Total 95 administrator job vacancies in Hong Kong

Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

支援銷售團隊並確保高效的銷售流程。

A) 主要職責

• 訂單處理：輸入、核實和管理客戶訂單，確保價格、產品詳情和交貨時間表的準確性。
• 客戶支援：作為客戶諮詢的主要聯絡人，負責處理訂單狀態、交貨和帳單問題。
• 資料庫管理：維護和更新客戶記錄和CRM系統，以確保資料完整性。
• 協調：與物流、財務和行銷等內部部門合作，以確保及時完成訂單和順利營運。
• 文件整理：整理合約、發票、報價單和其他銷售相關文件，以便進行記錄和審計。

B) 必備技能和資格

• 注重細節：確保訂單、報告和客戶記錄的準確性。
• CRM和軟體熟練程度：具備客戶關係管理系統和銷售軟體的使用經驗。
• 問題解決能力：能夠解決與銷售流程或客戶服務相關的問題。
• 團隊合作與適應能力：與銷售團隊有效協作，並適應不斷變化的優先事項。

C) 職業級別

• 初級銷售管理員：主要負責基本訂單輸入、客戶諮詢和記錄維護。
• 高階銷售主管：負責處理複雜的客戶問題、銷售報告，並可能領導流程改善或協調大型專案。

福利待遇

• 附近公共交通
• 醫療保險
• 個人休假
• 有薪培訓和發展

供應鏈管理員（工程與營運）

高露潔棕欖微笑：

你想每天帶著笑容來上班，帶著笑容離開嗎？在這些笑容之間，你的一天將在一個全球化的組織中工作，不斷學習和協作，進行啟發性的討論，並做出有意義的貢獻！

如果您是一位做事條理清晰、積極主動，並且熱愛把控效率的專業人士，我們誠摯邀請您加入我們的團隊。作為我們的供應鏈管理員，您將成為我們製造工廠工程和供應鏈團隊的營運支柱。

您的工作內容（角色與職責）：

庫存與工程倉庫司令部

• 掌控備件生命週期：管理端到端的備件庫存，包括新零件的創建和庫存管理以及現有庫存的無縫補充。
• 保持生產線運作：在倉庫管理員不在時，挺身而出協助工程倉庫運作（備件發放、系統發布和新零件創建）。
• 庫存完整性：積極協助進行庫存盤點，以確保庫存準確率達到 100%。

策略採購與供應商管理

• 推動採購流程：簽發和管理日常工程營運的採購訂單（包括總括訂單和非總括訂單），保持我們的 Ariba 追蹤文件完全更新。
• 供應商尋源與談判：尋找詢價單 (RFQ)，並與現有供應商和新供應商進行談判，以獲得最佳價值。
• 全球物流：安排承運商和運輸商進行海外備件交付，從供應商處到我們的收貨區進行追蹤。
• 財務準確性：執行準確的收貨 (GR) 流程，並持續追蹤採購訂單審批，向審核者發送友善提醒，以防止瓶頸。

合規與永續發展支持

• 環境運作：透過每日更新污水處理廠 (WWTP) 的運作情況並管理污水處理廠和去離子 (DI) 化學品的補充，在我們的永續發展工作中發揮關鍵作用。
• 監管報告：透過 MDMR 系統提交準確的每週環境部 (DOE) 報告，確保我們符合政府標準。

跨職能協作

• 直接與專案工程師合作，以促進採購訂單的順利簽發和專案支援。
• 協助我們的設施工程師進行 CEB（中央電力局）管理，處理相應的採購訂單和收貨流程。
• 根據財務總監或業務夥伴的指示，在需要時協助進行財務相關活動。

我們正在尋找的人才（要求）：

• 經驗：2至3年製造業工程/備件管理員或供應鏈管理員的實際工作經驗。 （快速消費品/消費品製造行業經驗將是極大的優勢！）
• 教育背景：至少持有製造、供應鏈、物流、工商管理、國際商務或任何其他相關專業的文憑。持有SPM證書且擁有至少5年與上述職位說明類似的工作經驗者亦可考慮。
• 溝通能力：具備優秀的英語和馬來語書面及口語能力，能夠與供應商和內部團隊進行有效溝通。
• 技術純熟：您精通電腦、電子表格和投影片製作。熟悉 Google Workspace 環境（文件、表格、投影片）的使用將是極大的加分項。
• 關鍵因素：你注重細節，組織能力強，並且能夠在快節奏的環境中茁壯成長，因為你的工作會直接影響生產車間的成功。

