Total 70 administrator job vacancies in Hong Kong

To support the sales team and ensuring efficient sales processes.

A) Key Responsibilities

• Order Processing: Entering, verifying, and managing customer orders, ensuring accuracy in pricing, product details, and delivery schedules.
• Customer Support: Acting as the primary point of contact for customer inquiries, addressing order status, delivery, and billing question.
• Database Management: Maintaining and updating customer records and CRM systems to ensure data integrity.
• Coordination: Collaborating with internal departments such as logistics, finance, and marketing to ensure timely order fulfillment and smooth operations.
• Documentation: Organizing contracts, invoices, quotations, and other sales-related documents for record-keeping and auditing purposes.

B) Required Skills and Qualifications

• Attention to Detail: Ensuring accuracy in orders, reports, and customer records.
• CRM and Software Proficiency: Experience with customer relationship management systems and sales software.
• Problem-Solving: Ability to resolve issues related to sales processes or customer service.
• Teamwork and Adaptability: Collaborating effectively with sales teams and adapting to changing priorities.

C) Career Levels

• Junior Sales Administrator: Focuses on basic order entry, customer inquiries, and record maintenance.
• Senior Sales Administrator: Handles complex customer issues, sales reporting, and may lead process improvements or coordinate larger projects

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Paid training and development

Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

Administrator

We are looking for an organised and proactive Administrator to support daily operations and project activities.

Responsibilities:

Project coordination work, prepare site progress reports, and submit monthly progress claims

Source materials and negotiate pricing

Handle calls, visitors, and receipt of goods

Prepare quotations and purchase orders (AutoCount)

Manage work pass and training course applications

Maintain ISO documentation

Compile material catalogues and O&M manuals

Support other administrative tasks as assigned

Requirements:

Minimum Diploma with at least 2 years of construction experience

Strong organisational, multitasking, and problem-solving skills

Able to work independently in a fast-paced environment

Proficient in Microsoft Excel, PowerPoint, and ERP systems

A team player with good communication and customer service skills

Job Description

• To assist Principal on various Administrative duties assigned to you.
• To assist Principal in the Administrative duties in accordance with the school’s agreed policies and guidelines.
• To keep all information and intellectual property of the centre confidential.
• To build positive links between yourself, Principal, Teachers and parents of children at the centre.

Job Requirements

• At least GCE ‘O’ Level and above
• Able to converse in English and Mandarin (to liaise with Mandarin speaking associates)
• Must be comfortable in a childcare environment and around children
• Well organised and able to work independently
• Proficient in MS office
• Good Interpersonal and communication skills
• Able to start work immediately

Job Description

1. Coordinate and manage day to day office operations timely and efficiently.

2. Ensure documents and systems are maintained accurately and up-to-date.

3. Organize, track and file all incoming/outgoing correspondences, documents and information data.

4. Manage all aspects of all local and overseas correspondences.

5. Ability to multitask and to work with personnel from all levels.

6. Any other ad hoc tasks as assigned.

Job Requirement

1. Diploma / Degree in administration or any fields.

2. Minimum 2 years of relevant working experience.

3. Able to use Microsoft Office and meticulous in paperwork.

4. Strong verbal and written communication skills.

5. Good time management and organisational skills.

6. Able to start work immediately is a plus.

7. 5½ Day Week

Key Responsibilities:

• Documentation and Record Keeping:
  Process and manage all incoming and outgoing warehouse documentation, including delivery orders, goods receipt notes, packing lists, invoices, and waybills.
  Maintain accurate and up-to-date physical and digital records of all warehouse activities.
  Prepare and generate various reports related to inventory, shipments, and warehouse performance.
  Ensure compliance with all company policies and procedures related to documentation and record retention.
• Inventory Management Support:
  Assist in maintaining accurate inventory levels by reconciling physical counts with system records.
  Process inventory adjustments, transfers, and returns in the warehouse management system (WMS).
  Support cycle counting and annual stock-taking activities.
  Identify and report discrepancies or issues related to inventory.
• Data Entry and System Management:
  Accurately input data into the WMS or ERP system for all goods movements, including receipts, dispatches, and transfers.
  Update system records to reflect real-time inventory status.
  Troubleshoot basic system issues and escalate as needed.
• Communication and Coordination:
  Liaise with internal departments (e.g., procurement, sales, customer service, finance) regarding orders, deliveries, and stock availability.
  Communicate effectively with external parties, including suppliers, transporters, and customers, on delivery schedules and discrepancies.
  Answer phone calls and emails, addressing inquiries related to warehouse operations.
• Administrative Support:
  Manage office supplies for the warehouse office.
  Assist in scheduling appointments and meetings for the warehouse team.
  Support general administrative tasks as required to ensure the efficient running of the warehouse.

