Total 393 Manager admin executive job vacancies in Australia

The Plattering Co is known for its creative and hearty sharing platters, bowls and bentos and beautiful cheese platters and grazing table displays.

We are seeking a motivated and positive Catering Sales Executive/ Assistant Sales Manager   to join our dynamic and fast- growing team. The Catering Sales Executive / Assistant Sales Manager  is  responsible for generating new business opportunities, maintaining relationships with existing clients, and promoting our catering and bento services. You will play a crucial role in achieving sales targets, understanding market trends, and delivering exceptional customer service to ensure client satisfaction.

Key Responsibilities:

Business Development:

• Identify and target potential clients in the corporate, hospitality, and event sectors.
• Develop and maintain a strong pipeline of leads through various channels, including networking, cold calling, and online research.
• Conduct sales presentations and product demonstrations to prospective clients.

Client Management:

• Build and maintain strong relationships with existing clients to ensure repeat business and referrals.
• Understand client needs and customize catering packages to meet their requirements.
• Act as the point of contact for clients, addressing their inquiries and concerns promptly.

Sales Strategy & Planning:

• Develop and implement sales strategies to achieve monthly, quarterly, and annual sales targets.
• Analyze market trends and competitors to identify new business opportunities and improve service offerings.
• Collaborate with the marketing team to develop promotional campaigns and sales materials.

Event Coordination & Follow-Up:

• Coordinate with the operations team to ensure seamless delivery of services for events.
• Follow up with clients post-event to gather feedback and ensure satisfaction.
• Resolve any issues or complaints to maintain a positive client relationship.

Reporting:

• Prepare sales reports and forecasts for management review.
• Track and monitor sales performance against targets and KPIs.

Requirements:

• Diploma or degree in business management, hospitality or equivalent
• Proven experience as a Sales Executive or similar role, preferably in the catering, F&B, or hospitality industry.
• Strong communication and negotiation skills with the ability to build rapport with clients.
• Results-oriented with a track record of meeting or exceeding sales targets.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency MS Office Suite (Word, Excel, PowerPoint).

You will oversee payroll operations and benefits administration, ensuring accuracy, compliance, and timely delivery. This role also drives improvements in payroll processes, employee benefits, and HR operational controls.

Key Responsibilities

Payroll Management

• Manage end-to-end payroll processing, ensuring accurate and timely salary payments

• Review payroll inputs (allowances, deductions, claims, leave) for accuracy

• Ensure compliance with statutory requirements (CPF, IRAS, MOM, NS, etc.)

• Liaise with ERP vendors and internal stakeholders to resolve payroll issues

• Review payroll reports, reconciliations, and month-end submissions

• Maintain proper payroll documentation and records

• Support payroll-related audits

• Enhance payroll SOPs, controls, and workflows

Benefits Administration & Review

• Administer employee benefits (medical, insurance, leave, wellness)

• Review and improve benefits policies in line with organisational and market practices

• Liaise with insurers, brokers, and vendors on renewals and claims

• Analyse benefits usage and cost trends

• Support annual benefits reviews and new initiatives

HR Operations & Process Improvement

• Advise employees and managers on payroll and benefits matters

• Drive process improvements to enhance efficiency and employee experience

• Streamline HR processes and documentation

• Support HR systems implementation and enhancements

• Prepare HR reports and management updates

Team Supervision

• Supervise and guide junior HR/payroll staff

• Ensure timely and quality service delivery

Requirements

• 5–8 years of payroll experience, with exposure to benefits administration preferred

• Strong knowledge of Singapore employment laws and statutory requirements

• Experience with payroll systems and HRIS

• Strong analytical, organisational, and problem-solving skills

• High attention to detail and confidentiality

• Able to manage multiple priorities independently

• Strong ownership and accountability

• Good communication and stakeholder management skills

• Proactive with a continuous improvement mindset

• Degree or Diploma in HR, Business, or related field

MISSION:

To increase revenue from existing customer base by increasing Coface BI solutions usage within the client organization and upselling new solutions - with the objective to increase client stickiness/retention and maximizing long term revenue.

