Our Client, a Leading Prestigious law firm is seeking to recruit a Legal Secretary due to the growth of their organisation.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to lawyers in the assigned department
• Prepare, format, and proofread legal documents and other documents
• Manage diaries, schedule meetings, and coordinate travel arrangements
• Maintain and organize client files, both electronic and physical
• Assist with billing processes, including time entry, invoice preparation, and follow-ups
• Liaise with clients and other internal stakeholders professionally and efficiently
• Monitor deadlines and ensure timely submission of documents and filings
• Other duties and responsibilities as assigned.

Requirements: 

• Degree, Diploma or ITE certification, preferably in business studies or courses of relevance 
• Minimum 4 to 6 years of relevant secretarial experience in law firms
• Conversant with Microsoft Office Applications
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

Role Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What’s in it for you?

• Highly-competitive salary
• Friendly working environment
• Opportunity for growth and exposure to industrial knowledge

Job Duties and Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Ability to vet documents for grammatical and other linguistic errors followed by submission to relevant leaders or government authorities.
• Coordinate delivery of products into Singapore by liaising with factory and logistics providers.

Job Requirements

• Previous working experience as admin assistant 3 years or more is preferred but not necessary
• N/O/A levels, Nitec, Higher Nitec, Diploma in any field of studies
• Aptitude in presentation and public speaking
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Sales Admin Support - European MNC
1 year contract renewable yearly
Salary: $3800 max
5 days work week
8am - 5pm
Location: Ayer Rajah (nearest MRT - Bouna Vista or OneNorth)

Job Scope:

1. Commercial Strategy & Quoting (Spares & Ad-hoc)

• Strategic Quoting:  Analyze customer RFQs to prepare accurate technical and commercial proposals, ensuring alignment with current 2026 market pricing and Sales Processes.
• Technical Validation:  Review technical specifications in RFQs to ensure spare part compatibility and suggest alternative/upgraded components for obsolete items.
• Lead Management:  Monitor the sales pipeline to follow up on outstanding quotations, converting reactive quotes into active orders through proactive customer engagement.

2. Customer Relationship & Experience Management

• Account Health Monitoring: Serve as the primary internal touchpoint for key accounts, conducting proactive calls to identify upcoming maintenance needs or spare part requirements.
• Resolution Ownership:  Act as the "Voice of the Customer" internally to resolve bottlenecks in the quoting 

3. Order Execution & Supply Chain Coordination

• End to End Order to Cash Order Processing and Follow Up
• Managed end-to-end Order-to-Cash order processing, from customer Purchase Order receipt through order booking, delivery coordination, shipping documentation, invoicing, and issue resolution.

Ensured customer POs and order documentation complied with International Trade Compliance requirements and internal controlling procedures before order booking.

• Coordinated with factories to obtain order confirmations and issued timely Order Confirmations to customers.
• Monitored, followed up, and expedited factory deliveries to ensure fulfilment of customer requirements and committed delivery timelines.
• Prepared accurate shipping documentation, including delivery notes, commercial invoices, and packing lists, in accordance with customer and Letter of Credit (L/C) requirements.
• Liaised with customers to obtain shipping document approval and delivery clearance prior to shipment release.
• Coordinated transportation arrangements with logistics teams and freight forwarders to ensure smooth and timely deliveries. Follow up on proof of delivery.
• Processed customer invoicing upon completion of delivery milestones and documentation requirements.
• Acted as key liaison between customers, factories, logistics, trade compliance, and internal stakeholders to resolve order, shipment, documentation, and delivery issues.
• Supported trade documentation processes, including Form E and Letter of Credit (L/C) handling
• Expediting & Logistics (occasional): Coordinate with the logistics and warehouse teams to prioritize urgent orders or "plant outage" requests, providing customers with real-time tracking updates.
• Approval Workflow Management:  Drive the internal workflow management and credit check processes to eliminate delays in order processing.
• Management Reporting

4. Project Support & Lifecycle Coordination

• Project Handover     
• Support and coordinate with (Senior) Sales Specialist on compiling documentations for Project order booking.
• Organize a the kick-off meeting for project team and Senior Sales Specialist. 
• Follow up on the levels of approvals before hand over to operation team.

• Documentation Control: Compile comprehensive project folders, including technical data sheets, compliance certificates, and finalized commercial terms for the Project Management team.
• Change Order Support:  Assist (Senior) Sales Specialists in documenting and quoting variations or additions to the original project scope.

5. Compliance, Reporting & Digital Transformation

• Process Governance:  Ensure 100% adherence to ABB’s internal controls, including compliance and anti-bribery/integrity standards.
• Data Analytics:  support of weekly and monthly sales pursuit list / report (e.g., Hit Rate analysis, Quote Turnaround Time, and Backlog reports) to assist the (Senior) Sales Specialist and (or) Manager in forecasting.
• Digital Adoption:  Utilize 2026 digital tools and AI-driven quoting platforms to automate repetitive administrative tasks and improve response times.

