Total 212 Senior Executive procurement administrator job vacancies in Hong Kong

Job Description

• Oversee the availability of materials to ensure production needs are met in terms of timing, quantity, and quality.
• Carry out activities, including sharing forecasts and exception reports with suppliers and confirming delivery commitments.
• Track and expedite orders while addressing any material shortages to prevent disruptions to production.
• Handle and resolve operational matters such as quality issues, change requests, supplier returns, goods receipt discrepancies, and invoicing concerns.
• Ensure accuracy and consistency of data while complying with internal processes and procedures.
• Monitor and manage inventory levels to maintain efficiency and reduce excess stock.

Requirements

• Bachelor’s degree or equivalent in Supply Chain Management, Logistics, Business Administration, or a related discipline.
• Minimum of 3 years’ experience in purchasing and planning, ideally within electronics or mechanical assembly environments.
• Background in a manufacturing setting.
• Strong proficiency in Microsoft Office, particularly Excel.
• Knowledge of SAP ERP systems is an added advantage.

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Responsibilities

• Draft and issue contracts based on traders’ trade confirmations and trade capture details.
• Review and negotiate contractual terms with customers, traders, and the trade execution team, while maintaining strong counterparty relationships and a customer-oriented mindset.
• Manage contract amendments, addenda, novations, and special clauses.
• Monitor contract status from execution through to final settlement.
• Understand and apply relevant industry trading terms such as GAFTA, FOSFA, and PORAM.
• Liaise regularly with the Legal Department on matters including economic sanctions and anti-boycott reporting.
• Ensure compliance with internal policies, procedures, and applicable trade regulations.
• Identify contractual risks and escalate discrepancies to traders when necessary.
• Support the Trade Execution team on all matters related to contract capture and confirmation.
• Maintain accurate contract records and documentation within internal systems.

HOW TO APPLY:

How To Apply

Submit your application by sending a detailed copy of your updated resume to Tiffany Dorjpalam (EA Personnel Reg. No. R1765533) at Achieve Career Consultant Pte Ltd (EA Licence No. 05C3451) by clicking “Apply Now”, or email your CV directly to tiffany.dorjpalam@achievegroup.asia. For a confidential discussion, feel free to reach out to Tiffany at +65 8505 1361.

Notice:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

Please indicate the below information in your resume:

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

Description

• Quality Audits involvement, SOP updating, purchasing management (includes regional facilities), medical related logistic, cost saving projects, laboratory inventory (QR Doc), general inventory, Integration of new software system.
• Management of suppliers for annual and critical supplier reviewing with all departments.
• Managing laboratory supplier requalification, annual/critical supplier review and related supplier management duties
• Collection, sorting and distribution of incoming mails.
• Arranging of local/overseas, postal mail arrangements, courier services and preparing of documents.
• Arranging & receiving of daily deliveries where required
• Manage office supplies (stationery and pantry supplies)
• Maintenance of office equipment, inventory (photocopiers, faxes, etc.) for office use.
• Managing Purchasing and inventory in NAV/BC systems/physical inventory
• Plan and facilitate cost efficiency initiatives and projects
• Monitor Admin Budget vs Expense report
• Handling Telcos with regards to corporate mobile plans and internet services
• Management of phones and tablets for staff
• Handling of the cleaning service company and its arrangement
• Cross functionality for Facility management tasks where required (facility maintenance schedule arrangements)

Requirements

• Min. Diploma or degree with working experience in general or purchasing administration
• Able to work independently under minimal supervision, meticulous and organized

If interested, please email me at leonleong@recruitexpress.com.sg

Leon Leong De Cong

R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description

• Conversant of purchasing exercise and familiar with associated contractual terms and conditions for Procurement Works
• Maintain procurement records and documentation.
• Communicate and work very closely with the project team for preparation of the invitation of the request for Proposal and administering of the purchase requisition and award consent with the project team.
• Collaborating with procurement team in day-to-day procurement operation.
• Collaborating with Project Leads in project budget monitoring.
• With experience in auditing and its procedures and compliances.
• With good oral and written command in English and with effective communication skills with all levels and he/she shall be proficient in Microsoft Office Suite including MS Word, Excel and Power Point.

