Total 6,941 Junior Executive admin assistant job vacancies in Hong Kong

Our client is seeking a dedicated and service-oriented Dental Assistant to support dentists in delivering quality patient care while ensuring the smooth and efficient daily operations of the clinic.

Key Responsibilities:

• Prepare treatment rooms, instruments, and materials before procedures
• Assist dentists during examinations and treatments
• Sterilize and maintain dental instruments and equipment
• Ensure proper infection control and hygiene standards
• Attend to patients and make them feel comfortable before procedures
• Take and record patients' medical history and appointment details
• Schedule appointments and manage patient records
• Handle basic administrative and cashiering duties
• Maintain inventory and replenish dental supplies when required
• Ensure the clinic is clean and organized at all times

Requirements:

• Minimum GCE N/O Level, Diploma, or equivalent qualification
• Prior experience as a Dental Assistant is preferred, but training may be provided for entry-level candidates
• Good communication and interpersonal skills
• Able to work in a fast-paced environment
• Comfortable handling patients and assisting during procedures
• Basic computer skills for appointment scheduling and record management
• Able to work independently and as part of a team
• Willing to work weekends or shift hours if required

Interested candidates are invited to send in your Resume in MS Word Format, stating your past work experience, reasons for each leave, and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application, you consent to us collecting, using, and disclosing your personal data for job search purposes and/or other services which you have agreed for us to perform on your behalf.

Woo Gu Ming (R24123795)
Cultivar Asia Pte Ltd | EA License: 19C9782
www.cultivar.asia

Ware Assistant

The Company
AGIS Medical Supplies Pte Ltd is an importer and distributor for medical equipment including motorised wheelchair, mobility scooter, hospital bed and home nursing equipment. We are looking for service oriented candidate to join our dynamic team.

Office at 50 Kallang Pudding Road #07-08Singapore 349326

Job Description

• Assemble new equipment for delivery.
• Receive Delivery instruction and pack order for delivery.
• House keeping of warehouse.
• Training will be provided.

Requirements

·       ITE,Nitec, N/O level

·       Some working experience will be an advantage.

Benefits:

·       Attractive salary

·       5.5 days work with alternate Saturday off.

·       Flexi work arrangement can be considered.

·       Annual Leave

·       Medical benefits

• Provide general administrative and clerical support to the office.
• Prepare, organize, file, and maintain company documents and records.
• Assist in data entry and ensure information is accurate and up to date.
• Order and maintain office supplies and stationery.
• Assist the HR department with employee records, leave applications, onboarding documents, and other HR administrative duties including work permit and employment-related administrative matters.
• Monitor workers' attendance and maintain manpower records.
• Assist in preparing documents for government submissions (e.g. MOM, BCA, ICA, and other statutory requirements).
• Support insurance renewals, license renewals, and company compliance documentation.
• Perform any other duties assigned by the Management.

WHO ARE WE?

INITIA Group SG is the biggest lifestyle beauty lounge in Singapore & Malaysia. INITIA sets out to find a consumer service business that is experience-based, differentiated and advantaged, non-seasonal, non-cyclical, highly predictable, has strong senior management, and strong online presence. Initia has been in the beauty industry and has created a series of new concept salons that blend with lifestyle and trends to provide unique and fascinating lounges.

Initia is not just doing beauty business alone, but it also has business in the F&B Industry and Art. It has been around for years and it has been working with local and many Korean companies in Singapore and in Malaysia.

JOB OVERVIEW:

We are seeking dedicated and flexible Kitchen Assistants to join our dynamic kitchen team. This is an exciting opportunity to support the kitchen staff and ensure smooth operations during service. You will work alongside experienced cooks to prepare food and maintain high hygiene standards while contributing to the success of the kitchen.

