Total 3,194 administration assistant job vacancies in Others category in Hong Kong

We are looking for a capable and responsible Administrative Assistant to support the company's daily operations. The ideal candidate should be able to work independently, take full ownership of administrative matters, and ensure smooth coordination across various business functions.

Key Responsibilities

• Manage and oversee the company's day-to-day administrative operations.
• Handle administrative documentation, filing, correspondence, and record-keeping.
• Coordinate with clients, suppliers, contractors, and relevant authorities as required.
• Assist management with administrative and operational matters.
• Ensure compliance with relevant Singapore regulations and company procedures.
• Prepare reports, letters, and other business documents.
• Support office administration and perform other ad hoc duties assigned by management.

Requirements

• Minimum 3 years of working experience in the construction engineering industry.
• Able to work independently and take full responsibility for administrative matters.
• Familiar with Singapore's policies, regulations, and administrative procedures.
• Fluent in both English and Mandarin (spoken and written).

• Willing to work flexible hours and overtime when required.

Benefits

• Competitive salary of SGD 3,500 – SGD 5,000 (based on qualifications and experience).
• Opportunity to work in a dynamic and growing company.
• Career growth and development opportunities.

How to Apply

Interested applicants are invited to submit their resume to 945367280@qq.com and CC: admin@cococpa.com.

What you'll be doing

• Maintain the general ledger and prepare accurate journal entries.
• Manage accounts payable (AP) and accounts receivable (AR), ensuring timely processing of invoices and payments.
• Perform month-end and year-end closing activities, including reconciliations and financial schedules.
• Prepare monthly financial reports for business units and management.
• Compile and submit half-yearly consolidation packages.
• Handle statutory reporting, including audit coordination, income tax, and GST submissions.
• Liaise with corporate secretarial agents for statutory filings and compliance matters.
• Coordinate with bankers on banking facilities and financial matters.
• Monitor cash flow and assist in budgeting and financial analysis.
• Guide and review the work of junior finance team members.
• Work closely with other departments to resolve operational finance issues, such as process gaps and documentation inconsistencies.
• Assist in process enhancements and system implementation initiatives.
• Perform other finance-related and ad-hoc tasks as assigned

What we're looking for

• Recognised accounting qualification (e.g. ACCA, CPA) or relevant degree in Accounting
• Minimum 5 years' experiences in handling full set of accounts
• Minimum 3 years' experience in a supervisory role
• Strong knowledge of accounting principles, practices and regulatory requirements
• Proficient in the use of accounting software (e.g.: AutoCount/Quick Book/SAP B1) and MS Office applications
• Excellent analytical and problem-solving skills
• Strong attention to detail and ability to work accurately under pressure
• Good communication and interpersonal skills

Due to expansion of our company, we are hiring administration clerk for one of our branches.

Job Scope

- Issue of Invoices

- Answering Calls and enquiries

- Collection of Payments

- Liaising with customers and staff

- Any other things assign by supervisor

Working Hours:

Mon to Fri: 9am to 6pm

Sat: 9am to 5 pm (Alt Sat off)

Location: Kaki Bukit Road 4

Salary: $2000 - $2400

Depends on experience.

Clinic Assistant

This role reports to the Clinic Manager of the practice. We are looking for positions in South, West and East of Singapore.

Job Description

• Ensure that the clinic is in working order prior to start of clinic shift
• Ensure that opening balance of petty cash is accurate and working order of POS systems
• Top up consumables in Doctor's/treatment room
• Register patients and checking of eligibility with government and corporate benefits
• Updating TPA benefits in CMS to ease post consult and payment process
• Ensure that right medication, right dosing, right quantity and right administrative route is dispensed accurately to the right patient
• Assist the clinician in minor procedures/Chaperoning
• Perform minor procedures (e.g. ECG) and taking of patient’s vitals and to update in CMS
• Assist patients in making follow up appointments and scheduling of visits
• Washing of medical devices and equipment’s and performing sterilization (autoclave)
• Follow up on administrative tasks, scanning and sending of documents (referrals, labs, radiology) into the patient portal / clinic management system
• Perform administrative duties such as daily fridge temperature recording, sharp box disposal and attendance tracking.
• Replenishment of medications and consumables as required
• Closing of shift, including tallying of daily takings against payment mode
• Perform timely claims (e.g. HSG, CHAS, Medisave, TPA)
• General housekeeping of the clinic
• Attending to inbound enquiries from patients via various channels (WhatsApp, phone, e-mails)
• Follow up on administrative processes in a timely manner (benefits check and referrals)
• Tracking and releasing of patient reports
• Liaise with vendors (e.g. laboratory and radiology) for collection of samples and receiving of reports.
• Ensure all medical devices are in working order daily.
• Other duties assigned by Clinic Manager and Clinic Lead Doctor.

