Total 550 Senior Executive administration assistant job vacancies in Hong Kong

COMPANY'S BRIEF INTRODUCTION

NYK Group South Asia Pte Ltd (NGSA) is part of the NYK Group. NGSA is the Regional Management Office (RMO) that oversees group management and governance of all NYK Group companies in the South Asia and Oceania region.

The NYK Group, headquartered in Japan, is one of the world's leading transportation companies. NYK’s business portfolio spans many fields, including liner, logistics, automotive, dry bulk, energy, real estate, and cruise businesses.

The NYK Group is promoting growth strategies with ESG at the core, based on the Group's mission statement of "Bringing value to life" and a new corporate vision for 2030, which reads, "We go beyond the scope of a comprehensive global logistics enterprise to co-create value required for the future by advancing our core business and growing new ones."

Job Title: Administration Executive (1-year Contract)

Job Summary:

We are seeking an agile and results driven Executive to join our Planning-HR-Admin Department of Corporate Division. This role is well suited for candidates with at least 3 years of experience.

The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters; and oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Key Responsibilities:

Administrative support

Support for administrative operations, including administering employee training, long‑service awards, managing corporate card and air travel bills, and driving digitisation initiatives to improve efficiency.

Support for expatriates on international assignments in handling housing and tenancy agreements.

Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Qualifications:

• Bachelor’s degree in Business Administration, or related field.
• At least 3 years of experience in administration roles or related roles. Fresh grads are welcome to apply.
• Excellent written and verbal communication skills.
• Strong coordination and organisational skills,with the ability to manage multiple tasks and stakeholders effectively.
• Ability to think independently, take initiative, and work both independently and collaboratively in a fast-paced environment with attention to details.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptability and a willingness to learn new tools and processes.

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

• Opportunity to work closely with a leader and gain exposure.
• Be part of impactful work and contribute to meaningful initiative.

About Our Client

A leading research and academic initiative focused on advancing healthy ageing through innovative science, interdisciplinary collaboration, and the development of precision-based healthcare solutions.

Job Description

• Manage complex calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, transport).
• Coordinate and prioritise internal and external engagements, ensuring all materials are prepared in advance.
• Serve as the main point of contact to screen and direct communications efficiently.
• Prepare detailed travel itineraries and handle expense reporting.
• Maintain organised physical and digital filing systems for efficient document access.
• Support high-level meetings by preparing agendas, minutes, and tracking follow-ups.
• Oversee office resources and liaise with IT and support teams as needed.
• Assist in organising events such as seminars, workshops, and conferences.
• Handle sensitive information with the highest level of confidentiality.
• Facilitate smooth communication with internal teams and external partners.
• Draft and manage communications on behalf of the office, ensuring consistency and compliance.
• Represent the office professionally in all interactions.
• Be involved in ad-hoc admin matters.

The Successful Applicant

• Has 8 years or more of secretarial experiences in similar firm supporting a leader.
• Strong organisational skills and the ability to manage complex priorities with precision.
• Proactive, resourceful, and adaptable, with strong business acumens and interpersonal skills, high discretion, and the ability to thrive in a fast-paced environment while engaging effectively with diverse stakeholders at all levels.
  
• Proficient in MS Office and experience with virtual meeting platforms (Zoom and MS Teams).
• Able to travel to the West

What's on Offer

The role offers the opportunity to work closely with a leader in a fast-paced, high-impact environment, contributing to pioneering initiatives while gaining exposure to global stakeholders and strategic projects.

Michael Page International Pte Ltd | Registration No. 199804751N 

Customer Support

Logistics and Supply Chain Support

Support in General Administration Activities

Customer service oriented

Able to do multitasking

Excellent in computer skills

Excellent in communication skills

Duties & Responsibilities:

Customer Service and Sales Support

-Provide assistance to customers, address inquiries and issues, and support the sales team to enhance customer satisfaction and drive sales.
-Samples processing
-Issuance of Purchase Contract, Sales Contract, PFI, Commission orders
-Payment collections

Logistics and Supply Chain Support
-Shipping Documents
-Products brochure, Specifications, Certifications and others

Admin and travel desk

-Handle day-to-day administrative tasks and manage travel arrangements, including bookings, itineraries, claims processing, meetings and related coordination for staff.

• Salary: $2800 - $3000
• Working Days: Mon – Fri (9am – 6pm)
• Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Location: One-north

Salary: Up to $3k

Working Hours: Monday to Friday office hours

Key Responsibilities

1. Data Processing, Documentation & Filing

• Perform data entry for new hires, ensuring all mandatory fields and documents are accurately completed.

• Assist the In Service team in updating staff data in system (e.g., Transfers, Re-designation, Contract extension etc.).