DUTIES & RESPONSIBILITIES:

• Ensure all food and other items are stored properly at appropriate temperatures
• Handling multiple food orders at one time
• Assisting other cooks in preparing food or helping other team members when needed
• Help to prepare food before the arrival of the guests for special arrangement/ reservation
• Operates various kitchen appliances such as blender, oven, grill or stand mixer
• Cleans food preparation areas and maintains the cleanliness of the kitchen
• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.
• Utensils to be sanitized at the end of the shift
• Cleans up after business hours

QUALIFICATIONS:

• At least 1 year of experience in a kitchen or food-related role.
• Hygiene course certification or equivalent.
• Ability to work efficiently in a team-based, fast-paced environment.
• Versatile and adaptable to changing tasks.
• Experience with cold menu preparation and handling ingredients is a plus.

Responsibilities:

• Assisting with recruitment: posting vacancies, reviewing applications, arranging interviews, and conducting reference checks.
• Supporting employee relations, conflict resolution, and communication between HR and various teams.
• Preparing HR documents like contracts, policies, and handbooks.
• Updating and maintaining accurate employee records.
• Assisting with onboarding, including introducing new hires to company processes.
• Handling HR administrative tasks: data entry, filing, and record-keeping.
• Managing confidential employee and company information.
• Updating vendor details, pricing, and system setups.
• Assisting with company-wide process implementation and payroll tracking.
• Facilitating communication with external partners and vendors.
• Supporting HR-related events like orientations, training, and company meetings.

Working hours:

• Mon - Fri : 8.30am to 5.45pm
• Alt Sat: 8.30am to 12.30pm

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Human Resource Management or equivalent.
• Required skill(s): recruitment, Communication Skill.
• Required language(s): English

About Company:

Our client is a globally recognized Japanese food manufacturer specializing in premium soy sauce and related seasonings. The company serves markets across Southeast Asia and the Asia-Pacific region with a strong commitment to quality and innovation.

Job Description:

- Daily warehouse operation duties, including loading and unloading of products (finish products/materials)

- Picking and packing goods. Assist in labelling when required

- Sorting and organizing of goods

- Operate forklift for warehouse duties

- Housekeeping of the warehouse area (e.g. sweep floor, tidy the warehouse, etc.)

- Organize goods and make sure the warehouse area is in organized condition

- Stock count, when necessary

- Report to Manager about shortages and damage goods and faulty of equipment/forklift

- Other ad hoc duties assigned by company

Job Requirements:

- Understand daily warehouse operations

- Preferably possess warehouse working experience

- Have a forklift license

- Those without forklift license and open to obtain one will be considered. Training course will be arranged by company

- Understand basic English

- Willing to work overtime

- Positive, good personality and responsible

- Able to follow instructions

- Able to work in fast-paced environment

Compensation:

- Work location: Woodlands, Singapore

- Working hours: Mon to Fri 7am - 5pm, Sat (Voluntarily) 7am - 4.30pm / 5.30pm

- Break time: 1 hour

- Overtime pay

- Monthly allowances upon confirmation

- Entitled for AWS

- Performance bonus (subject to individual and company's performance)

- Uniform will be provided

Job Description & Requirements

Working Days: 5.5 days / 8am - 6pm

Salary: (depends on experience)

Requirements:

At least 5 years of admin experience preferably in a Construction Project Site Office.

Proficient in MS Office

Responsibilities:

Correspondence with clients

Provide admin duties and clerical supports to site personnel

Ensure proper documentation in project files

Support in submission of monthly claim / receivables for projects

Record and maintain monthly claim/receivable reports

Generate invoices

Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries

Maintain date accuracy in accounting software with proper documentation, filling and entries

Other ad-hoc duties as assigned

Job Description & Requirements

• Ensure timely, accurate month-end closing and financial reporting to Management
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Coordinate and liaise with internal parties to support intercompany activities
• Support forecasting and budgeting exercise as per corporate guidelines
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• Support and ensure compliance with all finance filing requirements, tax filing requirement, audits, procedures and forms both statutory and internal
• Assist in new processes and system implementation when required

Accounts Receivable (AR)

• Issue invoices for progress claims, variation orders (VO), and other billings
• Monitor collections and follow up on overdue project payments
• Prepare Statement of Accounts (SOA) for clients

Accounts Payable (AP)

