Total 392 Full-time workforce administration job vacancies in Hong Kong

Location: Boon Lay (West)

Position: Assistant Human Resource & Administration Manager - CK (JobID: 20165)

Salary: Basic up $5,800 + Bonus

Responsibilities:

• Execute HR functions : recruitment & selection, compensation and benefits, performance management, learning and development, manpower planning and budgeting, employee relations and other HR related matters.

• Administer compensation & benefits matters such as salary benchmarking exercise, annual performance management exercise, annual salary and position review, bonus and annual wage supplement, salary proposals, group insurance policies and flexi benefits.

• Engage actively in HRA projects, initiatives and events, employee engagement activities, survey analysis, etc.

• Review, develop, implement HR policies, Employee Handbook, best practices and programs in accordance with prevailing Singapore statutory requirements and guidelines.

• Provide support in monthly payroll, payroll reports, CPF submissions, yearly IR8A income tax, and statutory claims (such as NS make-up pay, government paid leave reimbursement etc) to all relevant Singapore government authorities in compliance with statutory requirements and regulations.

• Provide support in office and building administration such as company transport, driver’s dispatch duties, and back-up for mailing and courier, hotel/flight bookings, facilities, etc.

• Ensure accurate and timely update and maintenance of employees’ information in HRIS system in line with regulatory requirements.

• Prepare and submit monthly HRA reports, and statutory related surveys such as MOM survey etc.

Requirements:

• Degree in Business Administration/Human Resource or related field.

• 4 – 6 years of relevant experience in HR or administrative roles within Singapore.

• Preferably with experience in Times Pro.

• Proficient in MS Office (Excel, PowerPoint, Word).

• Excellent command of written and spoken English, with outstanding interpersonal communication skills.

• Strong planning, coordination, and problem-solving abilities.

• A strong team player with a pro-active and positive attitude.

• Strong knowledge of employment law and practices in Singapore.

Interested applicants please send your resume to Calista@pasona.com.sg with email subject header "Job Application for Assistant Human Resource & Administration Manager - CK (Job ID: 20165)".

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Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.

• Hiring, training, and evaluating employees and taking corrective action when necessary.

• Developing, reviewing, and improving administrative systems, policies, and procedures.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Collecting, organizing, and storing information using computers and filing systems.

• Overseeing special projects and tracking progress towards company goals.

• Building and expanding on skills by engaging in educational opportunities.

Requirements:

• Experience in a related field, such as management or financial reporting, preferred.

• Exceptional leadership and time, task, and resource management skills.

• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

• Proficiency with computers, especially MS Office.

• Ability to plan for and keep track of multiple projects and deadlines.

• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

• Willingness to continue building skills through educational opportunities.

Company Overview

WE Engineering is a Singapore-based ACMV and mechanical services company delivering design–build–maintain solutions for commercial, industrial, and mission-critical facilities. The company ensures reliable performance, compliance, and energy efficiency with responsive support.

Job Summary

You will support daily administrative and basic accounting operations by managing office tasks, document handling, bookkeeping, and coordination with suppliers, clients, and internal teams.

Responsibilities

• Manage daily office administration to ensure smooth operational support
• Prepare and organize documents, reports, and correspondence accurately for internal and external use
• Maintain systematic filing of company records and project documents to ensure easy retrieval
• Prepare quotations, invoices, and purchase orders to support sales and procurement processes
• Coordinate communication with suppliers, clients, and internal departments to facilitate workflow
• Manage emails, phone calls, and schedule appointments to optimize office efficiency
• Perform simple bookkeeping tasks including data entry of expenses, invoices, and payments for accurate financial tracking
• Assist in preparing basic financial records to support the company accountant’s work
• Track petty cash transactions and maintain proper documentation for accountability
• Support HR functions by maintaining staff records and tracking attendance accurately
• Assist in procurement activities and monitor inventory levels to ensure stock availability
• Execute additional administrative tasks assigned by management to support business needs

-Handle the budgeting of sites assigned and ensuring that it is kept within

-Planning of manpower deployment at various sites to meet the contractual requirement of clients

-Leading and motivating employees

-Monitoring market trends and adapting to changing business environments.

