Total 4,792 Administrative / Clerical job vacancies

JOB DESCRIPTION

We are seeking a responsible and proactive HR & AdminExecutive to support daily HR operations and office administration.

Key Responsibilities:

• Process Work Pass (WP/SP) applications, renewals, issuance and cancellations via MOM systems
• Assist the manpower recruitment cycle, eg. onboarding, offboarding, payroll, leave

• Maintain employee records and HR documentation

• Administer training-related matters including coordination or enrolment of the course, update & maintain training records, etc.
• Responsible for the licensing renewal such as BCA & slot
• Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.
• Provide general office administrative and office support to ensure smooth daily operations
• Prepare quotation and issue invoices, quotation and related documents accurately and timely
• Ad hoc duties assigned from time to time

Job requirements:

-Independent,self-driven and proactive attitude.

-At least 2 years relevant experience.

-Computer literate,required skill(s) : MS Excel, MS Word.

Language Requirement:

• Able to communicate in Mandarin and English with workers, clients and subcontractors

Interested applicants, please email your resume to: enquiry@csldeco.com

ADDITIONAL NOTE : NO AGENTS [DIRECT HIRE]

Customer Service Officer / Receptionist

Working Days: 5 Days / 6 Days
Location: Island wide

Job Responsibilities

• Provide customer service to students, parents, and retail walk-in customers.

• Support Outlet Managers in overseeing daily business and school operations, including follow-up on enquiries and leads.

• Maintain the presentation and smooth operations of the music school and retail floor.

Job Requirements

• Customer-oriented with good communication and interpersonal skills.

• Sales-focused with the ability to engage customers effectively.

• Self-motivated with a strong work ethic and the ability to work in a dynamic retail environment, including weekends and retail hours.
  

  We regret that only shortlisted candidates will be notified.
  

  Careerstar International Pte Ltd

  EA License No: 03C3254

  EA Personnel No: R23115696

  EA Personnel Name: Chin Lee Wei

Responsibilities:

• Oversee daily operations to assist sales teams, such as order acknowledgment, quotation processing, purchase orders, sales orders, etc.
• To communicate and arrange for the delivery of a customer's request
• To give current clients excellent support and customer care.
• Respond to phone calls and in-person inquiries
• General administrative sales tasks
• Any other ad hoc duties that the management and manager delegate

Qualifications:

• GCE "O" or Nitec Level
• Skilled in using Microsoft Office products, such as Word, Excel, and PowerPoint.
• Having experience with Oracle SAP is advantageous.
• Have a positive work ethic and a strong sense of accountability.
• Resourceful and capable of working on their own in a hectic setting
• Self-reliant, mature, and prepared to work with little direction
• Needs to be upbeat and proactive in problem-solving

• Work Location - Chua Chu Kang, West Region
• Working Hours - Mon to Thurs 8.30am - 6pm, Fri 9am - 6pm
• Monthly Salary - up to $2800
• School Environment, 12 months contract

Job Scope:

• Manage front counter, calls, and enquiries
• Handle admin tasks (data entry, inventory, mail, records)
• Support student services (attendance, early release, coordination with teachers)
• Assist with incident, sick bay, and other student-related processes
• Perform ad-hoc duties

Requirements:

• Minimum ‘A’ Level or equivalent
• 3 years of admin/front counter experience preferred
• Proficient in MS Office
• Good communication, multitasking, and teamwork skills

Interested candidates, kindly email your resume to: zuli.ng@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

Employment Type: Contract (6 months)
Industry: Financial Services
Function: Administrative / Office Support

About the Role

We are partnering with a leading global financial institution to hire an experienced Administrative Assistant to support a fast-paced Commodities Trading & Sales team.

