Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Job Responsibilities:

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORDformat or please click on “Apply Now” or or email ref50@trustrecruit.com.sg

 We regret onlyshortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate websitewww.trustrecruit.com.sg.

Trust Recruit Pte Ltd                  

EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R24123391

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Job Responsibilities:

-Responsible for managing full spectrum of HR and Administrative duties.

-Responsible for recruitment and selection and Work Pass application.

-Maintain and ensure proper documentation of employee database and personnel files.

-Prepare new staff on-boarding and off-boarding.

-Prepares monthly staff and foreign worker payroll.

-Monitor training and development needs.

-Participate in planning company activities such as team bonding, staff gathering, D&D etc.

-Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.

-Submit insurance claim to insurer.

-Monitor and order stationery and pantry items.

-Manage office administration such as pantry supplies, stationery, office equipment and etc.

-Other admin duties as assigned.

Job requirements:

-Independent, self-driven and proactive attitude.

-Candidate must possess Diploma in any field.

-At least 3 years relevant experience.

-Computer literate, required skill(s): MS Office, MS Excel, MS Word.

1) Creating& maintaining filing systems

2) Dealing withtelephone & email enquiries 3) Word processing, creating spreadsheets

4) Assist inpreparation of regularly scheduled reports

5) To prepareinvoices & quotations

6) Prepare& send outgoing faxes, mails & courier packages

7) Otheradministrative duties as required

8) Able to workon weekend & long hours

Benefits Summary

• Reputable Healthcare Sector
• Basic Up $2600++
• Full-Time Benefits Entitlements / Bonuses
• 5 Day Work Week
• Central Region Singapore

Key Responsibilities and Duties

• Assist with collecting payments from discharged patients
• Provide financial counselling to patients
• Handle patient discharge procedures
• Arrange follow-up appointments for patients
• Perform other duties assigned by supervisors

Requirements

• Strong passion to serve the patients.
• Minimally 1 year of experience in customer service-related roles.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Cheah Mei Ling (Stephanie)
Registration Number: R1988795
EA License No: 06C2859 (MCI Career Services Pte Ltd)

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

HIGHTLIGHT

• Five days work week

• Permanent Role

Responsibility

• Help Desk Support: Respond to user queries, troubleshooting issues, and resolve hardware/software/network problems.
• Software Installation & Configuration: Install, update, and configure applications to support business needs.
• Hardware Support: Maintain and troubleshoot computers, laptops, printers, scanners, and peripherals.
• Network Support: Monitor and resolve connectivity issues, LAN/WAN performance, and internet outages.
• User Account Management: Create, update, and manage user accounts, including password resets and access permissions.
• Security & Virus Protection: Implement IT security measures, manage antivirus software, and conduct security audits.
• Data Backup & Recovery: Ensure data integrity, manage backup procedures, and assist in recovery of lost/corrupted data.
• Mobile Device Support: Assist with setup, configuration, and troubleshooting of mobile devices.
• Remote Support: Provide assistance to remote/offshore employees via remote access tools or phone support.
• IT Asset Management: Maintain inventory of hardware/software assets, track licenses, and manage lifecycle.
• Documentation: Create and update IT procedures, troubleshooting guides, and system configurations.
• Training & User Education: Conduct sessions and create resources on IT best practices and security awareness.
• Vendor Management: Liaise with vendors for hardware/software services, support contracts, and warranty claims.
• Compliance & Policy Adherence: Ensure IT practices comply with regulations and internal policies.
• Continuous Improvement: Identify and implement process improvements to enhance efficiency and user satisfaction.
• Continuous Improvement: Identify and implement process improvements to enhance efficiency and user satisfaction.
• Business Application Support & Development:
• Create and manage company portals for internal use.
• Configure and customize Zoho applications (CRM, Desk, Projects, Creator, People) to meet business requirements.
• Develop and maintain application approval workflows (leave requests, expense approvals, onboarding processes).
• Integrate Zoho with other enterprise tools (Microsoft 365, Google Workspace, ERP systems).
• Process Automation: Streamline operations using Zoho Creator, Power Automate, or similar workflow automation tools.

Requirements

• Strong knowledge of hardware, software, and networking fundamentals.
• Experience with help desk systems and remote support tools.
• Preferably with 2 years’ relevant work experience.
• Familiarity with IT security practices and compliance standards.
• Hands-on experience with Zoho applications (CRM, Desk, Projects, Creator, People) and ability to build portals/workflows.
• Exposure to other enterprise software (Microsoft 365, Google Workspace, ERP systems).
• Ability to install, configure, and troubleshoot business applications across desktop and mobile platforms.
• Excellent problem-solving and communication skills.
• Relevant certifications (e.g., CompTIA A+, Microsoft Certified IT Professional, ITIL Foundation, Zoho certifications) are a plus.