- To achieve and maintain the highest possible level of operation excellence.

- Monitoring the day to day cleaning operations & ensuring the services delivered as per agreed contractual terms.

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref24#trustrecruit.com.sg or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950
EA Personnel: Teah Yan Lin (Rolland)
EA Personnel Reg No: R23115528

• Assist with processing applications during the admissions cycle.
• Coordinate and track document submissions from applicants.
• Manage incoming queries via role-based email accounts.
• Redirect enquiries to relevant staff when necessary.
• Assist with any other ad hoc duties assigned by the manager or team.

Qualifications

• Diploma or equivalent with relevant experience may be considered.
• Prior administrative experience in an academic environment is an advantage.

Skills & Competencies

• Strong organisational skills with attention to accuracy and detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Personal Attributes

• Responsible, reliable, and able to handle confidential information discreetly.
• Ability to work independently as well as collaboratively in a team.
• Adaptable to changing priorities and able to handle ad hoc tasks efficiently
• Positive attitude and willingness to learn.

Interested candidate please click"APPLY" to begin your job search journey and submit your CV directlythrough the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlistedcandidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

Contract Period: 2-month (Immediate start)

Salary: $2000 per month

Working hours:

• Mondays – Thursdays: 8.30 a.m. – 5.45. p.m.
• Fridays: 8.30 a.m. – 5.15 p.m.

Location: Nanyang Ave

Job Description:
The successful candidate will support the work and coordination of Handbook Review administration.

Key Responsibilities:

• Segregate handbook content across various academic departments and further categorises it based on course requirements in preparation for the annual handbook review.

• Updates relevant course synopses with approved content from Board of Studies (BOS) papers to ensure alignment with current curriculum standards.

• Develops and maintains a tracking document to record all changes made by faculty and MSO staff, allowing the Reviewing Officer (RO) and Head of Department (HOD) to easily reference updates.

• Coordinates with faculty and EO representatives to review and update segregated content, including dormant courses, during the handbook review period.

• Collates and validates all returned updates to confirm accuracy and determine whether BOS paper submissions are required.

• Compiles reviewed materials into a draft copy and ensures formatting consistency across departments.

• Submits the draft for vetting by the RO and subsequent approval by the HOD.

• Prepares the final softcopy of the handbook for publication on the institutional website.

• Performs other administrative duties as assigned to support the department’s academic operations and documentation processes.

Requirements:

• Able to commit for 2-months with no leave
• No working experience needed but must be proficient in Microsoft Office 365 (Word, Excel, Outlook and OneDrive)
• Min. educational requirement: O Level
• Ability to prioritise work, meet deadlines, and produce quality results with attention to detail
• Good written and oral communication skills
• Good interpersonal skills; able to work well with admin staff and faculty members
• Detail-oriented and able to manage multiple tasks effectively
• Ability to work independently and as part of a team

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485

Job Description

• Prepare and organize shipping documentation, including invoices, purchase orders, sales orders, delivery orders, and other relevant documents
• Verify and reconcile documents to ensure completeness and accuracy
• Perform general administrative tasks such as filing and scanning documents into internal systems
• Respond promptly to emails and phone calls to address shipping and logistics inquiries
• Liaise and coordinate effectively with suppliers, internal teams, and customers to handle inquiries and resolve issues
• Any other ad-hoc assigned duties

Requirements:

• ITE/ A Level / O Level / Diploma with 1-3 years of relevant experience industry is preferred
• Prior experience in haulage, transport, or logistics operations is an advantage
• Strong attention to detail and accuracy in documentation and processes
• Strong communication and coordination skills
• Ability to multitask and perform effectively in a fast-paced environment

