Total 5,363 Others level Administrative / Clerical job vacancies

AYANA Midplaza Jakarta is seeking a detail-oriented and proactive Security Admin to support our security operations. This role is vital in ensuring smooth administrative processes, supporting the security team, and maintaining documentation to uphold safety standards within the property.

Responsibilities:

• Manage and maintain security records, logs, and reports accurately and timely.
• Coordinate communication between the security team and other departments within the property.
• Assist in scheduling and tracking security personnel attendance and shifts.
• Prepare security-related documents and correspondence as required.
• Maintain inventory and documentation of security equipment and supplies.
• Assist in organizing security meetings, training sessions, and drills.
• Ensure compliance with internal security policies and regulatory requirements.
• Handle administrative tasks such as filing, data entry, and responding to security-related inquiries.

• Minimum diploma degree in Administration, Business, or related field.
• 1-2 years of experience in security administration or similar administrative roles.
• Strong organizational and multitasking skills.
• Good communication skills in English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented and proactive in problem-solving.
• Willing to work in shifts as required.
• Criminal-free record.
• Knowledge of local laws and fire safety.
• Valid certification in CPR and First Aid.
• Certification in the Alcohol Awareness program.

Company Overview

We are a professional wellness service provider with over 40 years of experience, offering spa, slimming, massage, wellness services, and aesthetic clinic treatments.

Job Summary

You will manage daily accounting data entry and bank reconciliations, support branch operations, coordinate recruitment and permits, and liaise with government agencies to ensure smooth administrative and financial processes.

Responsibilities

• Perform daily accounts receivable and accounts payable data entry to maintain accurate financial records
• Conduct bank reconciliations to verify and balance company accounts
• Prepare and manage product inventory for branch distribution and receipt
• Execute general administrative duties to support office and branch operations efficiently
• Facilitate onboarding protocols for new staff to ensure smooth integration
• Handle ad-hoc administrative tasks as required to support business needs
• Liaise with government agencies such as IRAS and MOM to ensure compliance with regulations
• Manage local and overseas correspondence to maintain effective communication channels
• Prepare quotations and manage purchase orders to support procurement processes
• Provide general operational support to branches to enhance workflow
• Coordinate recruitment activities and manage application processes for work permits

Required competencies and certifications

• Knowledge of accounting practices demonstrated through relevant work experience
• Proficiency in computer applications to support accounting and administrative tasks
• Minimum 2 years of relevant working experience in accounting or business administration
• Certificate or Diploma in Accounting, Business Administration, or a related field

Preferred competencies and qualifications

• Experience using Xero accounting software to manage financial records

Other Information

• Work schedule: 5 days per week
• Work location: Ubi

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

We are a professional wellness service provider with over 40 years of establishment.
We provide spa, slimming, massage and wellness services
We also have an aesthetic clinic.
We are seeking for a responsible, multitask and willing to learn new skill.

· Daily data entry AR/AP

· AR/AP entry and bank reconciliations.
. Preparing in/out product for the branches.
. General admin duties.
. New staff on boarding protocol.
. Ad-hoc admin duties.
Liaise with government agency like IRAS, MOM

. Bank reconciliation.

·Local and oversea correspondences.
. quotation and purchases.
General support for branches.
. Recruitment and application of permits.

Requirements:

. Knowledge in accounting practice and working experience.

. Computer literacy.

· Certificate or Diploma in Accounting/Business Administration or relevant field of study equivalent.
. Xero accounting software

· Minimum 2 years’ relevant working experience

Workdays -5 days per week
Working location in Ubi

• Industry: Education
• Location: West
• Work Schedule: On average, 5 hours per day X 3 days per week = 15 hours per week
• Duration: 6 months contract (Possibility of further extension up to March 2028)

Job Description:

• Support drafting and execution of contracts (e.g., service agreements) in both Japanese and English
• Process bank payments (UOB) based on invoices
• Liaise with the internal legal department in Japan to review and amend contracts with external vendors
• Conduct general checks on facility usage terms and event application terms
• Support board resolution-related matters in accordance with procurement policies
• Assist with employee expense reimbursement in coordination with the accounting firm
• Handle bookkeeping and filing of accounting-related documents
• Support negotiations related to outsourcing agreements with Japan HQ
• Review and verify monthly financial statements
• Manage budgeting processes
• Handle financial closing and audit processes in coordination with the accounting firm
• Manage tax filing and related compliance
• Other administrative duties including supporting project, contract, and client management across various business activities

Job Requirements:

• Min Degree
• Fluency in English is required to communicate with English speaking counterparts in Singapore
• Fluency in Japanese is required to communicate with Japanese speaking counterparts in related department in Japan
• Min 2-3 years of accounting experience is required (Able to understand accounts and financial statements, someone with experience in accounting and issuing invoices)
• Individuals who are enthusiastic, responsible and team-oriented