How to Apply:

Interested applicants, kindly click on “APPLY NOW”

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Khoo Choo Xian (Anthony)

EA Personnel Reg No: R25158524

• Position : Project Admin Executive (Purchasing / Coordination)
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,500 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Diploma with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Summary

Handle administrative tasks for a general insurance agency by managing insurer portals for quotations, coordinating with claims departments on ongoing claims, and tracking expiring policies to ensure timely customer renewals.

Responsibilities

• Manage insurer portals to generate accurate insurance quotations efficiently for customer proposals
• Coordinate with the claims department to follow up on ongoing claims and ensure timely resolution
• Monitor expiring insurance policies and proactively remind customers to renew their coverage to maintain continuous protection
• Perform administrative duties to support daily operations within the general insurance agency, ensuring smooth workflow

Preferred competencies and qualifications

• Possess a General Insurance certificate to enhance job performance
• Communicate effectively in Mandarin and English to support customer and team interactions
• Only Singaporeans and PRs need apply

Overall Job Purpose

To provide support to Human Resource and Admin Department in various aspects of human resource management functions, including compensation & benefits administration, training and development administration, recruitment/placement/onboarding, etc.

Duties & Responsibilities

• Conduct preliminary screening of candidates.
• Conduct onboarding and orientation for new employees.
• Update records and maintain proper filing of all employees’ personal files.
• Update staff bio-data in the HRIS and extract information from clock in and clock out devices on staff attendance and over-time matters.
• Liaise with advertising agencies on the publishing of recruitment advertisements.
• Co-ordinate training programs and administer SDF and absentee payroll claims.
• Administer and process work passes.
• Validate, record and process claims like dental, hospitalization, medical, workmen compensation, etc.
• Process full cycle of payroll processing including CPF, IRAS submission and supporting on statutory audit and budgeting.
• Prepare and submit all MOM and other government bodies and statutory reports and statutory survey forms
• Perform other or general administration duties as & when required.

Qualifications, Knowledge & Experience

• Diploma in Human Resource Management or its equivalent
• Minimum 2-3 years of relevant hands-on HR and Admin experience preferably in F&B or retail.
• Times Software knowledge is essential
• Keen interest in organizing staff activities
• Good communications and interpersonal skills
• Proficient in MS Word, Excel and PowerPoint

Interested applicants are invited to apply directly at theNUS Career Portal. Please note your application will only be processed if youapply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-Executive%2C-Events-&-Admin-%282-year-contract%29/32254-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Events Planning and Execution - To support the planning and execution of TRP events such as recruitment visits, seminars, workshops and conferences in order to deliver high-quality TRP programmes to advance TRP’s academic and research objectives as well as strengthening stakeholder engagements: 

1.    Plan, coordinate, and deliver TRP events (recruitment visits, seminars, workshops, conferences) end-to-end to advance TRP’s academic and research objectives and strengthen stakeholder engagement.
2.    Serve as primary liaison with candidates, speakers, Programme Chairs/Search Committees, and key stakeholders; manage schedules, briefing materials, and communications.
3.    Oversee logistics, including venue bookings, AV setup, travel and accommodation support, vendor sourcing (catering/printing), procurement, and budget tracking.
4.    Develop and disseminate event communications and collateral (EDMs, webpages, materials).
5.    Manage on-site operations and issue resolution; provide timely, responsive support to participants and stakeholders.

Support for TRP Budgets:

• Administer end-to-end payment processing, ensuring accuracy, timeliness, and compliance with institutional policies and budget controls.
• Prepare and submit invoices and grant claim forms on behalf of PIs, coordinating required documentation and approvals.
• Compile and maintain budget utilisation tables for research grant progress reports, tracking commitments, expenditures, and variances.
• Lead procurement activities for TRP events (e.g., sourcing, quotations, POs, vendor onboarding), ensuring value-for-money and proper records.
• Manage fixed asset number requests and related asset records, coordinating tagging, tracking, and audit readiness.