Benefits

• Competitive salary (commensurate with experience)
• Stable and supportive working environment
• Training and career development opportunities
• Medical benefits and team bonding activities
• Annual Wage Supplement (AWS)

Job Description

• Prepare and organize shipping documentation, including invoices, purchase orders, sales orders, delivery orders, and other relevant documents
• Verify and reconcile documents to ensure completeness and accuracy
• Perform general administrative tasks such as filing and scanning documents into internal systems
• Respond promptly to emails and phone calls to address shipping and logistics inquiries
• Liaise and coordinate effectively with suppliers, internal teams, and customers to handle inquiries and resolve issues
• Any other ad-hoc assigned duties

Requirements:

• ITE/ A Level / O Level / Diploma with 1-3 years of relevant experience industry is preferred
• Prior experience in haulage, transport, or logistics operations is an advantage
• Strong attention to detail and accuracy in documentation and process
• Strong communication and coordination skills
• Ability to multitask and perform effectively in a fast-paced environment

Benefits

• Competitive salary (commensurate with experience)
• Stable and supportive working environment
• Training and career development opportunities
• Medical benefits and team bonding activities
• Annual Wage Supplement (AWS)

Role Summary

The Service Sales & Administration Specialist is a keycontributor to the Service Business, responsible for driving service revenuegrowth while ensuring efficient service coordination, administration,and system accuracy. Acting as a proactive single point of contact forcustomers, the role balances service sales, contract renewals, customerengagement, and service operations support to achieve service bookingtargets and deliver high levels of customer satisfaction.

This role requires strong commercial awareness, customer focus,and the ability to manage service processes end‑to‑end in close collaborationwith Sales, Field Service Engineers, Technical Support, and Finance.

Key Responsibilities

1. Service Sales & Revenue Generation

• Proactively engage existing and prospective customers to sell, renew, and extend service contracts, maintenance agreements, and technical support agreements.
• Achieve assigned annual service booking and revenue targets through structured follow‑up, pipeline management, and customer engagement.
• Prepare and issue quotations for service contracts, time & material services, calibration, training, and other after‑market service offerings.
• Conduct regular customer follow‑ups via phone, email, and where required, on‑site visits, to strengthen relationships and demonstrate service differentiation.
• Partner closely with the Sales team to support machine referrals, upgrades, software, and OTC selling opportunities.
• Support expansion selling of service-related products including software, calibration, training, and service programs.

2. Customer Relationship & Support Management

• Act as a primary customer contact for service-related inquiries with a strong sense of ownership and responsiveness.
• Receive, coordinate, monitor, and dispatch customer service requests to Field Service Engineers and Technical Support teams.
• Assess customer needs, determine priorities, and apply established escalation procedures when required.
• Handle customer interactions professionally, including situations involving dissatisfied or urgent customers, ensuring resolution and satisfaction.

3. Service Administration & Order Processing

• Manage service and parts order entry through internal systems (e.g. ASTEA, IBS, IFS, or equivalent).
• Process service parts orders requested by Field Service Engineers to resolve machine or service issues.
• Coordinate with factories, freight forwarders, and customers on shipment schedules, shipping documentation, and deliveries.
• Prepare and process invoices, proforma invoices, and monthly revenue reports.
• Assist in accounts receivable follow‑up related to service and parts invoices.
• Manage return of goods and receipt of materials, ensuring correct inventory handling.

4. System, Data & Reporting Management

• Maintain accurate and up‑to‑date records in the Service Management System (ASTEA) and related databases.
• Verify and update customer, equipment, service contract, and calibration data based on service reports and customer inputs.
• Produce routine service reports such as scheduling, availability, revenue, and calibration reports (e.g. CalPro extracts and calibration registers).
• Ensure high integrity, accuracy, and completeness of service data to support operations and decision‑making.

5. Coordination, Compliance & Continuous Improvement

• Maintain service documentation in line with internal procedures and audit requirements.
• Support the Service Supervisor in achieving service performance, operational efficiency, and customer satisfaction goals.
• Contribute to a collaborative, customer‑focused service culture across service, sales, and operations teams.
• Identify opportunities to improve service processes, customer communication, and administrative efficiency.

