Total 146 Senior Executive programme director job vacancies in Hong Kong

Company Overview: -

Dover Elevators (M) Sdn Bhd is a well established company located at Jalan 13/6A, Petaling Jaya Selangor. With extensive years of experience in the state-of-the-art technology and skills development in the elevator industry, we provide products and services that focus on customer satisfaction. We offer 5-day work week, observe full public holidays, confirmed staff enjoys term life insurance and hospitalization benefits.

We are looking for candidates who are organised, pay attention to details, willing to learn, motivated and able to work independently and as part of a team.

The role's responsibilities include: -

- Manage diaries and schedules
- Dealing with correspondences and phones calls
- Typing, compiling and preparing reports, presentations and correspondence
- Ensures reports submitted by various departments/ group companies are in order       and timely; and able to summarise the key points and actions points
- Manage office filing system- physical and softcopy
- General administrative duties
- Assist with ad hoc tasks given
 

Requirements: -

- Degree/Diploma in related discipline or SPM/STPM with PSC or equivalent
- At least 3 years working experience preferred
- Ideally have experience with company secretarial matters
- Ideally have some accounting knowledge
- Good command of both spoken and written English
 

Skills required: -

- Discretion and confidentiality
- Flexibility and adaptability
- Ability to multitask
- Tact and diplomacy
- Self-motivating, independent and willing to accept new challenges

- Good communication skills, both oral and written, and able to work in a dynamic

   environment

- Proficient in using Microsoft Office (Excel, Word & Power Point)

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal development opportunities

公司概況：-

多佛電梯（馬來西亞）有限公司是一家信譽卓著的公司，位於雪蘭莪州八打靈再也 Jalan 13/6A。憑藉多年在電梯行業尖端技術和技能發展方面的豐富經驗，我們致力於提供以客戶滿意為核心的產品和服務。我們提供五天工作制，所有員工均享有公共假期，正式員工享有定期人壽保險和住院福利。

我們正在尋找有條理、注重細節、樂於學習、積極主動、能夠獨立工作並能作為團隊成員工作的候選人。

該職位的主要職責包括：

- 管理日程安排
處理信件和電話
- 負責報告、簡報和信函的打字、整理和撰寫。
- 確保各部門/集團公司提交的報告條理清晰、及時到位；並能總結要點和行動方案。
- 管理辦公室文件系統－包括紙本和電子版文件
一般行政職責
協助處理臨時性任務

要求： -

- 相關學科的學位/文憑或SPM/STPM及PSC或同等學歷
- 至少3年工作經驗者優先
理想情況下，應具備公司秘書事務的經驗。
理想情況下，應具備一定的會計知識。
- 英語口說和寫作能力良好

所需技能：-

- 謹慎保密
靈活性和適應性
- 能夠同時處理多項任務
策略和外交手段
- 自我激勵、獨立自主，並樂於接受新的挑戰

良好的口頭和書面溝通能力，以及在動態環境中工作的能力

環境

熟練使用微軟辦公軟體（Excel、Word 和 PowerPoint）

福利待遇

• 附近公共交通
• 醫療保險
• 個人發展機會

If you are a resourceful, proactive, responsible and client-centric professional, we’re inviting you to join us as a Programme Executive in CampusImpact!

The Programme Executive conducts programmes to suit the needs of service users in CampusImpact and coordinates these programmes. He/She identifies areas of improvements in these programmes, implements quality control and compliance measures and develops information materials for distribution to clients and volunteers. The Programme Executive plans the manpower roster for each programme and guides volunteers in executing programme activities. He/She coordinates with other organisations to execute programmes, manages communications and feedback from stakeholders and conducts outreach activities to other organisations and the community.

