Total 4,810 Others level Administrative / Clerical job vacancies

Location: Marina Bay

Working hours: Mon - Fri, 8.30am - 5.30pm

Salary: Up to $4000 + AWS + performance bonus

Our client is a leading asset management company overseeing some of Singapore’s most iconic Grade A office and retail landmarks in the heart of Marina Bay. They are looking for a detail-oriented Lease Administrative Executive to manage lease documentation, tenant administration, and reporting. You will play a key role in ensuring smooth operations, accurate records, and compliance across property management systems and regulatory requirements.

Key Responsibilities

Lease Administration

• Process lease documentation from Letter of Offer to full execution
• Conduct AML checks and ACRA searches on tenants
• Liaise with legal parties and internal teams to ensure timely completion of lease documents
• Maintain proper filing and update systems (e.g. Yardi, internal databases)

Leasing Support & Coordination

• Handle enquiries and coordinate unit viewings
• Manage calendars and scheduling for leasing team
• Assist with space calculations for unit configurations
• Maintain and circulate vacancy listings to agents

Tenant & Arrears Management

• Follow up on rental arrears and ad hoc charges in a timely manner
• Support tenant-related matters and ensure compliance with lease obligations

Compliance & Reporting

• Manage property tax matters, including submissions and follow-ups with authorities
• Ensure tenants’ insurance documents are up to date
• Handle URA occupancy reporting and regulatory submissions

Administration & Operations

• Maintain accurate tenant and contact databases
• Support procurement processes (purchase requests, invoice tracking)
• Ensure proper documentation and adherence to SOPs

Requirements

• 1–2 years of experience in lease administration or operations
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of Pivot Tables or basic macros is an advantage
• Detail-oriented with strong organisational skills
• Good follow-through and ability to meet deadlines
• Pleasant personality with good communication skills

Interested candidates kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Search Avenue Pte Ltd

EA License No.: 25C2695

EA Registration No.: R25157669 [Amanda Wee]

• Provide day-to-day support in board spectrum HR and administrative functions

• Proper maintenance of personal information

• Deal with employee requests regarding human resource issues, rules and regulation

• Liaise with government agencies when necessary

• Handling grievances, counselling and disciplinary inquiry to ensure progressive discipline

• Participate in MOM surveys

• Manage employee exit / resignation process

• Assist to liaise with recruitment agencies for various positions

• Assist in handling work pass applications, renewals and cancellations

• Assist in checking Monthly Payroll

• Perform other duties and responsibilities as assigned

Handles general paperwork, data entry, and filing.

scanning, and managing database records.

Monitoring inventory

Processing invoices

Handling email  and Whatapp inquiries.

Requirements and Skills 

• Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office equipment.

• Languages: Proficiency in English is standard, with Chinese (hanyu pinyin)

Attributes: Meticulous, organized, and capable of multi-tasking

Working Hours:  Monday to Friday, 9:00 am – 6:00 pm

• Assist Manager on submitting tender documents
• Assist Manager on preparation and submission of product catalogues
• Assist Manager with coordination, planning and follow-up
• Liaise with clients to resolve discrepancies intender documents.
• Prepare tender costing
• Handling emails, calls, and correspondence with clients and internal teams
• Managed daily administrative operations and maintenance accurate records
• Manage scheduling and coordination of daily servicing and operations
• Provide general administrative support andassist with ad-hoc tasks as needed

Job title : HR & Admin Executive

We are seeking an experienced HR & Admin Assistant to join our growing team at Bosh Engineering Pte Ltd. In this full-time position, you will be responsible for providing comprehensive HR and administrative support to our company. The role is based in our Kaki Bukit office.

