Total 8 Internship workforce administration job vacancies in Hong Kong

You will be supporting the various functions -
High Performance - supporting national teams (travel planning, medical coordination, carding matters)
Finance - assisting with school and community programs and office admin
Events - supporting planning and execution of national leagues and major events
Operations - assisting with social media, website updates and coaching courses
Supporting ad hoc projects and working closely with the General Manager

The intern will have the exciting opportunity to support the team in one or more digital transformation and automation projects to create Bots/ implement RPA to enhance and streamline the Career Conversion Programme Workstreams.

This role provides hands-on experience in process improvement methodologies. He/she will learn the fundamentals of automation design, stakeholder engagement, and digital solution development whilst gaining valuable exposure to government operations and process optimisation.

Responsibilities include:

A) Knowledge Management (KM) System Development

- Design and implement a KM repository using available digital tools.

- Support the team to develop processes and workflows to gather, curate and maintain the struture for the KM system.

- Assist in creating documentation and user guides for KM processes and tools.

B) Automated Budget Tracking Solutions

- Implement RPA to enable efficiency in budget tracking.

- Engage stakeholders to understand budget tracking requirements.

- Design and test the automated solutions that enhance accuracy, reduce processing time, and improve financial oversight.

C) AI-Powered Digital Proposal Assessment Tool

- Develop bot capable of evaluating and scoring proposals using advanced algorithms and criteria to assess proposals

- Collaborate with stakeholders to understand painpoints and improvement opportunities in current proposal development process

- Work with divisions to develop bot to drive efficient proposal evaluations

Requirements:

- Strong analytical and problem-solving skills

- Excellent attention to detail and organisational abilities

- Proficiency in MS Office suite (include SharePoint), RPA and AI tools

- Good written and verbal communication skills in English

- Experience with data visualisation tools e.g. PowerBI is a plus

During the internship, you will explore the following key areas:

1. Data Management & Reporting
2. HR operations (Recruitment & foreign worker management).
3. Process Improvement
4. Automation & Digitalization
5. Compliance & Documentation

Learning Scope & Outcomes:

1. Builds foundation in operational workflow and compliance
2. Exposure to automated reporting processes
3. Support automation of administrative tasks and workflows
4. Involvement in process optimization projects

The intern will support the Internal Audit Unit in modernising audit processes through technology and data analytics, gaining exposure to government audit practices and emerging technologies.

Responsibilities:

• Build a comprehensive digital library of audit findings by reviewing and categorising historical audit reports, creating a searchable database for future reference

• Research current AI and automation tools used in audit and compliance functions across WOG

• Assist in developing simple data analysis scripts and templates to streamline routine audit procedures

• Support data analytics projects for programme reviews, learning to identify patterns and anomalies in large datasets

• Create user-friendly dashboards and visualisations to present audit findings and trends

Requirements:

• Interest in technology, data analysis, or business processes

• Basic knowledge of Excel and willingness to learn new software tools

• Good analytical and research skills

• Strong attention to detail and organisational abilities

Responsibilities:

Industry Research and Analysis

• Assist in gathering and analysing industry information to understand manpower trends and challenges

• Help compile and organise data on industry skills needs and workforce requirements

Stakeholder Engagement Support

• Provide administrative support for meetings with industry partners, government agencies, and other stakeholders, such as arranging for meetings and writing meeting minutes

• Support the team in preparing meeting materials and following up on action items

Project Coordination

• Support the organisation of activities, such as career events and industry engagement activities

• Assist in basic data collection and compilation for KPI reporting

• Support basic budget tracking and expense documentation

• Support basic data analysis for insights

Innovation and Productivity Initiatives

• Assist in identifying potential areas for process automation and digital transformation

• Support the development and implementation of innovative solutions for routine tasks

• Help document and share best practices for using new technological tools

• Contribute ideas for improving existing work processes through technology

Requirements:

• Strong interest in workforce development and industry engagement

• Interest and understanding of emerging technologies and digital transformation

• Good organisational and time management skills

• Strong written and verbal communication skills

United Women Singapore Limited (UWS) is a local non-profit organisation with IPC status that advances women’s empowerment and gender equality and builds a pipeline of women leaders and influencers in Singapore. The organisation has been operating for over 28 years and works towards narrowing the gender equality gap through education and raising awareness and advocacy on issues such as women’s empowerment and anti-violence, with the support of key stakeholders including corporate partners, government agencies, academia, the diplomatic community, other non-profit and community groups and the wider community.

We are seeking four dynamic and proactive Interns (1 per function) to support key areas of the organisation: Fundraising, Programme Support, Finance & Administration, and Communications. This internship offers hands-on exposure within a purpose-driven environment, ideal for students from local Polytechnics and Universities who are keen to contribute to meaningful social impact.

Each Intern will be assigned to a specific function while having opportunities to collaborate across teams on organisational initiatives.
1. Fundraising Intern (1 Position)

• Support the development and implementation of diverse fundraising strategies across multiple channels
• Assist in planning and execution of flagship events, donor campaigns, and community initiatives
• Conduct research on potential donors, grant opportunities, and CSR partnerships
• Support outreach efforts, including corporate engagement and donor communications
• Assist in digital fundraising efforts (e.g., social media campaigns, Giving.sg campaigns)

2. Programme Support Intern (1 Position)

• Assist in coordinating and delivering programmes, workshops, and community activities
• Support engagement with beneficiaries, volunteers, and partners
• Help track programme outcomes and prepare reports
• Provide logistical and administrative support for programme implementation

3. Finance & Administration Intern (1 Position)

• Assist with finance processes such as claims tracking, invoice processing, and data entry
• Support administrative functions including documentation, scheduling, and coordination
• Help maintain records in line with audit and compliance requirements
• Provide operational support for procurement and office management

4. Communications Intern (1 Position)

• Support content creation for social media, newsletters, and outreach materials
• Assist in managing digital platforms (e.g., website updates, email campaigns)
• Contribute to storytelling efforts, including impact stories and campaigns
• Track engagement metrics and support communications reporting

Requirements

• Recent graduate from a Polytechnic or University in Singapore
• Preferred fields: Business, Communications, Social Sciences, Accountancy, or related disciplines
• Strong organisational and time management skills
• Good written and verbal communication skills
• Proactive, detail-oriented, and able to work independently and in teams
• Familiarity with Microsoft Office / Google Workspace; social media platforms, Canva or similar tools are a bonus
• Interest in the social service / non-profit sector
• Support on-ground events and donor/volunteer activities
• Able to commit to a 6 month internship, preferably full-time.