Specific Responsibilities:

1. Support the programmes team to strategically plan, organise and execute programmes and activities for the clients of CampusImpact
2. Ensure smooth running of daily operations of the programmes in CampusImpact, which includes planning and conducting programmes that will develop the students’ social and emotional competencies.
3. To connect with clients, build positive relationships and contribute to the holistic development of the clients. 
4. Implement quality control and compliance procedures, particularly for the physical and psychological safety of our service users, many of whom are young children 
5. Work closely with volunteers so that events and programmes can meet client needs while also meeting volunteers’ goals 
6. Conduct intake, training and coordination with volunteers in executing programme activities. Ensure provision of support during programmes and strive to maintain a positive experience for volunteers.
7. To manage or liaise with stakeholders, which includes clients, parents, volunteers and community partners. 
8. Interviewing and matching of potential volunteers to clients. 
9. Conduct periodic needs, process and outcome assessments to evaluate the effectiveness and relevance of our programmes 
10. Ensure proper documentation, data management and record keeping 
11. Perform any other administrative duties or logistical support as required 

Contract Duration: 3-Year Contract

We are seeking a passionate and motivated Programme Executive to support the planning, coordination, and delivery of a community-based sports programme for children aged 7 to 12 years old. This roleplays an important part in fostering children's holistic development through sports participation, volunteer engagement, and community partnerships.

Key Responsibilities

• Plan, coordinate, and implement sports and recreational activities for children.
• Facilitate engaging programmes that promote teamwork, resilience, discipline, and sportsmanship.
• Support the recruitment, training, deployment, and engagement of volunteers.
• Build and maintain positive relationships with schools, community partners, sponsors, and other stakeholders.
• Monitor programme schedules, budgets, and deliverables to ensure effective implementation.
• Collect and maintain programme data, prepare reports, and support programme evaluation efforts.
• Ensure programme activities are conducted in a safe, inclusive, and child-friendly environment.

Requirements

• Diploma or Degree in Sports Management, Physical Education, Community Development, Social Work, or a related field.
• Minimum 2–4 years of relevant experience in programme management, coaching, youth work, community engagement, volunteer management, or related areas.
• Strong communication, interpersonal, and organisational skills.
• Proficient in Microsoft Office applications.
• Able to work independently and collaboratively in a team environment.
• Passion for youth development, community engagement, and sports..

What We Offer

• Meaningful opportunity to make a positive impact on children's lives through sports.
• Collaborative and supportive work environment.
• Professional development and learning opportunities.

We welcome applications from all suitably qualified candidates. Selection will be based on merit, skills, experience, and organisational fit.

Contract tenure: 1 year contract

Working Hours:

8am to 5.30pm

10am to 7.30pm (2 to 3 days a week)

Programme Management

·      Pre-Term Commencement

·      Plan and conduct students’ orientation.

·      Manage Student Learning Management System for students and teaching staff. (include creation of account, module enrolment and de-activation of inactive students etc)

·      Monitor students' term enrolment and provide advice on their pathway and ensure accurate module enrolment in the Student Management System.

·      Ensure course invoices are sent to students and monitor payment

·      Assigned and informed students on tutorial groups (if required).

·      Monitor student pass validity to ensure international students have a valid student pass.

During Term

·      Monitor students' attendance and meet students with low attendance.

·      Liaise with University partners on students' administrative matters. (For university programmes)

·      Conduct Staff-Student Liaison meeting with faculty and university partners.

·      Conduct regular class visits.

·      Reconcile and process royalty payment to university partners.

·      Plan reassessment dates and liaise with exam department on assessments related matters.

Post Term Commencement

·      Ensure End of Course Evaluations are done for modules conducted.

·      For graduated students: ensure that student pass are cancelled and status in the Student Management System is updated.

·      Assist in the organizing of students' graduation ceremony.

Student Support

·      Process and provide course counseling to students’ deferment, withdrawal, program transfer request, etc.

·      Attend to students' enquiries (walk-in I emails/mobileapp)

Others

·      Any other ad-hoc duties as required by the company from time to time.

·      Support in Open-house or other events as required.

Requirements

·      Degree holder in any discipline with 3-4 years of experience in an education sector setting

·      Good team working skills and a flexible approach to delivering team results.

·      Ability to plan, prioritize and organize own work independently to achieve agreed results and, at times, under pressure.

·      Good Oral and written communication skills and ability to liaise and network with internal and external stakeholders.