What you'll be doing

Admin (70%)

1. Provide administrative support, such as managing office supplies (HQ and multiple site offices), coordinating meetings, and handling general enquiries
2. Creating and maintaining electronic and physical filing systems.
3. Manage inventory and replenish.
4. Liaison with aircon service contractors for air con servicing scheduling.
5. manage company vehicle (Lorry) - Road tax renewal, insurance renewal , vehicle servicing and repair arrangement.
6. manage all the leasing contract renewal ( water dispenser, copier machine, office leasing and etc)
7. Job space planning and help up on the office renovation & facilities management work. .
8. Collaborate with cross-functional teams to ensure smooth business operations
9. Handling Admin Petty Cash.
10. other ad hoc tasks assigned by the manager.

HR (30%)

1. Assist Manager on employee matters including recruitment, interview scheduling, onboarding, employee relations, and offboarding.
2. Manage employee data and records, ensuring confidentiality and compliance with relevant regulations
3. Coordinate and organise HR-related training, workshops, company gatherings or events and team-building activities

What we're looking for

1. Minimum 2 years of experience in an HR or administrative role,
2. Strong organisational and multitasking skills with the ability to prioritise tasks effectively
3. Excellent communication and interpersonal skills, with the ability to interact with employees at all levels
4. Proficient in MS Office suite and comfortable with using HR-related software (QuickHR)
5. Keen eye for detail and commitment to maintaining accurate records
6. Knowledge of HR best practices and labour laws in Singapore

Key Responsibilities:

• Provide administrative support to ensure smooth and efficient day-to-day operations
• Handle scheduling, emails, and office coordination across multiple teams
• Maintain important documents and records with accuracy and confidentiality
• Process invoices, reimbursements, and other administrative paperwork
• Assist in arranging travel and accommodation bookings when required
• Work closely with management to streamline and improve internal processes
• Take charge of office inventory, supplies, and procurement
• Assist in organising team events and internal office engagements

Requirements:

• Minimum Diploma and above
• Strong organisational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Able to multitask effectively while maintaining attention to detail

EA License Number: 25C2980

Disclaimer: By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore's PDPA. Your application may be considered for this and other suitable roles.

Accounts Duties:

• Handle basic accounting duties including data entry, invoicing, and payment process
• Carry out in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Prepare GST support documents and assist in GST submission
• Maintain journal entries, reconciliation of the general ledger matters
• Administer banking transactions including internet banking
• Ensure accuracy and the timely closure of monthly accounts
• Assist to coordinate with branch company transactions
• Assist to administer payroll related tasks
• Those with full sets account experiences will be consider with officer role

Admin Duties:

• Prepare company letters and memos
• Handle licenses & permit on government portals
• Handle staff insurance and welfare matters
• Handle submission and processing of statutory payments and claims
• Arrange and coordinate travel arrangement
• Issuance & control of company items
• Handle staff’s training matters
• Liaise with vendors on office/building/dormitory maintenance
• Prepare HR Administrative related reports / letters

• Other Accounts /HR Admin duties as assigned by superior / management

Requirement

• At least 1 year of working experience in related field
• Proficient in Microsoft Office
• Knowledge in SAP B1 accounting software will be an advantage
• Salary will commensurate based on working experience
• Able to converse and write Mandarin to manage Chinese-speaking workers
• Willing to work at Pasir Ris Loyang Industrial Estate

We are a specialised mathematics enrichment centre in Singapore, focusing on mathematical olympiad training and advanced problem-solving programmes for primary and secondary school students. Our teaching team includes trainers with strong mathematical olympiad backgrounds and extensive teaching experience. We are looking for a responsible, organised and service-oriented Admin Assistant / Centre Administrator to support our daily centre operations and provide excellent service to students and parents.

The successful candidate will be the first point of contact for parents and students, and will help ensure that the centre runs smoothly, professionally and efficiently.