Knowledge, Skills & Abilities

Technical & Functional

• Strong understanding of service products, service agreements, and aftermarket service offerings.
• Ability to quickly learn product differentiation, technical terminology, and service applications.
• Proficiency in service management systems (ASTEA or equivalent), CRM/ERP tools, Word, and Excel.
• Ability to manage high‑volume telephone and system-based work accurately and efficiently.

Commercial & Customer Focus

• Customer‑centric mindset with strong selling, follow‑up, and relationship‑building capabilities.
• Ability to identify service sales opportunities and convert customer interactions into bookings.
• Strong sense of ownership, responsiveness, and accountability.

Behavioural

• Excellent verbal and written communication skills.
• Ability to work independently while contributing effectively to cross‑functional teams.
• Strong organisational skills with attention to detail and accuracy.
• Ability to handle pressure, prioritize tasks, and manage multiple stakeholders simultaneously.

Experience & Qualifications

• Diploma or Bachelor’s degree in Business, Engineering, or a related discipline preferred.
• Minimum 2 years’ experience in service sales, service administration, customer support, or a similar customer-facing service environment.
• Experience supporting technical or engineered products in a B2B context is an advantage.

Working Conditions

• Office-based role with heavy customer interaction via phone and email.
• Occasional customer visits as required to support service sales and relationship management.

Talent & OD Note (for internal use)

This role is intentionally designed as:

• One integrated job, not two parallel roles
• Suitable for career progression into Service Account, Service Operations, or Commercial roles
• Adjustable in weighting (e.g. 60% sales / 40% admin or 50/50) depending on market maturity

Addendum to Job Description

Service Sales & Administration Specialist

Role Base: Singapore
Service Coverage: Indonesia & Philippines

This role is designed as a hybrid commercial–operationalservice role, with differentiated success measures to ensure:

• Revenue growth in developing service markets (Indonesia & Philippines)
• Strong service execution, data integrity, and customer experience
• Clear performance clarity despite regional coverage

Target Effort Split (Typical):

• 60% Service Sales & Commercial KPIs
• 40% Service Administration & Operational KPIs

Weighting may flex slightly by quarter based on service maturityand business priorities.

SALES & COMMERCIAL KPIs (60%)

1. Service Booking Revenue – Core KPI

Weighting: 25%

• Achieve assigned annual service booking revenue for:
• Maintenance / service contracts
• Technical support agreements
• Time & material service
• Calibration, training, and service upgrades
• Targets are country‑specific (Indonesia & Philippines) but owned from Singapore.

Measurement:

• Actual service bookings vs annual target (by country)
• Tracked monthly and quarterly

2. Contract Renewal Rate

Weighting: 15%

• Achieve high renewal conversion for expiring service and support contracts.
• Proactively manage renewal timelines and customer follow‑ups.

Localized Expectation:

• Indonesia: Focus on increasing penetration & continuity
• Philippines: Focus on retention, renewal discipline, and upsell

Measurement:

• % of eligible contracts renewed
• Lost vs retained contract value

3. Sales Pipeline Health & Opportunity Conversion

Weighting: 10%

• Build and maintain a credible service sales pipeline for both markets.
• Convert customer interactions into qualified opportunities and bookings.

Measurement:

• Pipeline value vs target
• Quotation‑to‑order conversion rate
• Aging of open quotations

4. Expansion & Cross‑Selling of Service Products

Weighting: 10%

• Sell expanded service offerings beyond base contracts:
• Software
• Calibration
• Training
• Additional service coverage
• Collaborate with Sales for upgrade and referral opportunities.

Measurement:

• Number and value of expansion deals
• Attach rate of additional services to existing customers

SERVICE ADMINISTRATION & OPERATIONAL KPIs (40%)

5. Service Administration Accuracy & Timeliness

Weighting: 10%

• Ensure accurate, timely order entry, invoicing, and documentation.
• Maintain zero / minimal rework due to admin errors.