·      Excellent administrative and organizational skills with good level of numeracy, accuracy and attention to detail.

·      Good understanding of higher education qualifications in Singapore and Internationally will be an added advantage.

·      Good working knowledge of Microsoft Office applications including Word, PowerPoint and Excel.

·      Knowledge and experience in using resource optimization tools will be advantageous.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to Sherry.Yeoh@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni Sherry

Ref: JOB-00566

Duration: 1 year

Location: Novena

Working Hours: Monday - Thursday 8:30am to 6pm; Friday 8:30am to 5:30pm

Responsibilities:

• Coordinate and support the implementation of programmes, workshops, training sessions, and events.

• Liaise with participants, partners, vendors, and stakeholders to ensure successful programme execution.

• Manage programme registrations, attendance tracking, and participant communications.

• Prepare programme-related materials, reports, presentations, and documentation.

• Monitor programme schedules and ensure timely completion of deliverables.

• Respond to enquiries and provide administrative support to programme participants and stakeholders.

• Maintain accurate records, databases, and programme information.

Requirements:

• Diploma or Degree in any discipline.

• Prior experience in programme coordination, administration, customer service, events, or stakeholder engagement is preferred.

• Strong organizational and time management skills.

• Good interpersonal and communication skills.

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com . You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394

Company Overview / Employee Value Proposition

A leading VWO that provides social and community services for the benefit of the aged sick and the needy regardless of race, language or religion.

Job Summary

You will design, lead, and evaluate diverse programmes that enhance the well-being and engagement of nursing home residents. Collaborate with multidisciplinary teams and families to integrate activities into holistic care plans, driving positive psychosocial outcomes.

Responsibilities

• Design, develop, and implement diverse programmes and activities (recreational, social, cognitive, physical, cultural, spiritual, educational) tailored to residents’ interests, cognitive levels, and physical abilities
• Conduct needs assessments and collect feedback from residents, families, and staff to continuously improve programme relevance and impact
• Develop detailed activity plans with clear objectives, required materials, and safety protocols to ensure effective delivery
• Lead and facilitate daily, weekly, and special group and individual programmes, adapting activities to meet individual resident needs inclusively and safely
• Provide encouragement and active participation to foster resident engagement and motivation during activities
• Coordinate logistics including setup, material preparation, and equipment management to ensure smooth programme execution
• Build strong, positive relationships with residents by understanding their preferences, life histories, and cultural backgrounds to enhance engagement
• Advocate for residents’ psychosocial well-being within the nursing home environment
• Collaborate closely with nursing, therapy, medical, and social work teams to integrate programmes into residents’ overall care plans
• Work alongside other Programme Executives/Assistants, volunteers, and external partners to maximize programme effectiveness
• Communicate regularly with families regarding resident participation and programme updates to maintain transparency and support
• Maintain accurate records of resident attendance, participation, and responses to programmes for monitoring purposes
• Evaluate programme effectiveness by identifying improvement areas and documenting outcomes to inform future planning
• Prepare regular reports on programme activities, resident engagement, and impact for management review

Requirement

• Diploma or equivalent in any discipline
• Minimum two years of experience in a similar role within a nursing home setting
• Ability to converse in local dialects to facilitate effective communication with residents
• Demonstrated passion for serving the needy and vulnerable elderly population
• Proficient listening and coaching skills to support resident engagement and well-being
• Ability to work independently with initiative and accountability

Preferred competencies and qualifications

• Collaborative Practices Across Disciplines and Sectors – Level 2
• Social Service Programme Development – Level 2
• Social Service Programme Evaluation – Level 2
• Social Service Programme Implementation – Level 2
• Stakeholder Management – Level 2
• Trends Evaluation and Application – Level 2
• Diversity Awareness and Management – Level 2
• Communication - Intermediate
• Influence - Basic
• Collaboration - Intermediate
• Adaptability - Basic
• Decision Making – Intermediate

Join our team for a dynamic role with an outsourced project. We are seeking a detail-oriented and organized individual to support the planning, coordination, and administration of staff engagement initiatives, events, operational processes, procurement activities, and internal communications.