Key Responsibilities

• Handle enquiries from parents and students via WhatsApp, phone calls, email and walk-ins
• Assist parents with course information, class schedules, registration procedures and fee matters
• Manage student registration, attendance records, class lists and make-up lesson arrangements
• Support fee collection, payment records, receipts and basic administrative documentation
• Coordinate class schedules, classroom arrangements and communication between teachers, parents and students
• Prepare, print, photocopy, scan and organise worksheets, notes and learning materials
• Maintain accurate student and parent records in the centre’s systems
• Assist with reminders for upcoming classes, trial lessons, replacement lessons and centre announcements
• Keep the reception area, classrooms and teaching materials organised and presentable
• Provide general administrative support to teachers and management
• Assist with simple marketing/admin tasks such as updating student lists, preparing notices and supporting enrolment follow-ups

• Well Established Company
• Salary: $2000 - $3000 + AWS
• Working location: Central
• Working hours: (Mon – Fri) 8 to 5 or 9 to 6
• Training Provided

Responsibilities:

Accounts & Bookkeeping

• Process incoming invoices, issue client billings, and follow up on outstanding payments.
• Track project-related expenses and manage staff claims.
• Maintain accurate financial records.
• Assist the management team with monthly cash flow summaries and basic financial reporting.

Office Administration

• Act as the first point of contact for clients, vendors, and contractors.
• Organize permit applications, site reports, and project folders.
• Manage office supplies, scheduling, and general correspondence.

Requirements:
 

• Minimum 2 years of experience in an administrative, accounting, or operations-related role
• Experience in construction, engineering, or manufacturing industries is highly preferred

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Details:

• Contract: 1 year  + UP to 1 month completion bonus

• Working Hours: Mondays to Fridays, 9 am to 6 pm

• Working Location: Ang Mo Kio

Job Scope: 

• Order management - closing of orders and invoicing

• To follow up with native Korean speaking customers and business partners to manage quotations, order fulfilment, part returns management and collections follow up

• The focal point for external customers & business partners on quotations, order acceptance, order fulfilment, part returns management & collections follow-up.

• To respond to quotation requests & ensure that pricing, discounts, terms & conditions comply with company policies.

• To communicate & negotiate with external customers & divisions on products delivery dates.

• To implement key processes in Customer Services & be pro-active in initiating & leading projects to improve & streamline order management tasks.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

• Up till $3,500 + bonus
• Near MRT
• Exposure to full employee lifecycle
• People-centric, service-driven culture

Our Client, a Singapore-based bakery and café, is inviting qualified candidates to fill the position as HR & Admin Assistant.

RESPONSIBILITIES:

1. Recruitment & Hiring Support

• Support recruitment activities including candidate sourcing and job postings across recruitment platforms such as JobsBank and Workstream.
• Coordinate interview scheduling between candidates and hiring managers.
• Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records to ensure proper documentation of hiring decisions.
• Support the administration of headcount requisition processes (when implemented), including coordination, tracking, and upkeep of related records.
• Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of internship records and documentation.
• Support the HR Business Partner in coordinating with recruitment agencies.
• Assist with preparation of employment documentation, including:

1. Part-time Key Employment Terms (KET)
2. Full-time employment contracts and supporting documentation
3. Assist with job description preparation and recruitment-related documentation

2. Onboarding & Employee Administration

• Support onboarding processes for new hires, including:

1. Sending welcome emails and announcements
2. Updating Team PV WhatsApp group
3. Updating EBER membership records
4. Preparing new employee onboarding checklists (EDF forms, uniforms, name tags)

• Create and maintain employee profiles within StaffAny and other HR systems.
• Assign uniforms and coordinate onboarding materials with relevant teams.
• Maintain FOH onboarding checklists and coordinate with hiring managers to ensure timely completion and proper filing of all onboarding records.

3. HR Systems & Records Management

• Maintain personnel files (P-files) and ensure employee information is accurately recorded.
• Maintain and update employee organisational structure records where required.
• Serve as DocuSign administrator for employment documentation.
• Manage and update the recruitment email alias.
• Support administration of employee benefits (such as IJOOZ AI access, birthday entitlements) and internal HR systems.