MAIN RESPONSIBILITIES:

• Serve customers by providing product and service information and resolving product and service problems as indicated by clients or partners.
• Prepare account plans for outlining plans to meet short, medium & long term revenue objectives
• Provide monthly forecast for the portfolio split by accounts
• Engage with key client stakeholders to increase Coface solution usage and to upsell new Coface solutions
• Monitor the portfolio proactively, highlight any anomalies and prepare recovery plans to get usage/revenue back on track
• Identify new use cases/departments to expand the Coface solutions for clients
• Track and see to closure any customer queries including complaints by providing the best solution to solve the problem, following up to ensure resolution
• Track and manage SLAs as per contract to ensure they are within the agreed limits
• Deliver to clients and partners final Contracts, Endorsements, and invoices and handle any questions related to these documents
• Be responsible for negotiations with clients on renewal of contracts and pricing
• Responsible for derogation requests if required on products, contracts and pricing
• Conduct 6 monthly reviews with the client and client’s stakeholder, to clearly demonstrate Coface’s industry thought leadership and how Coface BI is an effective solution.
• Accuracy in forecasting of sales and revenue targets.
• Ensure client NPS scores meet or exceed global benchmarks.
• Support Senior Strategic Account managers on renewals, operations, and in preparation of quarterly business review.

Our client is a well-established company in the logistics and freight forwarding industry, providing end-to-end transportation and distribution solutions across regional and international markets. Due to their current expansion plan, they are looking for a Sales Executive / Manager to join their commercial team. They are located in the (Central West) – easily accessible.

Responsibilities:

• Drive business growth by acquiring new corporate accounts within freight forwarding and logistics sectors

• Manage and expand existing customer portfolios to increase revenue opportunities

• Prepare and manage pricing proposals, RFQs, and tender submissions for prospective clients

• Conduct market outreach activities to identify potential business opportunities across B2B and e-commerce segments

• Coordinate with operations and customer service teams to ensure smooth execution of client requirements

• Monitor customer accounts, pricing structures, and shipment requirements to support commercial objectives

• Maintain accurate sales activity records, pipeline updates, and account information within internal systems

• Review freight rates and commercial terms to support profitability targets

• Follow up on sales enquiries, quotations, and project discussions with customers

• Prepare periodic sales updates and business development reports for management review

Requirements:

• Diploma or Degree in Business, Logistics, Supply Chain, Marketing, or related disciplines

• Minimum 2–3 years of sales experience within freight forwarding / 3PL

• Experience handling business development, account expansion, or customer acquisition activities

• Familiarity with quotation preparation, tender submissions, and freight pricing structures

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/CV.
We regret that only shortlisted candidates will be notified.

Email Address: job•@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R22104769
EA Personnel Name: Ong Boon Kiet (Travys)

A leading integrated environmental services provider in Singapore is seeking a proactive and driven Procurement Manager / Executive to support operational excellence and drive transformation through technology and innovation.

Key Responsibilities

• Manage end-to-end procurement processes, including sourcing, negotiation, and supplier selection

• Identify, evaluate, and source advanced equipment, automation solutions, and smart technologies to enhance productivity and reduce reliance on manual labour

• Support initiatives to address challenges of an ageing workforce through mechanisation and digitalisation

• Collaborate with internal stakeholders to introduce innovative solutions that improve efficiency

• Develop and maintain strong relationships with vendors, including equipment suppliers and technology providers

• Evaluate supplier performance and ensure compliance with contractual terms

• Monitor inventory levels and ensure timely procurement of materials and equipment

• Drive cost optimisation while balancing quality, sustainability, and innovation

• Ensure procurement activities comply with internal policies and regulatory requirements

• Prepare reports on purchasing trends, cost savings, and supplier performance

• Support tender submissions and contract management

Requirements

• Diploma / Degree in Procurement, Supply Chain, Engineering, Business Administration, or related field

• Minimum 2–5 years of relevant procurement experience (Manager role requires more experience)

• Exposure to equipment sourcing, automation, or technology procurement is highly advantageous

• Experience in environmental services, facilities management, or related industries is a plus