Requirements

• At least 3 years working experience and with either a Diploma or Degree in Engineering, Science, Construction Management.
• With good knowledge and experience in procurement role in the past covers purchasing and associated contractual administration works.
• Positive thinking and with supportive atmosphere amongst the procurement team
• Preferably with those with at least 2 years of experience in water and wastewater or waste to energy industries
• Preferably with those with good knowledge of mechanical works cover fabrication and piping works

Role & Responsiblities

• Sourcing and request quotation from supplier based on approved Purchase Request.
• Issue purchase order to supplier and liaise with supplier on delivery.
• When issue PO for large amount, must confirm credit limit & term provided by supplier is sufficient.
• Based on site request, arrange delivery for diesel, lorry crane, lifting cert, machine repairs, water dispenser, portable toilet, rental of machinery and vehicle etc.
• Machinery (eg Excavator) Repairs, to always check with other suppliers for at least 3 quotes
• Vehicles Repairs ( to source for reliable Repair Shop),
• Ensure invoices are attached with delivery order or supporting document which signed by authorized site personnel.
• Responsible for verification of discrepancies supplier’s Invoice (INV) & Delivery Order (DO) with PO.
• Follow up & ensure Credit Note (CN) has been received for goods returned or over billed.
• Monthly checking on PO outstanding report and follow up on undelivered goods.
• Keep a record on company’s materials, tools & equipment Record (Housekeeping Record)
• Monitor supplier performance and resolve issues with suppliers.
• Perform simple QS functions to analyse cost comparison, evaluate and summarizing date etc,
• Knowledge of AutoCount Software would be an advantage
• Cover HR & Finance if need be
• Any adhoc duties if assigned.

Requirement

• Diploma/Degree equivalent
• Min 5 years of working experiences in related field
• Ability of work under stressful deadlines and independently
• Possess effective organizational and follow-up skills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.

**To apply, kindly submit your comprehensive CV to bc@banchoncorp.com

(only write-in)**

Our client is a prominent and reputable player in the healthcare industry. There is now a need for the business to hire a driven individual as their Procurement Executive/AM to support their procurement team.

Responsibilities:

• Review and assess approval documents in accordance with procurement policies and governance standards, and support evaluation committees in establishing evaluation criteria
• Lead end-to-end sourcing activities, including RFQs, RFPs, evaluations, negotiations, and contract award processes
• Manage RFQ/RFP administration using SAP Ariba and process purchase orders in SAP
• Ensure proper documentation and maintain audit trails.

Qualifications and skills:

• Bachelor’s degree with minimum 5 years of relevant procurement experience, professional certification will be an added advantage
• Proficient in Microsoft Office applications
• Experience with SAP Ariba or similar eProcurement systems

Please email your cv directly to sindhu@theedgepartnership.com in word format. 

Please note that due to the high number of applications only shortlisted candidates will be contacted. We regret to inform you that your application for this position was unsuccessful if you do not hear from us in the next 5 business days. 

EA License: 16S8131 

Recruiter License: R1981753 

Executive Project Administrator (1-Year Contract, Renewable)

Salary: Up to S$5,500/month (12 months)
Location: Singapore

We are seeking a highly organized and proactive Executive Project Administrator to support senior leadership and project teams in delivering critical initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across stakeholders, and takes pride in keeping projects running smoothly and efficiently.

Job Type: 1 Yr Contract under Agency Payroll

Mon to Fri Office hours

What You’ll Be Doing

As a key support to the Project Manager and leadership team, you will:

• Coordinate and schedule meetings, prepare agendas, and take detailed minutes

• Prepare professional decks for meetings, sprint planning, and project reviews

• Track project progress, including SIT/UAT status, and prepare test reports

• Maintain project documentation, including risk, issue, and action logs

• Monitor timelines and proactively flag risks or delays

• Manage project budgets, expense tracking, and vendor coordination

• Act as the main point of contact for stakeholders, ensuring timely updates

• Maintain organized filing systems and project databases

• Support onboarding of new team members and documentation processes

• Prepare reports and presentations using project data and metrics

• Assist in improving project management processes and best practices

What We’re Looking For

• Minimum 3 years of experience in project administration or executive support

• Strong experience in project coordination and multitasking

• Mandatory : Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

• Familiarity with project management tools (e.g., Asana, Monday.com, MS Project) at an advantage

• Working knowledge of Agile or Waterfall methodologies at an advantage

• Excellent communication and stakeholder management skills

• Strong attention to detail with the ability to manage multiple priorities

• Ability to work independently while collaborating effectively in a team

• High level of professionalism and ability to handle confidential information

Why Join Us?

