Total 506 Senior Executive assistant manager job vacancies in Indonesia

Job Description:

We are looking for a responsible and organized Executive Assistant to provide administrative and office support to management and ensure smooth daily operations.

Working Hours:

⏰ Mon to Fri | 9.30am to 6pm

Location:

Job Title: Executive Assistant (EA)

Location: Singapore

Employment Type: Full-time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support senior management in daily operations. The ideal candidate will be detail-oriented, able to multitask effectively, and capable of handling confidential information with professionalism.

Key Responsibilities

* Provide full-spectrum administrative and secretarial support to senior management

Manage calendars, schedule meetings, and coordinate appointments

Handle correspondence, emails, and phone communications on behalf of executives Prepare reports, presentations, and meeting minutes

* Coordinate travel arrangements, including flights, accommodation, and itineraries

Liaise with internal teams, external partners, and stakeholders

Track projects and follow up on action items to ensure timely completion

* Maintain proper filing systems and documentation

* Assist with ad-hoc administrative tasks as assigned

Requirements

* Diploma or Degree in Business Administration or related field

Minimum 2-3 years of experience in an Executive Assistant or similar role

Strong organizational and time management skills

Excellent written and verbal communication skills (English required; Mandarin is a plus)

* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

* Ability to work independently and handle multiple priorities

* High level of discretion and confidentiality

Preferred Qualities

* Strong interpersonal skills and professional demeanor

* Problem-solving mindset with attention to detail

* Ability to work in a fast-paced environment

What We Offer

* Competitive salary package

* Career growth opportunities

* Supportive and dynamic work environment

Job Description -

• Manage CEO's diary, appointment schedules and travel arrangements
• Co-ordinate investors road shows, meetings and telephone / video conferences
• Prepare presentation materials and collate reports
• Research and extract information and supporting data in preparation for meetings
• Update and maintain Customer contacts database
• Track vendor invoices against contracts signed and highlight any discrepancies
• Maintain e-filing of documents on the cloud for ease of reference and archival
• Take meeting minutes for the Board of Director's meeting
• Organize and support meetings of various committees like the Audit and Remuneration committee

Job Requirements -

• Fluent in English - Written and spoken
• Additional Asian language skills are desirable
• Proficiency in Microsoft Applications such as Word, Powerpoint and Excel.
• Experiences in scheduling meetings and travel arrangements of the team
• Ability to work independently
• Client liaison skills
• Previous experience as an Executive Admin / Secretary in professional services
• Able to work under pressure and good time management skills
• Must be a Singaporean or a Singapore PR

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Assist in managing, supervising and supporting volunteers
• Conduct Community Screener and ensure buddying & befriending criteria are met
• Assist in conducting outreach
• Assist Programme Executive to prepare monthly report
• General admin duties

Requirements:

• Min. GCE ‘A’ Level, Diploma with Social Service
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly

Work Location: Limbang Green

If you are interested to join us, please apply via Fei Yue Career Portal.

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

Job Expectations

• Create positive and memorable guests’ experiences within the hotel lobby and reception area.
  
• Collaborate closely with the Assistant Manager to provide courteous and efficient services to guests. Responsively and tactfully address guest complaints, requests, and enquiries.
  
• Maintains comprehensive and accurate knowledge of guests’ arrivals, events, amenities, outlets, and general information.
  
• Maintains close communication with Concierge, Reception, Bell Counter, and Front Office Cashier regarding guest arrivals and departures.
  
• Ensure efficient and courteous service in baggage and transport handling as well as general enquiries.
  
• Approach any additional tasks assigned by superiors diligently and professionally.
  

Sentosa Cluster

• Oasia Resort Sentosa
  

Requirements

• Minimum completion of PSLE or its equivalent.
  
• Able to work rotating shifts, weekends and Public Holidays.
  
• Positive attitude with an outgoing personality and good communication skills.
  
• Those without experience are welcome to apply.

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2460 per month

6 months contract

Job Scope:

• Enhance work processes and customer relations to elevate service quality.
• Lead customer service surveys, analyse feedback, and drive process improvements.
• Track application payment and security checks to ensure efficiency and accuracy.
• Coordinate preparation, distribution, and courier services for streamlined logistics and timely delivery.
• Conduct quality checks on returned dosimeters, maintain communication with customers, and manage courier job lists to ensure quality assurance.