為什麼選擇高露潔？

加入一家秉持價值觀、鼓勵創新、倡導真誠的公司。讓你的職業生涯每天都充滿笑容！

福利待遇

• 附近公共交通
• 中心位置
• 醫療保險
• 個人休假
• 開放文化
• 牙科保險

Responsibilities:

• Provide administrative support to project managers and teams
• Coordinate project schedules, meetings, and documentation
• Prepare and maintain project records, contracts, and correspondence
• Liaise with internal departments to ensure smooth project coordination
• Assist in procurement processes and vendor coordination
• Ensure compliance with company policies, procedures, and project requirements
• Handle ad-hoc administrative tasks as assigned

Requirements:

• Diploma or Degree in Business Administration, Project Management, or related field
• Minimum 3 years of relevant working experience, preferably in project coordination or administration
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to multitask and work effectively under pressure
• Strong attention to detail with good problem-solving skills

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Job Description

• Oversee and coordinate daily activities within the Sales Department, including preparing quotations, tenders, sales agreements/orders, and sales reports.
• Manage pre-sales processing tasks, organize and file important documents, and relay relevant information to sales managers and team members.
• Create and maintain Product IDs for new and existing products in the system
• Update and manage product prices in the database, ensuring accuracy and consistency.
• Manage end-to-end billing and order processing, including preparation of delivery orders, invoices, internal transfers, and rental/loan agreements.
• Take detailed sales meeting minutes, track and follow up on action points discussed during meetings to ensure timely completion of assigned tasks.

Job Requirements

• Bachelor’s degree in Business Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Exposure to tender preparation, pre- and post-sales support will be an added advantage.
• Possession of own transportation (car)
• Working location: Shah Alam, Selangor

Perks & Benefits

• Employee equity
• Free snacks / Happy hours
• Free parking
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

Administrator

We are looking for an organised and proactive Administrator to support daily operations and project activities.

Responsibilities:

Project coordination work, prepare site progress reports, and submit monthly progress claims

Source materials and negotiate pricing

Handle calls, visitors, and receipt of goods

Prepare quotations and purchase orders (AutoCount)

Manage work pass and training course applications

Maintain ISO documentation

Compile material catalogues and O&M manuals

Support other administrative tasks as assigned

Requirements:

Minimum Diploma with at least 2 years of construction experience

Strong organisational, multitasking, and problem-solving skills

Able to work independently in a fast-paced environment

Proficient in Microsoft Excel, PowerPoint, and ERP systems

A team player with good communication and customer service skills

Job Description

• To assist Principal on various Administrative duties assigned to you.
• To assist Principal in the Administrative duties in accordance with the school’s agreed policies and guidelines.
• To keep all information and intellectual property of the centre confidential.
• To build positive links between yourself, Principal, Teachers and parents of children at the centre.

Job Requirements

• At least GCE ‘O’ Level and above
• Able to converse in English and Mandarin (to liaise with Mandarin speaking associates)
• Must be comfortable in a childcare environment and around children
• Well organised and able to work independently
• Proficient in MS office
• Good Interpersonal and communication skills
• Able to start work immediately

Job Description

1. Coordinate and manage day to day office operations timely and efficiently.

2. Ensure documents and systems are maintained accurately and up-to-date.

3. Organize, track and file all incoming/outgoing correspondences, documents and information data.

4. Manage all aspects of all local and overseas correspondences.

5. Ability to multitask and to work with personnel from all levels.

6. Any other ad hoc tasks as assigned.

Job Requirement

1. Diploma / Degree in administration or any fields.

2. Minimum 2 years of relevant working experience.

3. Able to use Microsoft Office and meticulous in paperwork.

4. Strong verbal and written communication skills.

5. Good time management and organisational skills.

6. Able to start work immediately is a plus.

7. 5½ Day Week

Company Overview

JPN INDUSTRIAL TRADING PTE LTD is a company specializing in industrial machinery trading and supply services.

Job Summary

Supports a purchasing team by processing purchase orders, tracking deliveries, and managing vendor documentation. Ensures that daily buying operations run smoothly, inventory records remain accurate, and supplier payments are processed efficiently.

