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INDPRO (M) SDN BHD

Administrative Assistant Support

Full-time

Petaling Jaya, Selangor

Sales / Marketing

5 hours ago

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Sanyog Builder Sdn Bhd

Administrative cum Purchasing

Full-time

Puchong, Selangor

Administrative / Clerical

4 days ago

Job Description

The Purchasing cum Admin Assistant is responsible for supporting the company's procurement and administrative functions to ensure smooth daily operations. This role involves sourcing and purchasing goods and services, coordinating with suppliers, and providing general administrative support to various departments.

The position plays an important role in ensuring timely procurement, cost control, and efficient office administration.

Key Job Responsibilities

1. Purchasing & Procurement

Prepare Purchase Orders (POs) in accordance with company procedures.
Source and obtain quotations from suppliers for products, materials, and services.
Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.
Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
Maintain and update supplier databases, purchasing records, and procurement documentation.
Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

Maintain and organize company records, files, contracts, and administrative documents.
Manage office supplies and coordinate replenishment to ensure adequate stock levels.
Coordinate courier services, office maintenance, repairs, and general office administration matters.
Support company events and internal administrative activities.
Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

Ensure all purchasing and administrative activities comply with company policies and procedures.
Maintain confidentiality of company information and supplier agreements.
Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.
Perform any other duties and special projects assigned by management from time to time.

Requirements:

Minimum SPM/Diploma or equivalent recognized qualification.
At least 1 year of experience working in an administrative role.
Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
Proficient in using Wechat and Taobao as part of the sourcing tools.
Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

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HVAC ENGINEERING TECH SDN BHD

Project & Service Administrative Coordinator

Full-time

Penang, Penang

Engineering

5 days ago

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United Cooling Systems Sdn Bhd

Administrative Assistants (Administration & Office Support)

Full-time

Kuala Lumpur, Federal Territory of...

Administrative / Clerical

4 days ago

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Luxe Interior

Account Administrative

Full-time

Kuala Lumpur, Federal Territory of...

Accounting / Auditing

2 weeks ago

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Sanyog Builder Sdn Bhd

Administrative cum Purchasing / 行政兼採購

Full-time

Puchong, Selangor

Administrative / Clerical

4 days ago

職位描述

採購兼行政助理負責協助公司進行採購和行政工作，確保日常營運順暢。該職位涉及商品和服務的尋源和採購、與供應商協調以及為各部門提供一般行政支援。

該職位在確保及時採購、成本控制和高效的辦公室管理方面發揮著重要作用。

主要工作職責

1. 採購與供應

根據公司流程準備採購訂單（PO）。
尋找供應商並取得產品、材料和服務的報價。
比較供應商價格、交貨時間和產品規格，以做出具成本效益的採購決策。
與供應商溝通訂單下達、交貨時間表、產品供應狀況及價格等事宜。
核實與採購相關的單據，包括報價單、採購訂單、送貨單、發票和貸項通知單。
與相關部門協調，確保收到的貨物與採購訂單和所需規格相符。
協助解決與數量短缺、貨物損壞、價格問題或交貨延遲相關的差異。
維護和更新供應商資料庫、採購記錄和採購文件。
尋找替代供應商，並在需要時協助進行供應商績效評估。

2. 行政支持

維護和整理公司記錄、文件、合約和行政文件。
管理辦公用品並協調補貨，以確保庫存充足。
協調快遞服務、辦公室維護、維修和一般辦公室行政事務。
協助公司活動和內部行政工作。
協助監控辦公用品和營運材料的庫存水準。

3. 合規與持續改進

確保所有採購和行政活動均符合公司政策和程序。
對公司資訊和供應商協議保密。
找出提高採購效率、優化行政流程和節省成本的機會。
執行管理層不時分配的其他任何職責和特殊項目。

要求：

最低學歷要求為SPM/文憑或同等認可資格。
至少一年行政工作經驗。
熟練使用 Microsoft Word 和 Excel，能夠準備和管理專案文件和報表。
能夠在快節奏的環境中獨立工作並完成目標，同時能夠作為團隊成員有效做出貢獻。
熟練使用微信和淘寶等採購工具。
做事有條理，注重細節，能夠同時處理多項任務，合理安排優先級，並始終按時完成工作。