• Opportunity to work closely with senior leadership and high-impact projects

• Exposure to structured project management practices and tools

• Collaborative and dynamic work environment

• Renewable contract with potential for longer-term opportunities

Apply Now

If you are a detail-oriented professional who enjoys driving project coordination and making an impact behind the scenes, we’d love to hear from you.

EA License No: 09C4235 I EA Reg: R1103307 (Hong Mei Lin)

Procurement & Sourcing

• Identify, evaluate, and select vendors for software, IoT, networking, and digital solutions.
• Negotiate pricing, terms, and service-level agreements (SLAs) to optimize cost and value.
• Manage end-to-end procurement lifecycle, including RFQs, RFPs, and contract management.
• Conduct sourcing activities, obtain competitive quotes, and evaluate supplier proposals.
• Issue Purchase Orders (POs) in accordance with internal policies and approval matrices.
• Support contract and price negotiations to achieve cost savings and value improvements.
• Maintain accurate purchasing records, pricing, lead times, and supplier data within systems.
  
  Supplier Management
  
• Interact with approved suppliers to track order status, resolve discrepancies, and ensure timely delivery.
• Liaise with vendors regarding product specifications, delivery schedules, and order fulfilment issues.
• Escalate supplier performance issues and support vendor evaluation processes.
  
  Technical Assessment
• Collaborate with IT teams to understand technical requirements and ensure compatibility of purchased products.
• Evaluate vendor offerings for technical compliance, scalability, and security standards.
• Stay updated on emerging technologies and trends in IoT, networking, and digital platforms.
  
  Internal Collaboration
  
• Coordinate with project managers, engineers, and production teams to understand material requirements.
• Work closely with logistics, finance, and warehouse teams to ensure seamless PO–GR–Invoice flow.
• Ensure compliance with procurement procedures, audit requirements, and governance standards.
  
  Compliance & Risk Management
• Ensure adherence to internal controls, cost management guidelines, and compliance frameworks.
• Support audits by providing documentation, system records, and traceability.
• Identify potential risks in supply availability, pricing, or vendor reliability, and escalate when necessary.
  
  Requirements

• Bachelor’s degree or Diploma in Information Technology, Computer Science, Supply Chain Management, or related fields
• 3–5 years of experience in IT procurement or IT asset management.
• Strong knowledge of: Software licensing models (SaaS, perpetual,subscription). IoT devices and protocols., Networking hardware and configurations,Digital platforms and cloud services.
• Familiarity with IT security standards and compliance frameworks.
• Excellent negotiation, communication, and vendor management
• Resourceful with high level of honesty and integrity.
• Has initiative and hold information in the strictest confidence.
• Strong working knowledge of SAP (MM module preferred) and/or Oracle procurement modules
• Detail-oriented with strong organisational and analytical skills.
• Ability to work in a fast-paced, project-driven environment.
  
  Our Addresses and Working Hours:
  Seatrium (SG) Pte. Ltd.
  (Tuas Boulevard Yard)
  80 Tuas South Boulevard, Singapore 637051
  (Islandwide transport provided)
  Mon - Thu: 8:00am - 5:15pm
  Fri: 8:00am - 4:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Scrap Disposal Management:

• Oversee the end-to-end process of scrap material disposal across all company sites.
• Work in coordination with operations and warehouse teams.
• Ensure environmentally responsible and compliant disposal practices.

Value Recovery:

• Identify and engage with certified scrap buyers and recyclers
• Conduct bid analysis to determine optimal pricing and timing for scrap sales.
• Negotiate contracts and terms to maximize financial returns from scrap.

