Total 1,073 procurement administrator job vacancies in Hong Kong

We are looking for a proactive and detail-oriented Procurement Executive to join our team in Shah Alam. In this role, you will manage the end-to-end procurement process, ensuring timely and cost-effective sourcing of goods and services to support daily operations.

• Manage the end-to-end procurement cycle, including sourcing, quotation evaluation, negotiation, and purchase order issuance
• Source, evaluate, and manage suppliers based on pricing, quality, and delivery performance
• Negotiate pricing and terms to achieve cost savings and optimal value for the company
• Coordinate with internal teams and stakeholders to understand purchasing requirements and timelines
• Monitor order progress and ensure timely delivery of goods and services
• Resolve supply issues, including delays, quality concerns, and discrepancies
• Maintain accurate procurement records and documentation
• Ensure compliance with company policies and procurement procedures
• Identify opportunities for cost savings and process improvements

Job Scope Summary – Accounting Executive

• Maintain general ledger and ensure accuracy of financial data

• Perform account reconciliations (GL, AR, AP, FA, Inventory)

• Assist with month-end closing and cash flow monitoring

• Support GST return preparation and liaise with auditors

• Conduct inventory stock take and fixed assets tracking

• Manage supplier and customer master files, invoicing, and LC checks

• Prepare telegraphic transfers via GCMS banking system

• Support data preparation for government surveys (e.g., Singstat, EDB)

• Provide ad hoc support for accounting and finance operations

Requirements:

Diploma or Degree in Accountancy or Finance

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)\

Fresh are welcome to apply!

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

- Manage calendars, schedule meetingss

- Prepare reports, presentations, and meeting materials

- Handle confidential correspondence and communications

- Track deadlines, follow up on action items, and ensure executive preparedness

- Liaise with internal departments and external stakeholders

IT Support & Systems Administration

- Provide first-level IT troubleshooting for hardware, software, and network issues

- Coordinate with external IT vendors for escalated support and system upgrades

- Maintain inventory of IT assets and ensure timely updates and backups

- Assist with onboarding/offboarding of staff (e.g., email setup, access rights)

- Support digital tools and platforms used across the organization

Office Administration

- Oversee general office operations including supplies, equipment, and facilities

- Manage vendor relationships (e.g., cleaning, courier, maintenance)

- Maintain filing systems and ensure document control compliance

- Any Ad-hoc project task assigned by manager.

Requirements:

- Diploma or Degree in Business Administration, IT, or related field

- Minimum 2 years of experience in a similar role

- Strong proficiency in Microsoft Office Suite and basic IT systems

- Excellent communication, organizational, and multitasking skills

- High level of discretion and professionalism

- Ability to work independently and handle sensitive information

Job Responsibilities

• Process work orders and follow ups.

• Coordinate with operations, sales and purchasing teams to ensure timely picking, packing, and delivery materials.

• Perform verification of picklist, prepare and manage sales-related documentation such as delivery orders (DO), invoices, packing list, and Mill Test Certificate (MTC).

• Communicate with customers/ drivers regarding order status, delivery schedules, and any discrepancies.

• Handle customer inquiries, complaints, and service issues in a professional and timely manner.

• Work closely with sales team to support quotations, order amendments, and customer requirements.

• Monitor and track deliveries, coordinating with logistics or transport providers.

• Maintain proper filing and documentation for traceability, audit purposes in additional to customer requests.

• Record daily received cash and cheque and submit to the accounting department on daily basis.

• Process employee reimbursement claims and submits to the accounting department on a monthly basis.

• Coordinate with operations teams for inventory related enquires/ processes.

• Perform receiving via PO41 after lab test requested by sales and purchasing.

• Schedule delivery routes to driver in the absence of the manager.

• Perform other ad-hoc duties assigned by superior from time to time.

Job Requirements

• Diploma or equivalent qualification in Business Administration or related field.

• Proficient in Microsoft Office with knowledge of ERP systems preferred.

• Accurate, attention to detail, meticulous, able to multitask and work under pressure to meet tight deadlines.

