Total 1,361 Senior Executive level Administrative / Clerical job vacancies

Responsibilities

• Process invoices, quotations, purchase orders, and payment vouchers in a timely manner

• Manage full set of Accounts Receivable (AR) and Accounts Payable (AP), including bank reconciliations and petty cash management

• Prepare GST submissions, monthly financial reports, and support year-end audit activities

• Maintain accurate accounting records and liaise with clients regarding orders and billing matters

• Handle daily office administration including correspondence, filing, and document control

• Coordinate vendor management, meeting arrangements, and site schedules to ensure smooth operations

• Assist in preparation and submission of safety and compliance documentation

• Maintain employee records, employment contracts, attendance, leave administration, and payroll processing

• Handle Work Pass applications, renewals, and cancellations (EP/WP) via relevant government portals

• Ensure compliance with employment laws and regulatory requirements

• Manage employee insurance, medical claims, and benefits administration

• Ad hoc duties as assigned.

Requirements

• At least 2–3 years of experience in Accounts and Admin, and HR position, preferably from Construction, or Engineering-related industries

• Proficient in Microsoft Office applications; knowledge of QuickBooks is an advantage
  

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R24120209 (GAN CHYE SHEN)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

· Provide secretary support to Management team

· Manages calendar plans and schedule meetings

· Assist in company’s project such as handling all paperwork, analyse data, preparing documents for meetings, etc.

· Booking air tickets, visa applications and hotel arrangements

· Provide day to day general administrative support

· Monitor and review all contracts ensuring timely facilitation for renewal/negotiation

· Arranging of courier services for local and overseas

· Arrangement of office equipment and facilities maintenances

· Ordering of office stationaries, printer toner, pantry items, etc.

· Collection and distribution of mails

· Plan and coordinate company events and employee engagement activities

· Any ad-hoc duties as assigned

Qualifications:

· Diploma in Business Administration or relevant

· 3 years of related working experience

· Pleasant personality with excellent interpersonal skills

· Proactive and able to work independently

· Able to communicate in English & Mandarin, both written and verbal is essential (to liaise with Chinese speaking associates)

· Proficient in Microsoft Office

Accounts Responsibilities

• Handle Accounts Receivable (AR) and Accounts Payable (AP).
• Prepare and issue invoices, credit notes, and statements.
• Follow up on outstanding payments and debt collection.
• Process supplier invoices and payments.
• Perform bank reconciliations and petty cash management.
• Maintain accurate accounting records and filing.
• Assist in month-end closing and financial reporting.
• Prepare schedules and supporting documents for audits.
• Liaise with auditors, banks, suppliers, and customers on accounting matters.
• Ensure compliance with company financial policies and procedures.

Administrative Responsibilities

• Manage general office administration and documentation.
• Maintain proper filing and record-keeping systems.
• Handle incoming calls, emails, and correspondence.
• Coordinate office supplies procurement and inventory.
• Assist in arranging meetings, travel, and company events.
• Support HR functions such as leave records, attendance, and employee documentation.
• Prepare reports, letters, and presentations as required.
• Liaise with external vendors and service providers.
• Ensure office facilities and equipment are properly maintained.
• Perform other ad-hoc administrative duties assigned by management.

Requirements

• Fresh graduate are welcome.
• Diploma or equivalent qualification in Accounting, Business Administration, or related field.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of accounting software is an advantage.
• Good organizational and communication skills.
• Able to work independently and meet deadlines.
• Meticulous, responsible, and detail oriented.

Job Description

• Industry/ Organization Type: Building and Repairing of Ships and Boats
• Position Title: Administrative Executive (Admin & Procurement)
• Working Location: Pioneer Sector 1
• Working Hours: 5.5 Days (Mon – Fri, 8:00 AM – 5:00 PM; Sat 8:00 AM – 12:30 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage daily office operations to ensure smooth administrative workflows and provide timely support for staff activities.
• Organize and maintain both digital and physical filing systems for easy access to information and proper record-keeping.
• Accurately enter data related to accounts to assist with financial tracking and reporting.
• Prepare and issue purchase orders (POs), and track supplier order status to ensure timely delivery of goods and services.
• Work with internal departments to gather procurement needs and simplify the purchasing process.
• Help source suppliers by obtaining quotations and comparing prices to support cost-effective purchasing decisions.
• Any ad hoc duties assigned

APPLY NOW!!!

