Total 794 administrator job vacancies in Hong Kong

Company Overview

The IISS advances global peace and security through fact-based research and incisive analysis. Operating from five offices worldwide, it supports governments, academics, media, and businesses with authoritative publications and convenes leading security forums.

Job Summary

The Senior Administrator ensures efficient daily office operations and leads key initiatives including the Young Leaders Programme and IISS Internship Programme, requiring strong organizational, leadership, and stakeholder engagement skills.

Responsibilities

• Oversee daily office administrative operations, including scheduling, correspondence, supplies, and facilities management to ensure smooth functioning
• Streamline administrative workflows and maintain accurate records to ensure compliance with organizational policies
• Lead the planning, delivery, and evaluation of the Young Leaders Programme to achieve programme objectives
• Engage and liaise effectively with staff, programme participants, and external partners to support programme success and collaboration
• Provide guidance and mentorship to junior staff and interns to foster a supportive and productive team environment
• Track progress and prepare detailed reports on office operations and programme outcomes, recommending improvements to enhance efficiency and impact

Required competencies and certifications

• Proven administrative expertise with a minimum of 5 years’ experience in office management or operations
• Demonstrated programme management skills, including experience with youth or leadership development initiatives
• Strong communication skills to interact effectively with diverse internal and external stakeholders
• Leadership ability to supervise and mentor junior staff and volunteers

Preferred competencies and qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Professional certifications in office administration or project management (e.g., PRINCE2, PMP) are advantageous
• Experience in event and project delivery with a track record of planning and executing programmes or events

Job Highlights

• Exposure to EduTrust compliance and regulatory work

• Supportive management environment

Job Description

Equistar International College is seeking a detail-oriented EduTrust Administrator to support the college’s EduTrust compliance and regulatory requirements. The successful candidate will assist in maintaining proper documentation, processes, and quality assurance standards in accordance with CPE guidelines.

Key Responsibilities

• Assist in maintaining and updating EduTrust documentation and records

• Support preparation for EduTrust certification/renewal audits

• Ensure compliance with CPE policies and regulatory requirements

• Monitor and track key compliance timelines and submissions

• Assist in reviewing and updating internal SOPs and policies

• Coordinate with departments to ensure documentation accuracy

• Support data compilation and report preparation

• Perform general administrative duties related to compliance

Requirements

• Prior experience in EduTrust administration preferred

• Familiar with CPE regulations and Private Education Act requirements

• Strong documentation and organisational skills

• Detail-oriented and able to handle confidential information

• Proficient in Microsoft Office applications

• Able to work independently with minimal supervision

Job Description & Requirements

• Provide admin support for sales teams and customers.
• Attend to daily customer enquiries and resolve any potential issue.
• Handle quotations, order processing and invoicing.
• Manage and support daily operations on purchasing, work at sites issues and updating work status.
• Co-ordinate and implement projects in timely manner to ensure schedule and requirements are met.
• Source for necessary vendors/suppliers and update vendor list.
• Maintain proper record and filling system.
• Create and maintain monthly sales forecast and reporting.
• Other Ad-hoc duties

Requirements

• Diploma or equivalent
• Computer knowledge in MS-office (Word, Excel)
• Bilingual in English & Mandarin to liaise with clients
• Min 3 years or relevant experience
• Start work immediately or within short notice

KB Associates Pte Ltd registered in Singapore in 2002 and is a dynamic well-respected company that focus on providing consultancy and equipment auditing to an international client base in the Oil & Gas and Renewable Sectors. We believe in empowering, fostering a collaborative environment, and investing in their professional growth.

The Role:

We are looking for a motivated and proactive Project Administrator to be the administrative backbone of our project department. This is a fantastic opportunity for someone who is eager to take ownership, build strong relationships, and develop their career. You will be the central hub for project information, providing crucial support to project managers, consultants, and clients.

If you are a confident communicator, highly organized, and ready to take on responsibility in a fast-paced environment, we want to hear from you.