Compliance & Documentation:

• Maintain accurate records of scrap transactions
• Ensure compliance with local regulations, company policies, and audit requirements.
• Prepare reports on scrap sales, trends, and value recovery metrics.

Cross-functional Collaboration:

• Work closely with operations, finance, and logistics
• Support internal audits

Requirements:

• Bachelor’s degree in business administration or related field
• 3 years of experience in procurement, waste management, or scrap disposal
• Strong negotiation and analytical skills
• Knowledge of scrap material markets and recycling regulations.
• Proficiency in MS Excel and ERP systems (e.g., SAP, Oracle).
• Excellent communication and stakeholder management skills.
• Experienced in Marine Offshore or Heavy Industries will be an added advantage.

Location(s):

Seatrium (SG) Pte. Ltd.

Tuas Boulevard Yard

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Working Hours:

Monday – Thursday: 8:00am – 5.15pm

Friday: 8:00am – 4.30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Responsibilities

• Perform procurement operations based on assigned R&R
• Sourcing & Vendor Management
• Strategic Planning & Compliances
• OrderManagement: Follow up closely with projects from requisition, PO issuance up toproject closing
• VendorManagement: Collaborate with vendors for RFQ and onboard new vendors whom thecompany can benefit from
• ProcessKnowledge: Understand company process flow and policy guidelines, ensuringcompliance are adhered
• SystemUnderstanding and Usage: Able to adapt and perform task using SAP MM as well ascompany’s system (SRM, Knox)
• CostEvaluation: Review and evaluate cost receive to ensure no discrepancy againstrequest. Ensure cost is properly checked available data (past records, marketrate etc)
• Collaboration:Communicate well with relevant stakeholders (Sales, Delivery, Ops, FI, etc.) toensure project run smoothly with little to no hiccups
• ClosingActivity: Perform month/year end closing activites and ensure all related taskare completed prior to closing schedule
• ProblemSolving: Able to identify issues and rectify at the earliest time
• Reporting:Create and submit report along with verified data for management visibility
• Ad Hoc: Perform ad hoc activies as and when requestedby management

Requirements

• 3 to 5 years of purchasing and order management experience, preferably in IT Industry.
• Diploma/ Degree in relevant studies
• Experience of sourcing in local and overseas vendor management, Asia Pacific is an advantage
• Good understanding of quotation and contract’s terms and conditions. Negotiation Skill is necessary.
• Experience in using ERP SAP is required
• Able to work independently and as a group in a fast pace environment
• Good Microsoft excel and power point presentation skill

Responsibilities

• Negotiate contracts and deals with sellers and distributors during procurement and management of goods and services

• Ensure compliance with regulations and practices by maintaining an ethical stance through and through

• Boost cost savings by analysing market trends and technologies that promote it

• Deep dive into research and chalk out potential vendors and suppliers for purchase and material management

• Document, log and report on procurement activities

• Approve purchase orders and ensure the timely delivery of goods and services

• Build and foster long-term relationships with existing and potential suppliers

Required skills and qualifications

• Prior experience working as a procurement manager or in the supply chain field

• Attention to detail along with outstanding verbal, written and interpersonal communication skills

• Experience working with vendors, suppliers or managing a team of procurement professionals

• Manage end-to-end purchasing activities including sourcing requests, RFQs, quotation analysis, and purchase order issuance.
• Liaise with suppliers on pricing, delivery timelines, and documentation while supporting basic cost negotiations.
• Ensure accuracy of requisitions, approvals, and procurement records in line with internal processes.
• Track order status, follow up on deliveries and payments, and resolve any delays or discrepancies.
• Support vendor onboarding, contract renewals, and maintain proper documentation and reporting. 

Requirements:

• Diploma in Supply Chain or equivalent
• At least 3 years of experience in procurement, purchasing, or supply chain environment.
• Familiar with sourcing processes, vendor coordination, and PR to PO workflows.
• Strong coordination, communication, and multitasking abilities.
• Proficient in Excel and comfortable using ERP/procurement systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Abi is a global virtual care platform, providing patients with on-demand, omni-channel access to healthcare professionals in 40 countries around the world. Our mission is to make professional healthcare as easy to access as advice from a friend.
By radically reducing barriers to professional healthcare access, we contribute to the United Nations Sustainable Development Goal 3 “to ensure healthy lives and promote well-being for all."