Key Responsibilities:

Event & Logistics Coordination

• Coordinate and support the end-to-end planning and execution of internal and external events, engagement sessions, townhalls, awards ceremonies, leadership dialogues, and other organizational initiatives.
• Liaise with venues, event management companies, caterers, and other vendors to coordinate bookings, event requirements, delivery timelines, and on-site arrangements.
• Coordinate logistical requirements including venue setup, registration, seating arrangements, event materials, refreshments, and participant experience.
• Conduct site visits and pre-event checks where required to ensure readiness of venues and event setups.
• Provide on-site event support and assist with post-event follow-up activities.

Participant & Stakeholder Management

• Manage participant administration including invitations, RSVP tracking, reminders, attendance monitoring, withdrawals, and replacements.
• Maintain accurate participant records and trackers to ensure balanced representation and effective engagement across different staff groups.
• Coordinate closely with internal stakeholders to ensure timely updates and smooth participant management.
• Monitor attendance trends and proactively flag potential issues or gaps.

Procurement & Vendor Administration

• Support procurement activities in accordance with organizational policies and procurement guidelines.
• Prepare procurement documentation including quotations, comparative pricing schedules, purchase requests, and supporting records.
• Coordinate with vendors to obtain quotations, invoices, specifications, and required documentation.
• Maintain procurement trackers and monitor approval status, purchase orders, invoice submissions, and payment follow-ups.
• Support procurement close-out activities, invoice verification, and proper filing of procurement records for audit purposes.

Session Administration & Reporting

• Prepare session materials including attendance sheets, discussion materials, seating plans, workshop supplies, and presentation materials.
• Attend meetings, workshops, and engagement sessions to capture discussion points, action items, and key outcomes.
• Compile meeting notes and prepare post-session summaries for stakeholders.
• Collect, consolidate, and analyze participant feedback to identify key themes, insights, and areas for improvement.
• Prepare reports and presentation materials to support decision-making and continuous improvement initiatives.

Knowledge Management & Records Maintenance

• Maintain organized and up-to-date records, trackers, reports, meeting notes, SOPs, participant databases, and project documentation.
• Ensure documents are properly stored, version-controlled, and easily retrievable.
• Support onboarding activities by maintaining accessible and updated knowledge resources.
• Identify opportunities to improve filing systems, tracking processes, and information management practices.

Communications Administration

• Monitor and manage shared email inbox, routing enquiries to relevant stakeholders and tracking follow-up actions.
• Support the dissemination of approved internal communications, announcements, electronic mailers, and intranet updates.
• Coordinate with stakeholders to obtain approved content and communication clearances.
• Provide basic formatting and administrative support using PowerPoint, Canva, and related digital tools.

Requirements:

• Diploma or GCEA Level qualification from a recognised institution
• Minimum 3to 5 years of relevant working experience in administrative support, event coordination, stakeholder coordination, procurement support or related operational roles. 
• Strong communication and stakeholder management skills.
• Good project coordination, time management, and multitasking abilities.
• Organised and detail-oriented, with experience in managing records, documentation, and trackers.
• Proficient in Microsoft Office (Excel, PowerPoint, Word), Microsoft Teams, Zoom, and other digital collaboration tools.
• Familiar with AI tools such as ChatGPT, Claude, or similar applications to support productivity and administrative work.
• Familiarity with government procurement processes and quotation management is an advantage.

Key Attributes

• Proactive and takes ownership of tasks and follow-ups.
• Strong coordination and organisational skills.
• Able to engage stakeholders professionally and tactfully.
• Clear communicator with good follow-through.
• Comfortable using digital and AI tools to improve productivity.
• Able to identify issues and propose practical solutions.
• Reliable and adaptable in a fast-paced environment.

