Total 484 Senior Executive assistant manager job vacancies in Hong Kong

Job Description

• Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations
• Recruitment and interview process
• Process work pass applications and renewals
• Prepare appointment letters, confirmation letters, and other related HR letters
• Maintain & upkeep on employee P-File (hardcopy & softcopy)
• Assist annual performance appraisal process
• Maintain leave and attendance records
• Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses
• Benefits and welfare administration
• Liaise with payroll vendor on payroll matters
• Assist in review of HR policies and procedures
• Process claim reimbursement
• Any other matters as required by Management

Job Requirements

• At least 1 – 2 year(s) of working experience in the related field
• Experience with Times Software will be advantageous
• Strong knowledge of the labour law and other statutory requirements
• Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

5 Days' workweek

• Manage calendars, appointments, household staff, and personal errands while ensuring seamless coordination of both professional and personal commitments.
• Arrange complex domestic/international travel, plan itineraries, and organize private or corporate events with vendors and guests.
• Handle correspondence, communication, meeting follow‑ups, expense tracking, bill payments, and liaise with accountants, lawyers, and wealth managers.
• Safeguard sensitive information, manage tax filings and financial records, and respond swiftly to urgent issues with discretion and professionalism.

Requirements

• Degree in business, management, communications, or a related discipline.
• At least 3 years of Personal Assistant experience supporting senior executives or high‑net‑worth individuals.
• Skilled in Microsoft Office, calendar management, and modern communication tools.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

For the past 75 years, MS First Capital has been actively involved in the non-life insurance business both in Singapore and across Asia. Our roots can be traced back to the 1950s where we engaged in writing both personal and commercial lines of non-life insurance business across various classes such as Fire, Engineering, Marine Hull, Marine Cargo, Bond, Professional Indemnity, Motor, Public Liability, Worker's Compensation, Personal Accident and other Miscellaneous Accident.

We are a reputable source of cutting-edge insurance options, catering to a diverse range of clients, both individuals and corporate. We are proud that our financial strength rating of 'A+ (Superior)' with 'Stable' outlook has been reaffirmed by AM Best, given our consistently impressive financial performance. We are also recently awarded Top 300 Employer by the Singapore Opportunity Index for our effort in creating meaningful career pathways, fostering inclusive growth, and investing in our employees' potential.

This is a perfect gateway into the highly niche sector of non-life reinsurance, part of Singapore's bustling financial services sector. As a wholly-owned entity of the world-renowned Mitsui Sumitomo Insurance (MSI) Group, we are dedicated to developing young talents for our sector. As a member of our young talent pool, you can look forward to comprehensive professional training, sponsorship of professional qualifications, a friendly and collaborative culture and a competitive compensation package.

Responsibilities

• Assess risks and determine the coverage position
• Provide preliminary evaluations to the underwriting team on new business opportunities and renewals
• First point of contact for assigned clients and business partners/intermediaries in service delivery
• Support daily operations in the underwriting department
• Co-ordinate with the underwriting team and intermediaries to identify potential business opportunities

Requirements

• Bachelor's degree ideally from a numerical/technical discipline such as Management/Business Studies, Accountancy, Engineering, Economics, Actuarial Studies, Mathematics, Statistics
• Prior exposure to non-life re/insurance industry is an added bonus
• Candidates without a degree but with relevant re/insurance experience are also welcome
• SCI certifications are required for this position; those without the necessary certifications will be provided with sponsorship
• Actual job title and underwriting line will entirely depend on the candidate's professional experience
• Salary will be commensurate with the candidate's experience and the salary range stated in this job posting is only a guide
• Proficient in MS Excel
• Good communication and organisation skills
• Good client and stakeholder management
• Good time management
• Team player

Due to the volume of applications received, we will only be able to contact shortlisted candidates. We may retain your personal data for as long as it is necessary to fulfil the purposes for which they were collected, or as required or permitted by applicable laws. Should you disagree, please contact our Data Protection Officer for more information on the retention and disposal of your personal data.

Responsibilities:

• Handle full or partial sets of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL) functions.
• Process supplier invoices, staff claims, payments, and receipts accurately and on a timely basis.
• Prepare payment vouchers, cheques, GIRO applications, and online banking transactions.
• Perform bank reconciliations and monitor cash flow transactions.
• Assist in the preparation of monthly financial reports and schedules.
• Maintain proper accounting records, supporting documents, and filing systems.
• Follow up on outstanding payments and liaise with customers, suppliers, subcontractors, and internal departments on finance-related matters.
• Assist in project costing, monitoring of project expenses, and reconciliation of project-related accounts.
• Support GST reporting, audit schedules, and tax-related submissions.
• Assist in month-end and year-end closing activities.
• Ensure compliance with Company policies, accounting procedures, and statutory requirements.
• Any other duties assigned by the Management from time to time.

