Total 16,076 events manager job vacancies in Hong Kong

Job Summary

We are seeking a dynamic and experienced Programmes & Events Executive with a background in Mass Communication to provide maternity cover for the Assistant Manager (Prevention & Restoration) role. The incumbent will be responsible for planning, coordinating, and executing key programmes, outreach campaigns, and events that align with our mission to promote community awareness, empowerment, and support services. This role requires a balance of hands-on event management, stakeholder engagement, and communication strategy, ensuring programme continuity and visibility during the cover period.

Key Responsibilities

Programme & Event Coordination

- Plan, organize, and execute community programmes, workshops, and outreach events under the Prevention & Restoration pillars.
- Work closely with internal teams and external partners to ensure smooth implementation and alignment with programme objectives.
- Oversee event logistics, vendor coordination, and budget tracking.
- Prepare post-event reports, feedback summaries, and recommendations for continuous improvement.

Communication & Public Engagement

- Develop and execute communication materials (press releases, social media posts, and event collaterals) to enhance public engagement.

Stakeholder & Volunteer Management

- Maintain relationships with programme partners, sponsors, and vendors.
- Engage and coordinate volunteers for community activities and events.
- Support the documentation of partner deliverables and engagement outcomes.

- Engage with key community leaders, policymakers, non-profit partners, and funders to promote programme goals and secure support and funding.

- Negotiate with service providers and vendors to ensure high-quality resources are obtained at cost-effective prices.

Monitoring & Reporting

- Track project timelines, deliverables, and outcomes to ensure programme milestones are achieved.
- Prepare and submit progress updates, financial summaries, and impact reports to management.

Compliance and Reporting

- Oversee the compliance of programmes with all applicable laws, regulations, and grant/funding requirements.

- Develop comprehensive reports detailing programme progress, outcomes, and metrics for internal and external audiences, including regulatory bodies and funding agencies.

- Implement robust systems for data collection and analysis to ensure accurate reporting and inform ongoing programme adjustments

Innovation & Improvement

- Contribute creative ideas for improving programme design, event engagement, and outreach impact.
- Propose new approaches for digital storytelling and awareness campaigns leveraging your Mass Communication background.

Requirements

- Degree in Mass Communication, Events Management, or its equivalent.
- At least 3 years of experience in programme coordination, events management, or public engagement.
- Strong communication and interpersonal skills with the ability to manage multiple stakeholders.
- Proficient in Microsoft Office and familiar with event management tools or social media platforms.
- Creative thinker with attention to detail and the ability to work under tight timelines.

We are seeking a highly organised and proactive Administrative & Events Coordinator to support the Organisational Learning & Excellence (OLE) team. This role provides end-to-end coordination across events, administrative processes, procurement, and stakeholder engagement, ensuring smooth delivery of staff engagement initiatives and internal programmes.

Key Responsibilities

1. Event & Logistics Coordination

• Provide end-to-end coordination for internal and external events (e.g. townhalls, engagement sessions, awards, leadership events)
• Liaise with venues, vendors, caterers, and event partners on logistics, setup, and timelines
• Coordinate event requirements including registration, seating, materials, AV support, and refreshments
• Support site visits and ensure readiness prior to events
• Provide on-site coordination and post-event follow-up

2. Participant Management

• Manage end-to-end participant administration (invitations, RSVP tracking, reminders, replacements)
• Maintain accurate participant databases and trackers
• Ensure balanced participation across departments and staff groups
• Provide timely updates and proactively flag issues

3. Procurement & Vendor Administration

• Support procurement activities (e.g. RFQs, SVPs, quotation comparisons) in line with guidelines
• Liaise with vendors for quotations, documentation, and invoicing
• Maintain procurement trackers and ensure timely follow-ups
• Support invoice processing and audit-ready documentation
• Assist with post-event procurement close-out

4. Session Administration & Reporting

• Prepare session materials (attendance lists, discussion materials, supplies)
• Take accurate notes during sessions and compile summaries with key insights and follow-ups
• Collect and analyse participant feedback
• Prepare summary reports highlighting trends and improvement areas

5. Knowledge Management

• Maintain organised records, trackers, and documentation across initiatives
• Ensure proper filing, version control, and accessibility of materials
• Support onboarding by maintaining up-to-date knowledge resources
• Recommend improvements to filing and tracking processes

