Total 6,211 Administrative / Clerical job vacancies

• Nearest MRT: Raffles Place
• Open to candidates with no experience
• Renewable yearly contract
• Up to $3,500 Basic Salary (depending on experience)
• 2 Days WFH Arrangement
  

Job Description:

Our client is currently seeking an Assistant Manager to join their team in supporting various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

1. General Project Assistant Duties (Innovation Team)
・Support various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

■Key Responsibilities:
・Coordination and communication with Singaporean companies, government agencies, and internal stakeholders; participation in meetings
・Promotion through newsletters, social media, and event exhibitions
・Preparation of simple materials using Excel, Word, and PowerPoint.
・Data entry and progress management in internal databases.
・Preparation of meeting minutes (in Japanese or English)
・Administrative support for seminars and events, assistance in report preparation.
・General administrative and project support tasks
・Business trips to Japan and Southeast Asia (optional, if desired)

2. Innovation Team Projects

(1) Support for Foreign Direct Investment into Japan
・Support for Foreign Direct Investment into the company's Program: supporting overseas companies to establish and expand their business in Japan.
・Market information, business setup support, legal and tax consultation, and coordination with local governments.

(2) Projects for Major Japanese Corporations
・Supports international open innovation leveraging digital technologies.

Job Requirements:

・Minimum Diploma requirement
・Able to communicate in Japanese language skills with Japanese‑speaking stakeholders and clients.
・Experience in organising events (seminars, business meetings, exhibitions, etc.) or experience in marketing roles will be a plus
・Experience in a marketing-related role will be a plus

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

• Working Hours: 8:30 am to 5:30 pm (Monday to Friday)
• Flexi work arrangement (Core working hours is 11am - 3pm)
• AWS + Variable Bonus Provided
• Working location: Buona Vista

Research Support Office (Secretary, Pharmaceutical company)

■Executive Assistant to CEO and Administration Head:

• Provide full spectrum of secretarial support to CEO and Administration Head including but not limited to calendar management, coordination of meetings, travel arrangements, preparation of presentation materials and expense claims.

• Coordinate and liaise with internal and external parties for all meetings and conferences arranged.

• Support in preparation of manuscripts (e.g. media interview, review, textbook).

• Ad-hoc duties as and when required.

■Administrative tasks and Office Management:

• Preparation of invoices and documents.

• Coordinate with internal and external parties on documentations and delivery of items.

• Ordering of materials needed for shipment such as dry ice, boxes and etc.

• Prepare various reports as and when needed by the management.

• Provide secretarial and administrative support to the various research committees

• Handle general office administration such as setting up meeting rooms which includes setting up of video and teleconferencing.

• Provide administrative support to HR team on interview arrangements and safe travel entry applications when required

• Ad-hoc general administrative support as and when required.

Job Requirements:

• Degree holder of any discipline with minimum 1 year of secretarial experience in the sciences/ pharmaceutical/ medical related industry.

• Related experiences in providing secretarial support to various institutional reviews

• Experienced in reading and extracting literature reviews from medical articles.

• Proficiency in Japanese Language is a must to liaise with Japanese speaking employees, external clients and Japan HQ.

Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for Research Support Office (Secretary, Pharmaceutical company) - TK " .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to haver ead and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA LicenseNo:90C4069

R1104633

Koh Jia Wen

Location: Raffles Place
Working Hours: 5 days office hours
Salary: Up to $15/ hr
Duration: Till Dec 2026

Job Scope:

• Maintain and update programme databases (mentorship, outreach, engagement programmes)
• Coordinate and mobilise participants for events and initiatives
• Provide admin support (scheduling, documentation, procurement)
• Assist in event logistics, setup and execution (on-site/off-site)
• Liaise with vendors, partners and internal stakeholders
• Support communications (social media, EDMs, outreach materials)

Job Requirements:

• Min. Diploma / Degree in any field
• Comfortable with events and stakeholder coordination
• Outspoken, proactive and able to engage participants
• Organised and able to manage multiple tasks

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Job Description:

• Processing of Quick Purchasing (QP)/Invitation to Quote (ITQ) for those with basic procurement knowledge.

• Provide administrative support e.g.: ensure all supporting documents are in place prior to routing to the team for processing.

• Reviewing of all the online purchase requests and to check against the catalog items and direct them to the appropriate channel – via Kyberlife / allowing online purchase.

• Consolidate all the Pcard/Vcard purchase request and work with finance to ensure timely processing.

• Assist Procurement Executive to follow up on the missing documents and to send reminder to requestor.

• Assist in other administrative work within procurement.

Job Requirements:

• Minimum Diploma or Degree in any field.

• Good knowledge of Microsoft Office applications.

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

The HR & Admin Executive is responsible for handling daily human resourceoperations, administrative support, purchasing activities, and inventorymanagement to ensure smooth office and operational functions.

