Total 487 administrative assistant job vacancies

Responsibilities:

• Data entry (job Order, Goods Received Note, Good Received & Returned Note, Sub Contract, Approval Note, Stock Adjustment, Stock Issue, Stock Received, Purchase Cancel Note, Production Claims, Sub-Con Claims)
• Inventory Control and reconciliation
• Inventory transaction entering (Create & Update product Item Code)
• Costing
• prepare monthly inventory analysis and report
• Closing month end and year end
• Stock take (middle and end of the year)
• Liaise with purchasing, production, sales and store department for any stock variances
• assist in any other ad-hoc tasks instruct by superior & top management

Perks & Benefits

• Personal leave
• Paid training and development
• Medical
• Working 5 days per week

We are looking for a detail-oriented Account Assistant to support our accounting department. The ideal candidate will handle data entry, accounts payable, accounts receivable, Inventory & general ledger and provide support to the Accounting team. Join a stable growing company for a career.

• Perform day-to day bookkeeping task such as data entry, invoicing, accounts , bank reconciliations, maintaining ledgers, petty cash reimbursement
• Organize and manage accounting documents, including invoices, receipts and payment & collection reports for shops
• Assist in preparation of financial reports, ensuring data is up-to-date and properly recorded.
• Support in day-to-day accounting operations and with any assigned task
• Assist with account reconciliations ,including banks & shops
• Handle ad-hoc tasks as assigned by the senior accounting team including assisting in financial audits and other projects
• Maintain proper filing systems for accounting record to ensure easy retrieval and reference
• Assist in month-end closing processes, including posting journal entries, monthly stock report & closing

Requirement

• Diploma or Bachelor Degree in Accounting, Finance or a related field
• 1-2 years of experience in accounting role is preferred
• Fresh graduates are welcome
• Proficient in accounting software SAP and Microsoft Office(Excel & Word)
• Excellent attention to detail and organizational skill
• Ability to work well in a team environment and follow instructions
• Good communication skills and the ability to handle multiple tasks.

Perks & Benefits

• Medical insurance
• Birthday leave
• Staff Purchase

Job Description

• Handling Accounts Payable (AP) or Accounts Receivable (AR) tasks.

• Assisting Account Officer and Account Executive.

• Performing accounting data entry on a timely manner.

• Generating financial reports, maintaining cashbook and bank reconciliation

• Familiar with ERP system is an advancement.

• Ad hoc task given by superior

Responsibilities

• Possess at least LCCL

• Diploma Certification or Professional Certification are preferred

• At least 2-3 Year(s) of working experience

• Fresh Graduated is encouraged to apply

• Good command of written & spoken Mandarin, B. Malaysia & English

Benefits

• Work-Life Balance: 5-day workweek.

• Medical claims (T&C)

• H&S, and PA insurance coverage.

• Convenience: Free parking.

• Attractive annual leave.

• Festive season perks.

We are looking for a reliable and detail-oriented Administrative Assistant to support our Quantity Surveying (QS) and Contracts team. This role involves handling documentation, coordination, and general office administration to ensure smooth daily operations.

Key Responsibilities

• Provide administrative support to QS / Contracts team
• Prepare, print, scan, file and organise project documents
• Assist in compiling documents for progress claims, tenders, and reports
• Maintain proper filing system (physical and digital)
• Answer and direct incoming phone calls professionally
• Liaise with site staff, subcontractors, and suppliers on documentation matters
• Track and follow up on submissions and approvals
• Perform general office administrative duties as required
• Assist with other general administrative tasks such as authority and utility submissions

Requirements

• Minimum SPM / Diploma in Administration or related field
• 1–3 years of administrative experience (construction industry is an advantage)
• Proficient in Microsoft Office (Word, Excel, PDF handling)
• Good organisational skills and attention to detail
• Able to multitask and work in a fast-paced environment
• Good communication skills (English & Bahasa Malaysia)
• Responsible, reliable, and able to follow instructions

Preferred (Good to Have)

• Experience supporting QS / construction / contracts team
• Familiar with document control processes
• Experience handling progress claim documentation

Perks & Benefits

• Bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Company trip

Job Description

We are seeking a responsible and detail-oriented Purchasing Assistant to support daily procurement activities and ensure smooth purchasing operations. The successful candidate will assist in supplier sourcing, purchase order processing, inventory monitoring, and maintaining cost-effective purchasing practices to support overall business operations.