Responsibilities

• Process purchase orders and verify invoice pricing to ensure accurate payment submissions to the Accounts Department
• Communicate with suppliers via email to resolve invoice discrepancies and clarify order details
• Update inventory records and perform stock deductions in the system based on warehouse data to maintain accurate inventory levels
• Prepare reports to support purchasing and inventory management activities
• Perform ad-hoc administrative duties as assigned by supervisors to support team operations

Preferred competencies and qualifications

• Diploma or equivalent qualification
• Minimum 2 years of experience in the industrial machinery trading industrial sector
• Proficient in Excel to manage data and reporting tasks
• Ability to start work within a short period of time
• Proficiency in Mandarin to communicate effectively with Mandarin-speaking clients

Company Overview

Amy's School of Dance has welcomed students since 2007, fostering a diverse, respectful environment. Our expert faculty prepares students for Australian Teachers Of Dancing exams through a cross-disciplinary curriculum. We embrace & warmly welcome you to our dance family.

Job Summary

Support the school’s administrative and marketing functions by managing communications & data management to enhance engagement and operational efficiency.

Responsibilities

• Manage WhatsApp and email communications to provide timely and clear information to parents, students, and staff
• Process student invoices accurately to maintain current and precise payment records
• Update and maintain the school attendance database to ensure data accuracy and easy access
• Maintain and revise school schedules and calendars to reflect accurate event and class timings
• Collaborate with the Events Coordinator to coordinate marketing efforts for programs and events

Preferred competencies and qualifications

• Completed Secondary, Diploma, or Degree in any field
• Proficient in MS Office (Word, Excel, PowerPoint) and Canva or Adobe for content creation
• Minimum one year of administrative experience in sports or childcare industries preferred
• Demonstrate strong customer-centric attitude with effective interpersonal communication across diverse age groups
• Exhibit meticulous organization and problem-solving skills independently and within a team
• Proactive in managing multiple projects and taking initiative
• Committed to continuous self-improvement and skill development
• Adaptable to manage differing perspectives and priorities professionally
• Available to work 2 weekdays on Monday & Wednesday 3pm-8pm and Saturdays 8.30am-4.30pm

Other Information

• Part-Time Position
• Competitive per hourly salary offered
• Working at Serangoon Central
• Please email your resume to infoamydance@gmail.com

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To: Head of Studio

Experience Level: 3-5 years, Executive Level

Main Responsibilities:

- Office Management and Administration:

• Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office.
• Manage office communications, including emails, phone calls, and correspondence.
• Supervise office space and facilities
• Update and maintain office policies as necessary.

- Human Resources Support:

• Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.
• Handle administrative matters related to staff employment, confirmation, and resignation.
• Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution.
• Support recruitment efforts, employee onboarding, and offboarding processes.

- Financial Management:

• Assist in the presentation of monthly financials and yearly budgeting to management.
• Coordinate month-end closing and submission of monthly financial reports.
• Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions.

- Executive Support:

• Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.
• Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests.

- Vendor and Supplies Management:

• Liaise with third-party vendors, managing purchasing and maintaining office supplies.
• Negotiate with vendors/suppliers to ensure cost-effective procurement.
• International Liaison:
• Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
• Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.

Requirements:

• Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
• Minimum 3 years of experience in Office Administration or HR Administration.
• Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
• Proficiency in Microsoft Office applications and experience with executive-level calendar management.
• Independent, self-motivated, with strong management skills and leadership qualities.
• Excellent coordination, organizational, and interpersonal skills.
• Meticulous, efficient, proactive, and able to multitask and prioritize.

Key Responsibilities:

• Documentation and Record Keeping:
  Process and manage all incoming and outgoing warehouse documentation, including delivery orders, goods receipt notes, packing lists, invoices, and waybills.
  Maintain accurate and up-to-date physical and digital records of all warehouse activities.
  Prepare and generate various reports related to inventory, shipments, and warehouse performance.
  Ensure compliance with all company policies and procedures related to documentation and record retention.
• Inventory Management Support:
  Assist in maintaining accurate inventory levels by reconciling physical counts with system records.
  Process inventory adjustments, transfers, and returns in the warehouse management system (WMS).
  Support cycle counting and annual stock-taking activities.
  Identify and report discrepancies or issues related to inventory.
• Data Entry and System Management:
  Accurately input data into the WMS or ERP system for all goods movements, including receipts, dispatches, and transfers.
  Update system records to reflect real-time inventory status.
  Troubleshoot basic system issues and escalate as needed.
• Communication and Coordination:
  Liaise with internal departments (e.g., procurement, sales, customer service, finance) regarding orders, deliveries, and stock availability.
  Communicate effectively with external parties, including suppliers, transporters, and customers, on delivery schedules and discrepancies.
  Answer phone calls and emails, addressing inquiries related to warehouse operations.
• Administrative Support:
  Manage office supplies for the warehouse office.
  Assist in scheduling appointments and meetings for the warehouse team.
  Support general administrative tasks as required to ensure the efficient running of the warehouse.