• Strong negotiation, vendor management, and analytical skills

• Good communication and stakeholder management abilities

• Proficient in Microsoft Office (especially Excel)

• Familiarity with procurement systems/ERP is an added advantage

Preferred Attributes

• Forward-thinking mindset with interest in innovation and digitalisation

• Resourceful, proactive, and solutions-oriented

• Able to work independently in a fast-paced environment

• Strong sense of integrity and accountability

Working hours:

Mon to Fri: 8:30am to 5:30pm

About the role

We are looking for a Senior HR Executive / Assistant HR Manager, Compensation & Benefits who is passionate about what they do, and keen to learn and grow with the Company. Working closely with the HR Director, this role assists in overseeing all aspects of human resources practices and processes and also ensures a productive workplace where everyone works to realize the corporate values and objectives.

Key responsibilities

• Perform full cycle of payroll processing such as undertaking payroll calculation, payroll reconciliation, and payroll accounting

• Processing and submission of yearly IR8E and IR21 for foreign staff in a timely manner

• Working closely with HR Director and senior management to establish and review a competitive compensation and benefits structure and ensure compliance with relevant regulatory requirements

• Review and implement compensation and benefits policies and processes and ensure HR services are delivered seamlessly to the employee for a great employee experience

• Assist in salary benchmarking and market data review to support competitive and equitable compensation practices

• Administer employee benefits programs and liaise with insurers and vendors on enrolment, claims, renewals, and policy matters

• Support annual salary increment, bonus, and manpower budgeting exercises, including preparation of costing, analysis, and management reports

• Facilitate the annual performance management review process including salary/bonus review

• Work with HR Director to identify, implement and review the required HRIS to facilitate effective and efficient delivery of HR processes

• Prepare and manage HR data reports, maintain data accuracy and integrity, and support data analytics to provide insights for workforce planning, compensation review, and management decision-making

• Provide timely advice to staff and managers on HR policies and procedures;

• Facilitate the annual performance management review process including salary/bonus review;

• Maintain proper documentation of all relevant documents (payroll advice, reports, and correspondences) pertaining to payroll;

• Provide timely and accurate updates of Employee Database;

• Take an effort to remain informed at all times of new MOM, Statutory Acts & legislation which may affect employees’ benefits and compensation;

 HRIS and Process Improvement

• Work with HR Director to identify, implement and review the required HRIS to facilitate effective and efficient delivery of HR processes (e.g. e-appraisal, learning management system, etc)

• Lead the adoption of new and better ways of doing things;

• Keep abreast with latest trends, explore best practices and encourage idea generation from Internal and external stakeholders;

• Identify and address barriers of change;

• Prepare and manage HR data reports, maintain data accuracy and integrity, and support data analytics to provide insights for workforce planning, compensation review, and management decision-making.

• Handled any other tasks and duties as assigned

Job Requirements:

• Bachelor Degree in Human Resources or related course of study

• At least 3 years of experience as an HR Generalist in a managerial capacity

• Minimum 2 – 3 years' experience in handling payroll for large headcounts including rank & file

• Possess in-depth knowledge of statutory requirements (Eg. Employment Act, CPF Act, Income Tax Regulations)

• Fluent in English and Mandarin (written and verbal) due to the need to communicate with Chinese employees

• Willing to multi-task and have a sense of urgency

• Able to work well as a team and independently in a dynamic environment

• Good interpersonal and communications skills

• Meticulous and result-oriented

iO3 is a fast-growing maritime technology company delivering advanced digital solutions and satellite connectivity to modern fleets worldwide. Operating at the intersection of shipping, IT, and next-generation connectivity, we support shipowners and operators in modernizing vessel operations, improving reliability, and staying ahead of regulatory and cyber requirements.

The Sales Department focuses on building strong customer relationships, identifying new business opportunities, and delivering tailored solutions across iO3's product and connectivity portfolio. The team works closely with internal stakeholders across technical, operations, and delivery functions to support the full sales cycle, from initial engagement through to close and account growth.

The Sales Manager / Sales Executive reports to the Sales Director and is responsible for driving revenue growth through proactive client engagement and effective account management. The role involves developing new business, maintaining existing relationships, preparing commercial proposals, and representing iO3 at customer meetings and industry events.