6. Communications Administration

• Manage shared email inbox and route queries appropriately
• Support dissemination of internal communications (emails, intranet updates)
• Coordinate approvals and content clearance
• Provide basic formatting support (e.g. PowerPoint, Canva)

Requirements

Qualifications & Experience

• Diploma or GCE A-Level qualification
• Minimum 3–5 years of relevant experience in administrative support, event coordination, or operations
• Experience in stakeholder coordination and procurement support is preferred
• Familiarity with government procurement processes is an advantage
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Meticulous with strong attention to detail
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (Teams, Zoom)
• Comfortable using AI/digital tools (e.g. ChatGPT) to enhance productivity

Additional Information

• Contract Period: 1 August 2026 to 31 March 2028
• Employment Type: Outsourced / Contract
• Location: Singapore
• Working Arrangement: Office-based with event support requirements

About the Programme

The Community First Aid (CFA) programme mobilises trained volunteer first aiders to serve as first responders at public parks and national/community events, delivering essential first aid and on-site support. Beyond peacetime deployments, CFA also plays a critical role in national Civil Emergency Response. Our volunteer first aiders form the backbone of CFA, strengthening community safety, preparedness and resilience across the population.

CFA consists of three key components:

First Aiders on Wheels (FAOW)

This proactive initiative under CFA involves trained volunteers patrolling popular recreational areas such as East Coast Park, Pulau Ubin, Jurong Lake Gardens and Punggol Coney Island on weekends and public holidays. They provide immediate first aid to park-goers, manage injuries, offer reassurance and activate emergency services when necessary.

Events Coverage

Deployment of volunteer first aid teams to a wide range of national and community events, including the National Day Parade, Chingay Parade, Istana Open House, community sports events and family day carnivals. By delivering prompt medical care, CFA enhances the safety and enjoyment of all participants and attendees.

Civil Emergency Response

CFA strengthens emergency preparedness through structured training and readiness exercises, including Emergency Response Team (ERT) training. CFA prepares volunteers and staff to respond effectively during emergencies to provide first aid support. This contributes to National Civil Emergency Response efforts.

Job Purpose

To lead and manage the FAOW initiative, ensuring effective planning, deployment and volunteer readiness while supporting the overall delivery of the CFA programme.

Job Responsibilities

Operational Support

• Lead the planning, coordination of FAOW operations and related first aid initiatives

• Liaise and coordinate with internal and external stakeholders, partners and site representatives to facilitate smooth operations and deployments

• Respond to enquiries and external requests for first aid support

• Support FAOW development, expansion initiatives and major event coordination as assigned

Logistics & Resource Support

• Manage logistics and coordinate resources to support overall programme operations

• Monitor and maintain inventory of first aid supplies and equipment including maintenance and replenishment to ensure operational readiness

Volunteer Management

• Oversee volunteer deployment and participation in FAOW and related activities

• Maintain accurate volunteer records, including hours tracking and profile updates

• Address volunteer queries and support volunteer retention and engagement efforts

• Establish and maintain strong working relationships with Volunteer Leaders to provide ongoing support and enhance overall effectiveness

Administration Support

• Perform administrative duties including purchase requisitions, claims submissions and documentation management

• Maintain proper records to ensure operational compliance and reporting requirements

• Support programme communications, meeting coordination and notetaking

• Perform other administrative duties as assigned

Any Other Duties

• Support and take part in department and society-wide events and activities when assigned

• Any other ad-hoc projects

Job Specifications

Qualifications and Experience

• Possess a Diploma from a recognised institution

• Experience in a similar or related role and/or working with volunteers preferred

Additional Skills and Knowledge

• Good command of spoken and written English

• Proficient in Google Workspace and Microsoft Office applications

• Good organisational skills with the ability to manage multiple tasks effectively

• Strong interpersonal skills to engage volunteers and stakeholders

• Detail-oriented with the ability to work independently when required

• Holding a valid Class 3 or 3A driving license will be advantageous

Desired Behavior

• Responsible and dependable in delivering assigned tasks

• Demonstrates initiative and willingness to contribute beyond assigned responsibilities

• Team-oriented and collaborative

• Adaptable to changing operational needs on the ground

• Willing to support weekend activities or deployments when required

We’re an outsourced sales and marketing team partnering with reputable brands across multiple industries—telco, broadband, lifestyle products, and charitable organisations.