Qualifications:

• Education:
  High School Diploma or GCE 'O' Level/ 'A' Level or equivalent.
  A Diploma or Certificate in Logistics, Supply Chain Management, Business Administration, or a related field is a plus.
• Experience:
  Fresh Graduates/Diploma holders welcome to apply
  Familiarity with warehouse operations and inventory management principles.
• Skills:
  Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong Excel skills (e.g., VLOOKUP, pivot tables).
  Excellent data entry skills with a high degree of accuracy and attention to detail.
  

Responsibilities

• Grant reconciliation
• Set up and maintain master data in SAP HANA and resolve all system-related issues incoordination with System and Transformation team.
• Monitor utilisation of grants, pass accounting entries on aperiodic basis, and ensure proper housekeeping and closure of grants.
• Grant Compliance Administration
• Provide administrative support to the Grant and Compliance Management team.

Requirements

• Minimum Diploma holders.
• Working experience in finance, accounting, or grant administration.
• Prior experience in grant accounting, grant claims submission, or compliance administration is an advantage.
• Familiarity with SAP HANA or similar ERP systems preferred
• Ability to manage correspondence with auditors, grant agencies, and internal stakeholders.
• Proficient in Microsoft Office applications, in particular Microsoft Excel.
• Familiarity with SAP HANA for master data creation and accounting entries is an advantage.

Main Job Function: Responsibilities:

· Use/handling of the SAP sales module for all transactions.

· To process incoming and outgoing orders local and export

· Preparation of invoice, DO, Packing List etc.

· Preparing of export documentation and certificates

· To submit/prepare relevant documents for LC clearance

· To co-ordinate & follow-up on orders & shipment related matters with customer and suppliers

· Arranging deliveries to local and overseas customers

· Managing forwarders and transporters

· Communication with Distributors and customers in SEA and South Asia Region (including India)

· To process incoming service orders and scheduling with service team

· General clerical support to Admin & Accounts

· Assistance for Stock taking annually and random stock checks

· Re-ordering of stock items from suppliers analyzing the sales trends and demands.

· Other ad hoc support duties as required for sales administration

Pre-requisites:

· GCE ‘A’ Level and above

· Degree or diploma in Commerce/Accounting/Business Administration will be an added advantage

· Multiple Language skills -English, Chinese

· Good communication skills – written & verbal

· Meticulous and good in numbers

· Over 1 years work experience in similar work environment would be an added advantage

· Working knowledge of Microsoft office & business systems like, SAP will be an added advantage

Interested applicant, please email in with a detailed resume with photograph and stating expected salary to:

Nalin Amunugama

General Manager BOGE Asia Pacific

Email: a.nalin@boge.com

Job description:

* Improve quality of all departments - Stock taking / Monitoring

(eg: Product quality, fabric, automation, spare parts).

* Monitoring and reporting on all activities, processes, and procedures.

* Determining data-driven solutions and implementing quality improvement plans.

* Performing regular inspections and reviews to ensure employees adhere to quality policies.

* Assisting with the development of company policies, processes, and procedures.

* Preparing and maintaining quality management documentation.

* Monitoring quality improvement of technician, fabricator, store all accessories are neatly arranged.

* Oversea purchasing of materials, accessories, and necessity for operations use purposes.

* Be confident enough to communicate with walk-in customer and handling for enquiry.

* Coordinating with all relevant departments as teamwork.

* Ad-hoc task require on day to day basis.

Requirement:

* Initiative, willingness to learn, self-discipline.

* Excellent oral and written communication skills

* Good with Microsoft Office, Word and Excel.

* Shipping, Logistic background preferred.

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Company Overview

The IISS advances global peace and security through fact-based research and incisive analysis. Operating from five offices worldwide, it supports governments, academics, media, and businesses with authoritative publications and convenes leading security forums.

