Total 2 job vacancies by Isocert Pte. Ltd.

Key Responsibilities

Accounts Functions

• Perform daily accounting and bookkeeping duties using QuickBooks.
• Prepare and process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Generate invoices, receipts, debit notes, and credit notes.
• Monitor outstanding payments and follow up on overdue accounts.
• Verify supplier invoices and prepare payments.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in monthly, quarterly, and year-end account closing activities.
• Maintain proper filing of accounting documents and records.
• Support GST reporting and other statutory submissions.
• Assist in audit preparation and provide supporting documents when required.
• Prepare management reports and financial schedules as assigned.

Administrative Functions

• Manage incoming calls, emails, and correspondence.
• Maintain office records, filing systems, and company documents.
• Coordinate office supplies procurement and inventory management.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Prepare letters, reports, and other administrative documents.
• Support HR administration, including leave records, claims, attendance, and staff documentation.

Company Overview

ISOCert Pte Ltd is a Singapore-based professional Management System certification and auditing organization established in 2016. With over 25 years of combined QEHS industry experience, it serves clients across Asia with quality and integrity.

Job Summary

You will coordinate and manage audit-related activities, prepare certification documents, maintain client records, and support operational tasks to ensure smooth certification processes.

Responsibilities

• Create and manage job orders to initiate and track audit processes efficiently
• Plan and schedule preliminary, certification, and surveillance audits to meet client and organizational timelines
• Prepare award letters and certification documents accurately to support client certification
• Maintain and update client databases to ensure current and accessible records
• Perform filing, documentation, and coordination tasks to support audit and administrative workflows
• Follow up on pre- and post-audit activities to ensure timely completion of all audits.
• Monitor and keep track of manpower utilisation
• Support by executing ad-hoc tasks as assigned.

Preferred competencies and qualifications

• Proficient in Microsoft Office applications (Excel, Word, Outlook) to produce and manage documentation
• Detail-oriented and organized to handle multiple tasks and maintain accuracy
• Independent and proactive in managing workload and meeting deadlines
• At least 1 year of relevant administrative experience to support audit and certification activities

Other Information

• Full-time position
• 44 hours per week
• Monday to Saturday
• Work location: On-site

Education:

• GCE ‘N’ Level / ‘O’ Level or equivalent