This role sits within a dynamic front office environment and requires a highly organised and proactive individual who can manage multiple priorities effectively. You will work alongside an existing administrator to provide seamless support to a team of 10+ stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to a front office team
• Manage complex and frequently changing calendars across multiple stakeholders
• Coordinate meetings, calls, and internal/external engagements
• Handle high-volume expense submissions and claims processing with accuracy and timeliness
• Arrange travel bookings, itineraries, and logistics
• Support day-to-day operational and administrative requirements
• Liaise with internal stakeholders to ensure smooth coordination of activities

Requirements

• Minimum 3–5 years of relevant administrative experience, preferably in a fast-paced corporate environment
• Experience supporting multiple stakeholders (8 or more)
• Strong experience in calendar management and expense processing
• Good organisational skills with the ability to prioritise tasks effectively
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

"This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions.e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA."

We regret to inform that only shortlisted candidates will be notified.

Syed Hafiz

EA Regn No: R21103431

RMA Consultants EA License No: 93C4403

Overview

We are seeking a discreet and highly organized Private Personal Assistant to support the Director across daily personal and professional activities. This role requires intuition, adaptability and a calm approach while moving in fast paced environments. You will stay close to the Director’s schedule and provide seamless support that keeps everything running smoothly.

Key Responsibilities

Lifestyle and Personal Support

* Accompany the Director to appointments, events and engagements

* Handle day to day personal requests with care and precision

* Manage errands, reservations, gifting and personal shopping

* Coordinate household and lifestyle related matters when needed

Schedule and Coordination

* Maintain and update calendars

* Plan and arrange travel, accommodation and itineraries

* Anticipate needs and prepare ahead for upcoming activities

Logistics and Operations

* Oversee bookings, suppliers, deliveries and service providers

* Ensure smooth transitions between locations and appointments

* Manage ad hoc requests that arise throughout the day

Communication and Confidentiality

* Liaise with internal teams and external partners on behalf of the Director

* Handle sensitive information with absolute discretion

* Represent the Director with professionalism at all times

Ideal Candidate

* Highly organized with strong attention to detail

* Able to think ahead and solve problems quickly

* Comfortable working closely with a high profile individual

* Calm under pressure with a flexible mindset

* Excellent communication skills

* Trustworthy with a strong sense of confidentiality

This position is responsible for assisting the administrative and coordination duties between Kitchen, Catering Operations and Catering Sales Team in Catering division.

Administrative Matters

•Prepare inventory listing of the pastry & production team and submit to the Account Department

•Maintain pending GRN Invoice on the Procurement System

•Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

•Prepare petty cash claims

•Any other adhoc administrative duties as required

Logistics-related Matters

•Ensure food tags, menu cards and time stamp are printed before food delivery

•Ensure stock check is conducted and items below par level are submitted for order

•Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

•Booking of delivery drivers for adhoc deliveries

Certification-related Matters

•Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

•Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

•Diploma fresh graduates are welcome too

•At least 1 year of administrative experience in the related field

•Ability to work independently and in a team

•Good Interpersonal Communication Skills

•High level of responsibility and initiative

•Working Location: Senoko (FoodAxis)

•5 Days Work Week (4 Weekdays & 1 Weekend)

Job Summary

We are seeking an Administration Manager to lead daily office operations and deliver efficient administrative support, ensuring smooth workforce deployment and effective client coordination.

Responsibilities

• Manage daily administrative operations and supervise administrative staff to ensure operational efficiency
• Organize and process documentation related to manpower deployment and client coordination for accurate record-keeping
• Maintain and update employee records, work permits, timesheets, and company documents to ensure compliance and accessibility
• Communicate with clients to understand manpower requirements and coordinate scheduling effectively
• Collaborate with the operations team to facilitate seamless workforce deployment and resolve administrative issues
• Oversee office supplies management, vendor relationships, and administrative expense tracking to optimize resources

Preferred competencies and qualifications

• 1–2 years of administration experience, preferably in manpower supply, construction, or service industries
• Proficiency in Microsoft Office applications to support administrative tasks
• Strong organizational and communication skills to manage multiple tasks in a fast-paced environment

The Purchasing & Administrative Executive supports both administrative operations and procurement functions to ensure efficient office management while sourcing technical materials, equipment, and services required for engineering projects. The ideal candidate is detail-oriented, cost-conscious, and familiar with engineering specifications and project timelines.

