Total 12,204 admin assistant job vacancies in Hong Kong

• Responsible for the reception of all visitors, patients and callers to the Clinic and create a professional and welcoming image for the clinic
• Responsible for updating patients’ information and sending reminders for dental treatment
• Responsible for gathering patients’ feedback forms and handling patient feedback
• Clean and sterilize instruments, and prepare treatment rooms as needed
• Ensure the appropriate supply of equipment and materials
• Perform patient charting as instructed by the dentist
• Welcome patients and get them situated in the appropriate treatment room
• At least 2 years experiences
• Excellent communication and interpersonal skills
• Customer oriented
• Positive attitude

Key Responsibilities

Executive Support

• Manage complex, fast-moving calendars across multiple time zones and regional markets

• Coordinate internal and external meetings, ensuring effective scheduling, prioritisation, and preparation

• Prepare agendas, briefing notes, and presentation materials for leadership meetings and strategic discussions

• Draft and manage executive-level communications and confidential correspondence on behalf of senior leaders

• Ensure timely follow-up and tracking of actions arising from meetings and key business priorities

Coordination & Communication

• Serve as a central coordination point between the APAC leadership team and key stakeholders across ANZ and AEM

• Support communication flow and alignment across regional functions and leadership teams

• Assist in coordinating operational reviews, leadership meetings, and strategic workshops

Travel & Logistics

• Oversee end-to-end international travel arrangements including flights, accommodation, ground transfers, and detailed itineraries

• Manage expense reporting and executive administration accurately and in a timely manner

• Support logistics for executive visits, regional events, and key business engagements

Project & Operational Support

• Support senior leaders in coordinating and executing strategic initiatives and regional projects

• Monitor timelines, deliverables, and follow-up actions across key priorities

• Maintain accurate records, reports, and executive documentation to a high standard

• Provide ad hoc support on presentations, research, and business reporting as required

Confidentiality & Professional Standards

• Handle highly sensitive and commercially confidential information with absolute discretion

• Operate with professionalism, maturity, and sound judgement at all times

What We're Looking For

• Minimum 5 years of executive assistant experience in supporting C-suite or regional leadership in a multinational environment

• Exceptional organisational and time management skills with the ability to manage competing priorities across multiple stakeholders

• Strong written and verbal communication skills with a professional and polished executive presence

• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

• A self-starter with a proactive mindset, keen attention to detail, and the ability to work independently with minimal supervision

• Demonstrated ability to handle sensitive matters with confidentiality and integrity

• Experience working across cross-cultural, regional teams is a strong advantage

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.
Please send your updated cv to josie.cha@peopleprofilers.com

We regret that only shortlisted candidates will be notified
People Profilers Pte Ltd
EA Licence Number: 02C4944
Tel: 6950 9756
EA Personnel: Cha Zi Jing Josie
EA Registration Number: R24124843

Duties & Responsibilities:

Logistics & Operations:

• Execute and coordinate logistics and warehousing plans, including inbound, internal inventory transfers, and outbound processes.

• Prepare and process all types of shipping documentation in a timely manner.

• Ensure smooth cargo transit by coordinating with multiple parties, including shipping agents, carriers, and customs.

• Verify and process invoices from suppliers and forwarders.

• Coordinate maintenance and services for company vehicles and operation facilities.

Customer Service & Administration:

• Serve as the primary point of contact for house accounts, following up on delivery requirements and payment status.

• Support the sales and account management teams with documentation and communication.

• Interface with customers to address shipment inquiries and provide timely updates.

• Maintain confidentiality of sensitive information.

Sea freight & Global Distribution

·       Liaise with shipping lines and freight forwarders to secure space for related dangerous goods (DG) if applicable.

·       Coordinate shipments for import/export of batteries, recovered materials etc.

·       Know appropriate incoterms to mitigate risk during high stakes transport of volatile materials.

Customs Compliance & HS Classification

·       Know how to assign and verify HS codes for complex products

·       Interface with government agency for basel permits and Singapore Customs for strategic goods control.

