Total 9,090 Junior Executive admin assistant job vacancies in Hong Kong

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Scope

To provide administrative support to ensure the smooth and effective day-to-day operations of the school. Key responsibilities include

• Reception duties, attend to stakeholders’ enquiry
• Counter services – attend to students’ needs.
• Attending to students in sick bay and students who are injured.
• Supporting co-workers in the upstream and downstream activity of financial process and student matters. Eg follow up of supporting document, data entry.
• Supporting general administrative and logistic needs of school activities and events.
• Any other duties assigned.

Requirements:

• Min. O level
• Relevant working experience

Contract duration: 1 June 2026 to 31 May 2027

Working Arrangement:

7am – 4.30pm

8.5 hr daily, (exclude 1 hr lunch hour ) excluding weekends and PH.

Location: Bukit Panjang

Salary: $2300 per month

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Responsibilities:

- Prepare quotations, design ideas, and work schedule.

- Project management: work closely with suppliers, subcontractors, and clients.

- Provide administrative support to ensure the efficient operation of the office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Perform any other duties as assigned by the Head of the Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for thisposition

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS Office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

• Working Hours : Mon to Fri : 8.00am to 5.30pm

• Working Location: Alexandra Road

• Basic Salary range : $ 2500 – $ 2800

• 12-Month Contract position
  

About the role

As an F&I Admin Assistant, you will provide end-to-end loan processing support by coordinating with banks and internal sales teams, verifying documentation accuracy, and maintaining up-to-date loan records in Salesforce.

Key responsibilities

• Submit and record loan cases into Salesforce for processing

• Liaise with banks to follow up on loan status and approvals, and relay updates to Sales Consultants

• Verify loan documents submitted by Sales Consultants before releasing amounts for registration

• Review Tax Invoices, LTA log cards, and Insurance Cover Notes prior to bank dispatch

• Ensure HP Agreements and other required forms are properly signed before submission

• Generate dispatch batches in Salesforce and prepare disbursement documents for banks

• Update and track outgoing documents in Salesforce

• Coordinate daily document collection with banks

• Support Sales Consultants in obtaining outstanding documents before and after registration

• Assist with ad hoc administrative tasks as assigned

About you

• Diploma or equivalent qualification (Polytechnic and above)

• Minimum 1 year of experience in an administrative support role

• Proficient in Microsoft Office applications

• Detail-oriented with the ability to thrive in a fast-paced environment

• Strong interpersonal and written communication skills

• Able to handle sensitive information with discretion and confidentiality
  

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using, and disclosing your personal data for the purpose stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.

EA Personnel Name: Lian Ching Huey (Joanne)
EA Personnel No: R25130004
EA License No: 16C8004

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Admin-Assistant%2C-BLOCK71-Singapore%2C-The-HANGAR-%2812-month-Contract%29/33231-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

• Assist with general administrative duties, location based in or rotated between one of two BLOCK71 Singapore Centres within the One-north (Ayer Rajah Crescent), or Kent Ridge Campus (I-Cube Building).

• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.

• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.

• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.

• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.

• Liaise with finance team to process monthly bills and invoices for the Centre and startups.

• Provide general administrative assistance to the team, including document and database management.

• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.

• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing. • Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Database management, Finance and Procurement systems and processes.

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Responsibilities
• Process and submit vehicle loan applications to banks and monitor loan status updates.

• Review and verify loan documents and supporting paperwork to ensure completeness and accuracy prior to submission and disbursement.

• Perform administrative duties including document tracking, filing, archiving, and other ad-hoc support as assigned.

Requirements
• Minimum Diploma or Degree in any discipline.
• Proficient in MS Word

Interested candidates please send in your resume to:

Reina Patricia Johan

Outsourcing Team

Recruit Express Pte Ltd

Email: reina@recruitexpress.com.sg

EA License No: 99C4599

Salary: $10.50/hr

Duration: 6 months

Working Days & Hours: Monday to Friday office hrs

Location: Tanjong Pagar

Job Description:

• Maintain programme enablers such as Sub-region Finder

• Assist in organising webinars and engagement sessions e.g. coordinate logistics, materials preparation, and post-session follow ups.