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AusED Consultants Services Sdn Bhd

Administrative Assistant (AUS)

Full-time

Malaysia, Malaysia

Administrative / Clerical

3 weeks ago

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The Light Hotel (M) SDN BHD

HR Assistant

Full-time

Penang, Penang

Human Resources

5 days ago

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Sanrix Paper Sdn Bhd

Account Assistant

Full-time

Johor Bahru, Johor

Accounting / Auditing

5 days ago

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Cytron Technologies Sdn Bhd

Purchasing Assistant

Full-time

Bukit Mertajam, Penang

Purchasing / Procurement / Inventory

5 days ago

Job Description

We are seeking a responsible and detail-oriented Purchasing Assistant to support daily procurement activities and ensure smooth purchasing operations. The successful candidate will assist in supplier sourcing, purchase order processing, inventory monitoring, and maintaining cost-effective purchasing practices to support overall business operations.

Key Responsibilities

Assist in daily purchasing and procurement activities
Coordinate with suppliers and vendors regarding quotations, orders, pricing, and deliveries
Process purchase orders and ensure timely follow-up with suppliers
Maintain accurate purchasing records and documentation
Monitor stock and inventory requirements
Compare pricing and negotiate for cost-effective purchases
Support administrative and operational purchasing functions
Ensure smooth communication between internal departments and suppliers

Requirements

Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or related field
Minimum 2–3 years of working experience in purchasing or procurement
Good communication and negotiation skills
Able to communicate effectively in Mandarin, English, and Bahasa Malaysia to deal with china suppliers and partner.
Able to multitask and work independently with minimum supervision
Proficient in Microsoft Office applications (Excel, Word, Outlook)
Strong organizational skills and attention to detail
Experience in supplier sourcing and vendor coordination is an added advantage

Physical Requirements

Ability to perform sedentary office work, including extended periods of sitting
Frequent use of computer, paperwork handling, and administrative coordination
Occasional movement within the office or warehouse may be required to coordinate purchasing activities or verify goods
Able to manage multiple tasks in a fast-paced working environment

Additional Skills

Strong problem-solving and analytical mindset
Good time management and organizational skills
Ability to handle multiple tasks and meet deadlines efficiently
Good communication and coordination abilities
High level of accuracy and attention to detail in documentation and purchasing processes

Preferred Skills

Procurement coordination
Vendor management
Inventory monitoring
Cost control
Administrative support

How to Apply

Please email your resume to job-applications@cytron.io ; only shortlisted candidates will be notified.

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Brama Impresa Design & Build Sdn Bhd

Accounts Assistant

Full-time

Puchong, Selangor

Accounting / Auditing

1 week ago

Architecture. Interior Design. Construction. M&E Solutions.

You Dream It. We Build It.

Founded in 2011, Brama Impresa Group is a full-service design & build company specializing in architecture, interior design, construction, and mechanical & electrical (M&E) works for residential, commercial, and hospitality projects across Malaysia.

With over 300 dedicated professionals, we take pride in being a one-stop solution provider — from early consultation and design, to construction, fit-out, and long-term maintenance. We bring visions to life by combining innovative design, solid engineering, and precise execution.

A Full-Service Design & Build Company

Who We Are

At Brama Impresa, we don’t just build structures — we build trust, creativity, and future-ready environments. Our clients are homeowners, developers, corporate offices, retail brands, hospitality owners, and government-linked entities who seek quality, accountability, and peace of mind.

Backed by over a decade of experience and a passion for detail, we provide single-point responsibility for every project — removing guesswork, reducing delays, and eliminating disputes.

We are a CIDB Malaysia Certified Contractor, fully licensed to undertake a wide range of construction, refurbishment, and fit-out works across both private and public sectors. This certification reflects our commitment to industry standards, safety compliance, and excellence in project delivery. It gives our clients added assurance and confidence in every build.

Under the banner of “you are the dreamer, we are the builder”, Brama Impresa’s more than 300 staff and workers provide full interior and exterior architecture services including: