Total 58 Senior Executive secretary job vacancies in Hong Kong

Responsibilities & Requirements:

• Minimum 3–5 years of relevant company secretarial working experience and leadership.
• Hands-on experience in MyCoID and MBRS for SSM submissions and lodgements.
• Strong knowledge of the Companies Act 2016, and secretarial best practices.
• Prepare and maintain statutory records, resolutions, and minutes.
• To monitor and supervise the progress of Juniors, if allocated, including to provide guidance to Juniors for all secretarial works and services to be provided to clients.
• Liaise with auditors in preparation for and during annual audits.
• Advise on company secretarial and compliance matters.
• Ensure prompt billing and follow-up on outstanding debts.
• Able to create and implement company secretarial SOPs.
• Excellent command of English and Bahasa Malaysia, Mandarin is an added advantage.
• Possess a Diploma/Degree in Corporate Administration, Secretarial Practice or related field.
• Possess a valid Company Secretary license (MAICSA / MACS / MIA / LS) is a plus.
• Strong organizational, communication, and planning skills with a positive attitude.
• Able to multitask, meet deadlines, and perform well under pressure.

What we offer

At Multi Pro Management Services Sdn Bhd, we are committed to providing our employees

with a rewarding and fulfilling work experience. We offer a competitive salary,

comprehensive benefits package, and opportunities for professional development and career

advancement. Our collaborative and supportive work environment, coupled with our focus on

work-life balance.

Perks & Benefits

• Open culture
• Personal development opportunities

職責與要求：

• 至少 3-5 年相關公司秘書工作經驗和領導能力。
• 具備使用 MyCoID 和 MBRS 進行 SSM 提交和申報的實際經驗。
• 精通 2016 年《公司法》及秘書最佳實務。
• 準備和保存法定記錄、決議和會議記錄。
• 負責監督和指導初級員工的工作進度（如有分配），包括指導初級員工完成所有秘書工作並為客戶提供服務。
• 在年度審計的準備和進行過程中，與審計人員保持溝通聯絡。
• 就公司秘書及合規事宜提供建議。
• 確保及時開立帳單並跟進未償債務。
• 能夠制定和實施公司秘書標準作業規程。
• 英語和馬來語流利，會國語優先考慮。
• 持有企業管理、秘書實務或相關領域的文憑/學位。
• 持有有效的公司秘書執照（MAICSA / MACS / MIA / LS）者優先考慮。
• 具備較強的組織、溝通及規劃能力，態度積極。
• 能夠同時處理多項任務，按時完成工作，並在壓力下表現出色。

我們提供

Multi Pro Management Services Sdn Bhd 致力於為員工提供良好的工作環境。

我們提供一份充滿成就感和滿足感的工作。我們提供具競爭力的薪資。

完善的福利待遇，以及職涯發展和晉昇機會。

晉升。我們協作互助的工作環境，加上我們對…的關注。

工作與生活平衡。

福利待遇

• 開放文化
• 個人發展機會

• Provide secretarial and administrative support to Chief Marketing Officer.

Administrative Support to Client Services Team

• Prepare documents (e.g. IMAs, account profiles, supplementals) for execution/circulation, presentation materials and reports for meetings, letters to clients; draft replies/letters, prepare monthly report for management reporting, monthly and adhoc reports to clients.
• Update and maintain records of clients’ data; maintain filing system for proposals, presentations, minutes of meetings, and email correspondences/letters, etc. with clients.
• Update Operations Manual for compliance purposes where necessary; attend to Regulatory Compliance's requests for audit purposes; conduct AML/PEP checks.
• Assist in operational risk management matters like risk and control assessment/scorecard.
• Keep track and follow up on required documentation and other matters that the team need to take action.

Provide administrative support to BD Division:

• Make travel arrangements, prepare pre-trip procurements and do post-trip claims in addition to other business-related claims like transport, entertainment, etc.
• Print and bind presentations.
• Arrange meetings; prepare set-up at meetings, etc.
• Assist in other work/project assigned from time to time e.g. division events.