Requirements:

• Diploma in any field
• 1-2 years of relevant working experience in a service laboratory
• Proficient in Microsoft Excel
• Ability to work independently
• Good interpersonal communication skills
• Meticulous with an eye for detail

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

We are seeking compassionate and responsible individuals to support daily cemetery operations at Choa Chu Kang. This role ensures dignified and professional burial services, assisting with both traditional soil and crypt
burials while maintaining high standards of safety and care.

Key Responsibilities:

• Prepare and restore burial plots, including manual digging when needed
• Assist with traditional and crypt burials, and coordinate machinery operations
• Supervise ground staff and ensure safe, efficient practices
• Liaise with authorities and communicate professionally with families
• Maintain accurate daily records, documentation, and handle simple paperwork.

Requirements:

• Physically fit and comfortable working outdoors in a bereavement environment
• Able to handle basic digging and operational tools
• Strong English communication skills for liaising with authorities and families
• Responsible, detail-oriented, and able to work independently or as part of a team
• Willing to work weekends and public holidays
• Prior experience in cemetery or related operations is a plus; supervisory experience is advantageous.
• Compassionate, respectful, and professional approach

• Provide full spectrum of Human Resource and administrative support.
• Maintain accurate HR databases and ensure employee records are up to date.
• Prepare, update, and file all HR and administrative documents.
• Manage employee attendance, leave, and medical records.
• Assist in onboarding and offboarding processes.
• Coordinate and administer employee training.
• Handle work pass applications (Work Permit, S Pass, Employment Pass) and liaise with MOM.
• Prepare employment contracts, renewal letters, confirmation letters, and resignation acceptance letters.
• Arrange candidate interviews and support recruitment activities.
• Assist with travel arrangements and visa applications.
• Support company events and employee engagement activities.
• Perform any other ad hoc duties as assigned.

Requirements

• Higher Nitec / Diploma in HR, Business or related field
• At least 1 year of relevant working experience
• Strong command of oral and written English
• Proficient in Microsoft Office applications and strong interpersonal skills
• Organized, meticulous, and able to handle confidential information

JOB DESCRIPTION

Department: Logistics Operations

Report to: Senior Executive

Functional Relationships with: Warehouse Supervisors, Supply Chain Supervisors / Managers, Customer Service Representatives, IT Personnel Carriers, suppliers, warehouses, custom brokers, drayage providers and others involved in the shipping and delivery of merchandise.

POSITION PROFILE:

Based in: Singapore

Job Site: Yishun

Successful candidate will: The Assistant Executive (Logistics Operation / Warehouse Supervisor) is responsible for overseeing daily warehouse operations to ensure efficient inventory management, timely order fulfilment, and smooth logistics activities. The role requires strong leadership, coordination, and operational planning skills to maintain warehouse productivity, safety compliance, and cost-effective logistics operations.

The successful candidate will supervise warehouse personnel, optimise workflows, maintain accurate inventory records, and collaborate with cross-functional teams to support supply chain efficiency and continuous improvement.

Key Duties & Responsibilities:

• Manage Daily Warehouse Operations – Supervise receiving, storing, picking, packing, and shipping of goods to ensure accuracy, timeliness, and efficiency.

• Control and Maintain Inventory – Keep accurate stock records through regular checks, cycle counts, and audits; investigate and resolve discrepancies promptly.

• Lead and Develop Staff – Assign tasks, monitor performance, provide coaching and training, conduct evaluations, and foster teamwork in a positive work environment.

• Improve Processes – Identify and implement operational enhancements, optimise warehouse layout and workflows, and support automation/digital transformation initiatives (DX/BPR/RPA).

• Ensure Safety and Compliance – Enforce Workplace Safety & Health (WSH) standards, conduct safety inspections, and ensure compliance with Fire Safety and Environmental regulations.

• Coordinate Logistics Activities – Liaise with carriers, freight forwarders, suppliers, and internal departments to arrange shipments, monitor schedules, and resolve operational issues.