6. Administrative Support

• Provided on-site support for Administrative Duties
• Monitored inventory levels for stationery and pantry supplies, ensuring timely communication with the Administrator in Indonesia for replenishment orders.
• Supported Townhall meeting room setup, including preparation of room arrangements

Key Performance Indicators (KPIs) for this Role:

• Quote Turnaround Time : Average time taken from RFQ receipt to official proposal submission.
• Order Booking Accuracy: Percentage of orders booked without documentation errors or with minimal financial revisions.
• Quote Conversion Rate: Percentage of issued quotes that result in a confirmed Purchase Order.

Job Description:

• Provide general admin support to ensure smooth day-to-day office operations.
• Perform day to day duties, such as responds to email, phone calls, visitors and other correspondence prompt.
• To support with assist to project Teams on the Project Management.
• Responsible for managing office supplies, pantry items, and stationery, while maintaining accurate inventory records, including stock in/out tracking.
• Responsible for business travel, including flight, hotel, and restaurant bookings.
• Responsible for company vehicle rentals (e.g., business cars, shuttle buses, temporary transport), coordinate daily driver schedules and vehicle allocation, support transportation needs for staff and visitors.
• Responsible for office access cards and parking applications, and assist with expense tracking and reimbursement submissions.
• Assist in organizing meetings, including meeting room setup and refreshment arrangements.
• Assist in the planning and coordination of company events, activities and internal coordination.
• Perform ad hoc administrative tasks assigned by Manager or Management.

Requirements:

• Diploma in Business Administration or related field.
• 1-3 years of relevant administrative experience preferred.
• Proficiency in date entry and document management.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, Power pointy).
• 6 working days per week

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Find Out Even More At: https://tinyurl.com/mindflex-ft-info
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

Details:

- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- Base salary starts from $2,800-$3,100/Month + CPF
- Consistent monthly bonuses of $200-$800/Month + CPF
- Management positions available for candidates identified with leadership potential (Base ranges from $3,800-$4,000/Month)
- Clear Salary Progression & Annual Salary Review (Min 5-15%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

This role supports day-to-day HR operations for staff, including recruitment coordination, work pass administration, maintaining HR systems accuracy, managing employee records, and providing operational support.

HR Operations

• Process work pass renewals, cancellations, and status updates.
• Update and maintain staff record changes across the staff list, Infotech app, and MOM portals.
• Monitor work pass quota status and application tracking.
• Ensure employee records

Recruitment & Work Pass Processing Support

• Coordinate interviews and recruitment administration with hiring managers.
• Process work pass applications
• Arrange medical checks, housing verification, security bond, and air tickets where required.
• Prepare onboarding documentation, uniforms, and name cards for new hires.

Regulatory Reporting & Data Submission

• Prepare and submit labour survey and related statutory reports.
• Maintain HQ biometric registration and employee records.

Ad-Hoc & Administrative Support

• Assist with company events, grant applications, and administrative coordination.
• Perform general HR administrative and documentation support.

Job Requirements:-

• Recognized diploma.  Professional HR certifications would be an added advantage
• Min 1 year of HR experience in HR operations or administration
• Data accuracy and record management.
• Detail-focused with good follow-through
• Able to work independently and support team priorities

Job Description:

• Position: QA Admin / QA Documentation Officer   
• Well Established US Medical & Healthcare Packaging Manufacturing MNC
• Working Hours: Monday - Friday (8:00am – 5:15pm)
• Salary (commensurate with experience): Up to $3,000 + $50 (Attendance Allowance) + AWS
• Working Location: Tuas
• Company Transport Provided
• Outpatient Medical & Dental Benefits Provided
• Duration: Permanent
• Industry: Medical & Healthcare Packaging Manufacturing 

MainResponsibilities:

• Manage and maintain company quality documents and records.
• Ensure all documents are accurate, up-to-date, properly controlled, and compliant with company procedures and quality standards.
• Support internal and external audits by preparing required documentation.
• Track corrective actions and follow up with relevant departments.
• Assist in improving documentation process and systems.

Requirements:

• Minimum GCE “O” Level.
• At least 1 year of experience in document control, quality assurance, administration or a similar role.
• Proficient in Microsoft Office applications.
• Strong attention to detail and organizational skills.

Email to: henry.heng@ascension-sg.com for more information.