Candidates with prior experience in maritime, satellite communications, telecommunications, or technology sales are preferred. Candidates from adjacent industries with a strong sales track record and an interest in maritime technology are also welcome to apply.

1.    Sales & Business Development

•      Identify and develop new business opportunities with vessel operators, ship managers, fleet owners, and maritime companies.

•      Manage and grow assigned customer accounts, with a focus on retention and expansion.

•      Participate in customer meetings, vessel visits, and industry events to promote iO3's solutions and build relationships.

•      Monitor market developments and customer needs to support pipeline development and strategic positioning.

2.    Proposal & Commercial Support

•      Prepare and present quotations, proposals, and commercial presentations in coordination with the technical and delivery teams.

•      Translate customer requirements into clear commercial inputs for internal evaluation and solution design.

•      Ensure alignment between customer expectations, pricing, and internal delivery capabilities.

•      Support negotiation of commercial terms and assist in contract finalization.

3.    Account Management & Customer Engagement

•      Build and maintain strong working relationships with key contacts across assigned accounts.

•      Serve as the primary point of contact for customers, ensuring follow-through on commitments and timely resolution of issues.

•      Gather customer feedback and communicate relevant insights to internal teams for continuous improvement.

•      Respond promptly to customer enquiries and coordinate with internal stakeholders to maintain service quality.

4.    Sales Operations

•      Maintain accurate pipeline records, activity logs, and sales forecasts to support business planning.

•      Work with cross-functional teams including engineering, operations, finance, and support to ensure smooth execution of customer commitments.

•      Contribute to improving sales processes, proposal quality, and overall responsiveness.

Requirements

•      Minimum 1 to 2 years of experience in a sales orcustomer-facing role.

•      Prior experience in maritime, satellitecommunications, telecommunications, or technology sales is preferred.

•      Good communication and interpersonal skills,with the ability to engage customers at various levels.

•      Organised and able to manage multiple accountsand tasks concurrently.

•      Self-motivated with a proactive approach toidentifying and following up on opportunities.

•      Comfortable learning technical products andtranslating them into clear customer conversations.

•      Diploma or Degree in Business, Engineering,Maritime Studies, IT, or a related field.

•      Proficiency in English required; knowledge ofMandarin or Bahasa is an advantage.

•      Singaporeans or Singapore PR only

To apply online, please click the Apply button. Alternatively, please email your resume to hr@io3.sg

Job ID: 20155

• Location: Raffles Place
• Working hours: 9am - 5.30pm
• Salary: up to $8,000 (Depending on experiences)

Job Description
We are seeking a Sales Manager to lead our timber trading business, focusing on expanding international sales while contributing to sustainable and environmentally responsible practices. (Area: Asia, US, Europe and Middle East *The assigned area varies depending on sales person)

This role is ideal for individuals who are passionate about the timber industry and motivated to create positive environmental impact through responsible sourcing and trading. You will play a key role in driving business growth while aligning with our corporate philosophy of contributing to sustainability and environmental preservation.

This role is primarily office-based but requires international travel for client meetings, supplier visits, and industry events. Flexibility in working hours may be required to meet business needs.

Key Responsibilities:

· Develop and execute sales strategies specifically for timber and wood-related products in international markets.

· Build and maintain strong relationships with global buyers, suppliers, and partners in the timber industry.

· Identify new market opportunities and expand the company’s timber trading portfolio.

· Promote sustainably sourced timber products and communicate environmental value propositions to clients.

· Manage the full sales cycle from sourcing to delivery, ensuring quality and customer satisfaction.

· Monitor market trends, pricing, and supply-demand dynamics in the timber sectors.

· Lead and manage a sales team, providing guidance and performance management.

· Collaborate with internal teams to ensure efficient logistics, compliance, and operations.

· Ensure adherence to international trade regulations and sustainability standards (e.g., FSC or equivalent).

· Prepare sales forecasts, reports, and strategic recommendations for senior management.

