(A) ACCOUNTS RECEIVABLE
1. To update EB System (receipts) and manually update into Statement Of Accounts whenever receive payment from customers.
2. To issue Debit Notes and Credit Notes weekly when necessary, thereafter arrange to Marketing Dept. for send out to customers.
3. To sorting, checking & filling master copy of Sales Invoices & Delivery Orders weekly for correct format print out by Marketing Dept.
(B) ACCOUNTS PAYABLE
1. To issue monthly Payment Vouchers and Cheques for (sundry payables/sub-con payables/trade payables - local) together with Supplier Coding enter into EB System, thereafter record immediately daily cashbook whenever cheques issue out.
2. To issue weekly Payment Vouchers and Cheques for utilities, cash purchase, monthly fixed commitment & etc., thereafter record immediately daily cashbook.
3. To issue monthly Payment Voucher (sundry payables/trade payables - overseas) together with Supplier Coding enter in EB System, thereafter record immediately daily cashbook.
4. To sorting, attached Purchase Inovices, Delivery Orders & Purchase Orders daily when handover by Purchasing Dept.
5. To photocopy the Die Part & Raw Material Invoices, Delivery Orders and K1 Form, thereafter filling into incoming die part & raw material file.
6. To check Sub-Con Supplier’s Invoices for all the related documents pertaining to Accounts Payable, thereafter enter into EB System.
7. To photocopy the closing inventory for Die Part and Tooling Die Invoices.
8. To Reimbursement Petty Cash when necessary and Coding before enter into EB System.
(C) GENERAL LEDGER
1. To prepare Recurring Entries and gather all the supporting documents before enter into EB System.
OTHER RESPONSIBILITIES
1. To carry out department Weekly 5’S Activities.
2. To carry out department target and related Activities for ISO 14001.
3. To prepare Telegraphic Transfer Forms & Form P for overseas suppliers.
4. To prepare Remittance List for overseas suppliers.
5. To prepare and update Monthly Updating Checklists for tax agent / auditor / external department :-
- Advertising
- Beverages
- Utilities (eg. electricity, water, telephone, handphone, astro & indah water)
- Employee Welfare
- Entertainment
- Factory Consumables
- General Expenses
- Government Service Tax
- Legal Fee
- Professional Fee
- Condominium & Hostel Rental
- Realised / Unrealised (Trade & Non-Trade)
- Staff Insurance
- Sub-Contractors Fee
- Training & Education
- Travelling & Lodging
- Golf & Other Membership Subcription
- Director’s Non-Fee Emoluments – Payroll Summary
- Stamp Duty & Others
6. To prepare monthly Benefit-In-Kind Statement for all Expatriates.
7. To mail out Cheques to local suppliers upon completion of checking.
8. To confirm with banker for incoming payment received from customers (eg. IBG, T/T , Internet Banking & etc).
9. To mail out Statement of Account to customers upon completion of checking.
10. To fill in bank in slips, update daily cash book, arrange daily banking for all collection of cheque from customers and finally filling.
11. To do checking and sorting all the utilities bills before arrange for payment. Thereafter arrange driver to pay the utilities bills. Photostat expatriate’s utilities bill for prepare benefit-in-kind statement and collect whatever balance should be pay by the employee.
12. To do sorting and filling the entire daily documents receive from Purchasing Department.
