Total 1,397 Senior Executive level Administrative / Clerical job vacancies

Executive Secretary (6-Month Contract)

We are seeking an experienced Executive Secretary to provide administrative and secretarial support to senior stakeholders within a corporate environment.

Responsibilities

• Manage calendars, appointments and meeting schedules
• Coordinate meetings, conference calls and prepare meeting minutes
• Arrange business travel, accommodation, transportation and visa applications
• Process expense claims and travel-related documentation
• Prepare presentations, reports, emails and correspondence
• Organise team events and meetings
• Provide general administrative support and assist with ad-hoc tasks

Requirements

• Diploma with at least 8 years of secretarial or administrative experience
• Experience supporting senior management or executives
• Strong organisational and communication skills
• Ability to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

6-month maternity cover | Immediate/short notice candidates preferred | 5-day work-in-office

Support academic operations and student administration in a dynamic education environment.

This role provides administrative and coordination support for curriculum activities, student services, outreach events, and postgraduate admissions processes.

Jobs Responsibilities:

• Support timetable planning and academic scheduling activities
• Assist with course registration and academic administration matters
• Coordinate examination processes, submissions, and results administration
• Process student requests, including credit transfers, leave applications, and programme changes
• Support administration for exchange students and academic programme matters
• Assist in planning and coordination of outreach and engagement events
• Support postgraduate admissions processing, interview coordination, and application tracking
• Maintain accurate records and ensure timely follow-up on administrative processes

Requirements:

• Singaporean Only
• Minimum Diploma/Degree in any discipline

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

Job Responsibilities:

• Provide full administrative support to the Director.
• Manage office daily operations including document filing, data entry, and office supplies inventory control.
• Assist in processing simple financial documents such as invoices, purchase orders, and reimbursement claims.
• Coordinate internal and external meetings, including scheduling, sending reminders, and preparing meeting minutes.
• Handle incoming phone calls, emails, and visitors professionally.
• Arrange travel, accommodation, and itinerary for business trips when required.
• Assist in preparing letters, reports, and presentation slides.
• Support basic HR tasks such as leave tracking and maintaining employee attendance records.

Requirements &Qualifications:

• Minimum 1–2 years of relevant administrative experience, preferably in a consultancy or professional services environment.
• Diploma or equivalent qualification in Business Administration or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Detail-oriented, organized, and able to handle multiple tasks.
• A proactive team player with basicproblem-solving skills.

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Play a key role in supporting customer service and administrative operations in a fast-paced and collaborative environment.

1. Manage daily bookkeeping and bank reconciliation.

2. Handle accounts payable (AP) and accounts receivable (AR).

3. Prepare and process invoices, payments, and expenses claims.

4. Prepare monthly, quarterly, and yearly financial closing.

5. Handle GST reporting and IRAS tax return by preparing supporting schedules and verifying data accuracy, ensuring timely submission.

6. Prepare monthly management reports by consolidating financial data and assisting in financial analysis for Jakarta office and Jakarta external tax agent review and decision making.

7. Prepare and submit Common Reporting Standards (CRS) and Foreign Account Tax Compliance Act (FATCA) forms to MAS to ensure adherence to statutory and regulatory requirements

8. Prepare financial reports and assist with audits.

9. Deal with bankers on Banking and finance matters.

10. Perform general office administration, including filing, scheduling and correspondence.

11. Manage office supplies and ensure a well-organized workplace.

12. Other ad-hoc duties as and when assigned.

Requirements
1. Diploma/Degree in Accounting, Business Administration, or a related field.