Job Requirements:

• Diploma or Degree in Business Administration, Banking & Finance, or a related discipline.
• Minimum 3 years’ relevant secretarial experience, preferably from the financial industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic office systems.
• Calendar management: scheduling, coordinating meetings, sending invites, booking rooms.
• Basic finance admin: claims, invoices, purchase requests etc.
• Good written and spoken communication skills.
• Good co-ordination skills with internal teams and external parties (clients/vendors).
• Strong organization and time management; able to prioritise and handle multiple tasks.
• Discretion and confidentiality (handling sensitive information).
• Reliability, initiative, and ability to work independently.
• Problem-solving and follow-through.

Other Information:

Lion Global Investors Limited is committed to equal employment opportunity. Our employment decisions are made based on job requirements and qualifications, and regardless of age, race, gender, religion, marital status, family responsibilities, or disability.

Please refer to our Data Protection Policy Statement on how we may collect, use and disclose your personal information. https://www.lionglobalinvestors.com/en/data-protection-policy-statement.html

Please be informed that only shortlisted candidates will be notified.

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: $2800 - $3800 is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Multilingual Skills: Preferred, as the environment of our company (both clients and colleagues), are Chinese-speaking.
• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person

Duties & Responsibilities

1.         Provide secretarial and administrative support.

2.         Managing of work calendar, schedule internal/external meetings and appointments.

3.         Preparation of presentation materials and other documents.

4.         Travel arrangements.

5.         Processing expense claims.

6.         Prepare reports and maintain filing system.

7.         Organizing office operations and office maintenance.

8.         Clerical functions e.g. correspondence and expense management, maintaining filing systems.

9.         Retention, protection, retrieval, transfer, and disposal of records.

10.       Keeping management informed by regularly providing reports; summarizing information.

11.       Event planning and execution.

12.Perform any other ad-hoc duties assigned by immediate supervisor

Qualification & Experience Generally Required

1.         Diploma in any discipline, preferably qualification in Secretarial.

2.         5 years of confidential secretariat experience is preferred.

3.         Good knowledge in bookkeeping/accounting.

4.         Self-driver, resourceful and a good team player.

5.         Excellent interpersonal and communication skills.

6.         Meticulous, organized and able to handle high level of confidentiality. 

7.         Effectively bilingual to liaise with overseas counterparts.  

8.         Proficient in all MS Office Application.

Executive Support

• Manage and maintain schedule of Executive Chairman & Group Managing Director and ensure that he/she is prepared beforehand
• Handle and screen all forms of correspondences, including calls, emails, faxes, post, etc. on behalf of Executive Chairman & Group Managing Director
• Conduct research, analysis on subject matters and advise Executive Chairman & Group Managing Director on appropriate responses and next steps
• Assist Executive Chairman & Group Managing Director in other aspects such as personal finance, social and community engagements
• Co-ordinate with senior managers on corporate activities

General Administration

• Prepare reports, letters, memos, proposals, presentations and other documents
• Document all correspondences neatly and securely, and ensure accessibility
• Organise and attend meetings, and record minutes
• Arrange travel activities of Executive Chairman & Group Managing Director, including visas and accommodations

People Management

• Supervise and verify attendance of dispatch cum personal driver assigned to Executive Chairman

Requirements

• Degree in Business Administration or other relevant fields
• At least 5 years of relevant experience
• Knowledge of office management and basic accounting procedures
• Familiar with research methods and reporting techniques
• High level of integrity and initiative
• Excellent interpersonal skills
• Highly organized and energetic

• Provide high-level coordination and administrative support to multiple senior leaders, ensuring priorities, schedules, and deliverables are effectively managed.
• Manage complex calendars, organize meetings and leadership sessions, and ensure seamless execution of agendas, logistics, and follow-ups.
• Handle travel planning, expense administration, and operational tasks in line with company policies and standards.
• Act as a key communication bridge across teams and stakeholders, ensuring alignment and timely information flow.
• Support events, team initiatives, and process improvements to enhance overall efficiency and collaboration.