• Process subcontractor and supplier invoices
• Verify invoices against Purchase Orders (PO), Delivery Orders (DO), and contracts
• Prepare payment vouchers and schedule payments to subcontractors and suppliers
• Reconcile supplier statements

Project Accounting

• Monitor and record project revenue and costs for each project
• Track project budgets vs actual costs and highlight variances
• Assist in Percentage of Completion (POC) calculations for revenue recognition
• Track project expenses such as materials, subcontractor costs, labour, and equipment

Bank & General Ledger

• Perform bank reconciliations
• Post journal entries and accruals related to project costs and revenue
• Maintain accurate general ledger records

Month-End / Year-End Closing

• Prepare project cost schedules and revenue recognition schedules
• Assist in preparing financial statements and management reports
• Liaise and provide audit schedules and supporting documents to auditors

Financial Reporting

• Assist in preparing management reports
• Update financial data in accounting systems

Tax & Compliance

• Assist with GST reporting and submissions
• Ensure documentation complies with accounting standards and company policies

Liaison & Coordination

• Work closely with project managers, quantity surveyors, and procurement team
• Liaise with auditors, banks, and external parties when required

Subsidiary Accounts and Consolidation

• Prepare, review, and reconcile subsidiary ledger accounts, including accounts payable, accounts receivable, and inventory
• Manage all subsidiary accounts to ensure completeness, accuracy, and proper documentation of financial transactions
• Perform regular reconciliations between subsidiary accounts and the general ledger
• Investigate and resolve discrepancies in account balances promptly
• Support month-end and year-end closing activities, ensuring subsidiary accounts are properly reflected in financial statements
• Prepare and maintain group consolidated financial statements in accordance with applicable accounting standards.
• Perform monthly / quarterly / yearly consolidation of financial results from subsidiaries.
• Review subsidiary financial statements to ensure accuracy, completeness, and compliance with group accounting policies.
• Eliminate intercompany balances and transactions during the consolidation process.
• Prepare consolidation journals, including adjustments for intercompany eliminations and reclassifications.
• Reconcile intercompany balances among group entities and follow up on discrepancies.
• Assist in the preparation of group management reports and financial analysis.
• Support the year-end audit process by preparing consolidation schedules and responding to auditor queries.

Bank

• Opening of bank accounts, project financing, annual review of trade facilities, etc

Other duties

• Provide administrative support /other finance-related duties as assigned
• Maintain accounting files and records
• Assist with ad hoc finance tasks assigned by the Finance Manager or Accountant
• Opening of bank accounts, project financing, annual review of trade facilities, etc
• Assist in the implementation of the new accounting or ERP system.

Requirements

• Min. Diploma qualification preferrable with 1-3 years of experience in project accounting
• Good command of MS Office applications
• Good analytical and problem-solving skills
• Ability to handle multiple projects and meet tight deadlines
• Good communication skills to liaise with project managers, quantity surveyors, subcontractors, bankers and auditors
• Strong organizational and documentation skills
• Responsible and able to work independently

Company Overview

The client is located in Singapore, specializing in warehouse operations and logistics, focusing on efficient order fulfilment and maintaining high safety and organizational standards.

Job Summary

We are seeking energetic and reliable Warehouse Assistants to join our growing team in Singapore. You will play a key role in ensuring the smooth and efficient operation of our warehouse, contributing to the timely fulfilment of customer orders.

Responsibilities

• Maintain a clean and organized warehouse environment by following safety regulations and procedures
• Load and unload shipments safely and efficiently to protect goods and ensure timely processing
• Scan and stack shipments accurately to support inventory management and order fulfilment
• Collaborate with warehouse team members and other departments to coordinate smooth daily operations
• Follow all company policies and safety regulations to ensure a compliant and safe workplace
• Perform physical tasks such as lifting and moving items up to 25kg to support warehouse activities
• Work independently and as part of a team to meet operational goals in a fast-paced environment
• Monitor warehouse environment movement attentively to maintain safety and efficiency
• Report punctually for work to support consistent warehouse operations

Preferred competencies and qualifications

• Strong work ethic and commitment to quality and reliability
• Ability to work six days a week (Monday to Saturday)

Responsibilities:

• Provide admin support to the Chief Strategic Officer and Chief Executive Officer.
• Take minutes for management meetings.
• Coordinate visits and meetings, especially for VIPs, guests, and key stakeholders.
• Manage local and international travel arrangements, including itinerary planning, bookings, and event registrations.
• Support project management initiatives by tracking deliverables and deadlines.
• Partner with other business units to ensure appropriate coverage.
• Handle sensitive information with discretion and professionalism.