***Please be assured that we do not charge candidates any referral fees, nor do we require them to enter into any contractual obligations. ***

Henry Heng

Consulting Manager

Reg no.: R1982999

EA No: 25C2861

Working days: Mon - Friday 830am to 530pm

Location : Ang Mo Kio Techplace

Salary: $1,800 - $2500

Job Responsibilities:

• Maintain and update inventory files for all incoming and outgoing shipments
• Assist in preparing Bill of Materials (BOMs) for picking
• Print pick lists, packing labels, and shipment labels
• Coordinate with internal departments to manage all incoming and outgoing shipment activities.
• Support store operations in handling daily operational activities
• Assist with stock discrepancies and perform regular inventory checks and stock take.
• Perform ad-hoc store-related duties as assigned.

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Work with a team that believes in growth, mentorship, and celebrating wins together.

We are looking for enthusiastic individuals to join our sales and marketing team and grow alongside a group of motivated professionals.

If you’re motivated, eager to learn — we want to meet you.

This isn’t your typical 9–5. It’s an opportunity to grow from day one, gain real-world experience, and be part of a team that genuinely wants to see you win. No prior experience needed — just a positive mindset and learning attitude. Structured training will be provided from Day 1.

The Opportunity

We work with established brands to bring their campaigns to life through creative and strategic execution. You’ll take on meaningful work, learn practical skills, build confidence, and develop professional and personal skills with strong mentorship and team support.

What You’ll Be Doing

• Collaborate with the team to execute and support marketing campaigns
• Create meaningful customer engagement experiences
• Brainstorm campaign ideas and contribute to problem-solving
• Develop communication, confidence, and leadership skills

What’s in It for You

• Travel Exposure – Regional and international opportunities 
• 1-on-1 Mentorship - Personalised coaching and development support
• Clear Career Growth – Clear progression and advancement pathways
• Supportive Team Culture - A team that grows with you
• Flexible work arrangement 
• Performance-based incentives (details shared during interview)

Job Details

Position: Full-Time

Location: Singapore (Hybrid work arrangement; office-based activities required)

Schedule: Monday to Friday

Start Date: Immediate / Within 1–2 Weeks

No Experience? No Problem.

We hire based on attitude, not background. If you’re hungry to learn, open to growth, and be part of a high-energy team, we want to meet you. 

Shortlisted candidates will be contacted within 24 hours.

Salary: up to $3500

Working Days & Hours: Mon-Fri office hours

Location: Tanjong Pagar

Job Description:
1. Mail & Bank Statements

• Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.

• Arrange for the re-direction of mails including scanning and liaising with clients.

• Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.

• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.

• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

2. Secretarial Services

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.

• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.

• Assist the Team in arranging for certification/notarisation of documents.

• Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.

• Handle the complete procedure for closed files based on the File Closure Checklist.

3. CDD and Sentroweb

• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.

• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.

• Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.

• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Job Requirements: Min Diploma in any course w min 2 yrs of relevant corporate secretary experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

WhatsApp me your resume for quicker processing! ☺️

WhatsApp: https://wa.me/6584067823 (Shiro)

SHEE YOKE RU|R26161758 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Location: Pasir Ris
Salary: Up to $13/hour
Working Hours: 5.5 days office hours (Monday to Friday)

Job Scope:

• Provide appointment reminders and scheduling support
• Assist with Healthier SG enrolment and follow-up activities
• Coordinate consultation appointments for patients
• Conduct outreach via calls and SMS
• Update and maintain patient records

Requirements:

• Minimum N / O / A Level qualifications
• No experience required; training provided
• Comfortable with administrative duties and phone calls

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Key Responsibilities:

• Work collaboratively with Project Commercial Manager, to provide support in project.
• Prepare Monthly/Quarterly/Annual reports of Project Commercial Department as per Regional Office and
• Headquarters’ requirement.
• Support the commercial team in project management by coordinating tasks, monitoring timelines, and ensuring
• project objectives are met.
• Assist to maintain supply chain, including vendor database invitation, pricing information collection and so on.
• Other instructions by commercial manager

Job Requirement:

• Preferably with experience working in the civil engineering sector.
• Able to work independently and also as part of a team, to ensure that the corporate aims and project objectives
• are achieved.
• Committed, self-motivated and pro-active team player.
• Strong time management and organizational skills.
• Good interpersonal and communications skills.
• 6 days work week
• Candidates shall possess the levels of Language Proficiency as Professional Working Proficiency in English and
• Native in Mandarin Chinese.

Job Responsibilities

• Manage office operations
• Handle correspondence (emails, letters, calls)
• Maintain filing systems (physical and digital records)
• Prepare reports and documents
• Arrange meetings, appointments, and travel bookings
• Support basic accounting tasks
• Ensure proper documentation and record-keeping
• Handle ad-hoc administrative tasks

Requirements

• Diploma or relevant qualification in maritime / insurance.
• Good communication, organisational skills, and ability to meet tight deadlines independently.

Work Location: West

VikConnect Pte Ltd | UEN: 200804439G | EA Licence No: 09C5380 | Reg No: R25158895 (Neo Hui Xin Wendy)