Key Responsibilities

• Assist in daily purchasing and procurement activities
• Coordinate with suppliers and vendors regarding quotations, orders, pricing, and deliveries
• Process purchase orders and ensure timely follow-up with suppliers
• Maintain accurate purchasing records and documentation
• Monitor stock and inventory requirements
• Compare pricing and negotiate for cost-effective purchases
• Support administrative and operational purchasing functions
• Ensure smooth communication between internal departments and suppliers

Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or related field
• Minimum 2–3 years of working experience in purchasing or procurement
• Good communication and negotiation skills
• Able to communicate effectively in Mandarin, English, and Bahasa Malaysia to deal with china suppliers and partner.
• Able to multitask and work independently with minimum supervision
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Experience in supplier sourcing and vendor coordination is an added advantage

Physical Requirements

• Ability to perform sedentary office work, including extended periods of sitting
• Frequent use of computer, paperwork handling, and administrative coordination
• Occasional movement within the office or warehouse may be required to coordinate purchasing activities or verify goods
• Able to manage multiple tasks in a fast-paced working environment

Additional Skills

• Strong problem-solving and analytical mindset
• Good time management and organizational skills
• Ability to handle multiple tasks and meet deadlines efficiently
• Good communication and coordination abilities
• High level of accuracy and attention to detail in documentation and purchasing processes

Preferred Skills

• Procurement coordination
• Vendor management
• Inventory monitoring
• Cost control
• Administrative support

How to Apply

Please email your resume to job-applications@cytron.io ; only shortlisted candidates will be notified.

Perks & Benefits

• Open culture
• Personal development opportunities
• EPF SOCSO EIS
• Medical Allowance
• Group Insurance
• Festival Parties
• Birthday treat
• Snacks and Beverages

Key Responsibilities:

• Manage and update product listings on e-commerce platforms.
• Process online orders and handle customer inquiries.
• Monitor inventory and coordinate stock updates.
• Assist with digital marketing and promotional campaigns.
• Support the planning and execution of exhibitions, roadshows, and company events.
• Coordinate with vendors, suppliers, and internal teams.
• Prepare reports and maintain records related to sales and events.
• Provide administrative and on-site event support as required.

Requirements:

• Diploma/Degree in Business, Marketing, or related field.
• Good communication and organizational skills.
• Proficient in Microsoft Office and online platforms.
• Ability to multitask and work independently.
• Experience in e-commerce or event coordination is an advantage.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

**Responsibilities:**

- Assist in sourcing and procuring raw materials, supplies, and equipment required for operations.

- Review purchase requisitions and prepare purchase orders in accordance with company policies.

- Coordinate with suppliers to confirm order details, delivery schedules, and payment terms.

- Maintain accurate records of purchase transactions, supplier information, and inventory levels.

- Monitor stock levels and ensure timely replenishment to prevent shortages.

- Liaise with vendors to resolve issues related to deliveries, quality, or pricing.

- Support supplier evaluation and performance review processes.

- Assist in negotiating prices and terms with suppliers under supervision.

- Ensure compliance with procurement policies, procedures, and quality standards.

- Collaborate with other departments such as production, finance, and logistics for smooth procurement activities.

**Objectives:**

- Ensure timely procurement of quality materials at competitive prices.

- Maintain optimal inventory levels to support production without overstocking.

- Build and sustain strong relationships with reliable suppliers.

- Support cost-saving initiatives through effective sourcing and negotiation.

- Contribute to the overall efficiency and cost-effectiveness of the procurement process.

**Required Skills:**

- Good understanding of procurement processes and supply chain management.

- Strong negotiation and communication skills.

- Attention to detail and organizational skills.

- Ability to analyze supplier options and evaluate quotations.

- Proficiency in Microsoft Office Suite and procurement software (ERP systems preferred).

- Basic financial knowledge related to budgeting and cost analysis.

- Strong interpersonal skills for effective communication with suppliers and internal teams.

- Ability to work under pressure and handle multiple tasks simultaneously.

- Relevant educational background in Business Administration, Supply Chain Management, Purchasing, or related fields.