·       Manage MSDS

Knowledge, Experience or Behaviour Required to Perform Job Well

·       Minimum of a professional diploma in any discipline.

·       At least 2 years of relevant experience in a similar logistics and/or customer service role.

·       Proven work experience and knowledge of import and export logistics and shipment handling.

·       Good communication skills and able to handle multi-level coordination.

·       Ability to quickly understand situations and achieve goals.

Only Singaporeans may apply

Eigen is a startup in renewable energy. The systems integrator is focused on providing clean energy to all customers, and their end-users, and is equally as dedicated to supporting their employees and value what makes each individual different and encourage them to act on their ideas.

Description:

We are looking for an Assistant Engineer to assist with the scheduling, planning, forecasting, resourcing, and managing of technical activities to ensure project accuracy and quality. The Project Engineer is responsible for the engineering and technical disciplines of ongoing projects and will establish inspection criteria for the proper implementation of all the elements of a project.

You will see a system project through from end-to-end, covering:
- installation,

- commissioning,

- utilisation, and

- maintenance

Responsibilities:

• Plan system configurations based on customer needs and site conditions
• Assemble materials and structures, and perform installations in accordance to intended design and local codes
• Connect hardware to the electrical system and conduct testing and commissioning of systems while monitoring and ensuring quality of installations
• Conduct site inspections and/ or support checks and inspections to validate installation completions to meet project requirements
• Coordinate with O&M, technical / engineering resources / contractors / authorities for execution of the project.
• Solve any technical problems and conduct the troubleshooting of systems
• Participate actively in key project such as cost reduction, system improvement, process capability (Cpk) improvement, new equipment system development and qualification, new material evaluation/qualification, etc.

Requirements:

• Diploma / Higher NITEC, NITEC in Electrical, Mechanical, Civil Engineering or related fields
• Entry level candidates are welcome.

Good to have:

• Working experience in the field of equipment maintenance is advantageous.

Manage the Asian cuisine of therestaurant.

Supervise inspect all Preparation andcooking of meals.

Ensure efficient, cost-effectiveoperation and profitable of food production.

Ensuring high quality and timelydelivery.

Strong leadership and communicationskills effectively manage the kitchen staff and maintain a positive workenvironment.

Willing and able to do shift work.

High working hours due to demand.

Clinic Assistant (Full-Time / Part-Time)
New upcoming clinic at The Metropolis, Buona Vista

We are looking for a friendly, reliable, and proactive Clinic Assistant to join our growing family medicine and preventive health clinic.

Responsibilities

• Patient registration and appointment scheduling
• Basic administrative and billing duties
• Chaperoning and assisting during procedures when required
• Dispensing medication and stock management
• Maintaining clinic cleanliness and infection control standards
• Processing corporate and insurance claims

Requirements

• Prior clinic experience preferred but not mandatory
• Good communication and interpersonal skills
• Comfortable with computer systems and administrative work
• Team player with a positive attitude and willingness to learn

What We Offer

• Friendly and supportive work environment
• Office-hours practice (minimal overtime)
• Opportunity to grow with a modern family medicine and healthspan-focused clinic
• Convenient location at The Metropolis, Buona Vista MRT

Interested applicants may send their resume to drsoonmedical@gmail.com

Job Responsibilities:

• Assist in purchasing construction materials include sourcing and getting quotations.
• Coordinate with department staff for site requests.
• Issue and follow-up purchase orders and delivery orders.
• Issue of monthly invoices.
• Assist HOD in monthly accounts closing.
• Attend to Miscellaneous administration tasks.

Job Requirements:

• O-Level holder with minimum 1-year relevant experience in construction industry.
• Comfortable working in workshop environment.
• Have some experience to compare comparisons and advice PM / OM on the purchase conditions.
• Good negotiation skills to get the best price / quality ratio.
• Good interpersonal skills, proactive and independent.
• Proficient in MS Office Application.
• Applicant with less experience will be considered as Purchase Clerk.
• Able to start work within short notice period.

Feeling stagnant or looking for a new challenge?
Join a fast-growing team where you can develop your communication, leadership, and marketing skills while working with established brands and ambitious individuals.

