Total 490 Senior Executive assistant manager job vacancies in Indonesia

About the role

The Executive Assistant will act as the primary point of contact for all matters directed to the CEO. Working in a fast-paced environment, you will manage the CEO’s schedule, travel, communications, reporting, and special projects, while ensuring seamless coordination across internal teams and external stakeholders. A core part of the role is acting as the CEO’s “information engine” — gathering, organising, and simplifying information so the CEO can make decisions quickly, and preparing materials that feed into CEO and Chairman review cycles.

Key responsibilities

• Manage and maintain the CEO's complex, fast-moving calendar, scheduling meetings, calls, and appointments with precision

• Proactively anticipate scheduling conflicts and resolve them with minimal disruption

• Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance

• Screen, prioritise, and manage a high volume of emails, calls, and correspondence on behalf of the CEO

• Draft, proofread, and send communications including letters, emails, briefing notes, and presentations

• Serve as the first point of contact for senior stakeholders, investors, board members, and development partners

• Arrange domestic and international travel including flights, accommodation, ground transport, and detailed itineraries

• Prepare comprehensive travel packs with relevant documentation and briefings

• Manage visa applications and travel documentation as required

• Track and follow up on key actions, deliverables, and deadlines across ongoing projects

About you

• 2–4 years of experience supporting a senior executive, director, or business leader

• Exceptional organisational and time management skills with a keen eye for detail

• Strong written and verbal communication skills

• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Demonstrated ability to handle sensitive and confidential information with discretion

• Ability to work independently, manage competing priorities, and adapt to a dynamic environment

• Professional, polished, and personable with a proactive 'can-do' attitude

• Degree-level education or equivalent professional qualification preferred

• Secretarial, business administration, or office management qualification is an advantage

Benefits

• Direct exposure to senior leadership and high-value real estate projects

• A collaborative, entrepreneurial working environment

• Opportunities for professional growth and career development

• Competitive salary commensurate with experience

Why Join Us ?

• 5 workdays rotating shifts (Inclusive weekends and Public Holidays)
• Retail Team Incentive.
• Annual Wage Supplement (13th Month Bonus)
• 10% Staff discount for purchases from Phoon Huat/Redman.
• Quarterly Redmanshop.com Loyalty Points.
• Birthday incentive Redmanshop.com Loyalty Points.
• Inpatient & Outpatient Medical Benefit

Responsibilities :

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.

Requirements :

• Candidates with retail experiences preferred.
• Minimum GCE 'O' or 'N' level.
• Good team player, and able to work independently.
• Positive attitude and friendly disposition.
• Good communication and interpersonal skills.
• Able to read and understand English.
• IT literacy will be added advantage.
• Able to carry load 10kg and above.
• Singaporean/PR welcome to apply!

Why Join Us ?

• 5 workdays rotating shifts (Inclusive weekends and Public Holidays)
• Retail Team Incentive.
• Annual Wage Supplement (13th Month Bonus)
• 10% Staff discount for purchases from Phoon Huat/Redman.
• Quarterly Redmanshop.com Loyalty Points.
• Birthday incentive Redmanshop.com Loyalty Points.
• Inpatient & Outpatient Medical Benefit

Responsibilities :

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.

Requirements :

• Candidates with retail experiences preferred.
• Minimum GCE 'O' or 'N' level.
• Good team player, and able to work independently.
• Positive attitude and friendly disposition.
• Good communication and interpersonal skills.
• Able to read and understand English.
• IT literacy will be added advantage.
• Able to carry load 10kg and above.
• Singaporean/PR welcome to apply!

Job Responsibilities:

• Support preparation, validation, and consolidation of HR data for reporting and analysis

• Assist in reviewing performance data to identify trends and improvement opportunities

• Organise HR datasets and conduct checks to ensure data accuracy and consistency

• Develop and maintain dashboards and trackers to monitor operational performance and service levels

• Assist with office administration including coordination of meetings, project tracking, and documentation

• Track departmental assets and office supplies where required

• Provide support for HR-related projects and initiatives as assigned

Requirements:

• Diploma in Human Resources, Business Analytics, Statistics, or related field

• Prior internship or experience in HR, administration, or data-related roles is an advantage