Key Responsibilities

Purchasing Duties

• Source and procure engineering materials, equipment, tools, and services

• Evaluate supplier quotations based on technical specifications, cost, and lead time

• Negotiate pricing and terms with vendors and subcontractors

• Prepare and issue purchase orders in line with project requirements

• Coordinate closely with engineers to ensure purchased items meet specifications

• Track deliveries and ensure timely supply to project sites

• Handle discrepancies in quality, quantity, or delivery schedules

• Maintain supplier performance records and approved vendor lists

Administrative Duties

• Manage daily office operations to ensure smooth day-to-day operations

• Coordinate meetings, site visits, and project schedules

• Prepare reports, minutes of meetings, and internal documentation

• Liaise with internal departments, site teams, and external stakeholders

• Support HR and management with administrative tasks as needed

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Engineering, or related field

• 2–5 years of experience in purchasing and administrative roles, preferably in engineering, construction, or manufacturing

• Familiar with technical specifications, engineering materials, and equipment

• Experience with ERP systems or procurement software

• Strong negotiation and vendor management skills

• Knowledge of inventory control and material planning

• Good organizational and multitasking abilities in a project-based environment

• Strong communication skills to liaise with engineers, suppliers, and project teams

Key Competencies

• Attention to detail in handling technical specifications

• Ability to work under tight project timelines

• Cost control and budgeting awareness

• Problem-solving and coordination skills

• Team collaboration across engineering and operations

• Responsible to provide operational and administrative support for allied health service counters at Clinical Measurement Centre, Diagnostic Imaging and Rehabilitation to achieve expected outcomes; patient’s service experience, on-the-ground troubleshooting and risk and business continuity management.

Primary Responsibilities (80%)

• Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.
• Ensure systems and processes are in accordance with HAP/SOP/Work Instructions and periodic reviews and updates of relevant documents
• Analyse trends of patient feedback to improve counter services, focusing on closing the loop with constructive inputs to fix a problem or acknowledging praises.
• To ensure that workflows for new and existing services are reviewed, optimised and streamlined according to department’s evolving needs.
• Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
• Manage counter risks assessments and audit matters.
•  Ensure that Service Associates receive appropriate induction, orientation, and training so that they possess appropriate skills and knowledge to carry out their jobs.
• Responsible for staff engagement, recruitment and retention to achieve stable, skilled and motivated workforce and achieve the desired patient / caregiver and service outcomes.
• Responsible for two-way communication between staff and management and ensure timely dissemination of information, escalation of issues and recommending solutions to problems.

Secondary Responsibilities (20%)

• Responsible for devisinginnovative services to continually improve service levels and delight patients.
• Participate in new initiatives(i.e. G.R.O.S.S, Go-Green efforts)
• Any other ad-hoc duties assigned by reporting officer

Requirements*

• Degree in any discipline.Graduates from healthcare-related or business management studies will be advantageous.
• At least 3 years of service operational experiences within healthcare clinic setting
• Proficient in Microsoft,EPIC and NBS system
• Excellent team player and effective communication skills
• Problem-solving skills and critical thinking ability
• Ability to multi-task with a “can-do” attitude,
• Empathy, compassion, and social skills help in building trust and handling sensitive situations

JOB ID: GT/AH0008

All Successful candidates can expect avery competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Wordformat to gesse.tan@peopleprofilers.com

We regret that only shortlisted candidates will benotified

People Profilers Pte Ltd

20Cecil Street, #08-09, Plus Building, Singapore 049705

Tel: 69509745

EA Licence Number: 02C4944

EA Registration Number: R1108448

EA Personnel: Tan Lili Gesse

Responsibilities

• Chauffeurs CEO and his family in a comfortable, safe and efficient manner.
  