Measurement:

• Order accuracy rate
• Invoice error rate
• Turnaround time for quotations and orders

6. Service Management System & Data Integrity

Weighting: 10%

• Maintain high‑quality data in ASTEA / IBS / IFS systems.
• Ensure accuracy of:
• Customer records
• Equipment installed base
• Contract status
• Calibration registers

Measurement:

• Audit findings
• Completeness and accuracy checks
• Timely system updates after service delivery

7. Service Coordination & Responsiveness

Weighting: 10%

• Efficient coordination of service calls, parts orders, and logistics.
• Effective communication with Field Service Engineers and customers across countries.

Measurement:

• Response time to service requests
• Scheduling accuracy and on‑time dispatch support
• Internal stakeholder feedback (Service & Sales)

8. Customer Satisfaction & Issue Resolution

Weighting: 10%

• Deliver consistent, professional customer support across Indonesia & Philippines.
• Handle escalations appropriately and follow through to closure.

Measurement:

• Customer satisfaction feedback (formal or informal)
• Number and resolution time of escalated issues
• Customer complaints related to service administration or follow‑up

COUNTRY‑SPECIFIC SALES EMPHASIS

(Applied While Role Is Based in Singapore)

Indonesia – Service Sales Focus

• Priority on market development & service attachment
• Strong emphasis on:
• First‑time service contract conversion
• Education of customers on service value
• Building repeat service behavior

KPI Bias:

• New service contracts
• Pipeline growth
• Customer activation

Philippines – Service Sales Focus

• Priority on renewals, continuity, and upsell
• Strong emphasis on:
• Renewal discipline
• Expansion of service scope
• Responsiveness and reliability

KPI Bias:

• Renewal rate
• Contract value uplift
• Customer retention

Under the supervision of the Pastor overseeing the Missions Committee (MC) and the Administrator, the Co-ordinator will work closely with the leaders and Pastor assigned in coordinating, supporting and administrating all tasks related to the MC and general administration of the church office.

Job Description and Responsibilities

• Missions

1. Integrate the missions plans and prepare budget for missions in the church.
2. Liaise with external mission organisations and/or agencies as directed to support the church’s mission workers, missions plans and to facilitate mission trips.
3. Liaise with church mission workers or church members with regards to church missions plans and work reports.
4. Provide and support the admin tasks of the Missions Committee (MC) and Missions Advisory Panel (MAP).
5. Attend and participate in all missions committee meetings, retreats and MAP interviews.
6. Administrate the records, agreements and Memorandums of Understanding (MOU) of the church’s mission workers and members under Missions’ programmes, e.g. renewal of mission agreement.
7. Assist the Missions Committee to administer Missions policy as well as payments and claims related to Missions, e.g. Missions Care Partner Fund verification, approval and submission to Finance for processing.
8. Submit monthly report of Missions Care Partner Fund to Chairman, Membercare, Church Treasurer and Church Admin.
9. Assist in missions related duties as assigned by the Pastor overseeing Missions or by the Missions Committee Chairman, e.g. preparation for Missions Sunday.

• Church Service Administration

1. Prepare run-sheets for Sunday Services for the English congregation and coordinate the Sunday duties with the respective ministries involved.
2. Prepare Sunday Service slides and worship liturgies.
3. Coordinate the weekly highlights and announcements from various church ministries.
4. Coordinate sermon slides, announcements and videos to be uploaded to the Sanctuary drive in a timely manner.
5. Prepare monthly Sunday Service Volunteer Schedule.
6. Coordinate the preparation of weekly online service bulletin.

• Communications Management

1. Maintain weekly live streaming links on the church website.
2. Draft and send scheduled announcements via various media platforms.

• Data and Pastoral Care Support

1. Provide data management and administrative support for pastoral care needs.
2. Maintain weekly church attendance, generate and analyse data for reporting purposes.