• Strong proficiency in Microsoft Excel and PowerPoint

• Organised, proactive, and able to work independently
  

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

-Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

-Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

-Produce minutes of meetings

-Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

-Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

-Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures

-Coordinate meetings and arrangements

-Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Information Management

-Disseminate information as requested

Requisition Management

-Process Travel Request System and Purchase Requisition System

- Obtain necessary approvals for all purchase/travel requisitions & expense claims                                                                                             

Requirements:

- Minimum of 1 year of secretarial experience with senior management      

- Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Key Responsibilities:

• Handle daily accounting operations, including bookkeeping, invoicing, and expense tracking across multiple entities.
• Prepare financial reports and assist with month-end and year-end closing activities.
• Manage accounts payable and receivable functions efficiently.
• Ensure timely submission of corporate tax, GST, and other statutory compliance reports.
• Oversee all banking functions, including monthly bank reconciliations.
• Attend to enquiries and surveys related to financial matters.
• Assist in budget preparation, financial analysis, and cost management.
• Administer monthly payroll, CPF contributions, and related HR submissions such as IR8A and IR21.
• Process employee claims and handle HR-related documentation.
• Manage applications for permits, passes, and grants, and perform other general administrative duties.
• Experience in project management &/or cost accounting will be an advantage.

Job Requirements:

• Minimum 5 years of relevant working experience with strong knowledge of accounting standards, Employment Act, and HR practices/regulations.
• Able to work independently with a high level of accuracy and attention to detail.
• Meticulous, logical thinker, and willing to learn and take on new challenges.
• Proficient in Microsoft Excel, Word, and Office applications.
• Experience using Xero Accounting and InfoTech HRMS software preferred.

Job Scope:

• Undertake audit in various industries, have a good understanding of the relevant business and risk management issues and is familiar with the regulatory and reporting environment.
• Handle assignments independently.
• Guide and perform review on team members’ audit work.
• Prepare audited / Unaudited financial statements and tax computation

Requirements:

· Relevant educational qualifications

· Minimum 2 years Audit experience

· Good communication and interpersonal skills

· Able to work independently under tight deadlines

IMPORTANT

Only applications through MyCareersFuture will be considered

Applications via email will not be entertained

Position Overview

We are looking for a high-potential,ambitious, and business-minded individual to join our team as an ExecutiveAssistant & Management Associate.

This is not a traditional administrativerole. It is a fast-track development opportunity designed for future businessleaders, entrepreneurs, and management professionals who aspire to gain broadexposure across business operations, strategic planning, market development,relationship management, and international business ecosystems.

You will work closely with seniormanagement and business leaders, gaining first-hand exposure to executivedecision-making processes, regional market development, and cross-borderbusiness opportunities across Singapore, Hong Kong, and China.

The role offers a unique platform todevelop commercial acumen, leadership capabilities, and an internationalperspective while building a valuable professional network across industries.

Fresh graduates and high-caliberundergraduates with strong potential are encouraged to apply.

Key Responsibilities

Executive Support & Strategic Coordination

• Support senior management in daily operations, strategic initiatives, and special projects.
• Coordinate executive schedules, meetings, business visits, and stakeholder engagements.
• Prepare business reports, presentations, proposals, and management materials.
• Participate in management discussions and assist in executing strategic priorities.
• Conduct research and provide insights to support business decision-making.

Business Operations & Project Management

• Support the planning and execution of regional projects and business initiatives.
• Coordinate with internal teams, external partners, and clients across different markets.
• Monitor project timelines, milestones, and deliverables.
• Assist in event management, business forums, executive visits, and networking activities.

Market Intelligence & Business Research

• Analyze industry trends, market developments, and emerging business opportunities.
• Conduct research on sectors such as technology, innovation, entrepreneurship, education, investment, and professional services.
• Prepare market intelligence reports and strategic recommendations.
• Support management in evaluating potential partnerships and growth opportunities.

What Makes This Opportunity Different

Direct Exposure to Business Leadership

Work directly alongside founders,entrepreneurs, senior executives, investors, and industry leaders.

Gain visibility into how business decisionsare made, how organizations grow, and how strategic opportunities areidentified and executed.

Regional Market Exposure

Develop a deep understanding of thebusiness environments, customer behaviors, and market dynamics across:

• Singapore
• Hong Kong
• Greater China

Gain practical insights into how companiesoperate and expand across different markets and cultures.