Job Type: Full-time, Contract

Contract Period: 24months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore169037

JOB DESCRIPTION FOR YOUTH WORKER (YOUTH DEPARTMENT), CALVARY COMMUNITY CARE (C3)

General

· Understand, imbibe & promote C3 mission, vision and values

Job Description

Youth Work

· Jointly with your team, you will study, propose, and set up intervention structures, applying proven framework to reach out to youths in C3’s programmes

· Provide social work support and develop intervention plan for clients in the Youth programme in schools with the ultimate goal of improving the youths’ social, psychological and emotional wellbeing

· You are required to work closely with key personnel from school to take on tier 2 and 3 students, and provide specific support and work schools to achieve identified outcomes

· Plan, execute and evaluate on-going youth programmes and services

· Conduct analysis of community needs, develop, implement, and grow the C3 Youth programmes and services

· Provide individual and group intervention for youths in C3’s programme, both face-to-face and over virtual platforms

· Organize and conduct psycho-education workshops and support groups (face-to-face and virtual)

· Network with relevant stakeholders and external organizations

· Support growth of department with team members.

Admin / Programme responsibilities

· Perform administration / billing / programme responsibilities that supports the operational work

· Manage the correspondences of the organisation

· Coordinate with staff, stakeholders, volunteers and beneficiaries with regards to programmes.

Other Responsibilities

· Assist in the various Programmes of C3 as required

· Assist in fund raising, administration and other responsibilities as required

Competencies

Must have Competencies

• Youth Development - Level 3/5
• Youth Outreach - Level 3/5
• Mentoring for youths - Level 3/5
• Group Work Assessment and Planning - Level 3/5
• Group Work Intervention - Level 3/5

Good to have Competencies

• Social Service Programme Development - Level 3/5
• Social Service Programme Implementation - Level 3/5
• Volunteer Programme Management - Level 3/5
• Volunteer Retention and Engagement - Level 2/5
• Data Management - Level 2/5

Duration: 1 year

Location: Novena

Working Hours: Monday - Thursday 8:30am to 6pm; Friday 8:30am to 5:30pm

Responsibilities:

• Coordinate and support the implementation of programmes, workshops, training sessions, and events.

• Liaise with participants, partners, vendors, and stakeholders to ensure successful programme execution.

• Manage programme registrations, attendance tracking, and participant communications.

• Prepare programme-related materials, reports, presentations, and documentation.

• Monitor programme schedules and ensure timely completion of deliverables.

• Respond to enquiries and provide administrative support to programme participants and stakeholders.

• Maintain accurate records, databases, and programme information.

Requirements:

• Diploma or Degree in any discipline.

• Prior experience in programme coordination, administration, customer service, events, or stakeholder engagement is preferred.

• Strong organizational and time management skills.

• Good interpersonal and communication skills.

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOL job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Job Summary

The Cluster Lead coordinates community care programmes within an assigned cluster, delivering beneficiary support, volunteer engagement, and accurate record management to ensure effective service delivery.

Responsibilities

• Manage daily operations of community care programmes within the assigned cluster to ensure smooth delivery
• Act as the primary contact for beneficiaries, providing timely support and assistance
• Conduct beneficiary intake interviews and enter data accurately into records systems
• Plan and coordinate outreach activities and community events to engage beneficiaries and stakeholders
• Organize and oversee distributions of meals, grocery packs, and other support items to beneficiaries
• Collaborate with volunteers to facilitate befriending programmes and beneficiary visits
• Maintain comprehensive documentation and update records for accurate reporting and compliance
• Participate in hotline duty rotation to respond promptly to beneficiary enquiries
• Coordinate with internal teams and external partners to ensure beneficiaries receive appropriate services and support

Preferred competencies and qualifications

• Experience in community services, eldercare, or social programmes
• Proficiency in Mandarin to communicate effectively with Mandarin-speaking beneficiaries

Other Information

• Willingness to support occasional evening or weekend activities as required

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $3200 per month

8 months contract

Job Scope:

• Provide event and operational planning, management and support for projects and programmes
• Handle logistics, production and implementation planning
• Conduct post-event assessment
• Provide secretariat support, such as coordinating meetings and preparation of materials
• Maintain, manage and update websites and social media platforms
• Coordinate and liaise with other stakeholders
• Ad-hoc duties as assigned

Requirements:

• Experience in event management
• Good written and verbal communication skills
• Familiar with digital communications

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

Join our team for a dynamic role with an outsourced project. We are seeking a proactive and organized individual to support project coordination, internal communications, stakeholder engagement, and operational activities, while contributing to digital and data-related initiatives in a collaborative environment.