Requirements:

• At least a recognized Diploma in any field.
• Strong organizational and time-management skills with a proactive, solutions-oriented mindset.
• Good verbal and written communication skills.
• Can manage multiple priorities, respond quickly to changes, and work independently.
• Proficient in Microsoft Office.
• Candidates looking for their first job can apply too.

Job Summary

The Embassy of the Republic of Indonesia seeks an Administrative Assistant to deliver efficient administrative and office support by managing correspondence, maintaining records, scheduling appointments, and assisting embassy staff in daily operations.

Responsibilities

• Manage emails, phone calls, and official correspondence to ensure timely and accurate communication.
• Prepare reports, documents, and presentations that meet embassy standards and support decision-making.
• Maintain filing and office record systems to ensure organized and accessible documentation.
• Schedule and coordinate meetings and events to optimize staff time and resource allocation.
• Provide general administrative support to embassy staff to facilitate smooth daily operations.
• Handle confidential information with professionalism and discretion to protect embassy interests.

Preferred competencies and qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English; knowledge of Indonesian is a plus.
• Strong organizational skills and attention to detail.

Job Summary

You will draft and prepare project drawings, ensure design compliance with specifications, coordinate site activities, and integrate machines to support project success. Collaborate with teams to meet technical requirements and perform assigned duties effectively.

Responsibilities

• Interpret mechanical drawings, electrical drawings, and electronics schematic/wiring diagrams to support project design and implementation
• Draft and prepare detailed drawings for project proposals and execution
• Verify that design and proposal drawings comply with specified technical requirements
• Collaborate with project teams to ensure all specifications and standards are met throughout project phases
• Coordinate site activities and verify drawings on-site to ensure accurate implementation
• Integrate machines into project systems to meet operational requirements
• Execute other ad-hoc duties as assigned by supervisors to support project goals

Preferred competencies and qualifications

• Nitec, Diploma, or Degree in Electronics, Mechatronics, Mechanical, Computer Engineering, or equivalent
• Experience designing and developing applications using programming languages such as Python, C++, or Java
• Effective communication and interpersonal skills to facilitate teamwork and stakeholder engagement
• Ability to work independently while contributing positively as a team player

• Preparation of Progress Monthly Claims & Monitor Claims
• Billing Invoices
• Basic Book-keeping
• Responsible for partial/full sets of accounting
• Responsible for General Ledger
• Prepare yearly audit
• Perform any ad-hoc duties assigned

Working hours:

• Mon - Fri : 8.30am to 5.45pm
• Alt Sat: 8.30am to 12.30pm

Requirements:

• Min. GCE 'O' Level in Accounting
• Able to work independently.
• Handle Accounts & Admin duties
• Able to communicate with Chinese speaking counterparts

Job Description:

Responsibilities

• Support the upkeep of programme support tools
• Provide coordination support for webinars and engagement activities, such as managing logistics, preparing materials, and handling post-event follow-ups.
• Refresh and maintain FAQs and reference materials based on engagement outcomes.
• Liaise with internal teams to coordinate training schedules and venue arrangements.
• Track progress updates and maintain reporting templates.
• Other admin or ad hoc duties assigned by the supervisor

Job Requirements:

• Minimum NITEC/ Diploma/ Degree in any related course of studies
• Can start immediately or on short notice
• Proficient with MS office, Excel (including advance skills such as vlookup)
• Able to commit for a minimum of 6 months

All qualified applicants, please send in your resume to:
medicalhealth@recruitexpress.com.sg
Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | CompanyReg. No. 199601303W | EA License Number: 99C4599