Accelerated Professional Development

Unlike conventional entry-level roles, thisposition provides exposure to multiple business functions, including:

• Business Strategy
• Project Management
• Stakeholder Engagement
• Corporate Communications
• Market Research
• Business Development
• Event & Community Management

This broad exposure creates a strongfoundation for future leadership roles.

Build a High-Value Professional Network

Engage with:

• Entrepreneurs
• Corporate Leaders
• Investors
• Industry Experts
• University Leaders
• Alumni Communities
• Government and Business Organizations

Develop meaningful relationships that cansupport long-term career growth and future opportunities.

Hands-On Learning Beyond the Classroom

Gain practical experience through realprojects, business engagements, executive meetings, and market initiatives.

This role is designed for individuals whowant to learn by doing rather than simply observing.

Career Acceleration Pathway

Outstanding performers may haveopportunities to progress into:

• Business Operations Manager
• Project Manager
• Business Development Manager
• Strategy Associate
• Community & Partnership Manager
• Entrepreneurial Venture Roles

Ideal Candidate

We are looking for someone who:

• Is intellectually curious and commercially minded.
• Enjoys interacting with people from diverse industries and backgrounds.
• Possesses strong communication and interpersonal skills.
• Is highly organized, resourceful, and proactive.
• Has the confidence to work with senior executives and business leaders.
• Is eager to learn, grow, and take ownership of responsibilities.
• Thrives in a dynamic and fast-paced environment.

Why Join Us

This position offers far more than a job.

It is an opportunity to gain access tobusiness leaders, understand how organizations grow, build an internationalbusiness perspective, and develop capabilities that will benefit you throughoutyour career.

For ambitious individuals seekingmeaningful exposure, accelerated learning, and long-term professional growth,this role provides a unique platform rarely available at an early stage ofone's career.

Job Summary

Manage daily warehouse operations to ensure accurate inventory control, timely delivery, and efficient logistics coordination while maintaining workplace safety and equipment functionality.

Responsibilities

• Manage daily warehouse operations to maintain smooth workflow and timely processing
• Enter data accurately to support inventory tracking and operational reporting
• Order materials and consumables to maintain adequate warehouse stock levels
• Coordinate logistics and schedule deliveries to meet customer order requirements
• Conduct annual stock counts and report inventory levels for audit and planning
• Receive, transfer, inspect, and store incoming goods to ensure quality and accuracy
• Record and investigate internal customer feedback to implement corrective and preventive actions
• Identify and resolve operational inefficiencies and waste using initiative and problem-solving skills
• Verify inventory accuracy, ensure correct stock placement, and maintain proper warehouse documentation
• Maintain warehouse equipment in good working condition through regular checks and upkeep
• Ensure all warehouse operations comply with workplace safety standards and regulations

Preferred competencies and qualifications

• Minimum 3 years of experience in the similar heavy equipment industry
• Ability to work independently
• Possession of a Class 3 driving licence is an advantage

Build Your Career with Dimerco

Looking to level up? Join Dimerco and unleash your potential!

We’re looking for responsible, self-motivated individuals ready to grow in the fast-paced world of global shipping and logistics. At Dimerco, we provide a supportive learning environment, professional training, and pathways to career success. Our mission is simple yet powerful: to open doors for talented people and equip them with the skills to achieve their career dreams.

About Dimerco

Dimerco Express Group helps businesses move goods around the world smoothly by managing international shipping, customs compliance, and warehousing. Our projects primarily connect Asia’s manufacturing and logistics hubs with each other, and with North America and Europe, creating seamless trade links across continents. Founded in Taiwan in 1971, Dimerco has grown into a worldwide network, serving customers through more than 150 offices, 80contract logistics operations, and over 200 strategic partner agents across China, India, Asia Pacific, North America, and Europe.

Job Description

• Prepare and process all air export cargo documentation, shipping documents, and customs declarations accurately and timely.
• Coordinate daily operational activities and shipment transactions with internal departments, customers, overseas agents, airlines, and service providers.
• Ensure compliance with company SOPs, customs regulations, security requirements, and industry standards.
• Track and monitor shipment movements, proactively updating customers and stakeholders on shipment status and any operational issues.
• Maintain accurate operational records and ensure timely completion of assigned tasks.
• Undertake any other duties and responsibilities assigned by Management from time to time.
• Handle all air export-related enquiries and provide timely support to internal and external.

