accounting
• Min 2 years of relevant experience

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Location: Bukit Timah, Singapore

Salary: SGD $4,000 – $5,000 (commensurate with experience)

Benefits:

• CPF contributions provided
• Overtime pay applicable beyond 9 working hours per day
• Performance-based bonus / 13th month bonus (subject to evaluation)
• Company vehicle provided (take-home subject to arrangement)

Job Responsibilities:

• Provide safe and reliable transportation for family members
• Ensure timely pick-up and drop-off according to schedule
• Maintain cleanliness, safety, and regular upkeep of the vehicle
• Support ad hoc duties such as errands or additional transport arrangements when required

Working Hours:

• Monday to Friday: Start from 6:30 AM
• 9 working hours per day
• Overtime will be compensated when applicable
• Saturday & Sunday: Rest days

Requirements:

• Singapore Citizen or PR
• Valid Class 3 driving licence with good driving record
• Familiar with Singapore roads and traffic conditions
• Responsible, punctual, and professional
• Prior experience as a personal or family driver is preferred

Application:

Interested applicants, please send your resume to WhatsApp：Melissa 91727088

Responsibilities

• Provide administrative and coordination support for waste management and scrap coordination-related activities

• Monitor and support waste segregation practices on site

• Collect and compile waste data from stakeholders and vendors

• Update records, trackers, and reports (e.g., waste data, scrap masterlist)

• Coordinate with internal teams and external vendors on waste collection and recycling activities.

• Arrange scrap disposal, including:

  • Requesting quotations

  • Check Physical Scrap Tracker for correctness and Scrap type e.g. critical components and prepare Delivery Notes

  • Coordinating collection schedules

  • Ensuring items are prepared prior to vendor collection

  • Print Delivery Notes (DN), get signatures of stakeholder, scan signed DN, email to stakeholders

  • Coordinate inaccuracy cases between requestor and vendors

  • Download evidences and records provided by vendor

  • Upload evidences and records received from vendor to Shared drive

  • Inform requestor to validate the evidences and records and follow up till job closed

  • Consolidate emails consist of quotation, approval, invoices for Logistic to process payment

• Maintain proper documentation and records (e.g., certificates of destruction, photos, video, invoices)

• Support basic site checks / audits to ensure proper waste segregation

• Perform filing, documentation, and general administrative tasks

• Carry out other duties as assigned

Requirements

• Diploma or equivalent in any discipline (environmental-related preferred)

• Basic knowledge or interest in waste management / sustainability is an advantage

• Proficient in Microsoft Excel and basic data handling

• Good coordination and communication skills

• Detail-oriented and organized

• Responsible and able to follow up on tasks

• Willing to learn and work in a fast-paced environment
  

Working location: 6 Tampines Industrial Avenue 5 Singapore 528760

Working arrangement: Tues - Thurs (8.30am to 5.30pm)

Roles and Responsibilities:

1. Serve as a point of contact for customers with queries about products, orders, deliveries and provide admin support for the Sales Team.
2. Manage the sales processes such as quotations, sales orders, customer invoices and monthly statement of account to customer.
3. Attend to any customer enquiries, feedback or complaints through phone call or email.
4. Capture data and maintain systems as required by the sales process SOP.
5. Assist on submission of project details to clients.
6. Coordinate services with office-related vendors and service providers, food and beverage vendors, furniture vendors, stationery vendors, etc.
7. Schedules appointments and arranges all travel for company staff.
8. Act as concierge to coordinate and set-up meetings and events as requested, including catering, set-up, clean-up and coordination of all other logistics (AV needs, supplies).
9. Coordinate with outsource IT support & system support (SAP).
10. Ensure laptops, monitors, phones, Internet access and other devices are set up and activated for all employees at all times.
11. Liaising with various departments and preparing necessary documents.
12. Perform any ad-hoctasks as required and assigned.

Requirements:

• Diploma in Business Administration / Management preferable**
• Minimum 2 years of sales support experience, preferably in security technology and IT/networking/PA field.
• Basic knowledge on SAP accounting system.
• Possess good interpersonal skills and ability to handle pressure.
• Strong interpersonal skills and ability to collaborate, influence and cultivate relationships
• Fresh grads in related fields are welcome as training is provided.

Staff Benefits:

• Annual leave of 21 days
• Medical claims
• Professional development
• Team bonding

The Role

You will be the CEO's dedicated support — managing his office, his calendar, his communications, and his travel, while acting as a discreet liaison with banks, regulators, industry associations, and stakeholders.