Requirements:

• Minimum Diploma in Accounting
• 1 to 2 years of relevant experience
• Proficient in Excel and other Microsoft Office applications
• ACCPAC Window knowledge will be an advantage
• Able to start work immediately

Job Details

Location: one-north

Working Hours: Monday to Friday, Office Hour

Work Type: 12-Month Contract

Salary: Up to $ 3,900 per month

What you will be working on?

• Provide general secretarial, administrative, and logistical assistance to the team/department eg. meeting scheduling, material collation, venue arrangements, agenda preparation, tracking follow-ups, minuting writing, making travel arrangements and verifying travel invoices and claims.
• Perform effective knowledge management and documentation control via regular housekeeping and archival.
• Request and consolidate information and reports and help prepare presentation materials.
• Assist with requests and queries from internal and external stakeholders
• Coordinate and organize events, meetings and engagements on various meeting platforms.
• Support advisors, in terms of scheduling, logistics and claims processing.
• Manage goods receipt and procurement requests, ensuring compliance, accuracy, and timely fulfilment to ensure smooth operations.
• Perform finance-related tasks such as preparation of budget memo, budget monitoring, etc.
• Covering PA to Executive Director and Director as/when necessary.
• Handle other ad-hoc tasks assigned

What are we looking for?

• Singaporean only
• Diploma in any discipline, with 2-5 years of relevant working experience
• Proficient in Microsoft Office Suite (in particular Word, Excel and Teams) and in managing online platforms such as Zoom and Webex

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as itis not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Carmen Tan Huei Mun |R23115837

ScienTec Consulting Pte Ltd|11C5781

• To be part of a globally recognised firm
• Exciting career growth opportunities.

About Our Client

Our client is a globally established investment firm with a strong presence across globally. Operating a multi-manager platform, the organisation partners with portfolio managers across a range of strategies including quantitative, fundamental equity, and tactical trading.

Job Description

• Provide comprehensive secretarial and administrative support to a team of Front Office executives/investment leaders
• Manage complex calendars, meetings, and scheduling across time zones
• Coordinate domestic and international travel, including itineraries and accomodation
• Prepare meeting materials, agendas, and handle correspondence
• Process expenses and support day-to-day operational needs
• Assist with event planning, team activities, and ad hoc projects
• Act as a key coordination point for internal and external stakeholders

The Successful Applicant

• Has 5 years of secretarial experience as an Executive Assistant or team assistant within Financial Services Firms
• Strong organisational skills with the ability to multitask effectively
• Excellent attention to detail and structured approach to work
• Service oriented, team player and strong collaboration with various departments
• Professional demeanour with strong interpersonal skills
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently in a fast-paced environment
• Proficient in MS Office and Concur system

What's on Offer

• You will join a high-performing and collaborative organisation that places strong emphasis on talent development and employee growth.
• The role offers exposure to leadership, opportunities to be involved in impactful projects, and a supportive environment that fosters learning and career progression.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-062026-7038848

Phone number

+65 6533 2777

Michael Page (Personnel) Pte Ltd | Registration No.201736642C

The Role

This position will manage and administer leases in a portfolio of properties.

Job Responsibilities

• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, and conducting relevant searches.
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval.
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales.
• Responsible for maintenance of lease management database and tracking reports ie. tenancy schedule, tenant information, status of lease documentation.
• Provide lease administrative support such as ordering of flowers, processing of invoices, accrual of expenses, arranging of couriers, amongst others.
• Provide departmental support on lease administrative matters.

Job Requirements

• Diploma in relevant courses.
• At least 1 year of relevant experience.
• Proficiency in Microsoft Word is essential.
• Experience in SAP will be an added advantage.
• You should be meticulous, diligent, a team player, independent and possess initiative. Other key attributes include excellent communication and interpersonal skills.

Paperbakes Singapore – Join Us to Serve Real, Wholesome Food with Heart

Are you passionate about healthy food, warm service, and making someone’s day a little better? At Paperbakes Singapore, we believe good food should be wholesome, affordable, and made with real ingredients - no shortcuts, no heavy processing, and absolutely no MSG.

Our specialty? Parchment-baked meals like tender chicken, fresh fish, and nutritious sides - all cooked with minimal oil and maximum flavor. Every dish we serve is made to fuel busy lives in a healthier way, without compromising on taste.

We’re a vibrant and tight-knit team that works hard, supports one another, and has fun doing it. If you’re energetic, friendly, and believe in doing meaningful work that helps people feel good from the inside out - we’d love to have you with us.