• Proficient in Microsoft Excel and data management software to handle and analyze administrative and procurement data effectively.
• At least 3 years of experience in office administration or a related field to demonstrate ability in managing office operations and procurement tasks.
• Preferably holds a Higher Nitec, Diploma, or Degree in office skills or a related field to assist in administrative and procurement functions.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83669 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Manage E-leave & E-attendance via Info-Tech System, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance
• Ability to do General Ledger will be preffered
• Ensure timely & accurate submissions in all government and related claims, e.g. Childcare Leave, Maternity/Paternity Leave, income tax (IR8A & IR21) matters etc.
• Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance
• Coordinate with all departments on hiring plans, resignations, confirmation and all HR related matters
• Provide advice and handle all employee inquiries on HR-related matters
• Perform daily HR duties from on-boarding to off-boarding
• Responsible for monthly payroll and salary processing
• Maintenance of proper filing system & employee records
• Undertake any ad-hoc projects assigned by the superior/management team

Requirements:

• Possess a Diploma in Human Resources, Administrative / Business Studies or any other related field
• At least 1 year of working experience in HR & Payroll Administration. Familiar with Info-Tech System will be a bonus.
• Familiar with MOM regulations and HR practices
• Good communication, writing and interpersonal skills
• Proficient in Microsoft Office Applications
• Meticulous with a high level of integrity
• A team player with a flair for numbers
• Able to multi-task, responsible & willing to learn

Location: Redhill

Job Description

• Industry/ Organization Type: Landscape Design
• Position Title: Admin & Accounts Executive
• Working Location: Commonwealth (Walking distance from MRT)
• Working Hours: 5.5 days (Mon - Fri, 9am - 6pm; Sat (WFH), 9am - 1pm)
• Salary Package: Basic salary up to $2,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle basic accounting tasks with MS Excel, Word, and the Odoo ERP accounting system.
• Handle general administrative tasks like managing accounts receivable/payable, invoicing, filing, issuing purchase orders and quotations, tracking project payment claims, preparing GST, managing petty cash, and maintaining records and communications.
• Organize resources effectively using online tools like Google and Facebook.
• Manage product inventory and stocks.
• Arrange shipments.
• Support additional administrative tasks as needed.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1-2 years of experience in administrative and accounting role
• Efficient in Microsoft Office and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #73428 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

HR & Admin Executive

(Graduate Trainee - with full-time conversion based on performance)

Company overview:

Founded in 1979, our family-owned business has grown across three generations, delivering trusted, high-quality poultry products while pioneering fully integrated farming operations and upholding strong values of honesty and excellence.

Responsibilities: 

Administrative & Inventory Management

• Monitor and maintain inventory orders.
• Track inventory movements and ensure timely replenishment of stock and supplies.
• Coordinate procurement requests and liaise with vendors for purchases and deliveries. 

Database & Record Management

• Manage and update company databases, ensuring information is accurate, complete, and properly maintained.
• Prepare reports, trackers, and documentation for management review.
• Ensure proper filing and organization of both physical and electronic records.
• Perform regular audits to ensure data accuracy and completeness.

Stakeholder & Partner Coordination

• Act as a key liaison between the company and external partners, vendors, and service providers.
• Coordinate administrative matters with internal departments and external stakeholders.
• Follow up on outstanding requests, documentation, and operational requirements.
• Ensure timely communication and smooth coordination across all parties. 

General Administration

• Support office operations and administrative processes.
• Assist in organising company events, meetings, and employee engagement activities.
• Handle correspondence, documentation, and other ad-hoc administrative duties as assigned.

Requirements

• Degree in Human Resource Management, Business Administration, or a related field.
• Strong attention to detail and a high level of accuracy in data management.
• Proficient in Microsoft Office applications, particularly Excel for tracking and reporting.
• Strong organizational and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Able to work independently while managing multiple priorities effectively.
• Experience in inventory management, database administration, or HR administration is an advantage.

Additional Information:

• Location: Serangoon Area
• Working Hours: Monday to Friday, 9am to 6pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

To provide administrative support, feedback, data collection and evaluation of Take-a-Break programme.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Administration & Operations

• Responsible to programme head and division director in all matters pertaining to the administration and streamlining of TAB.

• Handle all Information & Enquiries and conduct assessment to recommend outcome of a referral to TAB as a core responsibility

• Update and manage dashboards

• Suggest practices for the efficient and effective operation and management of services and assist in implementing those policies and practices.

• Responsible for achieving key performance indicators in the client reach, outcomes and impact. This includes completion of progress reports and assisting in data collation, or analysis for planning and reporting purposes in a timely manner.

• Collaborate with and respond to funder on any queries on TAB programme cases.

• Provide administrative support and coverage to other TAB colleagues.

Service Management

• Triage, manage and deploy respite service providers, as relevant to the needs of the clients and caregivers / families.

• Manage working relationship with key stakeholders etc such as mediating between social workers (applying on behalf of clients / caregivers) and service providers

• Find out the needs of the clients/caregivers in the area and collate the data

• Collaborate with funder and appointed service providers to identify service pain points and work towards solutioning.