Key Responsibilities

1. OfficeAdministration

• Managegeneral office administration and ensure smooth day-to-day operations
• Maintainproper filing and documentation (hardcopy and digital)
• Handlecorrespondence, emails, and basic coordination tasks
• Supportonboarding documentation and staff records maintenance

2. HR Administrative Support

• Assistin maintaining employee records and HR documentation
• Handlesubmission and tracking of staff-related forms (e.g. leave, claims, attendance)
•  Supportbasic HR processes including onboarding and offboarding coordination
• Liaisewith HQ (if applicable) on HR and administrative matters

3. InventoryManagement

• Maintainaccurate inventory records for cleaning supplies, tools, and equipment
• Monitorstock levels and ensure timely replenishment
• Conductperiodic stock checks and reconciliation
• Trackmovement of inventory across different sites

4. Purchasing & Vendor Coordination

• Planand manage purchasing of operational supplies and equipment
• Liaisewith suppliers on quotations, orders, deliveries, and pricing
• Ensuretimely procurement to support operational needs
• Maintainrecords of purchases and supplier details

5.Operations Support

• Coordinatewith site supervisors on supply distribution and requirements
• Assistin arranging logistics for stock delivery and equipment servicing
• Supportad-hoc operational and administrative tasks as assigned

Company Profile

We are a growing company in the Food& Beverage industry with several outlets around Singapore. We are looking for a responsible and proactive team player to support our team and help the company grow.

Job Responsibilities:

• Handle daily admin tasks and other duties when needed
• Answer phone calls and emails
• Prepare Stall Tenancy Agreements
• Apply for SFA, HSA, and SPF licenses
• Keep track of tenancy agreements and licenses
• Update stall rental information
• Arrange exhaust cleaning schedules
• Work closely with the Operations and Accounts teams

Job Requirements:

• Diploma or higher
• At least 2 years of admin experience
• Able to multitask and work independently
• Good knowledge of Microsoft Excel and Office
• Good communication and teamwork skills
• Responsible and willing to take ownership of tasks

The Sales Admin Executive will be responsible for providing administrative support to the sales team and ensuring timely and accurate processing of sales orders. The candidate should have experience working with SAP.

Key Responsibilities:

• Process sales orders in a timely and accurate manner, ensuring all orders are fulfilled in accordance with customer requirements.
• Work closely with the sales team to provide administrative support, including preparing quotations, proposals and invoices.
• Coordinate with logistics and warehouse teams to ensure timely delivery of goods to customers.
• Maintain accurate records of all sales transactions and ensure data integrity in SAP.
• Generate reports and analyze sales data to provide insights to the management team.

Requirements:

• At least 3 years of experience in a sales administration or similar role.
• Strong proficiency in SAP.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Ability to work independently as well as part of a team.
• Excellent communication and interpersonal skills.

Job Description:

• Ensure that all tasks are processed within stipulated timelines and according to the operational procedures
• Data cleaning/checking
• Check all documentation and ensure it meets requirements.
• Data-entry of key information such as client and product information, premium amount into system
• Approve submission in online platform (internal / external system)
• Archival - Scanning / Verification / Uploading
• Ensure all scanned documents are indexed correctly.
• Check and verify all documents and ensure its accuracy during verification.
• Ensure all documents are uploaded into the correct adviser’s/client’s folder.

How to Apply:

Interested applicants, please email your resume to zoeychng@recruitexpress.com.sg

Kindly note that only shortlisted candidates will be contacted.

Zoey Chng Chu Xin

CEI No: R24125496

Recruit Express Pte Ltd

EA Licence No: 99C4599

About Mesh Bio

Mesh Bio is a Singapore-based healthtech company helping healthcare providers deliver better preventive care.

Our software is used by hospitals, clinics and health screening providers to improve health screening workflows, organise patient health data, and identify people who may be at higher risk of chronic diseases such as diabetes and kidney disease.

We are building technology that helps doctors and care teams move from reactive healthcare to earlier, more personalised intervention — so patients can stay healthier for longer.

As we grow across Singapore, Hong Kong and Southeast Asia, we are strengthening our internal operations team to support the next stage of the company’s growth.

We are looking for a reliable and experienced Admin & Operations Manager to support the company’s HR, finance administration and day-to-day business operations.

About the role

This is a hands-on role for someone who enjoys keeping a growing company organised, accurate and operationally efficient. You will work closely with management and external service providers, including accountants, corporate secretary, vendors and partners.

Responsibilities

• Manage HR administration, employee records, onboarding and offboarding.
• Coordinate payroll, CPF, leave records, claims and employee benefits administration.
• Support employment contracts, HR policies and MOM-related documentation.
• Handle invoice tracking, expense claims, vendor bills, AP/AR administration and payment records.
• Coordinate with outsourced accountants on bookkeeping, GST, payroll and financial documentation.
• Maintain organised company records, contracts, receipts and administrative files.
• Support grant claims, audit preparation, compliance documents and corporate secretarial matters.
• Manage office administration, procurement, subscriptions, insurance and vendor coordination.
• Improve internal admin, HR and finance workflows as the company scales.