Job Duties

• Ingredients preparation and light cooking
• Ensure food are baked and replenished promptly
• Control and replenish inventory stock in a timely manner
• Minimize food waste by following portion control guidelines
• Maintain food safety and hygiene standards
• Adhere to recipes and operating procedures guidelines
• Any other duties as directed

Job Requirements

• Minimum 1 year of relevant working experience in F&B
• Candidates with no prior experience are welcome to apply, as training will be provided
• Salary will be based on experience
• Flexible hours and shifts

Job Perks

• Annual Increment
• Year-End bonus
• Quarterly Sales Variable Bonus
• Referral Bonus
• Birthday Voucher
• Training and Development
• Career Progression
• Walking Distance from MRT

Company Overview

BOON CHANG STRUCTURE PTE LTD is a company specializing in construction-related services, supporting compliance and operational excellence in the sector.

Job Summary

You will manage office administration, support recruitment and employee onboarding, handle company certifications, coordinate training and compliance, and maintain accurate employee records to ensure smooth HR and operational processes.

Responsibilities

• Respond to phone calls, manage incoming mail, and coordinate courier services to support office communication
• Requisition stationery and pantry supplies and maintain office equipment and facilities to ensure a functional work environment
• Manage company certifications such as BCA, SLOTS, SCDF, ISO, and BizSafe to maintain regulatory compliance
• Assist recruitment by placing job advertisements, shortlisting candidates, scheduling interviews, and preparing employment contracts and appointment letters
• Update and maintain employee databases accurately and promptly to support HR record-keeping
• Track and support employee appraisals, contract renewals, and work pass renewals to ensure timely compliance
• Handle full employment application processes for Work Permits, S Pass, Employment Pass, Dependent Pass, and manage NTS workers’ repatriations and air ticket arrangements
• Coordinate employee onboarding and offboarding processes to facilitate smooth transitions
• Arrange employee training courses and coordinate development programs to ensure all required certifications and licenses are obtained for audits and regulatory compliance
• Manage workers’ dormitory arrangements, update residential addresses via MOM, OFWAS, Coretrade, and handle levy waivers and medical checkups to comply with regulations
• Verify and process medical claims related to Work Injury Compensation and Foreign Workers Medical Insurance to ensure accurate claims handling
• Maintain an efficient filing system for internal, external, and confidential documents to support document management
• Generate monthly reports and manage all relevant documentation to provide accurate operational insights
• Monitor changes in statutory HR regulations and ensure company compliance with legal requirements
• Perform other ad-hoc duties as assigned by management to support business needs

Required competencies and certifications

• Minimum Secondary/ITE/Diploma education level
• Minimum 3 years of relevant working experience
• Proficiency in Microsoft Office applications

Preferred competencies and qualifications

• Experience in construction or process sectors is advantageous
• Attention to detail and meticulous work approach

The Assistant Senior Social Worker provides psychosocial assessment, counselling and case management support to beneficiaries and their families, including care planning, financial assistance and discharge coordination. The role also involves supervising junior social workers, facilitating group work and workshops, managing outreach and programme initiatives, and collaborating with community partners and stakeholders to enhance service delivery and accessibility.

Job Description:

• Develop professional and engaged relationship with other key service stakeholders
• Conduct needs assessment and risk assessment for complex cases
• Ensure social reports and documentations are in place
• Lead group work and formulate programmes
• Supervise and guide Social Workers I and II in their work
• Supervise interns and / or students on placement
• Monitor the application of principles and protocols as guided by professional Code of Ethics and identify and respond to ethical concerns in practice
• Identify gaps and trends in research and / or practice
• Design and conduct research under guidance

Job Requirements:

• Bachelor of Social Work / Graduate Diploma in Social Work
• Must be a Registered Social Worker (RSW)with the Singapore Association of Social Workers (SASW)
• At least 3 to 5 years of relevant and direct practice experience (preferably with supervisory experience)
• Candidates with more than 5 years of experience maybe considered for the position of Senior Social Worker

Why join CRS?