What We Are Looking For (Essential Skills & Attributes):

• Proactive & Takes Ownership: A self-starter who does not wait to be told what to do. You see a task through from start to finish and take pride in your work.
• Excellent Communicator: Confident in speaking with clients and team members at all levels. You have excellent spoken and written English; other languages will be a bonus.
• Team Player & Independent Worker: You thrive in a collaborative environment but are equally effective when managing your own workload independently.
• Technical Proficiency: Strong skills in Microsoft Office, with proven experience in creating complex documents in Word and managing data in Excel (e.g., formulas, macro’s).
• Organized & Detail-Oriented: Attention to detail and superb organizational skills to manage multiple tasks efficiently.
• Adaptable & Eager to Learn: A positive attitude and a strong desire to learn and grow within the role.
• Experience: It is preferrable if you have experience in the Commercial Diving / Offshore Oil & Gas industry or in equipment maintenance roles.

Key Responsibilities:

• Project Support & Ownership: Take ownership of key administrative tasks, including organising travel & accommodation, maintaining project tracking for scheduling, reporting and timesheet & expense submissions.
• Proactive Coordination: Anticipate the needs of the project consultants and take initiative to resolve issues before they escalate.
• Confident Communication: Serve as a key point of contact for clients and consultants from various cultural backgrounds and nationalities. Handle communications with professionalism and clarity.
• Document Management: Maintain HR records for our pool of consultants ensuring all are up to date.
• Data Management: Use Microsoft Excel to track project data, create spreadsheets.
• Team Collaboration: Work seamlessly as part of a team, offering support to colleagues, while also being self-sufficient and capable of working independently.

We Offer:

• Comprehensive Training: We provide on the job training.
• Career Development: A clear path for growth and development.
• Global Exposure: The opportunity to work with a diverse range of clients and consultants from around the world.
• Supportive Environment: A collaborative and inclusive team culture where your contributions are valued.

How to Apply:

If you are a confident, proactive individual ready to take ownership of your career, please submit your CV and a brief cover letter explaining why you are the perfect fit for this role.

KB Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EssentialR esponsibilities:

·      Responsible for daily business support and 4x capacity guarantee for global and local financial-level storage components (SLA < =99.99%, RTO < = 5mins, RPO = 0, Delay < 100ms), and propose improvement suggestions for high-risk changes and repetitive inefficiencies, and promote implementation

·      Responsible for global and local station financial-level storage components and overall architecture risk identification and hidden danger governance (including but not limited to: effectively blocking big key/showSQL hidden dangers generated by function iteration; identifying and governing scenarios with strong data dependence on Redis, discovering and governing unreasonable architecture design behind abnormal alarms).

·      Responsible for storing component (MySQL/Redis) size version, security patch upgrade (RTO < = 2mins, RPO = 0, efficiency = 3.5person-days/cluster), ensuring smooth business upgrade, and effective emergencyrollback in abnormal scenarios (RTO < = 5mins).

·      Responsible for version planning of storage components(MySQL/Redis/TiDB/Doris/ES/MongoDB), software risk identification (BUG type),architecture risk identification (compatibility with availability zone failures), hardware risk identification (affinity), and promoting cloud vendors and architecture teams to schedule and govern hidden dangers

·      Responsible for continuously iterating storage component (MySQL/Redis/TiDB/Doris/ES/MongoDB) standard construction, cost governance standard construction, and implementing new standards management platform and inspection platform

·      Responsible for the design and development of daily database requirements for the database management platform (Golang)

Job requirements

·      Strong execution ability ensures high-quality and no-delay delivery of business requirements (following the change process and implementing the double check mechanism for program guarantee), and good team collaboration ability

·      Strong stress resistance and open-mindedness, calmly think about the root causes and solutions when facing difficulties or bottlenecks, actively report bottlenecks, give reasonable suggestions, and actively promote problem-solving

·      Master Degree/Degree holder with more than 8 years of full-time DBA work experience in top companies in the financial and internet industries, with practical experience in massive databases (cluster > 800,data > TB level), and experienced large-scale activities and market traffic shocks(at least > 5 times the daily traffic).

·      Proficient in MySQL/Redis system principles and architecture design capabilities, proficient in AWS cloud technology stack(VPC/AuroraRDS/Valkey/OpenSearch) risk identification and standard specification design to ensure business usage storage SLA > 99.99%.

