Total 484 Senior Executive assistant manager job vacancies in Australia

About the Job

The Singapore University of Technology and Design (SUTD) is seeking a highly motivated and skilled Research Assistant to support a research project focused on leveraging multimodal Large Language Models (LLMs) to enhance user intention understanding and decision-making process, particularly in the area of recommender systems. The successful candidate will work closely with faculty and researchers to design, implement, and evaluate novel methods that integrate LLMs for more intelligent user understanding and decision-making systems. This position offers a unique opportunity to contribute to cutting-edge AI research with real-world impact.

What You'll Do

• Conduct research on applying LLMs to improve the user intent understanding and decision-making process.
• Develop and implement experimental prototypes and evaluate model performance.
• Conduct literature reviews and contribute to the writing of research papers and reports.
• Collaborate with team members and participate in regular research discussions.

Who We're Looking For

• A Bachelor’s degree in Computer Science, Artificial Intelligence, Data Science, or a related field.
• Proven research experience, particularly in user modeling, personalization and decision-making process and recommender systems.
• Strong programming skills (e.g., Python, PyTorch, TensorFlow).
• Excellent written English communication skills.
• Self-motivated, independent, and passionate about research.
• Familiarity with prompt engineering, fine-tuning LLMs, or knowledge distillation is a plus.
• Experience with publishing in academic conferences or journals is a plus.

Key Responsibilities:

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.

· Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.

· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.

· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.

· Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.

· Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.

· Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.

· Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.

· Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.

· Assist in drafting responses and other written communications for the CEO’s review and approval.

· Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.

· Carry out other ad-hoc responsibilities as assigned by the Executive.

The Employer

The Employer is a family office of the promoters of a large business house with interests in fashion, food and footwear retail in several countries in South East Asia. It is interested in bringing on board an experienced executive assistant to support three promoter-directors.

Key Responsibilities

The role combines executive administration, project coordination, stakeholder management, and personal support responsibilities. The successful candidate will act as a trusted partner, ensuring seamless operations, effective prioritization of key initiatives, and efficient management of both business and personal commitments.

Executive & Administrative Support

* Manage complex calendars, meetings, appointments, and travel arrangements.

* Prepare meeting agendas, briefing materials, presentations, and correspondence.

* Screen communications and manage information flow on behalf of the Family Office

* Coordinate logistics for internal and external meetings.

Project & Priority Management

* Track action items, deadlines, and key deliverables across multiple workstreams.

* Follow up with internal teams and external stakeholders to ensure timely execution.

* Maintain effective systems for monitoring commitments and escalating issues when required.

* Support the implementation of strategic and operational initiatives.

Stakeholder & Communication Management

* Serve as a key liaison between the Family Office and senior stakeholders.

* Draft, review, and coordinate reports, presentations, and business communications.

* Support investor relations activities, board meeting preparation, and corporate communications.

* Handle confidential information with the highest degree of professionalism and discretion.

Financial & Administrative Coordination

* Coordinate invoice processing and vendor payments with the Finance team.

* Review billing documentation and resolve discrepancies where necessary.

* Manage company credit card expense submissions and related administrative processes.

Personal & Lifestyle Support

* Coordinate medical appointments and wellness-related services

* Arrange personal logistics, meal deliveries, household orders, and other administrative requirements.

* Support ad hoc requests and special projects as needed.

Qualifications & Experience

The ideal candidate will have experience supporting senior executives in fast-paced, high-performance environments such as management consulting, investment banking, private equity, family offices, or similar organizations.

* Bachelor's degree from a reputable university.

* 5–10 years of Executive Assistant experience supporting senior executives or principals.

* Experience in consulting, investment banking, private equity, family offices, or similarly demanding environments preferred.

* Exceptional organizational, planning, and time-management skills.

* Strong analytical and problem-solving capabilities.

* Excellent written and verbal communication skills.

* Advanced proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word.

* Ability to work independently, anticipate needs, and manage multiple priorities simultaneously.

* Demonstrated maturity, discretion, and sound judgment when handling sensitive information.

* Highly organized and detail-oriented.

* Proactive, resourceful, and solutions-focused.

* Professional, adaptable, and resilient under pressure.

* Strong interpersonal skills with the ability to engage effectively with senior stakeholders.

* Committed to integrity, accountability, and excellence in execution.

Key Responsibilities

Executive Support

• Manage complex, fast-moving calendars across multiple time zones and regional markets

• Coordinate internal and external meetings, ensuring effective scheduling, prioritisation, and preparation

• Prepare agendas, briefing notes, and presentation materials for leadership meetings and strategic discussions

• Draft and manage executive-level communications and confidential correspondence on behalf of senior leaders

• Ensure timely follow-up and tracking of actions arising from meetings and key business priorities

Coordination & Communication

• Serve as a central coordination point between the APAC leadership team and key stakeholders across ANZ and AEM

• Support communication flow and alignment across regional functions and leadership teams

• Assist in coordinating operational reviews, leadership meetings, and strategic workshops

Travel & Logistics

• Oversee end-to-end international travel arrangements including flights, accommodation, ground transfers, and detailed itineraries

• Manage expense reporting and executive administration accurately and in a timely manner

• Support logistics for executive visits, regional events, and key business engagements

Project & Operational Support

• Support senior leaders in coordinating and executing strategic initiatives and regional projects

• Monitor timelines, deliverables, and follow-up actions across key priorities

• Maintain accurate records, reports, and executive documentation to a high standard

• Provide ad hoc support on presentations, research, and business reporting as required

Confidentiality & Professional Standards

• Handle highly sensitive and commercially confidential information with absolute discretion

• Operate with professionalism, maturity, and sound judgement at all times

What We're Looking For

• Minimum 5 years of executive assistant experience in supporting C-suite or regional leadership in a multinational environment

• Exceptional organisational and time management skills with the ability to manage competing priorities across multiple stakeholders

• Strong written and verbal communication skills with a professional and polished executive presence

• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

• A self-starter with a proactive mindset, keen attention to detail, and the ability to work independently with minimal supervision

• Demonstrated ability to handle sensitive matters with confidentiality and integrity

• Experience working across cross-cultural, regional teams is a strong advantage

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.
Please send your updated cv to josie.cha@peopleprofilers.com

We regret that only shortlisted candidates will be notified
People Profilers Pte Ltd
EA Licence Number: 02C4944
Tel: 6950 9756
EA Personnel: Cha Zi Jing Josie
EA Registration Number: R24124843

Monday to Friday: 10am - 6pm

Dress code: Casual

Location: 39 woodlands close, MEGA@woodlands, Singapore 737856

RESPONSIBILITIES

• Record expenses, adding payment tasks
• Sending invoices and reminder for overdue payments to clients
• Arranging part timers for events
• Contacting customers for orders & delivery arrangements
• Cooridnating with vendors
• Ensure accuracy & timely processing of orders
• Updating new equipment and content on price list & website (no design or programming skills required)
• Perform day to day admin related tasks
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good with accounting & math
• Good team player, mature, independent, multi-tasker, initiative,
• meticulous, proactive and positive working attitude
• “O” Level, “A” Level, Diploma
• Proficient in MS Office applications (Word, Excel & Outlook)
• Customer service oriented
• Preferably bi-lingual
• Able to work in a fast-paced environment
• No experience also welcome to apply.

Company Overview

SriGL Services has over a decade of experience in cleaning and maintenance. We employ a reliable, well-trained workforce serving commercial, industrial, and residential projects.

Job Summary

Coordinate office operations to enhance efficiency and ensure compliance with company policies while supporting management and maintaining effective communication with stakeholders.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies
• Supervise staff to maintain productivity and adherence to standards
• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations
• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow
• Update and maintain procedural documentation to ensure accuracy and accessibility
• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy
• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs
• Track inventory of supplies and place orders to maintain adequate stock levels
• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making
• Record and file cash transactions to maintain accurate financial documentation
• Process and file invoices to support accounts payable functions
• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations
• Manage agendas and appointments for upper management to optimize time and scheduling

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Jobs Description

· Responsible to partial AR and AP functions.

· Reconcile daily cash deposits from outlets against bank statements.

· Collection of outlet documents from external despatch & check for missing documents.

· Assist to tag new fixed assets when required.

· Processing of store petty cash claims.

· Processing of AP trade invoices & payments.

Requirement

· O'Levels, LCCI, & Diploma in Accounting or equivalent

· Preferably 1-2 years of relevant working experience (Entry-level candidates are welcome to apply)

· Willing to learn and adapt faster

· Strong team player with a positive attitude and a strong sense of responsibility

· Able to work independently

· Able to start work immediately

· 5 working days

Job Description

• Prepare Invoices, Delivery Orders, Credit Notes
• Prepare Purchase Orders, Goods Receiving and Shipping documents
• Perform Accounts Receivable / Accounts Payable functions
• Perform weekly/monthly/AR/AP/Inventory Report
• Answer phone calls and handle customers enquires and Admin Duties

Requirement

• 1 to 2 years relevant working experience
• Able to work in Kaki Bukit area
• Able to work independently
• Good Interpersonal Skills, Meticulous and Detailed Oriented
• Overtime Required During Peak Period

Working Time

• 5 days work week (Monday to Friday 8:00am -5:45pm)
• Working location at Kaki Bukit area

Salary Range

• Based on Experience

Interested for the above position, please send in your resume to hrm@shengtai.com.sg and include the following information:

1. Last drawn and expected salary

2. Earliest available date

We regret that only shortlisted candidates will be notified.

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This is a part-time role (approximately 4 hours per day, Monday to Friday) focused primarily on email management, communication, follow-ups, and executive support.

The ideal candidate is an excellent communicator with strong judgment, able to prioritize independently, draft professional responses, and ensure important matters are handled promptly.

Key Responsibilities

Email Management

• Review and triage the CEO’s inbox daily.

•  Categorize emails by priority and urgency.

•  Draft replies on behalf of the CEO for review and approval.

•  Handle routine correspondence independently where appropriate.

•  Ensure important emails are not overlooked and receive timely responses.

•  Maintain an organized inbox and filing system.

Executive Support

• Track action items and follow up with internal and external stakeholders.

• Prepare summaries of important emails, discussions, and decisions.

• Coordinate meetings and calendar scheduling when required.

• Assist with travel, logistics, and administrative arrangements as needed.

• Maintain records of key conversations and commitments.

Communication & Coordination

• Serve as a professional point of contact for partners, customers, candidates and other stakeholders.

• Coordinate across teams to gather information needed for responses and follow-ups.

• Ensure commitments made by the CEO are tracked and completed.

Requirements

• Excellent written and spoken English.

• Strong organizational and time management skills.

• High attention to detail.

• Ability to handle confidential information with discretion.

• Strong judgment and ability to prioritize independently.

• Proficiency with Gmail, Google Workspace, and common productivity tools.

Advantageous to have:

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Administrative Assistant.

• Experience supporting founders, CEOs, or senior executives.

• Familiarity with startup environments.

• Experience managing high-volume email inboxes.

What Success Looks Like

• CEO inbox remains organized and up to date.

• Important emails are responded to promptly.

• Follow-ups are consistently tracked and completed.

• Communication with stakeholders remains professional and efficient.

Working Arrangement

• Part-time: Approximately 20 hours per week.

• Flexible working hours, with availability during business hours for urgent matters.

• Remote or hybrid arrangement possible.

The Signature Research Programme in Health Services Research and Population Health is looking for candidates with either undergraduate or masters training in economics or related disciplines to support our growing portfolio of econometric / statistical analysis and decision analytic modelling projects.

