Total 175 Director/C-Level admin assistant job vacancies in Hong Kong

Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

Requirement:

1. Able to work with long hours, weekend and public holiday.

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements

• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention

• Prepare briefing materials, reports, and presentations for meetings and business engagements

• Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

• Ensure consistency, professionalism, and alignment in all written and verbal communications

• Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

• Take minutes and track action items to ensure timely completion

• Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

• Conduct basic research and information collation to support MD level discussions and decision making

• Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

• Facilitate smooth communication and coordination across departments

• Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

• Degree or Diploma in Business Administration or related discipline

• Minimum 4 years of experience supporting senior executives (C suite preferred)

• Experience in a regulated or professional services environment; healthcare experience is an advantage

• Strong written and verbal communication skills, with the ability to draft professional correspondence independently

• Highly organised with strong attention to detail and ability to multitask

• Strong judgement and ability to handle sensitive or ambiguous situations independently

• Proactive, resourceful, and able to work independently in a fast paced environment

• High level of discretion and professionalism

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.

About the Role

We are seeking an experienced and driven Assistant Director of Sales to lead our sales initiatives, strengthen client relationships, and drive revenue growth. This role is ideal for a motivated commercial leader who thrives in a dynamic environment and is passionate about business development and strategic account management.

Key Responsibilities

• Lead and manage the sales mostly independently or with cross functional teams to achieve quarterly and annual revenue targets.
• Develop and execute strategic sales plans, covering rooms, F&B, events, memberships and more. Across key market segments,
• Cultivate and maintain strong relationships with corporate clients, business partners, and key accounts.
• Identify new business opportunities and emerging markets to expand the company’s revenue streams.
• Work closely with Marketing, Revenue, Rooms and Operations teams to optimize commercial performance.
• Monitor sales performance, produce forecasts, and present actionable insights to senior leadership.
• Represent the organization at industry events, trade shows, and networking activities.
• Support the General Manager in shaping long‑term commercial strategies.

Requirements

• Bachelor’s degree in Business, Marketing, or related field.
• Minimum 8 years’ experience in sales, with at least 5 years in a supervisory or managerial role.
• Proven track record in revenue generation and client management.
• Strong leadership, communication, and negotiation skills.
• Ability to work in a fast‑paced environment with multiple priorities.
• Experience in hospitality, services, or B2B sales is an advantage.

Join us at SingHealth and drive sustainable healthcare transformation.

Working closely with the Group Director, you will help create strategic frameworks for engaging stakeholders and driving cultural change across all SingHealth institutions. This role offers you the opportunity to contribute meaningfully to sustainable healthcare practices in Singapore whilst helping us meet national Environmental, Social, and Governance requirements.

In your role, you will develop and implement strategic communication plans for sustainable environment, clinical services, and healthcare delivery that align with SingHealth's vision and mission. Your responsibilities include identifying and assessing risks and opportunities related to driving systemic organisational change towards sustainability, creating frameworks and roadmaps for stakeholder engagement, and building sustainability awareness across the organisation. You will develop comprehensive staff engagement and communication plans to equip all SingHealth personnel with the knowledge and tools needed to achieve sustainability performance targets. Additionally, you will oversee the setting-up of tools and metrics to track and measure progress in stakeholders’ engagement and involvement in SingHealth's sustainability mission, ensuring we meet both regulatory requirements and our aspirational sustainability goals according to roadmaps and timelines.

Requirements:

• Bachelor's Degree in Business, Communication,Psychology or related discipline
• At least 10 years of relevant work experience
• Prior working experience in healthcare sector or in regulatory agencies in healthcare or environment would be beneficial
• Experience in project management, stakeholder engagement, or organisational change management will be an advantage
• Good presentation skills with strong written communication abilities
• Team player with strong collaboration skills and ability to work independently with initiative

DNEX Ventures Pte Ltd is seeking a dynamic and strategic Assistant Director, Marketing & Strategy to drive integrated marketing, strategic planning, and business development initiatives. This role will also serve as Chief of Staff to the Executive Director and Founder, supporting organisational priorities, cross-functional alignment, and execution of key initiatives.

The ideal candidate combines strong analytical thinking with strong execution capability, and is comfortable operating across strategy, partnerships, and operational leadership in a fast-paced, ecosystem-driven environment.