·      Proficient in TiDB/Doris/ES (choose one) distributed database principle system (data > 0.5PB), skilled in identifying component hidden dangers and sorting out standard specifications, providing core technical indicators (SLA, PTO, RPO) and pushing component design and planning capabilities for business line use, ensuring that the storage SLA for business use is > 99.90% (for business stability requirements > 99.9%, effective emergency plans need to be aligned as a whole).

·      Experience in Golang backend development is preferred

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

 Tel: 69509748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

JOB RESPONSIBILITIES:

• Continuous monitoring of all access control systems, CCTV, and intrusion detection alarms.

• Rapid triage of alerts to determine critically and dispatch the correct personnel.

• Initial contextualization of alerts high priority intelligence briefs.

• Execution of routine and intelligence-driven checking of cameras and access logs.

• Creation of basic incident reports and daily activity logs for a comprehensive audit trail.

• Management of basic personnel access requests, virtual surveillance monitoring and transferring authorities.

• Initial / advance support for crisis events, including alert distribution and activation of business continuity plans.

• Comprehensive audits of access control and intrusion detection systems to ensure optimal performance.

• In-depth analysis of alarm data to correlate events and identify patterns, distinguishing false positives from genuine threats.

• Development and refinement of security procedures based on new threat intelligence.

• Systematic reviews of security assets to identify vulnerabilities and recommend hardening measures.

• Compilation of evidence for internal and external audits to support the teams.

• Management of Security Systems Commissioning, including the testing and configuration of new or upgraded systems.

JOB REQUIREMENTS:

• Must be able to start within short notice

• Must hold a valid PRD Grade of Senior Security Officer (SSO) rank.

• Must be first-aid trained

• Must be computer literate

• Have to undergo background checks and security screening.

• Experienced working in Data Center or Security Operation Centre environment is an advantage.

• Independent, well-organized, and good work attitude.

• Attend to enquiries.
• Prepare billing to customers.
• Coordinate with operations team on store movement, inventory control and logistics·
• Handlings other duties as assigned by management

Shipping Administrator

We are seeking a detail-oriented Shipping and Logistics Coordinator to support end-to-end shipping operations, courier management, and coordination between the plant and distribution center. This role is also responsible for managing documentation, scrap sales processes, and ensuring smooth operational flow between internal teams and external vendors.

Key Responsibilities

• Manage daily shipping operations and related processes
• Coordinate between the plant and Distribution Center (DSDC) for shipping requests
• Process and arrange courier service shipments, including scheduling and tracking
• Handle courier-related Letter of Credit (L/C) documentation
• Perform daily audits of transfer forms (Plant to DSDC) data accuracy
• Manage hand-carry documents, consignment shipments, and SRMD processes
• Support weekly scrap sales activities with vendors and the finance team
• Assist in coordinating scrap sales documentation and execution
• Perform operational special assignments as required

Requirements

• Experience in logistics, shipping, or supply chain operations preferred
• Familiarity with courier services and shipment coordination
• Strong attention to detail, especially in documentation and data accuracy
• Ability to coordinate effectively across multiple departments and external vendors
• Good organizational and time management skills
• Comfortable handling operational and administrative tasks

What We’re Looking For

A proactive and reliable individual who can manage multiple logistics processes simultaneously, ensure accuracy in shipping documentation, and support smooth coordination between plant operations, distribution centers, and vendors.

Company Description

Paradox Singapore is an urban resort that offers guests a sophisticated yet playful blend of traditional refinement and modern elegance. Located in the vibrant river district of Clarke Quay, the hotel is perfect for those looking for a stylish home base during business travel, or a quiet sanctuary to relax and unwind. Our comfortable rooms and spacious suites feature picturesque views of the city's skyline and are equipped with thoughtful amenities for laid-back style without any fuss.

Role Description

This is a full-time on-site role for Sales Administrator to support the Sales Team in all room sales’ administrative matters, maintaining 100% compliance with administrative work to maximize room revenue.