Internal promotion,Salary increament,Bonus & Reward

Human Resources

1. Assist the HR & Admin Manager in all HR-related matters to ensure smooth operations and alignment with business objectives.
2. Involved in the full spectrum of HR activities including employee engagement, employee relations, orientation and training, payroll, compensation and benefits, recruitment, learning and development and performance management. 
3. Recruitment & Talent Acquisition:
4. Develop and implement recruitment strategies to attract talents.
5. Oversee the end-to-end recruitment process, including job postings, interviews, and hiring decisions.
6. Collaborate with department heads to ensure workforce planning aligns with business objectives. 
7. Business Partnering Role:
8. To assist in managing employment dispute, provide guidance and advice in handling staff disciplinary and personal grievance cases and union matters.
9. Ensure proper implementation of terms and conditions and observance of relevant labor legislation.
10. Maintain knowledge of and ensure compliance with employment practices and regulations.
11. Compensation & Benefits:
12. Manage performance appraisal and salary review exercises.
13. To assist in reviewing and recommending changes. 
14. Ensure the confidentiality and privacy of all employee and payroll information.
15. Ensure that compensation practices are in compliance with current regulations.
16. Assess compensation and benefits programmes, terms and conditions of service to ensure alignment with HR strategies.
17. Human Resources Information System:
18. Ensure that employees’ records are updated and documented accurately.
19. Ensure that System is able to support current business processes.
20. Employee Benefits and Compensation
21. Support in administering employee benefits programs, including health insurance, retirement plans and other perks.
22. Assist with payroll processing and address employee inquiries related to compensation.

Administrative

1. Office Management

• Oversee day-to-day office operations, including maintenance, supplies, and equipment.
• Manage office budgets and expenses.

2. Vendor Management

• Liaise with vendors and suppliers for office-related services and supplies.
• Negotiate contracts / agreements when necessary and ensure cost-effectiveness.

3. Travel and Event Coordination

• Arrange travel and accommodation for employees and visitors.
• Assist in planning and coordinating company events and meetings.

4. Documentation & Procedure Compliance

• Maintain administrative records, such as contracts, invoices, and correspondence.
• Ensure that administrative processes and procedures are in compliance with company policies and regulations.

5. Facilities Management

• Ensure a safe and productive work environment for employees.
• Coordinate maintenance activities and repairs for office facilities and equipment.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Regular team activities
• Medical insurance
• Open culture
• Dental insurance

The Assistant Director of Marketing & Communications (AD M&C) supports the Director in planning, developing, and executing strategic marketing and communication initiatives to enhance brand awareness, drive business growth, and maintain a consistent brand voice across all channels. This role leads a team of marketing professionals and ensures campaigns are aligned with business objectives.

Key Responsibilities:

1. Strategic Marketing & Planning

• Assist in developing annual marketing and communication strategies.
• Analyze market trends, customer insights, and competitor activity to inform strategies.
• Collaborate with departments to align marketing plans with business goals.

2. Brand & Communications Management

• Ensure consistent brand messaging across all marketing materials and platforms.
• Oversee corporate communications, PR activities, and internal communications.
• Manage media relations and act as a liaison with external agencies.

3. Digital Marketing & Campaigns

• Oversee digital marketing initiatives including social media, website, and email campaigns.
• Track performance metrics, analyze ROI, and optimize campaigns accordingly.
• Lead content creation strategies for various platforms.

4. Team Leadership & Development

• Manage and mentor marketing and communications staff.
• Assign responsibilities, monitor progress, and ensure deadlines are met.
• Foster a creative and collaborative team environment.

5. Budget & Vendor Management

• Assist in preparing and managing marketing budgets.
• Coordinate with vendors, agencies, and partners to execute campaigns efficiently.
• Ensure cost-effectiveness and adherence to budget allocations.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Parking Allowance
• Free Duty Meals
• Birthday Leave

職位描述

• 處理應付帳款 (AP) 或應收帳款 (AR) 任務。

• 協助客戶經理和客戶主管。

• 及時完成會計資料輸入。

• 產生財務報告，維護現金帳簿和銀行對帳

熟悉ERP系統是一項進步。

• 上級臨時指派的任務

職責

• 至少持有LCCL證書

• 優先考慮持有文憑證書或專業證照者。

• 至少2-3年工作經驗

歡迎應屆畢業生申請

• 國語、馬來語和英語聽說讀寫能力俱佳

好處

• 工作與生活平衡：每週工作 5 天。

• 醫療索賠（條款及細則）

• 健康與安全保險和賓州保險。

• 便利：免費停車。

• 優渥的年假待遇。

• 節日特惠。

As the Senior Sales Manager, you will be responsible to assists the Director of Sales in management of all sales activities and events including direct sales, sales solicitation, sales administration, public relations and management of the sales team.