• Good interpersonal and communication skills with a positive attitude and a team player mentality.

Job Description

• Collaborate with internal stakeholders to understand their procurement needs and provide support and guidelines as required.
• Conducts timely market reviews and request for price proposal (RFQ) in accordance with internal purchasing rules and guidelines.
• Negotiates quantities, prices, delivery schedule, terms and conditions of delivery and payment/contractual terms.
• Ensure timely PO execution to meet production needs.
• Drives resolution to supply chain issues affecting quality, cost, delivery or lead-time, which may includes engagement with manufacturers/sub-tiers in the supply chain.
• Identifies and realizes cost savings opportunities and execute cost reduction initiatives assigned
• Prepare all relevant weekly, monthly reports
• Other duties as assigned

Job Requirement

• Bachelor Degree in Engineering or equivalent.
• Entry level candidate or 2-3 years working experience in semiconductor industry.
• Detailed oriented, Positive attitude, self motivated, target drive.
• Meticulous and strong in numbers.
• Excellent analytical and problem solving skills.
• Good understanding of procurement best practices & industry trends.
• Strong communication and interpersonal skills with the ability to effectively collaborate with internal and external stakeholders.
• Self-starter with good initiative and a team player personality.
• Dynamic individual capable to work under stress and multitask in a fast-paced environment.

Procurement Executive

Duties & Responsibilities

·      Support the company’s operations through the purchase of materials and services

·      Source for materials and services which offer the best value

·      Purchase materials required in a timely manner

·      Coordinate with operations and inventory management to ensure items required are purchased in a timely manner

·      Ensure the quality of materials purchased  and that they are delivered in a timely manner

Requirements

·      A diploma/university degree in any discipline

·      At least 2 years’ experience in procurement of materials and services from various sources, including overseas sources

·      Ability to negotiate effectively tosecure best value for the Company

·      Ability to manage supplier relationships effectively.

Job Responsibilities:

• Design and oversee the global inventory strategy for ANZ, Europe, and Asia, ensuring the supply chain architecture supports long-term business goals.
• Facilitate the procurement budget planning. Identify macro-economic risks (freight spikes, currency shifts, geopolitical delays) and implement hedging or mitigation strategies.
• Lead annual contract negotiations with global shipping lines and key suppliers to optimize total cost of ownership (TCO).
• Partner with the Senior Management, Sales, and Marketing directors to align procurement cycles with global commercial roadmaps and seasonal demand shifts.
• Build and mentor a high-performing team, setting KPIs that drive accountability and professional excellence.
• Ensure the entire procurement ecosystem adheres to international trade laws, ESG standards, and internal audit requirements.
• Identify and design process enhancements to streamline reporting and procurement workflows.

Job Requirements:

• 8–10+ years in Supply Chain/Procurement, with at least 3–5 years in a significant management role. Experience within the Wholesale Trade sector or FMCG would be advantageous.
• Experience in restructuring workflows or teams to improve efficiency and reduce overhead.
• Deep cultural and commercial intelligence regarding international markets.
• Proven track record of leading a team through process transitions, system upgrades, or regional restructuring.
• Ability to multitask, highly organise and able to meet deadline
• A proactive approach to problem-solving and process improvement.
• The ability to work collaboratively in a fast-paced environment.

Job responsibilities:

• Manage selected facility management categories (spend analysis, strategic sourcing, etc…)
• Monitor outstanding commitments and ensure timely delivery of goods and services
• Administer quotation purchases which include calling for RFQ and issuance of PO
• Manage tender purchases such as coordinating and processing of tender requisition, tender evaluation and tender awards.
• Engage with Operations teams to deliver added value products and services
• Drive cost reduction initiatives and continuous business processes improvement
• Gather data, market analysis and information of commodities to support plans and decisions
• Attend to sites' feedbacks and assist in resolving problems with suppliers/contractors, and follow up with claims for non-fulfilment of orders/services
• Assist Documentation Control and System housekeeping
• Assist in internal auditors on all procurement related matters so as to implement audit recommendation.
• Evaluate vendor’s performance
• Support development and implementation of long term supply chain and supplier strategies
• Process onboarding of vendors.
• Assist in ad-hoc assignments relating to purchasing functions.