Administrative Support:

• Provide administrative support, including preparing marketing materials, proposals and contracts, to the Room Sales team, ensuring all work is handled with efficiency, accuracy and timeliness.
• Manage incoming correspondence and telephone inquiries, ensuring they are addressed promptly and professionally.
• Maintain accurate records of all client interactions and event booking details in the hotel’s CRM system.
• Assist with the preparation of any ad hoc or recurring reports and presentations related to room sales and performance metrics, ensuring timely and accurate submission.
• Oversee the entire rate loading process for all contracted accounts, implementing a sound tracking system to ensure accuracy and compliance.
• Maintain and requisition inventory stocks for team, including brochures, stationery, and other necessary office supplies.
• Coordinate with vendors and suppliers to ensure timely delivery of products and services.

Sales and Event Support:

• Attend to walk-in inquiries and respond to general inquiries in a prompt and professional manner.
• Assist in the preparation and execution of in-house corporate, industry, trade show and networking functions, both onsite and offsite, ensuring all details are managed efficiently.
• Coordinate and respond to requests for internal and external meetings, ensuring all details are communicated effectively.

Client & Team Interaction:

• Collaborate with the Operations team in a timely manner on customer requests and logistical matters, ensuring customer satisfaction.
• Demonstrate cooperation and trust with colleagues, supervisors, and teams across departments, contributing to positive results and a cohesive work environment.
• Actively participate in hotel meetings, providing input and supporting team discussions and initiatives.

General Responsibilities:

• Ensure that all client files and event documentation are organized and up to date.
• Provide excellent customer service to both internal and external clients, addressing any issues or concerns promptly.
• Continuously seek to improve processes and procedures to enhance efficiency and client satisfaction.

Others:

• Perform any other duties that may be assigned by Management, demonstrating flexibility and a strong commitment to the hotel's success.

Job Description
You will be a partner to our client and the respective stakeholders to deliver effective course management services towards achieving their operational objectives. You will carry out your responsibility and efficiently.

Pre-Course

• Liaise with Course Coordinator/Business Development team on class schedule

• Course run/intake creation in training management system & publish course on website

Course Registration

• Monitor enrolment and provide weekly update

• Verify and follow up on applicants’ minimum entry requirements and documents

• Liaise with applicants/companies on course registration matters including payment matters

Course Confirmation

• Send confirmation email to applicants and billing for company sponsored applicants

Course Preparation

• Upload timetable in training management system

• Liaise with Course Coordinator on course notes and other course logistics

Post-Course

• Ensure attendance and assessment results are updated in training management system

• Check all payment has been received

• Notify learners on their results and trigger cert issuance in training management system

Course Cancellation

• Update course status in training management system and inform course coordinator/trainer on the cancellation

Requirements
• ITE Certificate holder or higher or with relevant working experience.

• Have good English proficiency.

• Good Communication skills are required to liaise closely with Trainers.

• Possesses basic information and communication technology (ICT) skills.

• Team player.

WFO - Dover, M-F: 8.30am - 6.00pm
1-year contract

Responsibilities

• Assist in executing daily delivery operations to support timely order fulfillment
• Liaise and coordinate with internal teams and external partners to resolve delivery-related issues
• Communicate promptly and follow up with all parties to ensure smooth delivery processes
• Prepare and maintain accurate documentation related to deliveries for record-keeping and compliance
• Perform other ad-hoc tasks as assigned to support operational needs

Job Summary

The General Office Administrator is responsible for supporting daily office operations and ensuring smooth administrative functions across the organization. The role includes handling correspondence, maintaining records, coordinating meetings, supporting procurement activities, managing office supplies, and assisting management with administrative and operational tasks.

Key Responsibilities

Administrative Support

• Manage day-to-day office administrative duties.
• Handle incoming calls, emails, and correspondence.
• Prepare letters, reports, presentations, and meeting minutes.
• Maintain proper filing systems for physical and electronic documents.
• Schedule appointments, meetings, and travel arrangements.

Office Operations

• Ensure smooth office operations and maintain office organization.
• Monitor and replenish office supplies and pantry inventory.
• Coordinate with vendors, contractors, and service providers.
• Support office maintenance and facility management activities.