Job Description

This position will report directly to Senior Health Economists in the Health Economic Evaluation Lab and offers an excellent opportunity to develop and refine in demand skills in applied health economics and to be co-author on publications. Successful candidates will assist with high value health economic research endeavours and perform a variety of functions, such as:

• Execute econometric and other statistical analyses.
• Build decision trees, markov and micro-simulation models for use in cost effectiveness analyses.
• Conduct literature reviews.
• Prepare sections of surveys, analysis plans, manuscripts, reports and grant proposals with a goal toward producing high quality research outputs.
• Act as a Teaching Assistant for the Health Economic Evaluation Graduate Certificate Program.
• Perform other related duties assigned by the Principal Investigators in support of these efforts.

Job Requirements

• Bachelor’s Degree / Master’s Degree in Economics, Health Economics or other related disciplines.
• Prior research experience in Cost Effectiveness modelling and Econometrics is highly desirable.
• Have experience in quantitative data and statistical analyses (preferably with health-economic data) with modelling packages such as R or STATA.
• Proficient with Microsoft Office Suite and AI tools.
• Possess strong verbal and written communication skills in English.
• Able to multi-task and work productively in teams.

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Support preparation, validation, and consolidation of HR data for reporting and analysis

• Assist in reviewing performance data to identify trends and improvement opportunities

• Organise HR datasets and conduct checks to ensure data accuracy and consistency

• Develop and maintain dashboards and trackers to monitor operational performance and service levels

• Assist with office administration including coordination of meetings, project tracking, and documentation

• Track departmental assets and office supplies where required

• Provide support for HR-related projects and initiatives as assigned

Requirements:

• Diploma in Human Resources, Business Analytics, Statistics, or related field

• Prior internship or experience in HR, administration, or data-related roles is an advantage

• Strong proficiency in Microsoft Excel and PowerPoint

• Organised, proactive, and able to work independently
  

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

At Canossaville Preschool, we believe in forming the hearts and minds of children so that they will be empowered learners and compassionate leaders. To achieve this, we believe in having close partnerships with our families and stakeholders of the child so that he/she will receive holistic care and education.

Being part of the preschool team, you will report to the Vice Principal and be responsible for coordinating the day-to-day administrative and operational functions of the Preschool.

As the first point of contact for parents, children and visitors, you will play a key role in ensuring smooth centre operations, regulatory compliance, excellent customer service and a safe, well-maintained learning environment. You will work closely with the Principal, Vice Principal, teachers, central departments, and external vendors to ensure the efficient delivery of preschool operations. The role also requires support for school and Canossian Village events, including those conducted after office hours or on weekends when required.

Critical Work Tasks

Cleanliness and Maintenance: Premises and Facilities

• Work with in-house and outsource cleaners to ensure cleanliness of the school premises
• Create and manage cleaning checklists to work closely with cleaning staff
• Ensure that the Environment Protection Requirements are met as laid out by the regulatory authorities (ECCC)
• Monitor staff weekly cleaning checklists and keep softcopy
• Assist in inspection preparation (NEA/ECDA)
• Coordinate with Estate Management to report, schedule and follow up on maintenance works to ensure timely completion
• Coordinate with vendor on bi-monthly School Disinfection
• Conduct regular premise checks to ensure safety for students and staff

Food-Related

• Coordinate menu planning and implementation with the kitchen team to ensure healthy and nutritious meals for children and staff
• Oversee and work with kitchen staff to ensure adherence to daily menu
• Coordinate mealtimes during special occasions, half day closures, schedule changes, etc.
• Order groceries on a weekly basis, monthly and adhoc basis coordinating with central Admin Office
• Work with OSO and VP to prepare for food and hygiene audit checks
• Order food and supplies for staff connect and events, etc.

Fire Safety and First Aid

• Work closely with Preschool Principal and Estate Management to coordinate half-yearly Fire Drills in accordance with ECDA requirements
• Conduct regular checks to ensure fire safety standards for students and staff
• Conduct regular checks on First Aid Boxes to ensure validity of supplies
• Ensure supplies in First Aid Boxes are sufficient and to replenish where required
• Track validity of CPS Staff’s Child First Aid Certification and work with HR to ensure timely renewal of Certification before expiry date