2. At least 3 years of relevant experience in admin and accounting roles, or experience in audit firm.

3. Detail oriented with good organizational and multitasking skills.

4. Able to work independently and handle confidential information with discretion.

5. Strong sense of accountability to deliver the required result on time.

6. Ensure compliance with data privacy when managing sensitive financial information

7. High degree of integrity and work ethics.

Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work)

Salary: $2800
Address: Bendemeer

Job scope:

Do Filling

Prepare AR or AP

Other ad-hoc duties

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Marine / Maritime Services industry
• Position Title: Administrative Executive
• Working Location: Tanjong Pagar
• Working Hours: 6 days (Mon to Sat: 9am to 6 pm) (one day WFH)
• Salary Package: Basic + AWS
• Duration: Permanent

Key Responsibilities

• Manage daily office and administrative operations to ensure smooth business activities.
• Handle documentation, filing, correspondence, and company records.
• Coordinate with clients, suppliers, agents, and internal teams on operational matters.
• Arrange schedules, appointments, and provide administrative support to management.
• Prepare quotations, invoices, reports, and other business documents.
• Monitor office supplies, company assets, and general office maintenance.
• Support HR administrative matters such as staff records, attendance, and onboarding coordination.
• Assist with finance-related administrative tasks, including payment follow-ups and document tracking.
• Ensure work is carried out according to company procedures and regulatory requirements.
• Perform other ad-hoc administrative duties as assigned.

APPLY NOW!!!

• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Able to work independently and manage multiple tasks efficiently.
• Strong organizational and time management skills.
• Willing and able to support operational matters outside regular office hours when required
• Detail-oriented and able to maintain accurate records.
• Experience in logistics, marine, or operations industries will be an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10011 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Key Responsibilities:

Transaction Processing:

• Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).

• Prepare sales invoices and process receipts.

• Check all invoices for proper authorisation according to the financial regulations before processing payment.

• Prepare payment vouchers and cheques.

• Prepare journal entries / vouchers.

• Preparing of monthly bank reconciliations.

• Check major supplier statements and accrue expenses for goods received without invoice.

• Account coding of invoices for recognition of expenses/assets.

• Comparisons on estimated revenue / charges against actual (Vendors)

• Managing staff leave records and staff expenses claims.

Maintenance of Accounting Records:

• Data input / verification.

• Update accounting database (NAV).

• Reconcile database maintained in different modules.

• Maintain fixed assets register.

Reporting:

• Monthly financial statements.

• Supplementary reports and schedules.

• Reconciliation of creditors’ statement of accounts.

• Dealing with auditors on financial audit and preparation of audited financial statements

Tax Processes:

• GST preparation and filing

• Working with tax agent on corporate tax computation and relevant schedules

• Assist on IRAS tax query if there is any
  

Requirements:

• At least diploma in Accounting/Finance

• 3 -5 years experience in finance/accounting field
  

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171

• Well Established Company

• Basic $3800 - $4300 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Tuas (Company Transport Provided)

• Working hours: Monday to Friday (8am - 5pm)
  

Job Responsibilities:

TRANSACTION PROCESSING:

• Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).

• Prepare sales invoices and process receipts.

• Check all invoices for proper authorisation according to the financial regulations before processing payment.

• Prepare payment vouchers and cheques.

• Prepare journal entries / vouchers.

• Preparing of monthly bank reconciliations.

• Check major supplier statements and accrue expenses for goods received without invoice.

• Account coding of invoices for recognition of expenses/assets.

• Comparisons on estimated revenue / charges against actual (Vendors).

• Managing staff leave records and staff expenses claims.

MAINTENANCE OF ACCOUNTING RECORDS:

• Data input / verification.

• Update accounting database (NAV).

• Reconcile database maintained in different modules.

• Maintain fixed assets register.

REPORTING:

• Monthly financial statements.

• Supplementary reports and schedules.

• Reconciliation of creditors’ statement of accounts.

• Dealing with auditors on financial audit and preparation of audited financial statements.

TAX PROCESSES:

• GST preparation and filing.

• Working with tax agent on corporate tax computation and relevant schedules.

• Assist on IRAS tax query if there is any.

Job Requirements:

• Possess minimum Diploma in Accounting/Finance.

• Possess minimum 3 years’ experience in finance/accounting field.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Anti-Financial Crimes (AFC), AML/CFT Policy, Advisory and Training (PAT) is responsible for developing and owning AML/CFT Policies and Procedures to meet all requirements of relevant Regulations and Notices and reflect risk appetite and risk management philosophy as dictated by the Bank. AFC AML/CFT PAT supports relevant stakeholders (primarily the 1st and 1.5 lines), in designing, putting in place and executing ongoing controls to meet requirements of the AML/CFT Policies and Procedures.