Job Requirements

• ITE, Diploma, or equivalent qualification in Logistics, Supply Chain, Business, or a related field.
• Candidates with relevant experience in air freight, freight forwarding, or logistics operations are preferred. Entry-level candidates with a willingness to learn are welcome to apply.
• Basic knowledge of air export procedures, shipping documentation, and customs regulations will be an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong communication and interpersonal skills with the ability to coordinate effectively with customers, vendors, and internal stakeholders.
• Able to multitask, prioritize workload, and work efficiently in a fast-paced environment.
• Meticulous, responsible, and attentive to details.
• Positive attitude, team player, and willing to learn and adapt to operational requirements.
• Able to work independently while contributing effectively as part of a team.

Why Join Dimerco?

Want to be part of a company that’s shaping the future of international freight and logistics? At Dimerco, your growth matters! We provide:

• Training and career support: structured programs to help you grow professionally.
• Global exposure: collaborate with international colleagues and gain opportunities to travel abroad.
• Effective communication: a flat structure that minimizes hierarchy and organizational layers.
• Cross-functional collaboration: work closely with diverse teams across regions and disciplines.
• Innovation-driven culture: leverage technology and new solutions to stay ahead in logistics.
• Career mobility: opportunities to take on global assignments and advance within the organization.

What are you waiting for? Hit apply!

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Assist in managing, supervising and supporting volunteers
• Conduct Community Screener and ensure buddying & befriending criteria are met
• Assist in conducting outreach
• Assist Programme Executive to prepare monthly report
• General admin duties

Requirements:

• Min. GCE ‘A’ Level, Diploma with Social Service
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly

Work Location: Senja / Fajar

If you are interested to join us, please apply via Fei Yue Career Portal https://careers.fycs.org/

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server, server cluster administrations and security.

· Support and participation in new business-related initiatives as required.

· Ad-hoc tasks as assigned.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practical knowledge in the following areas, preferably with relevant certifications:

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services.

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security devices.

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Experience with DNS, WAF, Web Servers operations, VMware and hypervisor would be an added advantage.

· Candidates with internal support experience is preferred.

· As this role involves interaction with colleagues in Taiwan, proficiency in spoken and written Mandarin is beneficial.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Duties and responsibilities

Handle general accounting (AR)

Prepare remittances,GIRO, cheques, and journals for all payments

Recording and posting transactions, inter-company charging in appropriate journals

Reconcile statement of account for suppliers

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Daily Admin duties

1. Monitoring of workers attendance, medical leave (MC), and leave application via the infotech system, including resolving timekeeping discrepancies and performing manual adjustment when required.

2. Handle general administrative tasks, including managing emails and documentation received through the admin inbox or workstation.

3. Prepare correspondence email, draft memo, letter for division admin purpose.

4. Attend to any admin coordination request from maintenance site in charge that may arise. Health, Hospitalization LOG registration, insurance claim, etc.

5. Liaise with HR team on any work permit expiry, cancellation and renewal of work permit and update to Division manpower register.

6. Coordination with transport operator for any transportation requirement as need by site.

7. Coordinate with dormitory operator for check-in and check-out of workers.

8. Update of worker location in division register if worker mobilize to another site permanently.

9. Liaise and admin process for resign personnel.

10. Liaise and admin process for new recruitment personnel.

11. Arrange and coordinate industrial training courses, including course bookings as required by site personnel.

Monthly Duties

1. Compile, check for error and generate timesheet for salary processing through info tech.

2. Collect, compile, arrange for respective monthly staff claim report for approval and claim.

Ac-hoc Duties

1. Festival gift arrangement for site client (CNY orange / Moon cake festival / year end dairies, etc)

2. Represent division to attend to any new company policy briefing, training as organize by Company.

3. Liaise with agent, HR, for resolving any arising matter concerning manpower welfare.

Yearly duties

1. Represent division for Company event (eg: as committee member for annual dinner, CSC races event, any games outing organizes by division or Company level)

2. Schedule name list for yearly medical check-up.

Requirements

• Diploma in any discipline
• 2 years experience in Admin function

• Handle day-to-day grant-related financial matters, month-end and year-endaccounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balancesheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to take pressure and work within tight deadlines
• Independent, meticulous and with positive attitude

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599