Requirements:

• Degree in Business Administration or a related discipline preferred.
• At least 5 years of experience supporting senior executives in a dynamic, MNC environment.
• Proven ability to manage multiple stakeholders, priorities, and confidential information with professionalism.
• Strong proficiency in Microsoft Office tools including Outlook, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and problem-solving skills with a proactive and adaptable mindset.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Executive Secretary (6-Month Contract)

We are seeking an experienced Executive Secretary to provide administrative and secretarial support to senior stakeholders within a corporate environment.

Responsibilities

• Manage calendars, appointments and meeting schedules
• Coordinate meetings, conference calls and prepare meeting minutes
• Arrange business travel, accommodation, transportation and visa applications
• Process expense claims and travel-related documentation
• Prepare presentations, reports, emails and correspondence
• Organise team events and meetings
• Provide general administrative support and assist with ad-hoc tasks

Requirements

• Diploma with at least 8 years of secretarial or administrative experience
• Experience supporting senior management or executives
• Strong organisational and communication skills
• Ability to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

6-month maternity cover | Immediate/short notice candidates preferred | 5-day work-in-office

We are looking for a highly disciplined and responsive Executive Assistant to provide comprehensive administrative and operational support to our CEO. The ideal candidate will possess solid knowledge of internal company accounting and be able to assist in managing financial matters effectively. This role requires flexibility to accompany the CEO on business trips and attend corporate events. The successful candidate will also be responsible for assisting in the management of the company's yacht.

• Assist the CEO with daily administrative tasks, scheduling, and internal/external communications

• Handle internal accounting and basic financial records, including expense claims, invoice verification, and simple bookkeeping

• Assist in preparing and reviewing business documents for the CEO

• Accompany the CEO to local and overseas business meetings, site visits, and client events

• Manage travel arrangements including flights, hotel bookings, and itinerary planning

• Oversee the scheduling, maintenance coordination, and administrative matters related to the company yacht

• Handle highly confidential internal documents and sensitive company information

• Complete ad hoc tasks assigned by the CEO and adapt flexibly to business needs

Requirements

• Fresh graduates from local Singapore universities are welcome to apply; candidates with relevant work experience in internal accounting or financial administration are also welcome.

• Degree in Accountancy, Business Administration, or a related field is advantageous

• Fluent in both written and spoken Mandarin and English

• Strong organisational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

• Willing and able to travel with the CEO, with flexibility on weekends and public holidays

• Proactive, hardworking, and highly responsible with a strong service-oriented mindset

• Discreet and professional, with a strong sense of confidentiality

 What We Offer

• Competitive monthly salary commensurate with experience and capability

• Employment Pass (EP) sponsorship available

• Annual performance bonus

• Comprehensive medical insurance

• Dental insurance

• Travel allowance with full reimbursement of work-related travel expenses

• Lunch and dinner provided

• Direct reporting to the CEO with accelerated exposure to senior management

• Unique training opportunity in yacht operations and management

[Job ID: 1608472]

Responsibilities:

• Manage accounting documentation, including payment processing, expense calculations, disbursement preparation via accounting systems, and maintenance of accurate payment and receipt records.
• Coordinate business travel arrangements, including flight and accommodation bookings, airport transfers, and visa documentation in accordance with meeting schedules.
• Provide guest reception support and arrange business meals and related hospitality logistics.
• Deliver administrative and logistics support for internal and external business functions, events, and regional meetings, including transportation, accommodation, restaurant, and meeting room bookings.
• Oversee department assets and manage office supplies and miscellaneous items for the office.
• Maintain an organised administrative documentation system, ensuring proper record-keeping of confidential and important documents.
• Perform additional administrative duties as assigned.

Requirements:

• Minimum of two years’ experience in an administrative or office support role.
• Proficiency in MS Office applications and experience using accounting systems such as SAP is an added advantage.
• Proficiency in Japanese (JLPT N1 or business-level proficiency) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude, strong organisational skills, and a willingness to learn in a dynamic work environment.
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Administrative

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team
• Coordinate the administrative and logistics aspects of meetings
• Assist in the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions
• Undertake any other function-related duties and tasks assigned.