• You get 21 days Annual Leave
• Hybrid work arrangement
• Be part of a forward looking and compassionate work environment

Responsibilities

• Provide day-to-day support in full spectrum HR and administrative functions

• Maintain records and documentation in an organised, accurate and timely manner

• Support the implementation of HR policies and procedures

• Track HR metrics and prepare regular reports and analysis

• Ensure compliance with all relevant policies, procedures and statutory requirements

• Assist in talent acquisition, including managing job postings, scheduling interviews and onboarding new employees

• Assist in learning & development, including the sourcing and coordination of training programs

• Provide support in compensation surveys

• Support HR events, including staff welfare and engagement activities

• Perform other duties and responsibilities as assigned

Requirements

• Minimum diploma in HR, Business Administration or a related field

• Fresh graduates are welcome

• Basic understanding of Singapore employment laws and regulations

• Excellent verbal and written communication skills

• Strong planning and organisational skills

• Attention to detail and ability to handle sensitive information with confidentiality

The incumbent is responsible to:

• Assist in helping patients on use of therapeutic equipment
• Assist in supervising patients in the performing of therapeutic activities, assessments, caregiver training, or interventions
• Maintain general cleanliness, tidiness and infection control of the therapy area
• Perform daily equipment checks and maintenance
• Perform daily inventory checking and bi-yearly inventory stock take
• Monitor consumables levels on a daily basis
• Assist in admin tasks e.g. handling enquiries, filing and data entry

Job Requirements:

• Minimum O/N Level with WSQ Certificate in Therapy Services, or NITEC in Community Care & Social Services
• Experience in a healthcare setting will be an advantage
• Possess patient-centredness and interpersonal skills

The incumbent is responsible to:

• Assist in helping patients on use of therapeutic equipment
• Assist in supervising patients in the performing of therapeutic activities, assessments, caregiver training, or interventions
• Maintain general cleanliness, tidiness and infection control of the therapy area
• Perform daily equipment checks and maintenance
• Perform daily inventory checking and bi-yearly inventory stock take
• Monitor consumables levels on a daily basis
• Assist in admin tasks e.g. handling enquiries, filing and data entry

Job Requirements:

• Minimum O/N Level with WSQ Certificate in Therapy Services, or NITEC in Community Care & Social Services
• Experience in a healthcare setting will be an advantage
• Possess patient-centredness and interpersonal skills

Job Description

• Industry/ Organization Type: Medical and dental practice activities
• Position Title: Dental Assistant / Senior Dental Assistant
• Working Location: Orchard Road
• Working Hours: 5.5 Days, Monday to Friday 9:30am - 6:30pm, Saturday 9:30am - 2:30pm & Sunday 9:30am – 1pm (Follow roster)
• Salary Package: Basic $1600 - $3500 + AWS + Performance Bonus + Dental Benefits + Healthcare Insurance
• Duration: Permanent Role

Key Responsibilities

• Share patient care information and instructions given by the Dentist (e.g., post-treatment instructions, oral hygiene guidance)
• Assist the Dentist during procedures by passing the correct instruments and supporting patient care
• Prepare and set up the treatment area before the patient arrives, ensuring instrument trays, materials, and equipment are ready
• Assist with taking and processing dental diagnostic X-rays
• Support lab-related tasks such as case tracking, casting, impressions, and retainer fabrication
• Check, pack, and sterilize instruments and instrument sets
• Clean and maintain dental chairs, equipment, work surfaces, and instruments according to infection control standards
• Ensure clinic rooms have enough sterile instruments and instrument sets for daily use
• Assist in receiving and managing patient feedback
• Report any incidents such as equipment malfunction, defects, or missing instruments promptly
• Support stocktaking and inform the in-charge when inventory is running low; store instruments and supplies properly using the first-in, first-out (FIFO) method
• Other ad hoc tasks assigned by Manager / PIC

APPLY NOW!!!

• Min. N level / O level
• Min. 1 year experience as dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health & safety regulations
• Good computer skills
• Proficiency in Chinese is advantageous to communicate with Chinese speaking clients.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81684 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Candidates are expected to:-

• Take lead in planning and deployment of marine resources;
• Take lead in enforcing marine crew discipline;
• Perform compliance checks to ensure personnel and safety at the base and onboard craft;
• Arrange for daily diesel orders and attend to bunker deliveries;
• Coordinate with Fleet Engineering team on the repair and maintenance status of harbour crafts and equipment;
• Update daily records of craft movements, deployment, and craft breakdowns;
• Perform regular checks and surveys on the status and upkeep of base equipment; and
• Assist Section Managers in operational assignments and projects.

The ideal candidate should preferably:-

• Possess at least a Diploma in Engineering (Marine) / Maritime Business / Business / Logistics and Supply Chain Management;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency situations;
• Be proficient in using computer and mobile device applications/systems;
• Be proficient in MS Office; and
• Be willing to perform shift work (Candidates will be entitled to shift and applicable allowances).

*Monthly salary advertised is basic salary. Monthly gross salary includes shift, special transport, and meal allowances, where applicable.

*New hires may be eligible for a sign-on bonus of up to S$3,500. Terms and conditions apply.