AFC AML/CFT PAT oversees the execution of controls by relevant stakeholders (primarily the 1st and 1.5 lines), for compliance with requirements of AML/CFT Policies and Procedures and principle of sound risk management and reports its assessment to relevant Senior Management.

Job Responsibilities

The successful candidate will be part of the Group Compliance, AML/CFT, Sanctions Policy, Advisory & Training team and the key responsibilities are as follows:

• Serves as the Team Head, AML/CFT Policy, Advisory Training (PFS), Group Compliance in delivering and supporting GC’s compliance agenda / book of work.

• Provide leadership, guidance and lead a team of 6 members in supporting the PFS business within the team.

• Conduct review of high-risk customers (Group Retail, focusing on PFS) or escalated cases (due to STRs, trigger events, ad hoc requests etc) and highlights areas of ML/TF concerns to Business.

• As the subject matter expert, this individual will be required to partner closely with our Group Retail PFS businesses, in providing advice/collaborating with Business and Business Risk & Control Management in the development and review of AML controls, processes and procedures to ensure risks are effectively identified and mitigated.

• Reviews and contributes to the maintenance of Group AML/CFT policies and procedures to ensure its effectiveness and relevancy to laws, regulations and best practices.

• Provide SME advice, interpretation and implementation of Group AML/CFT procedure in a pragmatic and risk-based approach.

• Partner closely with the other GC functions, in ensuring group wide consistency approach in adoption of regulatory and internal requirements are adhered to.

• Provide key updates on AML/CFT related matters to the respective business forums and committees.

• Monitors development on related AML/CFT laws, regulations and risk trends.

• Handles request from MAS, assurance, internal and external audits.

• Drive, provide support and participate in AML/regulatory-related projects.

• Any other support as required by the Head, AML/CFT, Sanctions Policy, Advisory & Training from time to time.

Job Requirements

The successful candidate will be part of the Group Compliance, AML/CFT, Sanctions Policy, Advisory & Training team and the key responsibilities are as follows:

• Degree or professional qualification in business or banking/financial services related areas.

• Has minimum 15 years of relevant work experience preferably in AML/CFT compliance advisory function with focus on Retail Banking/Consumer Banking will be a minimum must have.

• Excellent research skill including experience with online research tools and databases.

• Good knowledge/understanding of banking and financial services laws & regulations, compliance best practices and understanding of financial products & systems.

• Ability to work effectively, under pressure, in a rapid changing environment, as well as autonomously and as an effective member of a dynamic team.

• A team player, possesses strong interpersonal, stakeholder management, analytical and problem-solving skills.

• Having a professional AML-related certification.

Job Summary

You will manage client communications and administrative tasks to support smooth office operations, including handling enquiries, scheduling appointments, vetting and preparing documents, and maintaining accurate client and work records.

Responsibilities

• Respond promptly to enquiries received to provide accurate information and support client needs
• Schedule appointments efficiently
• Assist clients in the office to ensure a welcoming and professional experience and provide relevant information relevant to the services provided
• Preliminary vetting of clients documents to ensure completeness and compliance with requirements for the services required
• Update client and work registers accurately to maintain organized and current records
• Assist in preparing documents to support office workflows and client transactions
• Communicate updates to clients clearly and timely to maintain transparency and trust
• Perform other administrative duties as assigned to support team and office functions

Location: Jurong East
Salary: $3,000 to $3,500

Responsibilities:

• Manage day-to-day Human Resources operations and administrative activities to ensure smooth business operations.
• Process and calculate monthly payroll accurately and in a timely manner
• Maintain and update employee records, HR databases, and personnel files while ensuring confidentiality and compliance with company policies.
• Maintain regular communication with candidates assigned to outsourced projects to ensure smooth deployment and resolve any issues that may arise.
• Prepare employment contracts, letters of appointment, confirmation letters, and other HR-related documentation.
• Other duties as assigned

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Lee Shi Le (Cheryl)
CEI Registration Number: R1434624
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900