• Support offboarding data updates for resignees.

• Ensure all related documentation is properly P filed according to Service Level Agreements

2. Operational & Team Support

• Provide support to both the Onboarding and In Service teams during operational peaks.

• Help grant SharePoint access to users as required.

• Cover duties for colleagues who are on leave to ensure continuity of operations.

• Undertake any other ad hoc duties as assigned by the supervisor.

Requirements:

• Min Diploma in Business or Human Resource or related field

• Previous HR / Administrative Experience would be advantageous

• No experience required as training provided

Interested candidate, kindly send a copy of your resume to adelinelim@recruitexpress.com.sg

Adeline Lim Xin Ying [R23112000]

Email Address: adelinelim@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Job Responsibilities:

• Provide full managerial and administrative support to the CFO and HODs.
• Coordinate the administrative and logistics aspects of meetings.
• Assist in the consolidation of agenda/materials for meetings.
• Produce minutes of meetings.
• Arrange travel and accommodation & support the expense claims.
• Undertake any other function-related duties and tasks assigned.
• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations.
• Assist, provide ad-hoc assistance to the other Managers where necessary.
• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures.
• Coordinate meetings and arrangements.
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.
• Disseminate information as requested.
• Process Travel Request System and Purchase Requisition System.
• Obtain necessary approvals for all purchase/travel requisitions & expense claims.

Job Requirements:

• Minimum of 5 years of secretarial experience with senior management.     
• Proficient in Microsoft Office skills (Word, Excel, PowerPoint, etc.)
• Posses good time management skills.                                   

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities: -

• Support the management and delivery of SG Cares programme-funded initiatives, ensuring all key performance indicators (KPIs) are met.
• Build and maintain strong relationships with key stakeholders, including community partners and volunteers, using various engagement platforms.
• Assist in the planning and execution of volunteer recognition and engagement activities to foster a positive, motivated volunteer base.
• Support in the assessment and planning for the charity’s volunteer manpower needs, identifying required skills and competencies.
• Ensure volunteers are equipped with the necessary training and resources to fulfil their roles effectively.
• Identify and cultivate potential sources of volunteers, managing volunteer enquiries and addressing feedback to ensure a seamless, supportive volunteer experience.
• Ensure operational risk, quality assurance, and compliance to maintain the integrity and impact of volunteer-led programmes.
• Support in the development and implementation of the strategic outreach programmes and activities to recruit new volunteers, raise awareness, and expand the charity’s volunteer network, ensuring alignment with the charity's mission and operational goals.

Requirements: -

• Minimum Diploma in social work or its equivalent.
• Experience in the social service sector will be an advantage.
• Strong inter-personal skills and ability to manage and motivate a pool of volunteers.

Job Description

• Deliver timely administrative and operational support to the CEO to facilitate effective leadership and decision-making
• Coordinate and manage CEO’s meetings, schedules, travel plans, and communications to optimize time and priorities
• Track and follow up on action items and ongoing business matters to ensure completion and progress
• Organize and maintain contracts, records, and business documentation to support operational compliance and accessibility
• Support daily business operations by managing administrative tasks that enable smooth workflow and project execution
• Facilitate coordination between project departments and cross-functional teams to enhance collaboration and project outcomes
• Liaise with external vendors, consultants, and business partners to maintain productive relationships and service delivery
• Manage ad-hoc administrative duties and tasks as assigned to support dynamic business needs
• Prioritize and multitask responsibilities independently in a fast-paced, evolving environment while maintaining accuracy and attention to detail
• Communicate clearly and professionally in written and spoken English to support internal and external interactions
• Demonstrate initiative, accountability, and a strong sense of responsibility in all assigned duties
• Be available to work on weekends as required to meet business demands

Requirements

• Diploma or degree in Business Administration, Office Management, or related field
• 2–5 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job Responsibilities:

• Prepare month end closing and annual financial statements for clients
• Preparation of simple tax reports.
• Ensure firms’ service standard and reporting deadlines are met
• Liaise with clients, auditors and tax agents
• Any ad-hoc duties

Job Requirements:

• Degree in Accounting or professional qualification (CPA, ACCA or equivalent) is preferred
• At least 2- 3 years of experiences in handling similar position
• Familiar with Singapore Financial Reporting Standard (SFRS) or IFRS
• Dealing with preparing of full set of basic Financial Statements and basic
• Corporate Tax Returns for small to middle company (including Asset holdings company)
• Candidates with experience working in accounting service firm preferred
• Independent, organised and able to work at fast paced environment
• Basic knowledge of Excel / Word
• Candidates having experience on Audit or Financial due diligence preferred

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are seeking a motivated Assistant Warehouse Executive to support efficient inventory management and warehouse operations. This role is key in ensuring accurate stock control, smooth coordination of inventory movements, and effective support for procurement and reporting, contributing to overall operational excellence.