Key Responsibilities:

1.    Project Management

• Manage sub-projects from end-to-end, under the guidance of the project team
• Track and manage project deliverables to ensure timelines, progress, and requirements are met
• Coordinate with stakeholders to monitor progress, align expectations, and communicate updates and milestones in a timely manner
• Prepare proposals, presentation materials, and supporting documents to facilitate discussions and decision-making
• Support project administration, including documentation, records management, and coordination of implementation, events, and engagement activities

2.     Internal Communications

• Develop visually appealing and effective communication materials (e.g. EDMs, newsletters, internal announcements, and engagement materials)
• Ensure communication materials convey clear, concise, and impactful messaging that complements the visual design
• Perform basic monitoring and analysis of engagement metrics (e.g. click-through rates)
• Support SharePoint and intranet page development and maintenance for Data Community
• Maintain and update internal knowledge-sharing and engagement platforms

3.     Procurement Support

• Provide procurement support, including sourcing and comparing quotations in compliance with organizational procurement guidelines
• Support the procurement and coordination of materials, tokens, or prizes for events and engagement activities

5.    Administrative Tasks

• Track and monitor Key Performance Indicators (KPIs) and relevant project metrics for reporting purposes
• Provide administrative and operational support, including other duties as assigned from time to time

Requirements:

• Minimum Diploma from a recognized institution, with 3 years of relevant work experience.
• At least 2 years of experience in internal communications experience (i.e creating effective & visually appealing communication materials such as EDMs, newsletters, internal memos, and other engagement materials)
• At least 2 years of proven project management experience (e.g. driving small-scale projects end-to-end, coordinating with stakeholders, and managing timelines)
• Proficiency in Canva, Photoshop, Illustrator or communication tools
• Strong ability to simplify and present complex concepts into a clear, concise, and actionable messages.
• Excellent communication skills, with minimum 1 year of experience in developing presentation decks and proposals
• Able to work independently as well as collaboratively in a team environment.
• Knowledge or experience in data and/or digital domains is preferred.

Remark:

Provide a portfolio of at least 3 work samples/projects, demonstrating previous experience in communication design, presentations, proposals and engagement work.

Job Type: Full-time, Contract

Contract Period: 24 months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore 169037

Programme Executive – School of Business and Law

Role Overview:

The Programme Executive plays a pivotal role in planning, executing, and managing all school programmes for the School of Business and Law. This position requires a highly organised, detail-oriented individual who can effectively oversee programmes, logistics, coordinate with both internal and external stakeholders, and ensure compliance with professional bodies. The Programme Executive will support the delivery of quality educational experiences for students and contribute to the continuous improvement of school operations.

Key Responsibilities:

Program Planning and Execution

• Plan, execute, and manage all school programmes in line with academic schedules and standards.
• Collaborate with lecturers and internal stakeholders (Sales, Business Development, etc.) to plan and finalise timetables for all programmes, ensuring timetables are confirmed 3 months in advance.

Reporting and Documentation

• Prepare necessary reports and attend meetings as required.
• Prepare and compile relevant reports, including but not limited to:
  • Student Progression Chart
  • Active Student List
  • Full-Time, Adjunct Lecturers and Student Timetables
  • Classroom Allocation
  • Creation and assignment of Canvas module shells
  • Assignment of students to Canvas for all intakes
  • Orientation materials (updated slides and videos)

Academic and Professional Compliance

• Manage all communications and submissions concerning relevant professional bodies, including applying for or renewing programme status.
• Collect and report on criteria required by these bodies, such as pass rates, student feedback, and improvement plans.