• Report and Manage Systems – Use Warehouse Management Systems (WMS) to manage inventory; generate reports on stock status, shipment performance, and productivity metrics.

• Maintain Facilities and Equipment – Oversee maintenance schedules for warehouse infrastructure and equipment; implement security procedures to safeguard assets and reduce risks.

Ability / Competency Required:

• Diploma in Logistics, Supply Chain Management, Business Administration, or related discipline.

• Minimum 2 years’ relevant experience in logistics or warehouse operations (supervisory experience is an advantage).

•Strong knowledge of warehouse processes, including inventory control, order fulfilment, and shipping/receiving procedures.

• Familiarity with Warehouse Management Systems (WMS) and logistics software.

• Strong leadership, communication, and interpersonal skills, with excellent problem-solving abilities.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint); knowledge in DX/BPR/RPA is advantageous.

Benefit Summary:

• Location: Kent Ridge

• Working Hours: Mon-Fri, office hours

• Stable career, career progression opportunities

Responsibilities:

• Register and process medical report requests, including cashier function for medical report payment.

• Handle all email, phone and mail enquiries pertaining to medical reports.

• Follow-up with doctors on incomplete medical report requests.

• Execute administrative duties pertaining to all medical report requests.

• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline.

• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.

• Conduct quality check on medical report before release.

• Any adhoc assignment as assigned by the supervisor.

Requirement:

• Possesses a Diploma education qualification.

• Minimum 1-2 years of experience in healthcare/hospitality/government industry with administrative or customer service experience.

• Proficient in Microsoft Outlook, Word and Excel.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities. 

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application. 

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Juwita Binte Mohammad Razali (Juwita)
Registration Number: R21101920
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

To provide administrative support and offload administrative workload from a team of therapists.

Responsibilities:

1. Office Administrative:

• Handle phone enquiries in office, GYM counter and DRC counter.
• Manage Therapy Services enquiries.
• Take minutes during departmental meeting.
• Photocopy forms and keep regular supply of forms.
• Book / set up room and other equipment for meetings and trainings.
• Report faults.
• Take charge of Fire Drills.
• Distribute, send and collect letters.
• Administer filling matters.

2. Operations Administrative:

• Enter data for Modified Barthel Index (MBI) and Hospital Occurrence Report (HOR).
• Update contact list and digital board in ward.
• Oversee billing matters and manual charging.
• Process Senior Mobility Fund (SMF) application.
• Support and coordination for departmental events.

3. Reports:

• Generate reports.
• Maintain monthly statistical template.

4. Inventory & Equipment:

• Purchase, monitor and oversee preventive maintenance of equipment and inventory.
• Maintain departmental stocks and inventory.

5. Staff Matters:

• Monitor locum time-in, time-out and attendance.
• Submit MCs, training certificates, training forms and other documents to HR/Finance on a timely basis.
• Register BCLS certification, CME talks and staff engagement programs.
• Activate therapists’ access for all required applications.

Requirements:

• GCE “O” Level and above.
• Minimum 2-3 years’ experience, preferable in a healthcare setting.
• PC illiterate with proficiency in Microsoft Office.
• Must be a team player.
• Able to multi-task and work independently.
• Strong analytical skills.
• Excellent interpersonal skills in working with both internal and external stakeholders.
• Comfortable in supporting big team and open office concept.

We are seeking a highly motivated and organized Executive Assistant to complement our Corporate & Capital Markets practice.

You will work closely with partners and lawyers on transaction execution, client engagement, internal workflow management, technology implementation and thought leadership coordination in a fast-paced, deal-driven environment.