Job Summary

The Senior Administrator ensures efficient daily office operations and leads key initiatives including the Young Leaders Programme and IISS Internship Programme, requiring strong organizational, leadership, and stakeholder engagement skills.

Responsibilities

• Oversee daily office administrative operations, including scheduling, correspondence, supplies, and facilities management to ensure smooth functioning
• Streamline administrative workflows and maintain accurate records to ensure compliance with organizational policies
• Lead the planning, delivery, and evaluation of the Young Leaders Programme to achieve programme objectives
• Engage and liaise effectively with staff, programme participants, and external partners to support programme success and collaboration
• Provide guidance and mentorship to junior staff and interns to foster a supportive and productive team environment
• Track progress and prepare detailed reports on office operations and programme outcomes, recommending improvements to enhance efficiency and impact

Required competencies and certifications

• Proven administrative expertise with a minimum of 5 years’ experience in office management or operations
• Demonstrated programme management skills, including experience with youth or leadership development initiatives
• Strong communication skills to interact effectively with diverse internal and external stakeholders
• Leadership ability to supervise and mentor junior staff and volunteers

Preferred competencies and qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Professional certifications in office administration or project management (e.g., PRINCE2, PMP) are advantageous
• Experience in event and project delivery with a track record of planning and executing programmes or events

Job Highlights

• Exposure to EduTrust compliance and regulatory work

• Supportive management environment

Job Description

Equistar International College is seeking a detail-oriented EduTrust Administrator to support the college’s EduTrust compliance and regulatory requirements. The successful candidate will assist in maintaining proper documentation, processes, and quality assurance standards in accordance with CPE guidelines.

Key Responsibilities

• Assist in maintaining and updating EduTrust documentation and records

• Support preparation for EduTrust certification/renewal audits

• Ensure compliance with CPE policies and regulatory requirements

• Monitor and track key compliance timelines and submissions

• Assist in reviewing and updating internal SOPs and policies

• Coordinate with departments to ensure documentation accuracy

• Support data compilation and report preparation

• Perform general administrative duties related to compliance

Requirements

• Prior experience in EduTrust administration preferred

• Familiar with CPE regulations and Private Education Act requirements

• Strong documentation and organisational skills

• Detail-oriented and able to handle confidential information

• Proficient in Microsoft Office applications

• Able to work independently with minimal supervision

Job Description & Requirements

• Provide admin support for sales teams and customers.
• Attend to daily customer enquiries and resolve any potential issue.
• Handle quotations, order processing and invoicing.
• Manage and support daily operations on purchasing, work at sites issues and updating work status.
• Co-ordinate and implement projects in timely manner to ensure schedule and requirements are met.
• Source for necessary vendors/suppliers and update vendor list.
• Maintain proper record and filling system.
• Create and maintain monthly sales forecast and reporting.
• Other Ad-hoc duties

Requirements

• Diploma or equivalent
• Computer knowledge in MS-office (Word, Excel)
• Bilingual in English & Mandarin to liaise with clients
• Min 3 years or relevant experience
• Start work immediately or within short notice

KB Associates Pte Ltd registered in Singapore in 2002 and is a dynamic well-respected company that focus on providing consultancy and equipment auditing to an international client base in the Oil & Gas and Renewable Sectors. We believe in empowering, fostering a collaborative environment, and investing in their professional growth.

The Role:

We are looking for a motivated and proactive Project Administrator to be the administrative backbone of our project department. This is a fantastic opportunity for someone who is eager to take ownership, build strong relationships, and develop their career. You will be the central hub for project information, providing crucial support to project managers, consultants, and clients.

If you are a confident communicator, highly organized, and ready to take on responsibility in a fast-paced environment, we want to hear from you.

What We Are Looking For (Essential Skills & Attributes):

• Proactive & Takes Ownership: A self-starter who does not wait to be told what to do. You see a task through from start to finish and take pride in your work.
• Excellent Communicator: Confident in speaking with clients and team members at all levels. You have excellent spoken and written English; other languages will be a bonus.
• Team Player & Independent Worker: You thrive in a collaborative environment but are equally effective when managing your own workload independently.
• Technical Proficiency: Strong skills in Microsoft Office, with proven experience in creating complex documents in Word and managing data in Excel (e.g., formulas, macro’s).
• Organized & Detail-Oriented: Attention to detail and superb organizational skills to manage multiple tasks efficiently.
• Adaptable & Eager to Learn: A positive attitude and a strong desire to learn and grow within the role.
• Experience: It is preferrable if you have experience in the Commercial Diving / Offshore Oil & Gas industry or in equipment maintenance roles.