Networking & Professional Matters

• Network, participate and contribute professionally through work with relevant professionals and stakeholders that involves TAB programme.

• Represent TAB to undertake outreach efforts to referral agencies, community organisations and any other relevant agencies

• Supervise TAB colleagues that may include social worker, programme assistant and social work associate and work with caregivers/clients to offer services to the clients.

Other Duties

• Any other duties as may be assigned from time to time.

JOB HOLDER REQUIREMENT

• A diploma or degree in any discipline related to social sciences or related disciplines

• At least 3 years of relevant working experience in administrative work or managing programmes for people with disabilities. Experience in social service sector preferred.

• Analytical, flexible, resilient and ability to see different perspectives and draw connections

• Confident as an independent worker and a team player

• Good interpersonal skills

Key Highlights

• Contract Duration: 1 year (12 months)
• Salary: Up to $3,450/month
• Work Location: Pasir Panjang, Singapore
• Role involves administrative, data entry, and basic finance support

Key Responsibilities

Administrative Support

• Provide general administrative support including preparing documents, reports and presentations
• Organise and maintain electronic filing systems to ensure proper storage and easy access
• Assist in coordinating meetings and events

Data Entry & Records Management

• Perform accurate and consistent data entry tasks
• Update and correct data in Excel to ensure accuracy
• Compile and organise data for reports, presentations, and business needs

Finance & Operations Support

• Assist with light bookkeeping tasks such as invoice and expense report review

Projects & Ad-hoc Duties

• Support special projects and other administrative tasks as assigned

Requirements

• Background in Business Administration, Finance, or related field
• Strong attention to detail and high accuracy in data entry and record keeping
• Good organisational and time management skills
• Able to manage multiple tasks efficiently
• Proficient in Microsoft Excel and MS Office applications
• Prior experience in administrative or operations role is an advantage

Only shortlisted candidates will be notified.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

• Provide high-level coordination and administrative support to multiple senior leaders, ensuring priorities, schedules, and deliverables are effectively managed.
• Manage complex calendars, organize meetings and leadership sessions, and ensure seamless execution of agendas, logistics, and follow-ups.
• Handle travel planning, expense administration, and operational tasks in line with company policies and standards.
• Act as a key communication bridge across teams and stakeholders, ensuring alignment and timely information flow.
• Support events, team initiatives, and process improvements to enhance overall efficiency and collaboration.

Requirements:

• Degree in Business Administration or a related discipline preferred.
• At least 5 years of experience supporting senior executives in a dynamic, MNC environment.
• Proven ability to manage multiple stakeholders, priorities, and confidential information with professionalism.
• Strong proficiency in Microsoft Office tools including Outlook, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and problem-solving skills with a proactive and adaptable mindset.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Company Overview

A homegrown logistics company seeking dynamic growth in fulfilment and logistics services for both local and international clienteles.

Job Summary

You will support business growth by managing accounts receivable and payable functions, maintaining accurate financial records, and producing insightful reports that drive informed decision-making and operational efficiency.

Responsibilities

• Maintain bookkeeping databases and spreadsheets by updating financial information accurately and timely
• Communicate proactively with clients and customers to request and arrange payments, ensuring cash flow continuity
• Record and track payments in databases to maintain up-to-date account statuses
• Create detailed reports and balance sheets that document overall profits and losses to support financial analysis
• Update client accounts based on payment receipts and contact information changes to ensure data accuracy
• Manage accounts payable using accounting software, processing invoices and payments for multiple entities and vendors
• Analyze workflow processes to identify opportunities for efficiency improvements in accounting operations
• Establish and maintain professional relationships with new and existing vendors to support business partnerships
• Ensure timely and accurate payment of bills and payroll in compliance with departmental procedures
• Process due invoices for payments by verifying purchase orders, prices, terms of payment, and other charges
• Perform accounting duties including account maintenance, recording journal entries, and reconciling books of accounts

Required competencies and certifications

• Proficiency in English to communicate effectively with clients and internal teams
• Advanced computer skills including excellent knowledge of MS Office applications
• Proficiency with financial management software to accurately manage accounts and generate reports

Preferred competencies and qualifications

• Strong interpersonal and communication skills to maintain professionalism under pressure and foster collaboration
• Great organizational skills with high accuracy and attention to detail to ensure reliable financial records
• Hands-on experience with CRM software to enhance client relationship management
• Ability to learn quickly and adapt to new tools and processes
• Self-motivated with a results-driven approach to meet and exceed business expectations
• Comfortable with math and calculations to perform accounting tasks accurately
• Good listening skills to understand client needs and resolve payment issues effectively

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: $2800 - $3800 is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Multilingual Skills: Preferred, as the environment of our company (both clients and colleagues), are Chinese-speaking.
• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person