Financial & Procurement Support

• Process purchase requests/orders, invoices, and expense claims.
• Maintain records of office expenditures and procurement.
• Liaise with finance department on payment processing and documentation.

Human Resource & Staff Support

• Assist with onboarding of new employees.
• Maintain employee attendance and leave records.
• Support staff welfare and office events coordination.

Records & Compliance

• Maintain confidential company records and documentation.
• Ensure compliance with company administrative procedures and policies.
• Support audits and document retrieval when required.

Other Duties

• Perform ad hoc administrative tasks assigned by management.
• Support company projects and operational initiatives when needed.

Requirements

Education

• Bachelor’s degree in Business Administration or a related field preferred. Candidates with a relevant Diploma and a strong track record of experience will be considered.

Experience

• 2–3 years of relevant administrative or office support experience preferred. Fresh graduates with strong organizational skills may also apply.

Skills & Competencies

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Good communication and interpersonal skills. Strong organizational and multitasking abilities. Attention to detail and ability to maintain confidentiality. Ability to work independently and as part of a team.

Preferred Qualities

• Positive attitude and willingness to learn. Good time management skills. Customer-service oriented mindset.

Working Conditions

• Office-based environment with standard working hours and occasional overtime when required.

Optional Additional Responsibilities

• Receptionist duties
• Inventory tracking
• Coordination of company transport or logistics
• Support for security clearance documentation and visitor management

5+ years of experience as a Database Administrator or database engineer.

• Strong experience with relational databases such as Microsoft SQL Server, PostgreSQL, Oracle, MySQL, or equivalent.

• Good understanding of database design, SQL, indexing, stored procedures, backup, recovery, and performance tuning.

• Experience supporting enterprise applications across multiple environments.

• Experience with data migration, ETL, bulk loading, and data validation is advantageous.

• Good understanding of database security, access control, audit logging, and secure configuration.

• Experience with cloud-based databases or managed database services is advantageous.

• Strong troubleshooting, analytical, and communication skills.

• Able to work with developers, infrastructure teams, data teams, and business stakeholders.

• Degree or Diploma in Information Systems, Computer Science, Engineering, or a related discipline

Responsibilities

• Perform administrative and office tasks to support daily business operations efficiently
• Enter data accurately and organize documents for easy retrieval and record-keeping
• Respond promptly to phone calls, emails, and customer inquiries to maintain effective communication
• Prepare clear and concise reports and correspondence using Microsoft Office applications
• Coordinate office activities to ensure smooth workflow and timely completion of tasks
• Execute additional duties assigned by management to support team objectives

Required competencies and certifications

• Communicate effectively in English and Mandarin to support diverse workplace interactions
• Use Microsoft Word, Excel, Outlook, and PowerPoint proficiently to complete office tasks
• Demonstrate responsibility, organization, and eagerness to learn for continuous improvement

Preferred competencies and qualifications

• Possess prior administrative experience to contribute to office efficiency
• Hold minimum educational qualifications of N-Level, O-Level, NITEC, or Diploma
• Entry-level candidates are welcome to apply, showing openness to training and development

Work Place Location:

6 Gambas Way, #05-06

Singapore 756939

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

What You Will Be Doing

• General administrative duties
• Franking and recording of mails, records management, E-filing, supervision of contractors
• Prepare and reconcile monthly expense report
• Inventory management
• Contract administration
• Assist with budget planning
• Annual check of office assets and tagging exercise
• Prepare purchase order, work closely with suppliers and internal users, follow up on invoices, process payments
• Maintenance of equipment and office  facilities
• Cover reception duty as and when required
• Take the lead on office administrative matters
• Assist with office decoration

We’re Looking For Someone Who’s

• Knowledge of office management system and procedures
• Strong administrative experience
• Able to multi task and good time management
• Proactive, attention to details, high level of accuracy and  problem-solving skill
• Good writing and verbal communication skill
• Strong organizational, analytical and planning skill
• Proficient in MS office
• Able to exercise discretion and sound judgment
• Handle sensitive information in a confidential manner
• Exude corporate image at all times

This is a 1-year contract role with the potential to become permanent based on performance.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!