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Jeffrey Koh Kok Ann
EA Registration No: R1770345
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

Account cum Admin Assistant

Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)

Working location: AMK Link

Salary: $2400 - $3000

Responsibilities

Accounts / Finance Support

Handle daily accounting tasks such as data entry, invoicing, and receipts

Assist with Accounts Payable (AP) & Accounts Receivable (AR)

Perform bank reconciliations and basic ledger maintenance

Prepare supporting documents for monthly closing

Liaise with vendors/customers on billing or payment matters

Support finance team with audits and ad-hoc accounting duties

Administrative Support

Provide general office administrative support (filing, documentation, data management)

Manage purchase orders, delivery orders, and office supplies

Handle incoming calls, emails, and correspondence

Maintain proper records of contracts, invoices, and company documents

Requirements:

Prefer Diploma in Accounting

Min 2 years of relevant experience

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Admin & Accounts Assistant

Bookkeeping | Administration | Logistics Support
Part-Time / Full-Time / Flexible Arrangement Available

Terranex Pte Ltd is looking for a reliable, proactive, and detail-oriented Admin & Accounts Assistant to support our growing business in agronomy solutions, robotic mower technology, battery-powered equipment, and green industry innovation.

We are open to both part-time or full-time candidates, depending on experience, availability, and suitability. Flexible working arrangements can be discussed.

Key Responsibilities

Bookkeeping & Accounts

• Handle day-to-day bookkeeping using Xero or similar accounting software
• Prepare invoices, quotations, purchase orders, and receipts
• Follow up on customer payments and Accounts Receivable matters
• Track expenses, reimbursements, supplier payments, and monthly records
• Support GST filing and general finance administration

Administration Support

• Manage filing, documentation, and internal administrative records
• Coordinate meetings, schedules, and travel arrangements when required
• Maintain office supplies, service schedules, and general office operations
• Provide administrative support to management and daily business activities

Logistics & Operations Support

• Coordinate incoming shipments, deliveries, and supplier collections
• Prepare delivery orders and customer documentation
• Track stock movement of robotic mowers, batteries, tools, and spare parts
• Liaise with suppliers, couriers, and customers on delivery schedules
• Support installation and service scheduling where required

HR & Compliance Support

• Maintain staff records and leave administration
• Support payroll administration and claims
• Assist with recruitment coordination and onboarding paperwork
• Support work pass applications (WP / SP / EP) where required

Requirements

• Good bookkeeping knowledge and relevant experience
• Experience with Xero preferred
• Good Microsoft Office skills (Excel, Word, Outlook)
• Strong verbal and written English skills
• Highly organized and able to multitask independently
• Positive attitude, responsible, and willing to learn
• Experience in SME operations, trading, logistics, or admin roles is an advantage

Employment Options

• Part-Time
• Full-Time
• Flexible Arrangement Available

Benefits

• Friendly and flexible work environment in Singapore
• Opportunity to join a growing and innovative company
• Exposure to technology, sustainability, and regional business growth
• Career progression opportunities for strong performers
• Competitive remuneration based on experience

Apply Now

Please submit your CV together with a short introduction about yourself and your relevant experience.

Responsibilities:

· Provide administrative support to day today Office and Operations works

· Schedule and manage projects to meet all requirements and datelines

· Manage and organize business documents, contracts, and records

· Prepare simple reports, presentations, and forms

· Support basic bookkeeping (invoices, expense tracking) and documentation

· Follow up on pending tasks and deadlines

· Manage costings and budgets

· Assist with social media posting and online listings

· Maintain updated library of materials and catalogues

· Coordinate with clients, workers and suppliers

· Handle emails, calls, and WhatsApp communications professionally

⁠Job Requirements:

· O-Level / A-Level / Diploma or equivalent

· Strong organizational and communication skills

· Competent with Microsoft Office / Google Workspace

· Attentive and able to multitask

· Manage and follow through projects and work independently

· Positive, reliable, and eager to learn

· Bilingual

· Prior admin experience is a plus

· Fresh graduates welcome

• Well Established Company
• Basic $2500 - $3000 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working day: Monday to Friday
• Working hours: 8.15am to 5.30pm

Job Responsibilities:

• Responsible for employment & work permit related pass applications, cancellations, renewals, and updates
• Registration of workers’ courses
• Submit claims and update claim record
• Assist in monthly payroll computation
• Provide administrative support to the Management
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma in Business Administration / HR or relevant qualification
• Training Provided for those lesser/without experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

About The Role

We are currently seeking a dedicated and detail-oriented individual to join our team as a Senior Purchasing Admin Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.

Job Description:

• Oversee and coordinate with third-party documentation vendors, including freight forwarders

• Monitor vendor performance, ensure timely delivery of documentation
• Analyze trade data to identify trends, opportunities, and cost-saving measures

Application Procedures

Interested candidates, please emailyour resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)