Key Responsibilities:

1) Marketing & Communications

• Develop and execute integrated marketing strategies to strengthen brand positioning and visibility
• Oversee content, digital campaigns, partnerships, and event marketing initiatives
• Manage external communications, stakeholder engagement, and media relations where required
• Track and analyse marketing performance metrics to optimise campaigns and ROI

2) Strategy & Planning

• Support the development and execution of corporate and platform-level strategies
• Conduct market research, competitive analysis, and identify growth opportunities
• Drive strategic projects across the organisation, ensuring alignment with long-term objectives
• Translate strategy into actionable plans, KPIs, and measurable outcomes

3) Business Development & Partnerships

• Identify, develop, and manage strategic partnerships across public, private, and non-profit sectors
• Drive revenue generation opportunities including sponsorships, collaborations, and new initiatives
• Lead proposal development, deal structuring, and stakeholder negotiations
• Build and maintain a strong pipeline of partners and collaborators

4) Chief of Staff to Executive Director & Founder

• Act as a strategic advisor and operational partner to the Executive Director
• Support prioritisation, decision-making, and execution of key organisational initiatives
• Coordinate cross-functional teams to ensure alignment and timely delivery of priorities
• Prepare high-quality presentations, reports, and briefings for internal and external stakeholders
• Support governance processes, planning cycles, and leadership communications
• Opportunity to work closely with senior leadership and shape organisational strategy and growth

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Administrative Manager and Personal Assistant in the Director’s Office.

Responsibilities

• Provide administrative and executive support.

• Support in planning, organising, coordinating and executing institute-level strategic partnerships, collaborations and projects, including writing progress and other administrative reports.

• Plan, organise and execute all related activities with working committees for endowed professorships and relevant publications.

• Serve as Coordinator of NIE Leadership Development Programme.

• Plan and coordinate the engagement and hosting of Special Advisors to Senior Leadership.

• Plan and organise institute-level overseas trips with the aim of building strategic partnerships.

• Serve as NIE Contracts Administrator for NTU Legal Support Office’s (LSO) review of legal documents.

• Liaise with the NTU LSO and NIE units regarding NIE’s Memorandums of Understanding, Memorandums of Agreement, research agreements and other types of agreements that may come through.

• Support the Director’s Office in HR and Finance matters, leave administration, office operations and projects.

• Support in coordinating communications and work between administrative units under the Office’s purview.

• Any other tasks assigned.

Requirements

• A University degree.

• At least 2 to 3 years’ relevant working experience; working experience in an educational institution is preferred.

• Excellent conceptualising, analytical and writing skills.

• Strong organisational, administrative and communication capabilities.

• Responsive, meticulous, independent, resourceful, responsible and a good team player.

• Proficient in Microsoft Office applications, use of Co-pilot and other AI tools to facilitate administrative work would be advantage.

• Adaptable to change, able to work under pressure and to meet tight timelines.

• Interest in self-development, to learn and acquire and share new knowledge.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE Staff can take chartered buses at their own expenses from or near their homes to the NIE campus. This is subject to availability of seats.

Key Responsibilities

• Lead and manage the sales mostly independently or with cross functional teams to achieve quarterly and annual revenue targets.
• Develop and execute strategic sales plans, covering rooms, F&B, events, memberships and more, across key market segments,
• Cultivate and maintain strong relationships with corporate clients, business partners, and key accounts.
• Identify new business opportunities and emerging markets to expand the company’s revenue streams.
• Work closely with Marketing, Revenue, Rooms and Operations teams to optimize commercial performance.
• Monitor sales performance, produce forecasts, and present actionable insights to senior leadership.
• Represent the organization at industry events, trade shows, and networking activities.
• Support the General Manager in shaping long‑term commercial strategies.

Job Purpose

We are seeking a dynamic and results-oriented Assistant Director of Sales to join our team at a Novotel Living Singapore Orchard. This role is suited for a proactive sales professional with strong market knowledge and a proven ability to drive revenue performance within the extended stay segment.

The incumbent will be responsible for managing and growing a portfolio of key corporate and relocation accounts, while identifying new business opportunities to maximise occupancy and long-stay revenue. Working closely with internal stakeholders, this role is to ensure seamless coordination to deliver commercial objectives.

Primary Responsibilities

Sales & Revenue Generation

·Manage & develop a portfolio of corporate accounts, focusing on client retention, growth & occupancy for the serviced apartment

·Achieve daily targeted sales calls & weekly business lead generation

·Plan a minimum of 2 – 3 site inspections / entertainment meetings per week to qualified or new accounts

·Monitor competitor rate strategies, account penetration and marketing activities to maintain a competitive edge

·Conduct negotiations to achieve the best profit & rates for the property

·Fully manage accounts, including contracting, updating profiles and renewing contracts & RFPs in CVENT and updating profiles in ANAIS (sales system)

·Up-sell, cross sell & promote apartment facilities & services

·Collaborates with marketing team on advertising & promotions, maximing exposure for rooms & small events

Strategic Support

·Prepare sales action plans & account penetration list for the following months

·Maintain accurate client & company information in the PMS

·Provide regular updates on market trends, competitive intelligence & new business opportunities during revenue meetings

·Coordinate with front office /reservations / finance to ensure a seamless guest experience

HR & Admin Leader | Up to $6,000 + Bonus

• Take full accountability in pricing grids and budget setting of the resort providing rationale

statistics analysis supported by the revenue manager throughout the operating year

• Identify business trends and marketing opportunities that can improve the hotel’s performance.