Our role is simple: bring brands to life by engaging customers directly, anywhere the action is.

This is a consumer-facing role where you work with a large market and high footfall. The more people you engage, the greater your impact—and the better your results.

If you enjoy starting conversations, meeting new people, and working with a fun, motivated team, you’ll fit right in.

Your Mission

• Engage customers face-to-face and represent brand campaigns professionally

• Create positive, memorable experiences that build trust

• Guide customers toward solutions that genuinely fit their needs

• Work with a high-energy team to achieve targets together

What We’re Looking For

• Energetic, outgoing, and curious individuals

• Comfortable speaking to new people

• No experience required — full training and coaching provided

Why You’ll Love It

• Attractive commission and incentive structure

• Fast progression for strong performers

• Build real confidence, communication, and presentation skills

• Supportive, youthful, and performance-driven team culture

Join our team for a dynamic role with an outsourced project. We are seeking a detail-oriented and organized individual to support the planning, coordination, and administration of staff engagement initiatives, events, operational processes, procurement activities, and internal communications.

Key Responsibilities:

Event & Logistics Coordination

• Coordinate and support the end-to-end planning and execution of internal and external events, engagement sessions, townhalls, awards ceremonies, leadership dialogues, and other organizational initiatives.
• Liaise with venues, event management companies, caterers, and other vendors to coordinate bookings, event requirements, delivery timelines, and on-site arrangements.
• Coordinate logistical requirements including venue setup, registration, seating arrangements, event materials, refreshments, and participant experience.
• Conduct site visits and pre-event checks where required to ensure readiness of venues and event setups.
• Provide on-site event support and assist with post-event follow-up activities.

Participant & Stakeholder Management

• Manage participant administration including invitations, RSVP tracking, reminders, attendance monitoring, withdrawals, and replacements.
• Maintain accurate participant records and trackers to ensure balanced representation and effective engagement across different staff groups.
• Coordinate closely with internal stakeholders to ensure timely updates and smooth participant management.
• Monitor attendance trends and proactively flag potential issues or gaps.

Procurement & Vendor Administration

• Support procurement activities in accordance with organizational policies and procurement guidelines.
• Prepare procurement documentation including quotations, comparative pricing schedules, purchase requests, and supporting records.
• Coordinate with vendors to obtain quotations, invoices, specifications, and required documentation.
• Maintain procurement trackers and monitor approval status, purchase orders, invoice submissions, and payment follow-ups.
• Support procurement close-out activities, invoice verification, and proper filing of procurement records for audit purposes.

Session Administration & Reporting

• Prepare session materials including attendance sheets, discussion materials, seating plans, workshop supplies, and presentation materials.
• Attend meetings, workshops, and engagement sessions to capture discussion points, action items, and key outcomes.
• Compile meeting notes and prepare post-session summaries for stakeholders.
• Collect, consolidate, and analyze participant feedback to identify key themes, insights, and areas for improvement.
• Prepare reports and presentation materials to support decision-making and continuous improvement initiatives.

Knowledge Management & Records Maintenance

• Maintain organized and up-to-date records, trackers, reports, meeting notes, SOPs, participant databases, and project documentation.
• Ensure documents are properly stored, version-controlled, and easily retrievable.
• Support onboarding activities by maintaining accessible and updated knowledge resources.
• Identify opportunities to improve filing systems, tracking processes, and information management practices.

Communications Administration

• Monitor and manage shared email inbox, routing enquiries to relevant stakeholders and tracking follow-up actions.
• Support the dissemination of approved internal communications, announcements, electronic mailers, and intranet updates.
• Coordinate with stakeholders to obtain approved content and communication clearances.
• Provide basic formatting and administrative support using PowerPoint, Canva, and related digital tools.

Requirements:

• Diploma or GCEA Level qualification from a recognised institution
• Minimum 3to 5 years of relevant working experience in administrative support, event coordination, stakeholder coordination, procurement support or related operational roles. 
• Strong communication and stakeholder management skills.
• Good project coordination, time management, and multitasking abilities.
• Organised and detail-oriented, with experience in managing records, documentation, and trackers.
• Proficient in Microsoft Office (Excel, PowerPoint, Word), Microsoft Teams, Zoom, and other digital collaboration tools.
• Familiar with AI tools such as ChatGPT, Claude, or similar applications to support productivity and administrative work.
• Familiarity with government procurement processes and quotation management is an advantage.