The role

In this role, you will support both financial operations and executive coordination. You will manage APAC-focused financial administration while acting as a trusted partner to the CFO and CEO for scheduling, communication, and organisational support.

You will report directly to the CFO and work closely with the CEO on executive coordination.

Objectives

You will ensure smooth financial administration in APAC and enable leadership to operate efficiently and effectively.

Tasks

• Support APAC accounting processes (invoicing, payments, reconciliations, tracking)
• Work with systems such as Xero to maintain accurate financial records
• Coordinate with internal finance teams and external partners (accountants, banks)
• Assist with month-end processes and reporting preparation
• Manage CEO email, LinkedIn, and calendar coordination
• Coordinate internal and external communications on behalf of leadership
• Prepare materials for meetings, board interactions, and investor communications
• Organise travel, logistics, and key company events
• Support cross-border coordination across APAC, Europe, and leadership teams
• Handle sensitive information with discretion and professionalism

Attributes

• Strong attention to detail and organisation
• High level of discretion and confidentiality
• Independently manage your own time
• Comfortable working closely with senior leadership in a high-trust environment
• Calm under pressure and able to prioritise effectively
• Curious and proactive
• People value your integrity, and they trust you to be true to your word
• The startup world appeals to you as a professional choice

Skills & Experience

• 3+ years in Finance Administration, Executive Assistant, or similar role
• Experience with basic accounting processes (AP, AR, reconciliations)
• Experience with Xero is a strong advantage
• Strong organisational and coordination skills
• Experience supporting senior executives is a plus
• Experience working across multiple geographies or time zones is a plus
• Strong Excel / Google Sheets skills
• Professional fluency in written and spoken English

• MYR 5,500 to 7,500 gross salary per month
• Work equipment from day one
• Flexibility to manage your own time
• Co-working allowance whenever away from your home base
• Private health insurance
• Travel insurance, covering business and personal travel
• Classpass fitness membership wherever it is available
• Learning and development resources whenever necessary
• A streaming service of your choice (Netflix, HBO, or Disney+ account

What else?

You will work in a dynamic, international environment with colleagues, clients and partners from around the world.
You will have the opportunity to develop your skills and your career quickly and to establish yourself in a fast-growing company with global ambitions.

You and your friends and family will have free access to the Abi medical service.

We encourage applications from those with traditionally marginalised gender, racial, caste, linguistic, ethnic, religious, class or sexual identities.

We look forward to learning more about you!

• Manage end-to-end purchasing activities including sourcing requests, RFQs, quotation analysis, and purchase order issuance.
• Liaise with suppliers on pricing, delivery timelines, and documentation while supporting basic cost negotiations.
• Ensure accuracy of requisitions, approvals, and procurement records in line with internal processes.
• Track order status, follow up on deliveries and payments, and resolve any delays or discrepancies.
• Support vendor onboarding, contract renewals, and maintain proper documentation and reporting. 

Requirements:

• Diploma in Supply Chain or equivalent
• At least 3 years of experience in procurement, purchasing, or supply chain environment.
• Familiar with sourcing processes, vendor coordination, and PR to PO workflows.
• Strong coordination, communication, and multitasking abilities.
• Proficient in Excel and comfortable using ERP/procurement systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Manage end-to-end purchasing activities including sourcing requests, RFQs, quotation analysis, and purchase order issuance.
• Liaise with suppliers on pricing, delivery timelines, and documentation while supporting basic cost negotiations.
• Ensure accuracy of requisitions, approvals, and procurement records in line with internal processes.
• Track order status, follow up on deliveries and payments, and resolve any delays or discrepancies.
• Support vendor onboarding, contract renewals, and maintain proper documentation and reporting. 

Requirements:

• Diploma in Supply Chain or equivalent
• At least 3 years of experience in procurement, purchasing, or supply chain environment.
• Familiar with sourcing processes, vendor coordination, and PR to PO workflows.
• Strong coordination, communication, and multitasking abilities.
• Proficient in Excel and comfortable using ERP/procurement systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740