Job Responsibilities:

1. Inventory Management & Control

• Support and coordinate inventory activities at the company level alongside the inventory team.
• Review and evaluate Requisition Forms (RF) submitted to the warehouse to ensure purchases are justified based on project needs and stock requirements.
• Ensure all Purchase Requisitions align with approved RFs and inventory projections (project-based and average company usage).
• Maintain accurate inventory records by ensuring all stock movements (issue, return, recovery) are properly updated in the system (Task-hub).
• Assist in the creation and maintenance of inventory and service item codes for both warehouse and company-wide use.
• Liaise closely with the warehouse team on inbound and outbound shipments.

1. Process Improvement & Inventory Planning

• Monitor and control inventory transfers between locations and internal teams, ensuring accurate costing capture for E-job sheets.
• Analyze inventory consumption trends and generate reports on company usage.
• Ensure compliance with procurement procedures, avoiding direct purchases and working closely with the procurement team for cost control.
• Assess and recommend bulk or batch purchasing strategies to optimize cost efficiency and stock availability.

1. Inventory Analysis & Reporting

• Monitor and evaluate slow-moving and obsolete inventory items.
• Prepare inventory aging reports for management review.
• Follow up on stock write-offs, disposal, or sale of excess inventory.

1. Stakeholder Communication

• Maintain clear, professional, and effective communication with internal stakeholders and cross-functional teams.

1. Administrative Support

• Provide administrative and ad-hoc support as assigned by the immediate supervisor or Head of Department (HOD).

• Diploma or equivalent qualification in a relevant field.
• Minimum 1 to 2 years of relevant experience in warehouse or inventory management.
• Basic understanding of inventory processes, documentation, and reporting.
• Strong organizational skills with good attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Salary: up to $2800

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:
• Support onboarding and off boarding process of clinicians and department staff, including access applications.

• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.

• Manage and plan rosters of clinicians, with uploading into system.

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Collation of data required by the department for purposes of cost management and improvement.

• Procurement of common items used by the department, maintaining a master inventory list.

• Manage mailbox for the department, including dispatch to respective clinics.

• Manage the Director’s/ Clinical leads’ calendars as required.

• Perform any other duties assigned by supervisor.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Salary: up to $3200

Working Days & Hours: Mon-Fri office hours

Location: West

Job Description:
• Perform daily checks on GPFirst referrals, handle bill adjustments and liaise with patients and GPs when necessary

• Manage ground operations in ED related to GPFirst programme (e.g. training to ED staff, handle queries related to the programme)

• Conduct audits and timely submission of reports on a monthly basis

• Collate, analyse and manage statistics for the GPFirst programme

• Ensure timely and accurate claims submission to MOH

• Review appropriateness of referrals and identify trends and opportunities for improving appropriateness of referrals and GP capabilities

• Work independently with relevant stakeholders within and across institutions to develop and expand the GPFirst programme in NTFGH

• Liaise with stakeholders to enhance IT system to better support the GPFirst programme where necessary

• Manage registration of Nursing Home patients that are sent to ED via ANGEL pathway

• Assist in coordination of logistics required for training sessions conducted for Nursing Home staff, including preparation of training rooms, refreshment, attendance tracking and on site support where needed

• Liaise with vendors, MMD, finance and stakeholders to support procurement requests

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server, server cluster administrations and security.

· Support and participation in new business-related initiatives as required.

· Ad-hoc tasks as assigned.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practical knowledge in the following areas, preferably with relevant certifications:

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services.

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security devices.

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Experience with DNS, WAF, Web Servers operations, VMware and hypervisor would be an added advantage.

· Candidates with internal support experience is preferred.

· As this role involves interaction with colleagues in Taiwan, proficiency in spoken and written Mandarin is beneficial.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Responsibilities

• Provide support to HR Business Partners in the day-to-day operations.

• Assist and coordinate interviews arrangement.

• Organise and schedule meetings/appointments for reporting officers.

• Process monthly invoices and internship payouts.

• Maintain proper HR documentation.

• Maintain a proper filling system and documentation and protects operations by keeping information confidential.

• Assist in Orientation and other Employee Lifecycle events.

• Design EDMs and videos for HR related events or announcements.

• Any other HR related admin and project works.

Job Requirements

• Diploma holder

• At least 1 year of relevant experience in coordinating interviews / raising invoices / other admin work.

• Able to manage high-volume activities and handle data confidentiality.

• Able to work under tight timeline and respond to changing priorities.

• IT savvy and comfortable with the use of Microsoft Excel to handle data and reports.

• Proficient in Canva for designing of EDMs and videos.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg


Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599
Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.