Key Attributes

• Proactive and takes ownership of tasks and follow-ups.
• Strong coordination and organisational skills.
• Able to engage stakeholders professionally and tactfully.
• Clear communicator with good follow-through.
• Comfortable using digital and AI tools to improve productivity.
• Able to identify issues and propose practical solutions.
• Reliable and adaptable in a fast-paced environment.

Job Type: Full-time, Contract

Contract Period: 24months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore169037

We are seeking motivated individuals to join our team as an Events Management & Sales Trainee. This role is ideal for candidates who are eager to develop their skills in event coordination, client engagement, and sales within a fast-paced, growth-focused environment.

Key Responsibilities:

• Assist in planning and executing marketing events and campaigns
• Engage with customers and provide product/service information
• Support sales activities and customer acquisition efforts
• Build and maintain positive client relationships
• Participate in training and development programs

What We Offer:

We are looking for an ambitious Marketing Executive to help us increase our clients‘ Brand awareness and Customer base through the promotion of their products and services at our event sites in Singapore.

As a member of our Marketing team, you will have room to advance your career. Our candidates receive 1-on-1 coaching/mentorship, continuous training and career guidance, travel opportunities, leadership opportunities to coach newcomers and fast tracked career advancement/growth.

Responsibilities

- Participate and ensure the successful execution of our events marketing campaigns

- Promote our products or services to existing and potential customers

- Work with the rest of the Marketing team to develop promotion strategies and oversee their implementation

Requirements

- Background in Sales, Marketing, or similar roles is a plus

- Open minded and willingness to learn

- Good communication and presentation skills is a plus

Candidates with no prior experience are welcome to apply

We are looking for an ambitious Marketing Executive to help us increase our clients‘ Brand awareness and Customer base through the promotion of their products and services at our event sites in Singapore.

As a member of our Marketing team, you will have room to advance your career. Our employees receive 1-on-1 coaching/mentorship, continuous training and assistance, travel opportunities, leadership opportunities to coach newcomers and fast tracked career progression/growth.

Responsibilities

- Participate and ensure the successful execution of our events marketing campaigns

- Promote our products or services to existing and potential customers

- Work with the rest of the Marketing team to develop promotion strategies and oversee their implementation

Requirements

- Background in Sales, Marketing, or similar roles is a plus

- Open minded and willingness to learn

- Good communication and presentation skills is a plus

Exciting Career Opportunity!

Are you passionate about marketing and eager to grow with a global brand management leader?

Royal Organisation partners with top multinational companies to create impactful campaigns that drive market success.

We’re looking for ambitious, energetic individuals to join our high-performing team—could that be you?

Why You’ll Love Working With Us:

Looking for a career switch? Tired of boring work environments? Craving for personal development? Look no further because WE ARE RECRUITING!

Requirements:
- Excellent work ethics, positive learning attitude
- Leadership potential and team player
- Always ready to take on challenging opportunities
- Enjoys interactions with people

Responsibilities:
- Implementing ethical sales technique with enthusiasm
- Leading a team towards common goals
- Building relationships with established clients, customers and consumers

Benefits:
- One-on-one MENTORSHIP system
- PERFORMANCE-based
- Business ADVANCEMENT
- FUN and FAMILY-like environment
- TRAVELLING opportunities – Regional and International

Sounds like something you are seeking for?

Send in your resume to us by clicking APPLY NOW. We will bring you along for a GREATER ADVENTURE!

Only shortlisted candidates will be notified.

We are looking for an ambitious Marketing Executive to help us increase our clients‘ Brand awareness and Customer base through the promotion of their products and services at our event sites in Singapore.

As a member of our Marketing team, you will have room to advance your career. Our candidates receive 1-on-1 coaching/mentorship, continuous training and career guidance, travel opportunities, leadership opportunities to coach newcomers and fast tracked career advancement/growth.

Responsibilities

1. Participate and ensure the successful execution of our events marketing campaigns
2. Promote our products or services to existing and potential customers
3. Work with the rest of the Marketing team to develop promotion strategies and oversee their implementation

Requirements

Background in Sales, Marketing, or similar roles is a plus

• Open minded and willingness to learn

• Good communication and presentation skills is a plus
• Candidates with no prior experience are welcome to apply

Job Type: Full-time