• Be aware of road and traffic conditions and suggest alternative routes when neccessary
  
• Ensures that car is clean and well-maintained at all times
  
• Ensures timely vehicle maintenance, either directly or indirectly through third party service providers
  
• Be punctual and safety conscious at all times
  
• Carry out other duties assigned from time to time
  

Requirements

• Possess valid Class 3 license with clean and safe driving record
  
• Minimum 3 years of relevant experience with continental cars
  
• Good grooming and personal hygiene
  
• Able to start work at 7.30am and work overtime; including weekends and Public Holidays where necessary
  
• Upholds strict level of confidentiality
  
• IT savvy (E.g knowledge of using GPS for navigation/ Google Maps, Whatsapp or any other mobile applications)
  

Company: Cypress Singapore PAC

Cypress Policy of Trust & Empowerment allows flexible working arrangements that allows lifestyle choices and managing childcare or eldercare needs. Workloads will be allocated taking into consideration of each candidates’ situation.

Job Title: Corporate Secretarial Manager

Job responsibilities

• Manage a portfolio of clients and ensure full compliance with Singapore regulatory requirements.
• Act as Company Secretary of clients
• Handle corporate secretarial matters, including incorporations, restructuring, and striking-off, Conduct AGM, EGM.
• Prepare resolutions, minutes, statutory records, and XBRL filings
• Ensure timely submissions to ACRA, MOM, IRAS, and other authorities
• Provide corporate governance and compliance advice
• Maintain strong client relationships and liaise with auditors, regulators, and external parties
• Lead and support a team while assisting the manager, senior/junior on secretarial and administrative tasks, coach and review work of junior team members
• Perform ad-hoc duties as required

Requirements

• Degree or above in Law, Business, Accountancy, or equivalent
• Qualified Chartered Secretary or LLB Qualification with minimum of 7-9years of experience in a corporate secretary field, including 5 years in a managerial role preferably in a professional firm
• In-depth knowledge of the Singapore Companies Act and ACRA compliance requirements
•  Strong leadership and stakeholder management skills
• Proficiency in corporate secretarial systems and Microsoft Office
• Strong interpersonal, communication and written skills Able to lead a team independently, an eye for detail and deadline-oriented
• Accountability, a proactive approach, and a positive work attitude.

What We Offer

• Attractive remuneration package with performance incentives
• Clear career progression pathway
• Collaborative, professional and dynamic work environment
• Ongoing training and professional development support
• Convenient location-Raffles Place

Core Requirements:

1. Minimum 3 years’ experience in a Singapore corporate secretarial firm

2. Strong knowledge of Singapore Companies Act and ACRA system

3. Able to independently handle full spectrum of corporate secretarial matters (incorporation, annual returns, director/shareholder changes, share transfers, preparation of resolutions, etc.)

4. Able to independently manage full set of accounts

5. Familiar with GST filing and basic tax compliance

6. Proficient in Xero / MYOB / QuickBooks

7. Detail-oriented and capable of managing multiple client portfolios
   

   Work Arrangement:

   • Remote / Work-from-home arrangement available

   • Open to part-time engagement

• To attend and reply to customer's enquiries and email.

• To promptly to customers' in-coming calls. orders.

• Check data entry, filing and scanning of documents.

• Accept other clerical duties as informed by Supervisor.

• Issue quotations based on customers' requirements and follow up on quotations.

• Provide administrative and sales support

Job Requirements

• Good communication, coordination skills with customer and delivery staff.

• Ability to multi-task and possess strong analytical and problem-solving skills.

• A strong team player with positive work attitude and committed to work duties and responsibilities.

Working location at Woodlands Link

Working hour:

Monday - Friday (8.30am - 5pm) & Sat (8.30am - 1pm) - 5.5 days