• Continuously solicit for new business that expands client base using action plans focused on the market segment and set forth proposals to the Director of Sales monthly and quarterly.

• Prospecting and growing an account list, handling incoming leads and closing sales that covers all segments of the resort but in focus on MICE,

• Plan, execute and follow-up on sales trips as suggested based on resort needs and new markets focus prior to approval.

• Work closely with other sales associates at resort level and remote based in Ho Chi Minh & Hanoi, calling in on important customers, and establishing multiple levels of contacts within the customer’s organization.

• Be the principal contact with Phu Quoc Tourism and government authorities. Grow synergies and profiling of the resort and identify commercial impact opportunities that will provide exposure and business opportunities to the resort.

• Monitor opportunities for community involvement and strive to maintain high profile of the resort within the hospitality sector

• Represent the resort along with the Director of Sales as a spokesperson in industry forums and seize every opportunity to highlight the resort in international initiatives of Danang Tourism

• Participate in the sales meetings by sharing latest market trends and new business development opportunities and activities.

• Fully support the Events team resort based monitor opportunities and performance and incorporate in the overall business development

• Be involved in screening of new associates as required

• Practice professional account qualification on a consistent basis (i.e., measure budget needs, date flexibility, space requirement, competitive information etc).

• Attend tradeshows, travel functions, major business functions or as required/ with or as directed by the Director of Sales

• Oversee with the revenue manager online distribution direct and indirect channels and handle all relationships with OTA’s.

• Organizes familiarization of hotels and their facilities with clients and potential ones. Review and monitor all requests from the entire sales team

• Responsible for an assigned sales target in accordance to Cluster segmentation - Work closely with each salesperson, identify opportunities and ways to maximize and exceed personal, and team revenue goals.

We are seeking a motivated professional to support the digital and sustainable transformation of the manufacturing sector. The role involves engaging manufacturing companies to identify key operational challenges and workforce capability gaps, and translating these needs into targeted training programmes and pilot projects supported by government initiatives.

Responsibilities

• Engage manufacturing companies to identify transformation needs, problem statements, and workforce skills gaps.

• Support development of training programmes and pilot proof-of-concept projects addressing Industry 4.0 and sustainability challenges.

• Build partnerships with manufacturers, industry associations, and training providers.

• Promote workforce upskilling initiatives aligned with advanced manufacturing trends.
  

Requirements

• Degree in Engineering, Manufacturing, Technology, Business, or related fields.

• At least 3–5 years of experience in advanced manufacturing, Industry 4.0, or industry engagement roles.

• Knowledge of advanced manufacturing technologies (automation, robotics, AI, digitalisation).

• Strong stakeholder engagement, communication, and analytical skills.

• Passion for industry transformation and workforce development.

Reporting to the Head of Operations, the Assistant Director of Facilities Management & Development is

responsible for the planning, development, and management of infrastructure and facilities across Suntec

Singapore.

The role encompasses leading projects from concept through to completion, including the development of

master plans and budget proposals, planning, feasibility studies, design development, tender preparation

and evaluation, purchase requisition, and overall project management.

In addition, the role is responsible for managing key facilities systems and service providers, including

Integrated Facilities Management (IFM), Building Management Systems (BMS), Fire Protection Systems

(FAS), and CCTV. This includes overseeing vendor performance, ensuring service delivery standards, and

maintaining operational readiness.

Key Responsibilities

• Lead facilities projects, tenders, AEI business cases.
• Manage facilities suppliers which includes but is not limited to IFM, BMS, FAS, and CCTV service providers
• Manage the Facilities Maintenance workshop
• Ensure timely follow-up and completion of all required building inspections and certifications in accordance with local authority requirements (e.g. BCA, PUB, SCDF), achieving full compliance with prevailing government regulations.
• Provide technical support and guidance to the Management team

Essential Competencies

• Strong in communicating with different levels of customers, suppliers and internal staff
• Creative and resourceful in finding operational solutions for the long-term operational plans
• Skilled negotiator and an excellent communicator
• Experienced project manager
• Familiar with BMS and project management systems
• Ready to work flexible hours including weekends, based on the demands of the business
• Strategic thinker and a self-motivator
• Excellent leadership and verbal and written communication skills
• Strong MS Office skills, particularly in Excel
• Ability to build and leverage relationships both internally and externally
• Be physically fit to climb up ladders for inspections of assorted infrastructure and building systems at heights