Requirements

• Able to work shifts and on weekends, evenings and Public Holidays.
• Cross deployment to neighboring clinics on an as-needed basis
• Training will be provided
• Relevant experience in hospitality or healthcare industry is preferred
• Ability to speak multiple languages will be advantageous
• Team player, good interpersonal and communication skills
• Familiarity with various clinic management systems is a plus
• Technology Savvy and computer-literate

Job Description and Requirements
In this role, you will reconcile accounts payable and receivable, resolve discrepancies, and address outstanding balances. Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders.

Key Duties and Responsibilities
·         Record receipts and payments of premium and claims monies in cashbook.

·         Review and apply exchange rate of receipts to payments for non-banking currencies.

·         Monthly reconciliation of bank accounts which are not handled directly. 

·         Liaise with brokers, cedants and third parties to obtain details as to allocate to correct receivable account.

·         Maintain records of Cash on Account (COA) and follow up to clear within 60 days.

·         Prepare the analysis of overdue ageing receivable report by premium and brokerage.

·         Send monthly overdue ageing receivable reports to brokers.

·         Compute the monthly brokerage earned by the first week of the following month.

·         Adheres to compliance and operational risk controls and regulatory standards and policies and practices.

·         Any other duties as assigned.
Requirements

- Meticulous and have a good sense of integrity

- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude

- Highly motivated team player and resourcefulness

- Good written and verbal communication and interpersonal skills, including ability to effectively communicate with internal and external stakeholders

- Excellent computer proficiency (MS Office – Word, Excel, Powerpoint and Outlook)

- Education Qualifications of Diploma or higher

Company Overview

EAGLETAINER LOGISTICS is a Singapore-based ISO-tank container operator specializing in global logistics services for liquid cargo. We provide customs clearance, door-to-door delivery, shipping, and leasing of ISO tanks with a focus on safe, reliable, and cost-effective transportation.

Job Summary

Coordinate and maintain quality, health, safety, security, and environmental (QHSSE) standards and accreditations while supporting internal audits, training, and safety officer duties to ensure compliance and operational excellence.

Responsibilities

• Coordinate and maintain the company’s QHSSE accreditation, including ISO 9001 and Responsible Care standards, to ensure compliance and continuous improvement
• Plan and conduct internal audits of company work processes to identify gaps and drive corrective actions
• Develop and deliver periodic internal SOP refresher training to reinforce compliance and operational consistency
• Perform Safety Officer duties within the office environment, including acting as Office Fire Warden and Office First Aider to maintain workplace safety
• Support cost control functions assigned by the Head of Department

Job Description & Requirements

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

A fast-growing consultancy with ambitious expansion plans is looking for a driven and dependable Executive Assistant to be the backbone of the business.

This is a high-trust, hands-on role where you will work directly alongside the Managing Director - keeping operations tight, anticipating needs before they arise, and ensuring everything runs smoothly as the company scales. If you enjoy variety, ownership, and being the person others rely on, this role was made for you.

You will manage the MD's calendar and prepare him for meetings, oversee day-to-day office administration, coordinate events, and handle social media and website updates. Beyond the day-to-day, you will be expected to take initiative on projects and bring structure to a fast-moving environment.

The ideal candidate holds a Diploma with at least 5 years of EA experience and strong communication skills. You are proactive, detail-oriented, and thrive working independently under pressure. You handle sensitive matters with discretion and professionalism, communicate confidently, and have strong Microsoft Office skills.

If you are keen, please click on the link to apply or email your updated CV to jillian.yip@ethosbc.com.

Reg No. R1987809 BeathChapman Pte Ltd

License No. 16S8112

Job Responsibilities

Processing Supplier Invoices

• Collaborate with procurement personnel to verify and ensure accuracy of orders and purchase transactions.
• Record the supplier invoices to accounting system.
• Handle and process payments to suppliers in a timely manner.

Assisting with Staffs' / Managers’ claims

Matching Payment Received (Cash, Bank transfer, PayNow, Credit Cards, E-wallets) with Daily Sales Invoices

Preparing Basic Financial Reports and Ad-hoc Reports

Provide Administrative Support

• Maintain and organise documents (physical & digital) such as card settlement slips, delivery orders, supplier invoices, etc.