• Other Administrative Duties

1. Other duties as assigned by the Pastors or Administrator

Requirements

• Degree or Diploma in any field is acceptable
• At least 3 years’ experience in partnership and missions would be an advantage but not necessary.
• Experienced in the administration and management of volunteers in a church or NGO setting.
• Proficient in computer skills, including Microsoft Office Suite, and Canva.
• Good report writing skills, proficient in the English language. Bilingualism would be a plus.
• Ability to follow through a project.
• Ability to solve problems independently and collaborate with others.
• Motivated team player with good interpersonal and communication skills.
• Meticulous, with good time management.
  
  
  Only shortlisted applicants will be contacted.

Executive, Administration

Role Overview

The Administrative Executive (Childcare Centre) supports the smooth day-to-day operations of the centre by overseeing administrative, enrolment, and customer service functions. This role ensures accurate record-keeping, regulatory compliance, and effective coordination with parents, staff, and external stakeholders.

Key Responsibilities

1. Centre Administration & Operations

• Manage daily administrative functions to ensure smooth centre operations

• Maintain proper filing systems (digital and physical) for children and staff records

• Handle procurement of centre supplies and inventory tracking

• Support centre logistics, scheduling, and coordination of activities

1. Centre Administration & Operations

• Manage end-to-end enrolment processes (enquiries, registration, withdrawals)

• Serve as the first point of contact for parents and visitors

• Provide timely and professional responses to enquiries via phone, email, and walk-ins

• Maintain strong parent engagement and satisfaction

1. Compliance & Regulatory Matters

• Ensure proper documentation in line with ECDA requirements and centre policies

• Maintain accurate records for licensing, audits, and inspections

• Support subsidy applications and ensure timely submission of required documents

• Monitor attendance and child-related documentation

1. Finance & Billing Support

• Assist with fee collection, invoicing, and subsidy tracking

• Reconcile payments and maintain proper financial records

• Liaise with HQ finance team on billing and reporting matters

1. HR & Support Staff

• Maintain staff records (leave, attendance, certifications, training)

• Support onboarding and documentation for new hires

• Coordinate staff schedules and administrative needs

1. Reporting & Systems Management

• Update centre data in relevant systems (e.g. ECDA portals, internal HRMS)

• Prepare monthly reports (enrolment, attendance, finance, etc.)

• Ensure data accuracy and timely submission to HQ / authorities 

Requirements

• Diploma in Business Administration, Early Childhood, or related field

• 1–3 years of administrative experience (childcare/preschool setting preferred)

• Familiarity with ECDA requirements and subsidy processes is an advantage

• Proficient in Microsoft Office and administrative systems

• Strong organisational and multitasking skills

• Good interpersonal and communication skills
  

Working Hours

Official working hours are aligned with centre operations. Flexibility may be required based on operational needs.

About Us
TOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, dedicated team, we are committed to positive, high-quality outcomes and a vibrant working environment.

The Role
We are looking for an enthusiastic, proactive, and detail-oriented Bookkeeping and Administration Executive to provide comprehensive operational and financial support to our Landscape and Architectural team.

Key Responsibilities

1. Financial Management & Accounts Receivable: Lead all bookkeeping functions (Xero) including payroll, invoicing, and expense tracking. A primary focus is Accounts Receivable management—building and maintaining professional relationships with global clients to ensure timely payments and resolve billing queries.
2. HR & Compliance: Manage HR administration, including recruitment coordination, employment contracts, and leave management. Maintain accurate employee records and handle statutory requirements.
3. Project Support: Assist the team in writing project fee proposals and managing contract variations. Ensure project billing schedules are tracked accurately against budgets.
4. Operations & Executive Support: Manage office logistics, procurement, and maintenance schedules (AC, cleaning, equipment). Handle document organization, travel planning, and filing for the senior team.
5. Marketing Coordination: Assist in maintaining the firm’s digital presence by updating the company portfolio, website, and social media pages.