4. Employee Administration & HR Support

• Maintain employee updates and announcements, including birthday updates and internal notices.
• Maintain and update organisational charts to reflect team structures and reporting lines.
• Assist with probation review reminders and employee confirmation processes.
• Coordinate employee training registrations and maintain the WSQ training certificate tracker.
• Assist with preparation of HR letters, including:

1. Certification of Employment
2. Internship completion letters
3. Letters of recommendation
4. Other employment-related letters where required.

5. Office Administration

• Serve as a first point of contact for general enquiries, including monitoring shared email inboxes.
• Answer incoming phone calls and provide administrative support where required.
• Provide backup administrative support to the sales team where necessary.
• Assist with general office coordination and administrative tasks.

6. Finance & Documentation Support

• Assist with organising and filing financial documentation, including:

1. Supplier invoices
2. Service reports
3. NETS FlashPay receipts

• Support Zeemart data export for supplier invoices (COGS) where required.
• Maintain organised filing systems for company HR, financial and operational documents.

7. Operations Support

• Assist with printing and preparation of operational forms and documents for stores (e.g. 3P forms and checklists).
• Provide occasional administrative support to the Store Operations team where requested.

8. General

• Complete other tasks as assigned by management.

REQUIREMENTS:

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related field.
• 1–3 years of experience in HR administration, office administration, or recruitment support.
• Proficiency in Google Workspace and basic HR or administrative systems.

OTHER INFORMATION:

• Location: Pasir Panjang
• Working Days/Hours: 5 days/Office hours
• Salary: Up till $3,500 +bonus (salary will commensurate according to experience & qualifications)
• The Company strives toachieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

We are looking for awesome male and female trainers to join our team at UFIT. If you are a qualified personal trainer with a passion to health and fitness, developing your career, working hard and helping clients to get strong and fit, we want to speak to you.

This role is full time and there are opportunities to earn good money, to develop your career as a Trainer while working with a great team.

This role is for you if you:

• Relish a challenge
• Have great communication and personal skills (can you hold a conversation with a broad range of clients?)
• Are a well-qualified PT with a broad range of skills to fit our client base, or if not, have an attitude to learn and improve.
• 120+ hours of personal training clients/small group training per month
• Writing individually tailored programs to personal training clients
• Selling personal training and small group training packages
• Supporting clients with advice, knowledge and motivation to succeed on training plans
• Where necessary refer clients to UFIT Physiotherapy/Nutrition Team
• Update and maintain your schedule on the company's system
• Have fun with your team

Personal Driver (Car cannot drive back)

• Location: Bukit Timah  
• 5 days | 8am-6pm
• $2700 - $2950

Key Responsibilities:

• Safely chauffeur the family members
• Maintain vehicle cleanliness, upkeep, and ensure regular service.
• Wash and prepare vehicles for daily use.
• Dropping off and picking up children from school

Requirements:

• Possess a valid Class 3 Driving License.
• Familiar with Singapore roads and confident using GPS

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Responsibilities:

• Provide general administrative support to ensure smooth daily office operations, including documentation, filing, and coordination of internal processe.
• Manage procurement activities such as sourcing, requesting quotations, price comparisons, and issuing purchase orders.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services, and resolve any discrepancies.
• Maintain accurate records of purchases, invoices, and supplier contracts.
• Support marine engineering or operational teams with technical procurement requirements where applicable.
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstocking.
• Assist in tracking budgets, expenses, and procurement costs.
• Ensure compliance with internal policies and procurement procedures.
• Coordinate logistics, deliveries, and scheduling with relevant stakeholders.
• Perform any other ad hoc administrative or procurement duties as assigned.

Requirements:

• Diploma or Degree in Business, Administration, Supply Chain, or a related field.
• Experience in administrative support roles is preferred but not necessary.
• Experience in marine engineering support, shipping operations, or technical procurement is advantageous.
• Able to manage administrative duties and vendor coordination independently.
• Able to work independently and proficient in Microsoft Office (ERP experience is an advantage).

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.