Digital Communications and Content Marketing (TRP) - Preparation of newsletters and management of websites as well as official social media platforms to promote the research activities of respective TRPs:

• Plan, produce, and distribute newsletters to showcase TRP research activities, ensuring editorial calendars, quality assurance, and timely delivery.
• Manage and update TRP websites (content, structure, and assets) to keep information current, accessible, and aligned with NUS branding and governance.
• Operate official TRP social media platforms end-to-end (content creation, scheduling, community management), amplifying research outputs, events, and achievements.
• Coordinate inputs from faculty, researchers, and administrators; translate technical content into audience-appropriate narratives and visuals.

Qualifications

• Bachelor’s degree
• At least 5 years working experience in event planning, coordination and/or project mananagement.
• Highly organized individual and adaptable to a dynamic work environment.
• Exhibits initiative and the ability to work under pressure/deadlines.
• Excellent command of English, both written and spoken.
• Strong interpersonal skills and  the ability to work effectively with a diverse group of internal and external colleagues and stakeholders.
• Flexible hours dictated by events/project needs.
• Proactive approach to problem solving and ability to manage multiple events/work demands simultaneously.
• Proficient in Microsoft Word, Excel and Powerpoint applications and online meeting tools.
• Candidates with experience in event management and procurement/finance in tertiary institutions are preferred.
• Experience in management of website creation and content (eg Wordpress)  and official social media platforms will be advantageous.

• Perform general administrative and operational duties

• Check, process, and upload insurance policies and related documents

• Handle high-volume data entry and documentation

• Maintain proper filing and records management

• Support claims documentation and administrative processes

• Assist with invoice preparation and data entry

• Follow up on work orders and required documents

• Carry out ad-hoc tasks assigned by supervisors

Requirements:

• Diploma qualification or equivalent

• Strong willingness to learn and take initiative

• Good communication and interpersonal skills

• Proficient in Microsoft Office applications

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com

EA License No.: 13C6305

Reg. No.: R23117344 (Tiong Tian Ho)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

POSITION OVERVIEW

The Procurement Executive manages sourcing and purchasing to support business operations, coordinates with suppliers and teams, monitors inventory, and helps ensure cost-effective procurement through accurate documentation and reporting.

JOB RESPONSIBILITIES

* Manage procurement processes, including sourcing, quotation comparison, and issuing purchase orders in line with company policies.

* Prepare Proforma Invoices and ensure timely execution of procurement tasks.

* Collaborate effectively with warehouse and sales teams to monitor inventory levels and ensure stock availability.

* Coordinate with the Finance Department to prepare and verify supplier payment documentation.

* Compile, analyze, and present purchasing reports to support decision-making and cost optimization.

* Maintain accurate records of goods received and ensure timely and accurate data entry into the accounting and inventory systems.

* Conduct regular stock takes and proactively address stock discrepancies or shortages.

* Oversee procurement-related administrative tasks, including document filing and system updates.

* Manage ad-hoc procurement assignments and support cross-functional projects as required.

JOB REQUIREMENTS

* Positive attitude and flexibility

* Willingness to learn and takes initiative

* Minimum GCE ‘O’ Level, or equivalent qualifications. Preferably Diploma holders.

* Preferably with minimum 2 year related experience. No experience but serious applicants may also apply.

* Computer literate

* Knows how to send and reply to emails.

* Proficient in MS Office (Excel, Word, PowerPoint)

* Bilingual (English & Mandarin)

* Salary to commensurate with experience

**Candidates please submit your latest qualifications and results slip.

Job Description:
Assist the Head of Marketing, Commercial and provide support to the office team for lease management function.

Job Responsibilities:

• Assist in budget modelling
• Coordinating viewings with agents
• Document housekeeping
• Ensure proper documentation in accordance with Standard Operating Procedure
• Liaise with external legal counsel to prepare the lease/licence and related documents
• Provide administrative support in preparation of lease documentation
• Prepare regular reports for timely submission
• Track compliance documents and insurance policies submission
• Tabulate property tax and generate the report from system
• Work with external consultants to enhance lease management software system
• Work with inter-department on tenant management
• Any other duties as may be assigned

Job Requirements:

• Degree / Diploma in Business Administration, Marketing, or Real Estate or an equivalent qualification
• Minimum 1-2 years of relevant experience
• Ability to perform under tight schedules and deadlines with minimum supervision
• Proficient in Microsoft Excel with strong numerical skills
• Proficient in Microsoft Word and Powerpoint
• Meticulous and detail oriented
• Self motivated and independent
• Team player with good communication and interpersonal skills
• Able to communicate effectively in English and Chinese, as the incumbent needs to liaise with Chinese-speaking tenants/prospective tenants