Key Responsibilities:

• Project Support & Ownership: Take ownership of key administrative tasks, including organising travel & accommodation, maintaining project tracking for scheduling, reporting and timesheet & expense submissions.
• Proactive Coordination: Anticipate the needs of the project consultants and take initiative to resolve issues before they escalate.
• Confident Communication: Serve as a key point of contact for clients and consultants from various cultural backgrounds and nationalities. Handle communications with professionalism and clarity.
• Document Management: Maintain HR records for our pool of consultants ensuring all are up to date.
• Data Management: Use Microsoft Excel to track project data, create spreadsheets.
• Team Collaboration: Work seamlessly as part of a team, offering support to colleagues, while also being self-sufficient and capable of working independently.

We Offer:

• Comprehensive Training: We provide on the job training.
• Career Development: A clear path for growth and development.
• Global Exposure: The opportunity to work with a diverse range of clients and consultants from around the world.
• Supportive Environment: A collaborative and inclusive team culture where your contributions are valued.

How to Apply:

If you are a confident, proactive individual ready to take ownership of your career, please submit your CV and a brief cover letter explaining why you are the perfect fit for this role.

KB Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EssentialR esponsibilities:

·      Responsible for daily business support and 4x capacity guarantee for global and local financial-level storage components (SLA < =99.99%, RTO < = 5mins, RPO = 0, Delay < 100ms), and propose improvement suggestions for high-risk changes and repetitive inefficiencies, and promote implementation

·      Responsible for global and local station financial-level storage components and overall architecture risk identification and hidden danger governance (including but not limited to: effectively blocking big key/showSQL hidden dangers generated by function iteration; identifying and governing scenarios with strong data dependence on Redis, discovering and governing unreasonable architecture design behind abnormal alarms).

·      Responsible for storing component (MySQL/Redis) size version, security patch upgrade (RTO < = 2mins, RPO = 0, efficiency = 3.5person-days/cluster), ensuring smooth business upgrade, and effective emergencyrollback in abnormal scenarios (RTO < = 5mins).

·      Responsible for version planning of storage components(MySQL/Redis/TiDB/Doris/ES/MongoDB), software risk identification (BUG type),architecture risk identification (compatibility with availability zone failures), hardware risk identification (affinity), and promoting cloud vendors and architecture teams to schedule and govern hidden dangers

·      Responsible for continuously iterating storage component (MySQL/Redis/TiDB/Doris/ES/MongoDB) standard construction, cost governance standard construction, and implementing new standards management platform and inspection platform

·      Responsible for the design and development of daily database requirements for the database management platform (Golang)

Job requirements

·      Strong execution ability ensures high-quality and no-delay delivery of business requirements (following the change process and implementing the double check mechanism for program guarantee), and good team collaboration ability

·      Strong stress resistance and open-mindedness, calmly think about the root causes and solutions when facing difficulties or bottlenecks, actively report bottlenecks, give reasonable suggestions, and actively promote problem-solving

·      Master Degree/Degree holder with more than 8 years of full-time DBA work experience in top companies in the financial and internet industries, with practical experience in massive databases (cluster > 800,data > TB level), and experienced large-scale activities and market traffic shocks(at least > 5 times the daily traffic).

·      Proficient in MySQL/Redis system principles and architecture design capabilities, proficient in AWS cloud technology stack(VPC/AuroraRDS/Valkey/OpenSearch) risk identification and standard specification design to ensure business usage storage SLA > 99.99%.

·      Proficient in TiDB/Doris/ES (choose one) distributed database principle system (data > 0.5PB), skilled in identifying component hidden dangers and sorting out standard specifications, providing core technical indicators (SLA, PTO, RPO) and pushing component design and planning capabilities for business line use, ensuring that the storage SLA for business use is > 99.90% (for business stability requirements > 99.9%, effective emergency plans need to be aligned as a whole).

·      Experience in Golang backend development is preferred

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

 Tel: 69509748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376