CEO Office Management （DailyCore）

•        Manage the CEO's calendar, meetings, and daily schedule

•        Prepare daily briefing notes on meetings, decisions needed, and priorities

•        Update CEO's task list, follow up on pending items, report outstanding matters

•        Maintain the CEO's office —tidy, stocked, and professional at all times

•        Ensure the office runs smoothly day-to-day as the CEO's operational base

Call Handling and Communications

•        Screen all incoming calls professionally — assess urgency and take accurate messages

•        Handle routine enquiries independently; direct calls to appropriate staff when needed

•        Never interrupt meetings without a written note; pass urgent notes discreetly

•        Screen and manage the CEO's email inbox — flag urgent items, draft routine replies

•        Draft, proofread and send CEO correspondence — letters, emails, memos, announcements

•        Maintain a professional, warm tone in all communications on behalf of the CEO

Hospitality and Guest Management

•        Greet and host the CEO's visitors and guests professionally

•        Arrange refreshments for meetings — drinks, snacks, meals as appropriate

•        Know the CEO's preferred beverages and have them ready

•        Prepare meeting rooms —tidy, stocked, equipped with required materials

•        Coordinate business lunches and dinners — venue booking, menu selection, guest confirmation

•        Arrange corporate gifts, festive greetings, and goodwill gestures for stakeholders

Travel Logistics and Itinerary Management

•        Coordinate all CEO travel arrangements — flights, hotels, ground transport

•        Prepare comprehensive travel itineraries and travel documentation

•        Manage visa applications and passport renewals as required

•        Arrange travel insurance for business trips

•        Prepare CEO briefing packs before each trip — key meetings, contacts, background notes

•        Coordinate with overseas contacts where applicable

•        Track and reconcile travel expenses upon CEO's return

Office Administration and Facilities

•        Manage office supplies, stationery, and pantry inventory

•        Coordinate office maintenance — repairs, cleaning services, equipment servicing

•        Liaise with building management on facility matters

•        Manage courier services and mail distribution

•        Oversee general office cleanliness and operations

•        Coordinate meetings with IT suppliers, vendors, and external service providers

Business Meetings and C-Suite Support

•        Coordinate C-suite meetings— agenda, venue, minutes, action items within 24 hours

•        Follow up on all C-suite action items and report completion status weekly

•        Maintain internal documentation, filing systems, and records (physical and digital)

•        Prepare meeting packs, presentations, and supporting materials as directed

•        Coordinate staff events, company functions, and business dinners

•        Support HR administration —maintain staff leave records, onboarding paperwork

Banking and Finance Liaison

•        Liaise with banking partners on routine correspondence and account queries

•        Prepare documentation for bank meetings and facility reviews

•        Coordinate bank mandate updates and signatory changes

•        Track banking facilities —renewal dates, document submission deadlines

•        Support CEO in relationship management with relationship managers

•        Handle routine document submissions to banks

•        Maintain banking contact directory — RMs, operations contacts, escalation contacts

•        Reconcile and submit CEO's expense claims with receipts monthly

Regulatory and Compliance Support

•        Maintain regulatory calendar — track all license renewals, submission deadlines, statutory filings

•        Prepare and coordinate statutory returns and filings — submit on schedule, never late

•        Handle correspondence with Registry of Pawnbrokers, MinLaw, and other government agencies

•        Assist with PSMD ACD submissions and other regulatory documentation

•        Support MAS AML/CFT compliance — maintain document register, track staff training completion

•        Coordinate ACRA annual return filing with external corporate secretary

•        Maintain master register of insurance policies and coordinate renewals 60 days before expiry

•        Support CEO in PDPA obligations — maintain documentation and training records

Stakeholder Liaison

•        Coordinate Singapore Pawnbrokers Association matters — membership, events, correspondence

•        Draft relationship correspondence — thank you letters, festive greetings, follow-up notes

•        Maintain stakeholder contact directory — banks, regulators, associations, suppliers

•        Support CEO's industry engagements and association activities

Strategic Support (As Required)

•        Prepare CEO briefing notes before important meetings — background, key points, decisions needed

•        Assist with quarterly business review preparation — agenda, minutes, action items

•        Research market informationas directed by CEO — industry trends, regulatory updates

•        Maintain CEO's strategicaction list — initiatives in progress, decisions pending