Stakeholder Liaison

• Act as first point of contact for parents and visitors
• Provide accurate information on preschool programmes, fees, and enrolment procedures
• Manage and respond to all centre enquiries (calls, emails, walk-ins, inbox)
• Handle parent communication and ensure timely follow-up
• Update any concerns or requests brought up by parents to VP/P and escalate any urgent matters if needed
• Share notices and updates veted by VP/P to parents

Enrolment

• Maintain waitlist and update enrolment records
• Coordinate school tours and parent follow-ups
• Ensure completion of enrolment documentation
• Process enrolment and withdrawal administration with VP approval
• Flag and escalate special cases to VP/Principal

Administration

• Manage data entry in ECDA CMS and LittleLives
• Maintain student records, contact lists and files
• File and organise documents (children’s records, attendance, etc.)
• Maintain centre documentation, SOPs, filing system and audit readiness
• Assist with attendance and event responses
• Maintain inventories, databases and centre records, including student files, allergy records, contact lists and other operational documents
• Ensure proper document control and PDPA compliance
• Responsible for proper storage of stationery, uniform, craft materials
• Perform general administrative and clerical duties
• Support the smooth execution of daily centre operations
• Prepare staff attendance summaries where required

Vendor Management

• Coordinate and manage service providers and vendors (e.g. transport, photography, field trips, HPB and maintenance contractors)
• Schedule and coordinate maintenance works with estate team and contractors
• Ensure servicing schedules are followed and documentation is completed
• Monitor cleanliness, pest control and disinfection schedules

Procurement

• Procure supplies including educational materials, stationery, uniforms, household items, kitchen supplies and capital expenditure items in accordance with the approved budget
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Ensure purchases are made in accordance with the approved budget and procurement policies

Supporting Centre Operations

• Support organization of events at CCCS/CPS
• Support teachers during emergencies
• Support daily centre operations including attendance, health checks and dismissal
• Supervise children during excursions and transition periods
• Ensure smooth daily operational flow of the centre
• Support centre opening and closing operational readiness
• Respond to operational issues promptly and escalate significant matters to the Vice Principal or Principal where necessary

Compliance

• Coordinate and maintain ECDA licensing documentation and audit readiness
• Support NEA/ECDA inspections and prepare required records
• Maintain PDPA compliance in handling data and records

General

• Perform any other duties as assigned by the Vice Principal or Principal

Education and Experience

• Minimum GCE “O” level
• At least 1 to 2 years of relevant work experience in a preschool setting

Technical Skills and Competencies

• Must be proficient in Microsoft Office
• Be IT savvy
• Possess knowledge and use of various digital and social media platforms
• Able to multi-task, is resourceful, well organised and meticulous in handling databases and tasks
• Enjoy working with young children and is passionate about preschool education
• Be First Aid and ECC certified

Generic Skills and Competencies

• Excellent interpersonal and communication skills 
• Ability to collaborate, build and maintain strong relationships with different stakeholders 
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care 
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• Ability to work independently with minimal supervision 
• Ability to work effectively in a team-oriented environment 
• Ability to multi-task and prioritise responsibilities  
• Effective analytical and problem-solving skills
• Strong organisational and time management skills 
• Demonstrated professionalism and a strong work ethic 

Job Description

• Assist in the full spectrum of AR duties which includes invoice preparation, sales verification, month end closing and reconciliation.
• Prepare and process documents such as Invoices (Credit Terms & Cash Terms) & Credit Notes.
• Perform tracking & monitoring of collections & payments including updating of Aging list for dissemination to Sales team for follow up.
• Reconcile outstanding payments, billing disputes, discrepancy.
• Prepare & process Purchase Order (PO).
• Assist in the full spectrum of Stock duties which includes daily stock movement, monthly and year-end stock take.
• Ensure AR/AP/GL transaction into the accounting system timely and accurately

Job Requirements

• LCCI Certification or Diploma in Finance or Accounting
• Proficient in MS office applications
• Highly organised, strong time management with the ability to prioritise
• Ability to work independently and is a good team player

Working Hours

Monday to Friday 08.30am to 5.30pm
Saturday 08.30am to 12.30pm
Sunday Rest Day