Requirements

• 5–8 years of relevant experience in admin, HR operations, accounting support, office management or business operations.
• Experience in an SME, startup or fast-moving company environment preferred.
• Familiar with Singapore payroll, CPF, leave administration and employment documentation.
• Basic knowledge of accounting workflows, invoices, expenses, AP/AR and bookkeeping coordination.
• Comfortable with Xero or similar accounting systems, spreadsheets and cloud-based tools.
• Detail-oriented, trustworthy and able to handle confidential information.
• Able to work independently and follow through without heavy supervision.
• Good communication and organisational skills.

Advantageous

• Experience in healthcare, technology, SaaS or regulated industries.
• Experience with grants, audits, corporate secretarial coordination or compliance documentation.
• Familiarity with Xero, DocuSign, Google Workspace and Microsoft Office.

What we offer

• Broad exposure across HR, finance and operations in a growing healthtech company.
• Opportunity to work closely with the leadership team.
• Practical, high-ownership role with room to improve company processes.
• Competitive salary based on experience.

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers
• UK and International
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

Requirement:

• Relevant experience within an office environment would be advantageous
• Highly motivated and organized individual with a flexible approach to work
• Excellent attention to detail
• Ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety

Lunch and transport will be provided

Key Responsibilities

- Assist in qualifying leads and gathering basic technical requirements for electrical and mechanical projects

- Conduct initial customer engagement to understand needs and project scope

- Prepare quotations, Bills of Materials (BOMs), and basic technical proposals using standard templates

- Coordinate with engineering and operations teams to verify specifications, pricing, and project timelines

- Maintain accurate records of customers, leads, and sales activities in the CRM system

- Organize and manage technical and commercial documentation (drawings, datasheets, proposals, contracts)

- Support tender submissions and ensure compliance with documentation requirements

- Liaise with Accounts to provide necessary documents (POs, DOs, approvals) for invoicing and payment tracking

- Assist in order processing and ensure smooth handover from sales to project execution

Requirements

- Diploma or Degree in Electrical Engineering, Mechanical Engineering, or a related field

- 1–3 years of experience in sales support or technical administration (engineering environment preferred)

- Basic understanding of electrical and/or mechanical systems, components, and terminology

- Ability to read and interpret basic technical drawings and specifications is an advantage

- Proficient in Microsoft Office and CRM/ERP systems

- Strong coordination, communication, and organizational skills

- Detail-oriented with the ability to manage multiple tasks and deadlines

Preferred Skills

- Experience in preparing technical quotations and BOMs

- Familiarity with AutoCAD or similar tools (basic level)

- Knowledge of industry standards, tender processes, or project-based sales

Responsibilities including but not limited to:

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);-
• Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Working hour: Mon - Fri 9.00 am to 06.00 pm.
Salary: $2200 - $2400
Location: Bugis (2 mins walk from Bugis MRT)

Roles & Responsibilities

• Accountable for customer orders and inventory management in the operations function.
• Distribution of client's information.
• Packing supplements picked by courier companies.
• General administrative work.

Requirements

• At least 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Coordinate and schedule routine maintenance works for artificial sports courts and related facilities.
• Serve as the primary administrative contact for aftersales service enquiries and maintenance requests.
• Prepare quotations for court accessories, replacement parts, and related products.
• Liaise with clients, suppliers, and internal teams to ensure timely delivery of services and products.
• Assist with procurement activities, including sourcing, purchase orders, and supplier coordination.
• Coordinate shipping and logistics arrangements for accessories, materials, and equipment.
• Maintain accurate records, service schedules, quotations, and administrative documentation.
• Provide general administrative support and perform other duties as assigned by the Reporting Officer.

Requirements

• Good organisational and coordination skills.
• Proficient in Microsoft Office applications.
• Able to manage multiple tasks and follow up on deadlines.
• Experience in administration, customer service, procurement, logistics, or a related field is an advantage.
• Experience in the sports, construction, facilities management, or related industry is a plus.

Assist on all spectrum of HR and Admin functions but not limited to duties below:

• Selection and recruitment, on and off boarding which include application, renewal and termination of foreign work passes.
• Payroll Administration, submission of all statutory claims, CPF and foreign worker levy, IRAS filing, tax clearance and related activities.
• Employee relations such as but not limited to Employee Engagement, disciplinary and grievances handling; mental health and feedback participation.
• Training support such as course sourcing and application, apply training grant application, and claims.
• Annual appraisal exercise, performance bonus and annual increment.
• Update employees’ details for medical insurance renewal, reporting of WICA and claims.
• All general administration and office IT matters
• Other duties as assigned by the Management from time to time.