Requirements

• Good bookkeeping knowledge and experience (proficiency in Xero is highly preferred).
• Experience in managing Singapore work pass applications (WP, SP, EP) and navigating relevant HR portals and government platforms.
• Good Microsoft Office skills (specifically Excel, Word, and Outlook).
• Strong verbal and written English skills, with the ability to build rapport with international clients.
• Highly organized with a positive attitude; able to work independently and manage multiple deadlines in a fast-paced environment.
• Understanding of social media platforms for marketing purposes is a plus.

Benefits

• A comfortable, positive, and vibrant workplace in the heart of a creative studio.
• Direct involvement with exciting, high-profile luxury projects worldwide.
• Long-term career opportunities within a growing international practice.
• Excellent salary and performance-based bonus package, commensurable with your experience and abilities.
• Full-time / Part-time position based in Singapore

Please submit your CV with a brief introductory email about yourself and your relevant experience to topo@topo.design.

We are a global fiduciary firm dedicated to providing excellent Corporate & Global Expansion, Active Wealth, Pension & Incentive services, and Fund solutions.

We are seeking an organised and responsible individual to support the senior trust administrator(s) / client manager(s) in handling the administrativeresponsibilities for a portfolio of trusts, companies and other wealthstructures ensuring timely delivery and high quality of service to bothintermediaries and clients. The role holder will work with the senior trustadministrator(s) / client managers to identify and mitigate risk across theirspan of control and will be responsible for supporting their team mates withinthe office.

Key Accountabilities

Administrative:

The Trust Administration Officer will ensure that all documents are stored (electronically and physically)according to agreed policies and procedures.

Intermediaries / Clients:

The TrustAdministration Officer will ensure that they deliver high quality service to all intermediaries and clients, working closely with the seniortrust administrator(s) / client manager(s).

They will support the senior trust administrator(s) / clientmanager(s) in delivering opportunities to drive up levels of client service.The role holder will ensure they deliver client commitments based on agreeddeadlines and to a high standard.

The Trust Administration Officer takesresponsibility for preparing (amongst others) bank account opening documents,trust review packs and any other trust related documents for the senior trustadministrator(s) / client manager(s).

Commercial:

The Trust Administration Officer will achieve personal targets as set out for their role for time recording and utilization.They will support the senior trust administrator(s) / client manager(s) inensuring prompt collection of debt.

Risk:

The Trust Administration Officer takesresponsibility for carrying out risk screenings on clients/ trust relatedparties, first level client CDD reviews and preparing the required documentsaccording to agreed policies and procedures.

Knowledge and Experience

Professional and Technical Experience:

The successful applicant will demonstrate goodclient service delivering against the needs and demands of high net worthclients. They will demonstrate a basic understanding of the technicalprinciples of day to day fiduciary administration.

Personal Attributes:

The Trust Administration Officer will be expected to be client centric, building relationships and working to exceed expectations, they will be flexible andprofessional when working under time driven pressures and will develop with coaching their prioritization and time management skills. They must bes elf-motivated and focused on achieving targets and goals.

Language Skills:

English and Mandarin

Past experience

Banking, paralegal or corporate secretarial experience would be useful.

The intern will support the Internal Audit Unit in modernising audit processes through technology and data analytics, gaining exposure to government audit practices and emerging technologies.

Responsibilities:

• Build a comprehensive digital library of audit findings by reviewing and categorising historical audit reports, creating a searchable database for future reference

• Research current AI and automation tools used in audit and compliance functions across WOG

• Assist in developing simple data analysis scripts and templates to streamline routine audit procedures

• Support data analytics projects for programme reviews, learning to identify patterns and anomalies in large datasets

• Create user-friendly dashboards and visualisations to present audit findings and trends

Requirements:

• Interest in technology, data analysis, or business processes

• Basic knowledge of Excel and willingness to learn new software tools

• Good analytical and research skills

• Strong attention to detail and organisational abilities