Regional Function

• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.
• Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

• Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Requisition Management

• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all travel requisitions & expense claims                                                                                             

Requirements:

• Minimum of 1 year of secretarial experience with senior management      
• Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
• Time management skills: able to prioritise, deal with complexity/ambiguity and organise well
• Preferably with experience in working closely with senior management             

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

Position: Secretary/ Administrator (Job ID: 20242)

• Company: Global leader of Manufacturing Equipment

• Location: Tuas (Shuttle Bus Provided from Northeast, North, West and Central)

• Available to start immediately

• Salary: up to $4,000 (Depending on experience)
  

Job Description:

• Manage all secretarial duties, administrative tasks, and correspondence as assigned by the GM.

• Handle confidential documents and ensure they remain secure.

• Act as the main point of contact for HR outsourcing vendors; coordinate HR-related matters.

• Answer phone calls and redirect as needed.

• Act as receptionist; meet and greet guests.

• Book flights and accommodation for staff and guests.

• Book meeting rooms.

• Maintain staff schedules (including WFH arrangements) and leave records using Excel.

• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.

• Handle management's yearly income tax and AGM documents; liaise with Auditors and Company Secretary.

• Check and file staff travel and expense claims.

• Perform other ad-hoc duties as requested.

  
  

Job Requirements:

• Diploma holder and above.

• At least 3 years of working experience in Secretarial, Admin or any Support related field.

• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.

• Proficient in MS Office (MS Word, Excel, PowerPoint)

Interested applicants please send your resume to Jing Ling at pasona.com.sg with email subject header "Job Application for Secretary/ Administrator (Job ID: 20242)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

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Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

The client is a renowned listed real estate company with extensive regional footprints.

This is a newly created role to support the dynamic requirements of the Board and listing requirements.

Responsibilities

As part of a sizeable corporate secretarial team, you will be a senior team contributor with at least 1-2 direct reports handling a portfolio of SGX listed and private entities.

This role is of high visibility and will enable you to gain exposure to Board of Directors and key Board meetings.

Stakeholder management and understanding nuances of navigating Board dynamics will be a critical aspect of this exciting opportunity.

Requirements

At least 12 years corporate secretarial experience including some years gained in a SGX-listed environment, ideally with team management exposure. A matured and pleasant disposition, and embody an approachable and tactful stance towards handling stakeholders.

To Apply

Interest and referrals to co@kerryconsulting.com

Reg: R1544641 Lic: 16S8060

• Sydney or Melbourne 
• Fixed term contract 
• Uplift governance for our People & Change committee  

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support more than two million members, with around $100 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

We are looking for a Senior Assistant Company Secretary to join our Secretariat team, reporting to Rest's Company Secretary you role will be to drive the strategic development and execution of initiatives that enhance governance and accountability. You will manage the day-to-day execution of high-quality secretariat services for a portfolio of board committees ensuring that they meet relevant regulatory and legal obligations.  

Enhance Governance and Accountability Framework

• Advise on and enhance the governance and accountability framework in collaboration with the General Manager
• Manage, maintain and enhance the delegations framework and relevant governance policies (Board Governance Policy, Fit and Proper Policy, Conflicts Management Policy, and Gifts and Benefits Policy)
• Monitor regulatory and legislative developments, advising on implementation strategies for required changes
• Provide technical advice, briefings and expertise on governance, accountability and emerging risks

Manage Board Committee Operations

• Manage the end-to-end operations of a portfolio of Board Committees, collaborating with relevant Chairs to promote effective and transparent operation
• Encourage timely implementation of committee decisions

Drive Governance Culture and Compliance

• Influence a robust and proactive governance and accountability culture through decision-making processes and strategic input
• Support the organisation in fulfilling its governance and accountability obligations
• Support the General Manager in driving continuous improvement in the management of statutory and compliance obligations

Provide Strategic Governance Advisory Support

• Build and foster trusted working relationships with senior management and directors
• Provide timely, commercially pragmatic governance and accountability advice across the organisation
• Maintain networks with peer Company Secretary Offices to share insights and best practice