Pre-requisites

• Advanced analysis skills and proficient in Microsoft Excel program
• Sound understanding of purchasing principles and its applications
• Integrity and strong interpersonal skills
• Good time management, resourceful and able to perform under tight deadlines
• Strong negotiation skills and ability to source widely
• Independent, resourceful and takes initiative
• Good communication skills
• Able to work in a fast pace environment
• Experience with an ERP is a +.

Others:

• Location: Macpherson
• Working hours: 8.30am – 6.00pm (Mon to Fri)

Job Description: 

• Handle incoming and outgoing stocks, including stock-in from supplier invoices, monitoring stock levels and expiry, and managing reorders, exchanges, and adjustments
• Perform monthly cycle counts and investigate discrepancies
• Maintain and update the inventory management system and database
• Manage local and overseas procurement of therapeutic products, medical devices, and consumables
• Process quotation requests by liaising with suppliers, preparing markup tables, and submitting final quotations to customers
• Process orders including drafting purchase orders, invoices, and delivery orders, as well as packing of therapeutic products
• Coordinate shipment arrangements and follow up on delivery schedules with suppliers, logistics partners, and customers
• Apply for and follow up on HSA Special Access Route (SAR) applications for local customers
• Support inventory, supplier, customer, and supply chain management activities
• Handle simple administrative duties and ad-hoc projects

Requirements:

• Holds a Certified Pharmacy Technician Certification (CPTC) or Diploma in Pharmaceutical Science
• Experience in a pharmacy or healthcare-related setting is preferred
• Relevant experience in procurement or inventory management is an advantage
• Able to perform basic inventory analysis
• Basic knowledge of therapeutic products, medical devices, and/or cell, tissue, and gene therapy products is an advantage

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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Responsibilities:

• Provide general administrative support to ensure smooth daily office operations, including documentation, filing, and coordination of internal processe.
• Manage procurement activities such as sourcing, requesting quotations, price comparisons, and issuing purchase orders.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services, and resolve any discrepancies.
• Maintain accurate records of purchases, invoices, and supplier contracts.
• Support marine engineering or operational teams with technical procurement requirements where applicable.
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstocking.
• Assist in tracking budgets, expenses, and procurement costs.
• Ensure compliance with internal policies and procurement procedures.
• Coordinate logistics, deliveries, and scheduling with relevant stakeholders.
• Perform any other ad hoc administrative or procurement duties as assigned.

Requirements:

• Diploma or Degree in Business, Administration, Supply Chain, or a related field.
• Experience in administrative support roles is preferred but not necessary.
• Experience in marine engineering support, shipping operations, or technical procurement is advantageous.
• Able to manage administrative duties and vendor coordination independently.
• Able to work independently and proficient in Microsoft Office (ERP experience is an advantage).

Job Responsibilities:

• Administer orders, contracts, and shipping documents to ensure accurate delivery of goods to their destinations on time.
• Communicate inventory issues or price change requests to the procurement manager in a timely manner.
• Report any anomalies, such as supplier issues, vessel booking delays, or unexpected stock movement.
• Coordinate with suppliers and shipping agents to ensure smooth shipments and timely issue resolution.
• Monitor and replenish inventory levels for regional warehouses (Australia, New Zealand, Netherlands, and assigned markets).
• Analyse weekly inventory reports and take proactive steps to address short stock or overstock situations.
• Operate direct container sales to key markets.
• Create and analyse procurement data reports as required by the procurement manager when needed.

Job Requirements

• Strong English proficiency in both writing and speaking, enabling clear communication with global stakeholders.
• Familiar with incoterm
• Strong computer skills will be a plus.
• Ability to multitask, highly organise and able to meet deadline
• A proactive approach to problem-solving and process improvement.
• The ability to work collaboratively in a fast-paced environment.