Also to manage sales activities and events in line with the annual sales and marketing plan and to achieve/exceed budget and sales strategy for your hotel

At Crowne Plaza Hotels & Resorts we look for people who are charming, confident, and internationally minded; people who know what it takes to exceed guest expectations.

Your day-to-day:

People

• Works with DOS on manpower planning and management needs
• Works with DOS in the preparation and management of the Department’s budget
• Manage day to day sales activities and build relationship with team members
• Personally build clear and open lines of communication with intra departments
• Build a team with different opinions, skills, experiences, and backgrounds; leverage personal, cultural and functional differences to optimize team performance
• Create an environment that trains, develops, coaches and mentor’s team members

Guest Experience

• Monitors competitors' activities and assists in marketing intelligence
• Refers sales leads to appropriate personnel within the InterContinental Hotels Group
• Sells to new, existing and prospective customers considering goals set forth in the sales strategy, negotiating optimum rate for the benefit of the business
• Services existing business through management of account bases
• Sell all facets of the hotel
• Manage the corporate head office and the preferred hotel history for that company
• Develop and maintain a regular pattern of sales calls, meeting with principals of target market
• Provides direction on, and conducts market research and analysis
• Develops and maintains contact with business generators, meeting and convention planners, visitors/convention bureau, travel agents, tour operators, airlines, corporate accounts, Government Departments and other producers closely allied to Hotel business
• Builds profile within local market place through attendance at various events and local market place
• Conduct client interviews
• Entertain clients
• Plan and conduct familiarization tours and site inspections
• Travel when required to promote the hotel and develop potential business
• Maintain regular contact with the IHG hotels in your region and the regional reservation office

Financial

• Maintain files, records and reports as it pertains to: budgets, contacts, planning activities, timelines, contracts, purchase orders and post meeting notes. Complete forecasts, plans, and productivity reports for management
• Participate in the preparation of the annual departmental operating budget and financial plans Monitor budget and upsell products and services while minimising waste to increase revenue
• Negotiate room prices, sell USPs and hotel services within approved departmental booking guidelines.
• Monitors local competitors and compare their operation with his/her operation
• Solicits business and follow up on referrals and potential sales leads
• Keeps aware of trends, systems, practices and equipment in audio visual through trade literature, hotel show and site visits
• Provides direction on and conducts market research
• Maintain regular contact with IHG regional hotels and reservation networks
• Attends trade shows and sells conference space when directed

Responsible Business

• Develop awareness and reputation of the hotel and the brand in the local community
• Coordinate safety and security initiatives to ensure meetings flow smoothly with minimal interruptions or problems. Coach and advise clients on meeting options and alternatives that potentially reduce waste, save energy and have a minimal impact on the environment
• Perform other duties as assigned. May also serve as manager on duty

Accountability

• Meeting Rooms Sales target as per the allocated segment along with the desired guest experience scores

What we need from you?

• Minimum of 3 years Sales experience in 4* or 5* Hotel property
• Hospitality degree or equivalent
• Excellent customer relations, problem solving and time management skills
• Proficient knowledge of Microsoft Office and Opera Sales
• Proven ability to creating new business opportunities
• Assertive, professional and positive with a proven ability to develop in a team environment
• Must be able to work independently and maintain a positive attitude within a very busy environment
• With valid driver's license is preferred

• Annual Leave
• Birthday Leave
• Compassionate Leave
• Maternity / Paternity Leave
• Marriage Leave
• Long Service Award
• Parking Allowance

職位描述

我們正在尋找一位認真負責、注重細節的採購助理，協助日常採購工作，確保採購流程順暢。成功入選者將協助供應商尋源、採購訂單處理、庫存監控，並維護成本效益高的採購策略，以支援整體業務營運。

主要職責

• 協助日常採購活動
• 與供應商協調報價、訂單、定價和交貨事宜。
• 處理採購訂單並確保及時跟進供應商
• 保持準確的採購記錄和文件
• 監控庫存和盤點需求
• 比較價格並協商以獲得最具性價比的採購方案
• 支援行政和營運採購職能
• 確保內部部門與供應商之間溝通順暢