• Update simple FAQs and materials after engagements.

• Coordinate with internal stakeholders on training schedule and venue

• Monitor progress and update report template

• Scheduling of meetings including booking of meeting rooms

Job Requirements: Min GCE A Level/Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

9-Month Fixed-Term Contract

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces.

About the Role

Weare looking for a reliable, organised and detail-oriented HR Admin Assistant to support the day-to-day operations of our Human Resources department in the F&B industry. This is a 9-month fixed-term contract role created to support the HR team during a temporary manpower coverage period. Depending on business needs, company expansion and individual performance, there may be an opportunity for the role to be converted to a permanent position.

The role is suitable for someone who enjoys administrative work, communicates well with different teams, and is comfortable handling employee records, documentation and HR processes. You will work closely with the HR team and outlet managers to ensure HR matters are followed up accurately and on time.

What you will do:

Assist with recruitment coordination, including interview scheduling, candidate follow-up and communication with outlet managers.

Prepare HR offers, employment letters, forms, records and reports when required.

Assist with onboarding and offboarding processes, including preparation of HR documents and follow-up checklists.

Maintain and update employee records accurately.

Support the HR team in daily administrative tasks and employee documentation.

Support training coordination and related administrative matters.

Liaise with outlet managers on HR updates, pending documents and follow-ups.

Support company-wide HR communication, HR projects and employee engagement activities.

Assist in improving HR processes and maintaining proper filing and documentation.

Perform other HR administrative duties as assigned.

Join us if you are:

Prior HR administrative experience is required, preferably in F&B, hospitality, retail, or a fast-paced environment.

Diploma or equivalent qualification in HR, Business Administration or a related field is an advantage.

Good communication and organizational skills.

Strong attention to detail and accuracy.

Able to work independently and follow up on tasks promptly.

Comfortable coordinating with outlet managers and frontline teams.

Positive attitude and willingness to learn.

What We Offer:

Opportunity to gain hands-on HR experience in a dynamic F&B environment.

Exposure to recruitment, onboarding, employee records and HR operations.

9-monthfixed-term contract, with potential conversion to permanent employment subject to business needs and performance.

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Educational Content Publisher
• Position Title: DTP Desktop Publishing Admin Assistant
• Working Location: Bukit Merah
• Working Hours: 5 Days, Monday – Friday (8am – 6pm / 9am – 7pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Support in the end-to-end production of educational publications, from manuscript development through to final printing.
• Coordinate with editors, graphic designers, layout artists, printers, and external service providers to ensure projects are delivered efficiently and on schedule.
• Support page layout preparation, proofreading activities, formatting tasks, and quality checks to maintain content accuracy and presentation standards.
• Plan and track production timelines, monitor ongoing assignments, and ensure milestones and deadlines are met.
• Maintain and organise production-related records, files, documentation, and administrative materials.
• Provide general administrative support and undertake additional production-related tasks as required.

APPLY NOW!!!

• Minimum Diploma holder.
• Experience in publishing, print operations, project coordination, or administrative support is advantageous.
• Meticulous with strong organisational abilities and effective time-management skills.
• With proofreading experience is a plus.
• Familiar with design software such as Adobe InDesign, Illustrator, and Photoshop.
• Able to manage multiple priorities simultaneously and perform well in a deadline-driven environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10039 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

SGP Healthcare Investment is a medical aesthetics group with operations in Singapore, Shanghai, Hangzhou and Kuala Lumpur. We are looking for a responsible and customer-focused Telesales & Clinic Admin Assistant to join our Malaysia support team.

This role combines telesales, customer service, appointment booking and administrative support. It is suitable for candidates who are comfortable speaking with customers, using digital systems, following structured procedures and supporting real-time sales or invoice documentation.