What We Offer:
✈️ Travel Opportunities
Attend regional projects, marketing events, and overseas exposure opportunities.

Job Responsibilities

■    To ensure that reception, cleaning, engineering and employee related services are delivered to the highest standards and comply with any internal and external legislative guidelines.

■    Drive 5 stars services standard in soft and hard services to exceed expectations.

■    Develop, manage and implement the processes for all the service of building & employees related activities to meet the requirements by Client

■    Provide and manage custodial & cleaning services including recycling services in compliance with Client’s standard and policies

■    Facilitate event organized in line with the criteria of Client

■    Manage and monitor our services to ensure that services are meeting/exceeding SLA define by Client and SODEXO

■    Effectively managed the soft service and hard service team to drive and sustain a high level customers services level while maintaining team spirit to encourage openness and proactive behaviour

■    Assisting in getting quotation, raising PR/ PO in Sodexo and Client’s SAP System

Knowledge, Skill and Abilities Required

■    Minimum college education in Facilities or Real Estate Management and/ or Engineering.

■    Have experience in facility management or hospitality

■    Ability to lead a young dynamic team

■    Excellent communication and  interpersonal skills are key

■    Proactive and outgoing personality is a plus

■    Good vendor management skills

■    Ability to work in a team

Job Purpose

The Assistant Business Development Manager supports the growth and expansion of the Company's Integrated Facilities Management (IFM) business by identifying opportunities, managing tender submissions, developing client relationships, and supporting business development initiatives. The role requires close collaboration with Operations, Solutioning, Procurement, Finance, and Subject Matter Experts to deliver competitive and high-quality proposals.

Key Responsibilities

Business Development & Client Engagement

• Support the development and execution of business development strategies to achieve sales and growth targets.
• Identify and pursue new business opportunities across various industries.
• Build and maintain strong relationships with clients, consultants, and industry stakeholders.
• Attend client meetings, tender briefings, site show-rounds, and networking events.
• Monitor market trends, competitor activities, and industry developments to identify potential opportunities.

• Manage the end-to-end tender process, including reviewing tender requirements, coordinating internal stakeholders, preparing submissions, and ensuring timely delivery.
• Coordinate with Operations, Procurement, HSSE, Sustainability, Technology, and Finance teams to develop comprehensive IFM solutions.
• Prepare tender clarifications, compliance schedules, executive summaries, and proposal documents.
• Support the preparation of tender presentations and participate in client interviews.
• Maintain tender trackers, submission schedules, and proposal repositories.

• Assist in the development of manpower deployment plans, service delivery models, and operational strategies.
• Coordinate with internal teams and subcontractors to obtain quotations and pricing inputs.
• Support cost analysis, benchmarking, and preparation of pricing models.
• Review tender requirements and identify commercial, operational, and contractual risks.

• Work closely with operational teams to ensure proposed solutions are practical, compliant, and aligned with client expectations.
• Maintain accurate records of opportunities, submissions, and client interactions in the CRM system.

Requirements

Qualifications

• Degree or Diploma in Facilities Management, Engineering, Building, Real Estate, Business, or a related discipline.

• Minimum 3–5 years of experience in Business Development, Tender Management, Facilities Management, Property Management, Engineering Services, or related industries.
• Experience in preparing tenders and proposals for Facilities Management or Integrated Facilities Management services will be an advantage.
• Familiarity with government procurement portals and tendering processes is preferred.

*6 month contract

*Do wire bond and die attach. Wear smock suit, semi clean room environment

*Monthly rotating shift

*Monday to Thursday working days, Friday, Saturday, and Sunday are off days but might ask to come and support OT

*Company Transport provided 
*Location at Changi

Lye Chong Herng (R1657957)

Business Edge Personnel Services Pte Ltd (96C4864)

Job Description

• Ensure efficient and timely delivery of AutoCAD drawings, reports, and other project deliverables to directors.
• Provide comprehensive engineering and project management support for assigned projects.
• Manage document control, including updating, revising, and maintaining accurate project documentation and folders.
• Actively contribute to fostering a positive and professional team environment.
• Undertake additional tasks and responsibilities as required to support team and company objectives.