Qualifications:

• Education:
  High School Diploma or GCE 'O' Level/ 'A' Level or equivalent.
  A Diploma or Certificate in Logistics, Supply Chain Management, Business Administration, or a related field is a plus.
• Experience:
  Fresh Graduates/Diploma holders welcome to apply
  Familiarity with warehouse operations and inventory management principles.
• Skills:
  Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong Excel skills (e.g., VLOOKUP, pivot tables).
  Excellent data entry skills with a high degree of accuracy and attention to detail.
  

Responsibilities

• Grant reconciliation
• Set up and maintain master data in SAP HANA and resolve all system-related issues incoordination with System and Transformation team.
• Monitor utilisation of grants, pass accounting entries on aperiodic basis, and ensure proper housekeeping and closure of grants.
• Grant Compliance Administration
• Provide administrative support to the Grant and Compliance Management team.

Requirements

• Minimum Diploma holders.
• Working experience in finance, accounting, or grant administration.
• Prior experience in grant accounting, grant claims submission, or compliance administration is an advantage.
• Familiarity with SAP HANA or similar ERP systems preferred
• Ability to manage correspondence with auditors, grant agencies, and internal stakeholders.
• Proficient in Microsoft Office applications, in particular Microsoft Excel.
• Familiarity with SAP HANA for master data creation and accounting entries is an advantage.

Main Job Function: Responsibilities:

· Use/handling of the SAP sales module for all transactions.

· To process incoming and outgoing orders local and export

· Preparation of invoice, DO, Packing List etc.

· Preparing of export documentation and certificates

· To submit/prepare relevant documents for LC clearance

· To co-ordinate & follow-up on orders & shipment related matters with customer and suppliers

· Arranging deliveries to local and overseas customers

· Managing forwarders and transporters

· Communication with Distributors and customers in SEA and South Asia Region (including India)

· To process incoming service orders and scheduling with service team

· General clerical support to Admin & Accounts

· Assistance for Stock taking annually and random stock checks

· Re-ordering of stock items from suppliers analyzing the sales trends and demands.

· Other ad hoc support duties as required for sales administration

Pre-requisites:

· GCE ‘A’ Level and above

· Degree or diploma in Commerce/Accounting/Business Administration will be an added advantage

· Multiple Language skills -English, Chinese

· Good communication skills – written & verbal

· Meticulous and good in numbers

· Over 1 years work experience in similar work environment would be an added advantage

· Working knowledge of Microsoft office & business systems like, SAP will be an added advantage

Interested applicant, please email in with a detailed resume with photograph and stating expected salary to:

Nalin Amunugama

General Manager BOGE Asia Pacific

Email: a.nalin@boge.com

About the Role

We’re looking for a detail-oriented HR Administrator to support Compensation & Benefits, work pass administration, training coordination, and HR compliance. This is a hands-on role suited for someone familiar with Singapore HR practices. Payroll exposure is required as a backup function.

Key Responsibilities

• Serve as backup for payroll processing, ensuring accuracy and compliance with statutory requirements when needed
• Administer compensation & benefits (insurance, leave, medical claims, salary reviews, bonuses)
• Manage work pass processes (EP, S Pass, Work Permit) in line with MOM regulations
• Coordinate training & development programmes and maintain training recordsSupport PDPA compliance and ensure proper handling of employee data
• Prepare HR reports and provide general HR administrative and process improvement support

Key Requirements

• ·        Diploma/Degree in HR, Business, or related field
• ·        3–5 years’ HR administration experience in Singapore
• ·        Familiar with Employment Act, CPF regulations, and HR compliance
• ·        Hands-on experience with work passes (EP, S Pass, WP)
• ·        Experience in training coordination and C&B administration
• ·        Payroll knowledge preferred (backup support role)
• ·        Experience with HR & TMPS systems; Time soft is a plus
• ·        Exposure to PDPA / data protection practices
• ·        Detail-oriented, organized, and able to handle confidential information
• ·        Proficient in Microsoft Excel