要求

• 工商管理、供應鏈管理、物流、採購或相關領域的文憑或學位
• 至少2-3年採購或採購相關工作經驗
• 良好的溝通和談判技巧
• 能夠用國語、英語和馬來語進行有效溝通，與中國供應商和合作夥伴進行洽談。
• 能夠同時處理多項任務，並在最少監督下獨立工作。
• 精通微軟辦公室軟體（Excel、Word、Outlook）
• 較強的組織能力與注重細節
• 具備供應商尋源及協調經驗者優先考慮。

身體要求

• 能夠勝任久坐的辦公室工作，包括長時間坐著。
• 頻繁使用電腦、處理文件和行政協調
• 偶爾需要在辦公室或倉庫內走動，以協調購買活動或核實貨物。
• 能夠在快節奏的工作環境中處理多項任務

其他技能

• 較強的解決問題與分析能力
• 良好的時間管理與組織能力
• 能夠有效率地處理多項任務並按時完成。
• 良好的溝通協調能力
• 文件記錄和採購流程中高度的準確性和對細節的關注

優先技能

• 採購協調
• 供應商管理
• 庫存監控
• 成本控制
• 行政支援

如何申請

請將您的履歷寄至 job-applications@cytron.io；只有入圍候選人會收到通知。

福利待遇

• 開放文化
• 個人發展機會
• 僱員公積金社保組織環境影響通報系統
• 醫療津貼
• 團體保險
• 節慶派對
• 生日禮物
• 點心和飲料

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

Responsibilities :-

• Perform administrative support to ensure efficient operation of office
• Perform general administrative support to the relevant departments
• Handle general admin work such as filing, answering phone calls etc
• Resource management, responsible for requisition of office/building supplies
• Maintain good documentation and filing system
• Other administrative tasks as assigned

Requirements :-

• GCE ‘N’/‘O’ Level or ITE
• Proficient in Microsoft Office Excel, Word
• Great team player who is independent with pleasant disposition
• Hardworking, self-driven and high sense of responsibility
• Able to start work immediately
• Bilingual in English and Mandarin to liaise with Mandarin speaking customers
• Only Singaporean & SPR need to apply

Employer: Grace Orchard School
Grace Orchard School caters to students who have been diagnosed with MildIntellectual Disability (MID) and those with Mild Autism Spectrum Disorders(ASD). The school is specifically for students ranging from 7-18 years old whohave Intellectual Quotient (IQ) which falls within the range of 50-70. Theschool is a non profit organisation under the Presbyterian Community Services.We are looking for a resilient and motivated person who can be part of ourcorporate team to make a difference in the special education landscape.

Job Description
The Corporate Support Officer will report to the Manager (Admin and Finance) toprovide clerical and administrative support for the smooth and effectiveday-to-day operations of the school. You will be involved in various aspects ofthe school administration and operations such as frontline service,procurement, student affairs, as well as personnel matters.

Roles and Responsibilities:

• Assist with administrative and clerical duties including the management of the reception counter of the general office.
• Handle calls and enquiries, answer and/or transfer of phone calls and take down messages as required.
• Oversee and manage the key retrieval system.
• Attend to student’s needs at sick bay such as injuries and other safety/health-related matters.
• Facilitate & seek management’s approval for student’s early dismissal, update in Dismissal App.
• Update students’ class attendance for teachers who are not in school.
• Process students’ activity information and consent forms.
• Print circulars, letters, assessment papers and office memoranda.
• Prepare and verify correspondence and documents.
• Maintain and update a systematic filing system.
• Requisite, replenish and distribute stationery, first-aid and other supplies as required.
• Facilitate students’ annual dental & health check up with Health Promotion Board.
• Facilitate students’ photo taking for school smart cards, NRIC registration with ICA, National Service registration.
• Filing of students’ P-file.
• Process students’ School Smart Cards (SSC) and Developing Disability Register (DDR) card applications.
• Coordinate students’ booklists and uniforms.
• Schedule, prepare and set-up meetings, including buying refreshments for meetings.
• Perform other duties as assigned by the Administrative Manager or School Management.

Requirements:

• Minimum GCE 'O' levels or equivalent with competence in English and a second language.
• Good communication skills and the ability to work in a team, as well as independently.
• Relevant work experience in general administration, personnel, procurement, and training administration. Work experience in school administration will be favourable.
• Familiar with Microsoft Office applications and comfortable in using IT systems.