Job Requirements

• Bachelor’s Degree in Naval Architecture and Marine Engineering or equivalent.
• Minimum 1 – 2 years of relevant work experience with design and / or operational support.
• Only Singaporean / PR needs to apply.

Competencies you will bring

• Highly proficient in AutoCAD for developing detailed electrical drawing.
• Proven ability to excel both independently and collaboratively within a team environment.
• Strong oral and written communication skills in English, enabling clear and effective technical and interpersonal interactions.
• Highly motivated to contribute directly to company growth and success.

What We Offer

• Competitive salary with annual wage supplement.
• Generous paid leave, health, and medical insurance.
• Opportunity to work as an understudy with the industry leading experts.
• Equal opportunity employer who embraces diversity and inclusion.

As a member of the Singtel Recreation Club (SRC), you will support the day-to-day accounting and financial operations of the Club. You will assist in the preparation of accounts, tax submissions, payroll, and financial reports, while ensuring accurate record-keeping and compliance with established policies and statutory requirements. The role also includes supporting banking, accounts receivable and payable, and other finance administrative activities to ensure smooth and efficient financial operations.

Key Responsibilities

General Activities

• Prepare full sets of accounts, including income and expenditure statements, balance sheets, trial balances, and tax returns, ensuring accuracy and timely submission.
• Maintain accounting records, fixed asset registers, and financial files, including proper documentation and backup of records.
• Support financial reporting, audits, and implementation of financial policies and procedures, including preparation of reports for Management, Social, and Sports Committees.
• Manage banking activities, including bank deposits, reconciliations, cheque and bank transfer clearance, ensuring proper documentation and accuracy.

Accounts Receivable

• Support accounts receivable activities, including invoice preparation, follow-up on outstanding payments, and reconciliation of funds received to ensure accurate recording and timely collection.

Accounts Payable

• Support accounts payable activities, including payment processing, preparation of cheques and bank transfers, recording of transactions, and follow-up on invoice discrepancies to ensure timely and accurate payments.

Payroll

• Support payroll administration for contract employees, including timely payroll processing, CPF contributions, reconciliation of payroll records, and compliance with the Club’s policies and statutory requirements.

The Ideal Candidate Should Have

• Diploma in Accountancy, Finance, or a related discipline
• At least 3 years of relevant experience in accounting and finance functions
• Familiarity with payroll, accounts payable/receivable, and financial reconciliation processes
• Singapore CA Qualification is an advantage
• Good interpersonal and communication skills
• IT-savvy with proficiency in Microsoft Office applications and accounting systems

The Cognitive and Brain Health Laboratory is a lab housed in Psychology, School of Social Sciences, Nanyang Technological University, Singapore. Our research makes use of multimodal neuroimaging to broadly study cognitive and brain health. For more details, please check out our webpage at https://cogbrainhealthlab.github.io/

We are seeking a Research Assistant to join a newly funded neuroimaging research project that aims to reverse brain ageing.

Key Responsibilities:

• Assist in recruitment of participants

• Administer neurocognitive tests and questionnaires to participants

• Assist with the preparation of manuscripts for publications

• Handle project related documentation and associated administrative tasks

• Perform other tasks as required by the Principal Investigator

Job Requirements:

• Good Honours Degree in Psychology from a recognised institution.

• Strong interpersonal, written and verbal communication skills

• Excellent organizational skills and able to work within given deadlines

• Candidates must be willing to commit for at least 1 year

Preferred requirements:

• Prior experience with neurocognitive assessments

• Prior experience working with the elderly in Singapore

• Proficiency in Mandarin (working mainly with Mandarin speakers) - essential for data analysis and communication with stakeholders

We regret that only shortlisted candidates will be notified.

• To perform picking and packing, incoming receiving, wrapping, labelling and issuing.
• To provide support on daily warehouse activities.

Requirements:

• GCE N level or equivalent
• At least 1 year of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996