• Manage incoming and outgoing mail.

Any Other Ad-hoc Duties As Assigned

Job Requirements

• Basic knowledge of accounting principles
• Familiar with accounting software (e.g., QuickBooks or Xero) and Microsoft Excel
• Strong organisational and multitasking abilities
• High level of accuracy and attention to detail
• Good communication skills
• Effective time management and reliability

JOB DESCRIPTIONS AND RESPONSIBILITIES

• Campaign Support: Assist in the conceptualization and execution of marketing plans and campaigns.
• Event Coordination: Coordinate with mall management, stores, and vendors for seamless execution of promotional activities and events.
• Content Creation: Create engaging and visually appealing content for social media channels and manage platforms.
• Influencer Marketing: Plan, execute, and analyze influencer marketing campaigns, providing detailed performance reports.
• Customer Insights: Conduct customer surveys to gather valuable insights and report on findings.
• Store & Product Launches: Assist in the planning and support of new store openings and product showcases.
• Customer Service Support: Assist in providing customer service duties for enquiries and feedback via phone calls, emails, etc.
• General Support: Provide support for any other marketing-related or customer-service tasks and duties as needed.
• Perform other duties as required by superiors

• Making sure employees that report to you meet performance expectations.
• Giving instructions or orders to subordinate employees.
• Ensuring that the work environment is safe, secure and healthy.
• Meeting deadlines.
• Approving work hours.
• Ensure great customer service at all levels.

Supervisor Requirements:

• Previous leadership experience.
• Excellent communication skills.
• Eye for detail and accuracy.
• Reliable, with high integrity and strong work ethic.
• Ability to work as part of a team.
• Professional appearance and attitude.
• Computer literacy.
• Proactive organizational skills.
• Ability to keep a positive attitude in a fast-paced environment

Job Description & Requirements

Assistant Supervisor Responsibilities:

• Reporting to the Supervisor or other senior managers as required.

• Liaising between the Supervisor and other employees.

• Developing training materials and conducting training sessions and workshops.

• Establishing business knowledge and awareness of shared company goals.

• Monitoring both individual and team job performance metrics.

• Providing staff with technical guidance and assistance.

• Relaying productivity concerns to the Supervisor.

• Preparing job descriptions and work schedules.

• Assisting with other administrative tasks, when required.

Assistant Supervisor Requirements:

• Ability to create candidate hiring profiles and to appoint suitable staff.

• Extensive experience in compiling training materials and facilitating training.

• Ability to enhance business knowledge among company employees.

• Experience in liaising between management and employees.

• Exceptional ability to motivate employees and foster teamwork.

Job Summary

You will assist in daily boutique operations for a shoe store in Orchard Road, working part-time 4 days a week including weekends.

Responsibilities

• Assist customers by providing product information and answering questions to support sales
• Maintain the boutique’s appearance by organizing merchandise and keeping the store clean
• Process sales transactions accurately using the point-of-sale system
• Collaborate with team members to ensure smooth daily operations and excellent customer service

Preferred competencies and qualifications

• Demonstrate previous sales experience to effectively engage customers and promote products

Mature applicants are welcome to apply.

About Us

We are a fast-growing catering company looking for a responsible, system-driven individual to handle both Catering Software System & Operations.

Key Responsibilities

1. Catering System

·        Management of daily catering system operations

·        Liaise with the Vendor & Follow up on next Module.

·        Ensure all orders, quotations, and records are accurate

·        Monitor workflow and flag issues early proper tracking and documentation (B&W)

2. Sales Execution

·        Handle customer enquiries (WhatsApp / Email /Calls)

·        Prepare and send quotations

·        Follow up and close sales

·        Ensure all enquiries are properly tracked

·        Maintain fast response time

Requirements

·        Experience in Sales / Admin / Operations preferred; No experience are welcomed to apply

·        Strong sense of responsibility and ownership

·        Fast, organised, and detail-oriented

·        Able to work in a structured SOP & KPI environment

·        Good communication skills

·        Bachelor’s Degree or higher holders preferred

Benefits

·        Performance-based growth Bonus

·        Exposure to full sales & operations system

·        Opportunity to take on leadership role

How to Apply:

1.      Email to novie@eatzgroup.com

2.      Whatsapp your CV to 98579292