Job Responsibilities

• Take lead ownership of high-volume or complex regional markets, optimizing buffer stocks and lead-time calculations.
• Independently troubleshoot significant logistics disruptions (e.g., major vessel delays or supplier quality issues) before escalating to management.
• Analyze procurement trends and freight costs to recommend cost-saving opportunities or more efficient shipping routes.
• Assist with the logistical flow for direct container sales, managing the end-to-end process from booking to accounts receivable coordination.
• Maintain specialized procurement dashboards or trackers to improve the department's visibility into supply chain KPIs.

Job Requirements

• 3–5 years in a similar role. Experience managing regional/global markets would be advantageous.
• Degree in Supply Chain, Logistics, or Business.
• Knowledge of Import/Export regulations for specific regions. Experience with ERP systems and proficiency in MS Excel.
• Strong English proficiency in both writing and speaking, enabling clear communication with global stakeholders.
• Ability to multitask, highly organise and able to meet deadline
• A proactive approach to problem-solving and process improvement.
• The ability to work collaboratively in a fast-paced environment.

Procurement Duties:

• Source and evaluate suppliers, obtain quotations and perform price comparisons
• Prepare and issue Purchase Orders (PO) and follow up on deliveries
• Liaise with vendors on pricing, lead time, and product specifications
• Monitor inventory levels and ensure timely replenishment
• Maintain procurement records, contracts, and supplier database
• Ensure cost control and adherence to company procurement policies

Administrative Duties:

• Handle general administrative tasks and office operations
• Maintain proper filing and documentation (hardcopy & digital)
• Coordinate meetings, appointments, and office logistics
• Manage office supplies and equipment procurement
• Support HR and Finance with basic administrative coordination
• Assist in preparing reports, correspondence, and internal documents

• Responsible in support of procurement lead in selection of good suppliers. Monitor suppliers based on their performance on Quality, Delivery and Overall services.
• Responsible to support procurement lead in reducing raw material costs through global efforts, contracts and periodic cost reduction reviews.
• Support in reviewing and improve vendor development and evaluation program.
• Responsible for raw material standard costs update, reflecting landed costs (USD$/kg).
• Support sample & documents request.
• Work closely with R&D, Regulatory, Quality Assurance Dept and suppliers to ensure raw materials meet our quality standards.
• Support R&D on sample request for creation work.
• Assist in compilation of information for performance measurement against KPIs set.
• Assist in reviewing performance improvement programs, including ISO.
• To carry any additional job-related duties, this may be assigned from time to time, when and where necessary.
• Implement and conforms to all established environmental management system.

Job requirements:

• Strong organizational and communication skills.
• Diploma in Business Administration, GCE ‘A’ Level or years of similar experience.
• Knowledge of Microsoft Office.

If you are interested in the above position and your profile corresponds to the above requirements, we invite you to apply by sending a detailed resume, stating current and expected salaries through the link below:

https://takasago.csod.com/ux/ats/careersite/4/home/requisition/406?c=takasago

You’ll be the go-to person who keeps the project running smoothly behind the scenes — supporting the project team, liaising with stakeholders or agencies, and making sure things get done. It’s a dynamic, fast-moving environment where no two days are the same. If you like variety, people, and making a real difference, this job is for you!

What You'll Be Doing:

• Keeping project documents in check and submissions flowing smoothly
• Coordinating between teams, consultants, site staff — and yes, even our neighbouring stakeholders (you’ll be our friendly face!)
• Supporting the Project Manager with schedules, reports, and meetings
• Raising and following up on purchase requests with the ops team
• Preparing monthly worker reports and looking after staff welfare matters
• Handling public feedback and supporting authority liaison — NEA, BCA, LTA… you’ll know them all
• Helping with document tracking, filing, and keeping the project organized

What We’re Looking For:

• Diploma in Business Admin or equivalent 2+ years of experience in construction admin or site-based roles
• Solid skills in Microsoft Office
• Someone who works well under pressure and isn’t afraid of juggling tasks
• Team player with great people skills and a can-do attitude