Course Management on Canvas

• Create course IDs, intake IDs, and module shells on Canvas.
• Manage access permissions for students and tutors on Canvas, ensuring all course materials are uploaded and ready before commencement.

Stakeholder Liaison

• Serve as the primary contact for both internal (Sales, Business Development, Quality Assurance, Marketing) and external (vendors) stakeholders.
• Coordinate with internal teams on course structures, packages, website updates, and other program details.
• Process payments, manage vendor relationships, and handle tutor/marker claims (claim forms, invoices, and purchase orders).

Student Enrolment and Materials Preparation

• Collaborate with Admissions and Business Development/Sales teams to ensure seamless student enrolment.
• Schedule material submission deadlines for tutors and confirm all materials are in order prior to the start of classes.
• Coordinate with Sales/BD teams and external vendors to arrange for printing of course materials.

Student Orientation and Support

• Organise and manage student orientation sessions, keeping the student handbook updated with the latest information.
• Handle student-related processes such as transfers, withdrawals, and refunds.
• Issue academic documents, including study certificates, testimonials, and certificates of attendance.

Policy Implementation and Compliance

• Contribute to the development and implementation of policies and procedures, ensuring all school activities comply with institutional standards and regulatory requirements.

Additional Responsibilities

• Undertake any other duties, projects, and assignments as directed by the Student Services Office Manager.

Job Requirements:

• Education: Diploma or Degree in any discipline.
• Experience: Minimum of 3 years of related experience; experience in a Private Education Institution (PEI) is an advantage.
• Skills:
  • Strong administrative and IT skills, with a meticulous approach to organisation and task management.
  • Excellent written and verbal communication skills in English and a second language (bilingual proficiency is required).
• Attributes: Positive attitude, ability to multitask, and adaptability to thrive in a fast-paced environment.
• Availability: Immediate availability is an advantage.
• Age-Inclusive: Mature workers are welcome to apply.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Executive-%28Programme-Administration%29%2C-MBA-Programmes-Office/33420-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Reporting to the Head, EMBA Programme Management, the incumbent will serve as a Programme Coordinator to provide administrative and operational support for the EMBA programme. He/She will be paired with and assist existing team members to manage the upcoming cohort and contribute to the smooth execution of programme operations.

Class and participant management:

• Assist in the establishment of class committee and constitution
• Act as a Key Liaison in addressing general queries from students and ensure their programme experiences
• Support the promotion and delivery of student events
• Ensure students’ compliance to the University/School requirements which include conducting briefings to keep students updated with new policy/requirements
• Support students’ participation of major programme events, such as orientation, commencement, etc.

Segment management:

• Provide assistance in the following areas for the successful delivery of both local and overseas segments
  students’ module registration which includes any changes and/or cancellation delivery of teaching materials logistic arrangements such as collection of dietary needs, issuance of seasonal parking coupons, transportation, facility support, etc. on-site teaching support such as students’ groupings, facilitation of zoom sessions, etc. financial approval for vendor engagement academic assistance to students such as following up on submission of assignments, account testing, etc.travel assistance to instructors including hotel/flight bookings, visa applications, etc.
• Work with colleagues to materialize the experiential learning contents such as corporate visits, alumni sharing, etc. during local and overseas segments

Qualifications

• At least a bachelor’s degree from a recognized University.
• Ability to work independently, proactively in a cross-cultural environment and to multi-task efficiently.
• Strong oral and written communication skills in both English and Mandarin are required, as the role involves frequent liaison with Mandarin-speaking stakeholders. Familiarity with Chinese cultural context will be an advantage in supporting effective stakeholder engagement.
• Good presentation, interpersonal and project management skills
• Able to adopt flexible work hours, including weekends and Public Holidays
• IT Savvy. Proficient in Microsoft applications (Word, Excel, PowerPoint, Power Automate, etc.) and online meeting applications (Zoom, Microsoft Teams, etc). Comfortable of adopting AI tools. Good knowledge of mobile and social media applications (WeChat, TikTok, etc.)
• Working experience in an education industry is preferred.

(Appointment job grade will commensurate with the selected candidate's experience)