About the Role

As a Telesales & Clinic Admin Assistant, you will support customer enquiries and operational administration through two key portfolios: Acquisition & Call-Out Support and Appointment Booking & Real-Time Invoice Support

Job Highlights

• Full-time Singapore-based role
• Afternoon shift: 12.00pm – 9.00pm
• $500 monthly shift allowance
• Work-from-home arrangement may be available, subject to role requirements and performance readiness
• Training provided on internal systems, customer handling and administrative workflows
• Exposure to telesales, digital customer service, clinic operations and medical aesthetics administration
• Suitable for candidates from telesales, call centre, customer service, beauty, aesthetics, wellness, retail or lifestyle service backgrounds
• Opportunity to gain experience in cross-border healthcare service support

Responsibilities

• Handle inbound and outbound customer communications through phone calls, WhatsApp and SMS.
• Follow up with new customer enquiries and assist in converting them into appointments or online purchases.
• Conduct call-outs to existing, past or absentee customers for appointment booking, rebooking and customer follow-up.
• Use approved scripts and service information to explain appointment options and administrative steps clearly.
• Book customer appointments accurately based on customer preferences, clinic availability and operational guidelines.
• Assist with rescheduling no-show, cancelled, overbooked or under-booked appointment slots to improve clinic appointment flow.
• Issue purchase invoices accurately and promptly in real time after sales or booking confirmation.
• Support tracking of leads, appointment outcomes, campaign responses or operational audit checks when required.
• Attend training and apply standard procedures for system usage, customer communication and documentation accuracy.

What We’re Looking For

• Minimum 1–2 years of experience in telesales, customer service, call centre, clinic administration, beauty, aesthetics, wellness, retail or lifestyle service sectors is preferred.
• Candidates with strong communication skills and willingness to learn may also be considered.
• Comfortable with outbound calls, WhatsApp communication and follow-up work.
• Able to work the afternoon shift from 12.00pm to 9.00pm.
• Proficient in English. Ability to communicate in a second language is preferred to support Mandarin-speaking clients.
• Good attention to detail, especially in appointment booking, invoice issuance and customer record updates.
• Comfortable using computerised systems, online booking platforms, CRM tools, spreadsheets or digital communication platforms.
• Able to work independently in a remote or hybrid environment where applicable.
• Organised, responsive and able to manage multiple customer cases within the same shift.
• Willing to learn about medical aesthetics services, internal workflows and customer service procedures.

What We Offer

• Monthly shift allowance of up to $500 for the 12.00pm – 9.00pm shift.
• Attractive commission scheme.
• Training on telesales workflow, customer service communication, appointment booking, invoicing and internal systems.
• Supportive team structure with standard operating procedures and performance guidance.
• Exposure to regional medical aesthetics operations and digital customer service processes.
• Career development opportunities based on performance, reliability and business needs.

Application Process

Please complete the form before applying:
https://forms.gle/BANHb1kAYwBY7k6D8

Pay package within the stated range will be commensurate with relevant experience and educational qualifications.

Please be advised that only shortlisted candidates will be notified.

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Join a dynamic healthcare-focused environment where you'll play a key role in supporting daily operations, coordinating administrative processes, and contributing to meaningful projects. Comprehensive training will be provided, making this an excellent opportunity for individuals looking to build valuable administrative and coordination experience.

Key Responsibilities

• Handle enquiries and provide professional customer service support.
• Process, verify, and maintain records for applications, claims, reports, and related documentation.
• Perform data entry, document scanning, filing, and database maintenance with accuracy.
• Liaise with applicants and external stakeholders to resolve application-related matters.
• Coordinate and support training sessions, workshops, and internal activities.
• Assist with event logistics and operational arrangements.
• Provide administrative and coordination support for system testing and improvement initiatives.
• Manage scheduling, correspondence, and general office administration duties.
• Support the team with various administrative projects and operational tasks as assigned.

Requirements

• Minimum A Levels, Diploma, or equivalent qualification in any discipline.
• Available to commit for at least 3 months.
• Able to start work within a short notice period.
• Prior experience is not required; structured training will be provided.
• Interested in administrative operations within the healthcare sector.
• Detail-oriented, organized, and able to work effectively in a team environment.

Interested applicants may send their updated resume to healthcaretemps@recruitexpress.com.sg with the subject header:

Application for Healthcare Admin Assistant – Leon

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599