Total 3 job vacancies by Arcadia Shipping Pte. Ltd.

Functions and Responsibilities

· Support Technical Superintendents by maintaining / updating vessel certification and documentation system.

· Follow up on Class and Flag Status of each vessel and arrange for Surveys/ Services as required.

· Monitor and maintain ship certificates on shared drive + ERP (ShipNet).

· Follow up on repairs/services as arranged by the Superintendent in consultation with vessel purchaser.

· Assist with compilation of specifications and import quotation for dry docking.

· Assist with compilation of docking reports as provided by the Superintendent.

· On occasion follow up with purchasing requirements as arranged by the Superintendent – liaising with the Purchasing Department

· Provide remote assistance to the Superintendents as required – vessels do not have Internet access or when Superintendent is travelling.

· Assist the Superintendent with Management Reports.

· Filing of certificates, and Engine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and SHIPNET.

· Send out certificates/documents to the vessel – write official letters/follow up on response from the vessel

· Arrange and follow up on Travel Requirements for the Technical Superintendents.

· Update and provide Class survey status as required by Marine / Technical Superintendent.

· Arrange and coordinate for storage and retrieval of ship document and Manuals from / to warehouse.

· Documentation control receipt, dispatch and disperse mails / invoices to the ship and within the fleet personal.

· Maintain contact and communicate with owners as/ if required in matters related to vessel documentation.

· Monitor and coordinate the LO and grease analysis reports for the fleet (Collection / Logistical arrangements / receipt and transmission of reports)

· Follow up on SOPEP/SMPEP and other Ship Specific Manuals (Class approval / Connecting to vessel)

· Attend Technical Department meetings, record minutes and distribute as required.

Job Requirements:

· Diploma holder in related field/discipline

· Self-motivated individual with a minimum 3 years experience in marine industries is a MUST

· Possess initiative and able to multi-task

· Tech Savvy, adaptable to working with ERP

Salary offer will be commensurate to experience

Company information

Registration No.

201512677E

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• How many years of experience do you have as a Technical Assistant Executive?
• How soon can you start?

Marine

1. Assist in coordinating, arranging and timely follow up Oil Major Vetting Inspections as directed.
2. Attend vessels to conduct Marine Inspections and pre-vetting inspections or vetting assistance as directed. Ensure follow up of all deficiencies noted during vessel attendance is recorded and filed in the common drive.
3. Conduct annual onboard navigation audits, preferably during a short voyage. Input navigation audit results into the navigation audits database and follow up on all deficiencies and defects to closure.
4. Assist in the investigation and root cause analysis of accidents.
5. A member of ASL Emergency Response Team.
6. Assist in arranging external safety audits and onboard training by co-coordinating with the appointed audit or training company.
7. Follow up in cosmetic upgradation (Painting)
8. Monitor and support all vessels (In coordination with OPS) on operational issues (Loading / discharging / tank cleaning / grade change.

Quality and Compliance

1. Assist in the implementation of ASL Ship Management’s Health, Safety, Security, Quality and Environmental Policies including sailing onboard for short voyages for onboard implementation of the HSSEQ System for new vessels.
2. Assist in periodical management review of ASL HSSEQ system, record findings from the reviews and propose actions if necessary.
3. Assist in maintenance and updating of the HSSEQ Management System.
4. A member of the internal Marine & HSSEQ audit team.
5. Assist in establishing annual ISM & ISPS audit plans, arrange and co-ordinate internal audits, take part in audits and follow-up correction actions.
6. Assist in the investigation and root cause analysis of accidents, marine casualties and near misses.
7. Assist in preparation, implementation and maintenance of office and vessel’s contingency plans.
8. Liaise with the vessels in safety, navigation, operations, health, quality, security and environmental matters, including monthly response to vessels relating to Vessel Monthly Safety Reports and Near Miss Reports.
9. Assist in reviewing all safety-related reports from the vessels and other similar reports from other sources.

Requirements

• Minimum 10 years experience (at sea)
• Minimum 3 year sailing experience as Chief Officer on Chemical Tankers (with a preference for sailing experience on parcel tankers)
• Hold relevant maritime certifications such as Chief Officer’s certificate or Master’s license (added advantage)
• Experience in Ship Vetting by majors, Ship and Terminal Operations
• Knowledge of maritime regulations
• Strong sense of responsibility, initiative, and willingness to travel

• Support Technical Superintendents by maintaining / updating vessel certification and documentation system.
• Follow up on Class and Flag Status of each vessel and arrange Surveys/ Services in consultation with Technical Superintendent
• Monitor and maintain ship certificates on shared drive + ERP (ShipNet). Monitor ERP and inform ships for jobs coming due and overdue weekly basis. Those becoming due to be planned for renewal in consultation with Tech Supt as required. All efforts should be made to prevent none jobs go to overdue
• Monitor ERP weekly basis for jobs that requires review by Tech Supt
• Follow up on repairs/services as arranged by the Superintendent in consultation with vessel purchaser.
• Assist with compilation of docking reports as provided by the Superintendent.
• On occasion follow up with purchasing requirements as arranged by the Superintendent – liaising with the Purchasing Department
• Provide remote assistance to the vessels and Superintendents as required – vessels do not have Internet access or when Superintendent is travelling.
• Assist the Superintendent with Management Reports.
• Filing of certificates, and Engine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and SHIPNET.
• Review weekly basis Due and Overdue jobs in PMS and caution vessel to complete PMS timely and avoid vessel going overdue
• Send out certificates/documents to the vessel – write official letters/follow up on response from the vessel
• Send out vessel class survey status and review no condition of class or expiry of any certificate
• Arrange and follow up on Travel Requirements for the Technical Superintendents.
• Update and provide Class survey status as required by Marine / Technical Superintendent.
• Arrange and coordinate for storage and retrieval of ship document and Manuals from / to warehouse.
• Documentation control receipt, dispatch and disperse mails / invoices to the ship and within the fleet personal.
• Maintain contact and communicate with owners as/ if required in matters related to vessel documentation.
• Monitor and coordinate the LO and grease analysis reports for the fleet (Collection / Logistical arrangements / receipt and transmission of reports)
• Monitor monthly consumption of main lubricants such as Main Engine Cylinder Oil and System oil and for generators sump oil
• Follow up on SOPEP/SMPEP and other Ship Specific Manuals (Class approval / Connecting to vessel)
• Attend Technical Department meetings, record minutes and distribute as required.
• Monitor monthly and maintain data for calculation of fuel consumption for CII and IMO DCS
• All Fuel Oil and Lube Oil samples must be dispatched from ship using LGA and must be ensured reaches to lab in time for testing and reports available for review by Tech Supt
• Critical spare parts to follow for each vessel to ensure minimum ROB is always maintained
• Monitor Technical Defect that are open and assist Tech Supt for closure

Requirement

• Diploma holder in related field/discipline
• Self-motivated individual with a minimum 3-year experience in marine industries is a MUST
• Possess initiative and able to multi-task
• Tech Savvy, adaptable to working with ERP