Who We Are Looking For

Essential Requirements

•        Singapore Citizen or Permanent Resident only

•        Minimum 5 years of experience as Secretary, Personal Assistant, Executive Assistant, or Admin Executive

•        Diploma in Business Administration, Secretarial Studies, or equivalent

•        Excellent written and spoken English — able to draft formal correspondence independently

•        Strong telephone etiquette and communication skills

•        Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

•        Experience in travel booking platforms (flights, hotels, transport)

•        Strong organisational skills, attention to detail, and discretion

•        Reliable attendance —consistent Monday-to-Friday presence is essential

•        Comfortable working directly with a CEO in a small office environment

•        Able to manage the office independently when CEO is travelling

Strongly Preferred

•        Experience in pawnbroking, jewellery retail, or SME financial services

•        Familiarity with MinLaw, Registry of Pawnbrokers, MAS AML/CFT correspondence

•        Prior experience with online government submissions (PSMD ACD or similar)

•        Mandarin proficiency — written and spoken — for stakeholder communications

•        Experience coordinating corporate travel and visa applications

•        Mature candidates welcomed— stability valued over rapid career progression

Attitude and Values

•        Reliable — low absenteeism, consistent attendance, dependable

•        Warm and professional — represents the CEO's office with hospitality and discretion

•        Discreet — keeps confidential matters strictly private

•        Resourceful — can draft correspondence independently without over-reliance on AI tools

•        Adaptable — willing to learn and follow the CEO's preferred working style

•        Proactive — anticipates needs, spots problems early, acts ahead of instruction

•        Committed — genuinely seeking a stable long-term role

About the Role:
Are you the organized force behind a successful team? We are looking for a meticulous Care Coordinator to manage the operational heartbeat of our agency. You will ensure that every document, flight booking, and medical appointment is handled with precision, allowing our consultants to focus on their clients. This is a vital non-sales role that keeps our "Engine Room" running smoothly.

Key Responsibilities:

• End-to-End Processing: Manage the full documentation lifecycle, including MOM work permit applications (e-Service), insurance purchasing, and security bond arrangements. You ensure 100% compliance with MOM regulations.

• Logistics & Travel Coordination: Be the master of schedules. You will coordinate international flight bookings, airport pick-ups, and local transport for SIP training and medical check-ups. You ensure all parties (employer, helper, driver) are informed and confirmed.

• Embassy & Overseas Liaison: Act as the bridge with our overseas partners. You will track embassy contract verifications, monitor "fit-to-fly" medical statuses, and ensure all pre-departure documentation is accurate.

• System & Data Management: Maintain our CRM database with real-time updates. You will scan and organize documents, track application statuses (IPA approvals), and flag any delays immediately.

• Client Support: Assist clients with administrative queries, appointment scheduling, and SingPass/MOM account registrations, ensuring they have a seamless onboarding experience.

Requirements:

• Experience: Prior administrative, secretarial, or operations experience is preferred. Experience in an employment agency (EA) is a huge bonus.

• Licensure: CEI (KAH or Basic) certification is strongly preferred. Candidates without a CEI license must be willing to attend the course and pass the test (company support provided).

• Key Traits: Extremely organized with an eye for detail (you don't miss typos!). You can multitask effectively in a fast-paced environment and stay calm under pressure.

• Tech Skills: Proficient in Microsoft Office and comfortable learning new CRM systems.

• Values: You take pride in "behind-the-scenes" excellence and believe that accurate admin work is a form of care for our clients.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

• Position: Admin Assistant (INVOICE/QUOTATION)
• Location: Near Jurong East MRT
• Working hours: 5 days, Mon to Fri (9.00am- 6.00pm) , weekend subject to OT, if any)
• Salary (commensurate on experience): Up to $2700 + Bonus + 14 days Annua leave
• Duration: Permanent
• Industry: Event management company

Main Responsibilities:

• To generate Quotations & Invoices
• To liaise with stakeholders for respective events
• To handle administrative duties

Requirements:

• Diploma in any discipline
• Familiar with Mac, excel is preferred
• All welcome!

Email to joie@searchpersonnel.com.sg

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Work scope, duties and responsibilities

1. Perform Quality administrative duties including data entry, document management.

2. Coordinate & assist in sorting, filing, and copying documents.

3. Any other duties and responsibilities assigned by the Company from time to time

Working Day/ Time : Sunday to Thursday, 8.30am to 6pm (5 days)