Required Education and Experience

• Bachelor’s Degree in Civil, Electrical, Mechanical, or Building-related studies
• Fire Safety Manager Certification is advantageous
• Green Mark or Sustainability-related Certifications is advantageous
• At least 8 years of experience and proven track record in successfully leading and managing similar facilities and services in the MICE, Hospitality or Logistics Business
• Experience in renovation and remodeling projects.
• Knowledge of Singapore Building Regulations, Environmental Health and Safety requirements

Responsibilities

• Design security audit programmes and checklists
• Assess the operating effectiveness of internal controls in mitigating IT risks.
• Conduct annual policy compliance, technical and process audits on critical systems and infrastructure.
• Manage interactions with audited parties (briefings, conduct of audit fieldwork, manage responses and follow-up actions to ensure on-time and on-target execution).
• Review and assess audit results.
• Design mitigation plans to improve on the results.
• Collaborate with audited parties to address identified gaps.
• Ensure control remediation is effective and root causes have been addressed.

Requirement

• Degree in a relevant IT discipline.
• Professional cyber security certifications (Certified Information Systems Auditor (CISA) and cloud security certification).
• 8 years in ICT audit and/or compliance management.
• Experience leading audits and conducting audit fieldwork.
• Working knowledge of regulatory compliance, governance and internal controls.
• Sound understanding of technology, IT management processes, technology risks and internal controls.
• Basic understanding in prompt engineering and constant use of AI in delivery of the work.
• Capable of delivering quality, meticulous and thorough work.
• Excellent written and verbal communication and presentation skills.

Advantages

• Experience and knowledge relating to audit, cyber security, network and infrastructure, cloud security and virtualisation, application security and development, data privacy and protection, and/or business continuity and disaster recovery.
• Experience in the use of data analytics in fieldwork.
• Experience in managing people including providing performance feedback.

Ethos Search Associates Pte. Ltd.

EA License No: 13C6655

EA Reg No: R1988580 Jacky Chong

Job Summary

The Senior Assistant Director will lead the management of a healthcare-related charitable fund that supports patient care, community programmes, education, quality improvement, and research initiatives.

Reporting directly to senior leadership, this role oversees grant management, fundraising strategies, donor engagement, financial governance, and regulatory compliance. The position requires strong leadership, strategic thinking, and stakeholder management capabilities.

Job Responsibilities

Strategic Leadership
• Drive strategies to ensure long-term financial sustainability
• Lead and manage a small team overseeing grant administration, donor management, and compliance
• Provide regular updates and reports to senior leadership and the governing board

Fundraising & Donor Management
• Develop and implement fundraising and donor engagement strategies
• Build and maintain strong relationships with donors and stakeholders
• Identify and develop new funding opportunities

Governance & Financial Oversight
• Oversee management of donations, reserves, and cash flow
• Ensure compliance with governance frameworks and regulatory requirements
• Oversee grant applications and external funding opportunities
• Partner with Finance to monitor financial performance and investment strategies
• Conduct risk reviews and ensure proper policy and audit compliance

Requirements

• Degree in Business, Finance, Public Administration or related field
• Experience in grant management, fundraising, or governance roles

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Assistant Funeral Director

• Office Location: Geylang Bahru, Singapore
• Working Hours: Mon – Fri/Sat 8.00am – 5.00pm
• Monthly Salary: basic up to $3500 + Commissions + Variable Bonus (VB)
• Employment Type: Full time, Permanent Contract

Company Overview

The company is a long‑established provider of services, with a strong heritage built over many years. It has grown into a group offering a range of products and services designed to meet diverse customer needs. With multiple brands and offices, the company continues to focus on delivering quality, care, and reliability to the communities it serves.

Responsibility

• Manage call centre hotlines, respond to enquiries promptly, and ensure timely follow-up on service requests.

• Coordinate funeral arrangements with accuracy, professionalism, and sensitivity to clients’ needs.

• Engage with clients through in-office consultations, on-site visits, and virtual meetings to discuss service arrangements.

• Assist in coordinating the transfer of the deceased to designated funeral homes in accordance with procedures.

• Work closely with Operations and Finance teams to ensure smooth service delivery and proper documentation.

• Perform administrative and ad-hoc duties as assigned to support departmental operations.

Requirement

• Have sales experience in the same or bank/insurance industry is an added advantage
• Possess a valid Singapore Class 3 driving license is and added advantage
• Willingness to work overtime and perform night standby duties when required.
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.

Recruit Lync Pte Ltd | EA License Number: 22C1000

Chen Hoe Nam | EA Personnel License: R25158678