Key Responsibilities

• Complement all technology driven workflows on a day-to-day basis, including managing and attending meetings and post-meeting
• Active calendar and travel management, and meeting coordination
• Provide transaction support, including organization of documents and managing closing timelines
• Coordinate with clients, counterparties, and internal teams across jurisdictions
• Undertake active billing, monitor time accounting, and matter administration
• Manage confidential matter organization to ensure proper filing and tracking of workflow
• Update and preparation of presentations, pitch decks, commentaries, articles, internal reports and events
• Manage the financial discipline of partners and lawyers to ensure accountability, prompt billings and timely collections
• Teach and provide mentorship and guidance to your subordinates, and to form the core backbone of the executive leadership team within the firm

Who We’re Looking For

• 2–5 years of experience in an executive assistant role (professional services environment preferred)
• Strong organizational skills with the ability to manage multiple priorities under tight timelines
• High level of accountability and discretion, attention to detail, and professionalism
• Confident communicator, comfortable working with senior stakeholders and external clients
• Tech-savvy and comfortable with digital tools

Nice to Have (But Not Required)

• Exposure to corporate transactions or capital markets work
• Familiarity with legal documentation or law firm environments
• Experience using AI tools (e.g. document automation, summarization, workflow tools) to improve efficiency

Why Join Us

• Work alongside a leading Corporate & Capital Markets team on high-quality, cross-border matters
• Gain exposure to abroad range of responsibilities with a clear career pathway into the future
• Collaborative and professional environment with strong mentorship

If you are someone who thrives in a fast-moving environment and is keen to be part of ahigh-performing team, we would welcome your application.

About Community Mental Health Department:

Our Community Resource, Engagement and Support (CREST) teams support clients who are at risk of or diagnosed with mental illness as well as their caregivers. The teams provide basic emotional support and monitoring of their mental health conditions through home visits and service linkages.

Responsibilities:

• Support any networking events with stakeholders such as government agencies, grassroots, and community-based organizations to raise awareness of mental health
• Support mental health screening events to identify those who are at-risk/diagnosed with mental health conditions and connect them with the right services for early diagnosis and treatment
• Provide basic emotional and cognitive support to clients who are at-risk/diagnosed with mental health conditions and/or their caregivers and link them up with relevant services based on their needs
• Ensure proper maintenance of case documentation and timely submission of reports to external parties
• Support the run of a caregiver support group

Requirements:

• Diploma Holder preferably with some social service experience
• Passionate to work in the mental health sector and community services
• Good communication skills (oral, written, bilingual) and interpersonal skills
• A team player who can also work independently
• Detail-oriented in keeping proper documentation
• This position is on a contract basis

Work Location: Sengkang/ Teck Whye

Work Service Area:

• Paya Lebar & Serangoon
• Bukit Panjang SMC, Cashew & Zhenghua
• Limbang & Yew Tee
• Bukit Timah, Clementi & Ulu Pandan
• Brickland & Choa Chu Kang

(If you have specific preference on the work service area, please indicate in the application form)

If you are interested to join us, please apply via Fei Yue Career Portal.

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume. Please note that we do not accept hardcopy resumes.

Location: 513 YISHUN INDUSTRIAL PARK A 768736

Working hours: Monday to Friday: 9am to 6pm

• With AWS
• Medical benefits
• Other Employee Benefits
• Walking distance from Canberra MRT/ close proximity to Yishun MRT

Responsibilities

• Serves as the CEO’s primary coordinator and liaison for internal and external relations.
• Manages the CEO’s calendar and activities to ensure maximum efficiency and value, while assisting with administrative, finance, and operational functions.
• Manages the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates the CEO on upcoming meetings and ongoing obligations.
• Acts as CEO’s liaison, attends meetings, takes minutes, prepares various materials for CEO’s reports; works with the CEO and senior management team to prepare materials for reports, and assists in ongoing communications and activities with all department.
• Ensures the timely preparation and presentation of materials for key external and internal meetings involving the CEO.
• Reviews the CEO’s email communications and assists in providing timely responses.
• Works with management and staff teams to prepare CEO for external meetings, presentations, and events, and ensures timely follow up of all action items.
• Organizes CEO travel arrangements and prepares expense reports.
• Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.
• Assists with or manages special projects which may include PR, securing speaking engagements, or specific personnel and organizational development initiatives.
• Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.
• Collaborates with CEO to foster a success-oriented, positive, high integrity organizational culture.
• Performs duties such as data entry, correspondence, CRM database management and working on special projects.
• Support all department with other responsibilities when required.

Requirements:

• Diploma in any discipline
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Independent and team player
• Effectively bilingual with good command of spoken and written English and Mandarin. (To communicate and liaise with Chinese speaking overseas and local counterparts/customers)

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117