We are looking for a responsible, organized, and proactive Admin to support the daily administrative and operational functions of the company.Job Resp.....
We are looking for a responsible, organized, and proactive Admin to support the daily administrative and operational functions of the company.
Job Responsibilities
Handle daily administrative and operational coordination
Prepare and manage quotations, invoices, reports, and project documents
Coordinate with clients, suppliers, subcontractors, and internal teams
Assist in monitoring project schedules, manpower, and work progress
Maintain proper filing and documentation for company operations
Support preparation of budgets, cost tracking, and project records
Assist in customer communication and service follow-up
Support business operations through reporting, planning, and office coordination
Use office software to prepare reports, presentations, spreadsheets, and correspondence
Assist management in ensuring smooth day-to-day business operations
Maintain and update all site documentation, permits, and records (e.g. manpower logs, safety records, delivery orders, equipment registers).
Handle all the procedures including work permit application, accommodation application and entry arrangement for the workers.
Prepare and process purchase orders and site requisitions.
Coordinate site correspondence between main contractors, consultants, and subcontractors.
Monitor attendance, timesheets, and leave records for site personnel.
Assist with preparation of site reports, progress claims, and work schedules.
Support the Project Manager in administrative tasks, meeting coordination, and report submissions.
Requirements
Bachelor Degree in Business Operations, Business Administration, Marketing, or related field
Good understanding of Business Operations Communication Customer Service IT Applications Electronic Commerce / Social Media Administrative Coordination
Good written and verbal communication skills
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Organized, responsible, and able to multitask
Able to work independently and in a team environment
Familiarity with HR, payroll, or office management systems is an advantage.
Preferred Skills
Experience in administration, operations support, or project coordination will be an advantage
Minimum 5 years of relevant experience in administrative or office management roles
Knowledge of basic budgeting, reporting, and office coordination
Familiarity with social media / digital tools is a plus
Experience in renovation / construction / interior-related business is an added advantage