Job Requirement

· Bachelor’s degree in Business, Sales, Marketing, Environmental Studies, or a related field.
· Minimum 3 years of experience in international sales; experience in timber, commodities, or related industries is highly preferred. (For managerial roles, industry experience is required)
· Strong interest in the timber industry and sustainability/environmental initiatives.
· Proven leadership and team management skills.
· Excellent communication, negotiation, and relationship-building abilities.
· Strong analytical and strategic thinking skills.
· Familiarity with international trade regulations and sustainability certifications is a plus.
· Willingness to travel internationally.
· Japanese skill is added advantage to liaise with Japanese speaking counterparts including Japan HQ
· Motivated to contribute to environmental conservation through business.
· Able to drive business growth in a dynamic and global environment.
· Strong sense of ownership and accountability

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20155, Sales Executive/AM/Manager (Timber Trading Business)".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Overview*

Incumbent is required to provide (i) ops & administrative support and (ii) informatics systems support for allied health departments, ensuring smooth daily operation.

This is a hybrid role to provide operation and admin support for assigned allied health department(s).

Working closely with allied health leads, incumbent is responsible for monitoring, maintenance and updates of relevant IT systems used by various allied health departments, including audit works, preparing budget and project management. Incumbent will help to coordinate allied health informatics systems for hospital future campus (IGH) and continuous maintenance thereafter.

Job Responsibilities*

Primary Responsibilities and Duties

1. Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.
2. Manage annual financial budgeting and periodic reviews of expenditures to achieve financial prudency for assigned allied health department
3. Manage all procurement needs for assigned allied health department
4. Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
5. Manage risk and audit matters for assigned allied health departments.
6. Track, monitor and make recommendations to department KPIs and quality indicators for continuous improvements of services delivered for assigned department Contribute to the strategic evolution of departments’ systems and applications on cloud storages, leveraging Synapxe/private solutions to optimize service provision and achieve long term cost-effectiveness.
7. Prepares annual IT workplan submissions in consultation with department leads and system manager. Coordinate acquisition and implementation.
8. Assess and handle EPIC change requests from users. Handle build changes to fulfill user requirement or resolution of root cause.
9. Support integrations work between various internal systems and external client systems, compliance to security requirements, ensuring seamless data flow and functionality.
10. Upgrade existing IT systems to meet new requirements. Work closely with key staff in supported departments, automate workflow by using IT solutions whenever possible.
11. Supports System Manager in:

• Maintenance of department's servers, EUCs.
• Acquisition and implementation of computer system and accessories.
• Compilation of schedule workload statistical reports.
• Undertaking of scheduled and ad hoc data extraction and compilation as required by users.
• Price updates, charge rectification and audit activities..

1. Maintaining contracts and following-up with system vendors and department
2. Responsible to review, update and implement IT SOPs according to MOH, cluster and Synapxe directive, including business continuity measures during downtime.
3. In-charge of regular IT audits for assigned allied health departments.

Requirements:

Qualification Required and Area of Discipline

Degree in healthcare management or related studies with 4 years of experience or relevant qualifications in healthcare informatics systems.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Prior hospital operations experience with works involving budgeting, procurement and data analytics will be highly advantageous
• Good understanding of information security policies, network security and firewall administration
• Effective and demonstrable analytical, problem solving and organisational skills with high level of attention to details
• Ability to prioritise and simultaneously work on multiple tasks and projects within tight timeline
• Self-motivated, able to learn quickly and be flexible
• Work independently with minimal supervision

Our client is a well-established company in the logistics and freight forwarding industry, providing end-to-end transportation and distribution solutions across regional and international markets. Due to their current expansion plan, they are looking for a Sales Executive / Manager to join their commercial team. They are located in the (Central West) – easily accessible.

Responsibilities:

• Drive business growth by acquiring new corporate accounts within freight forwarding and logistics sectors

• Manage and expand existing customer portfolios to increase revenue opportunities

• Prepare and manage pricing proposals, RFQs, and tender submissions for prospective clients

• Conduct market outreach activities to identify potential business opportunities across B2B and e-commerce segments

• Coordinate with operations and customer service teams to ensure smooth execution of client requirements

• Monitor customer accounts, pricing structures, and shipment requirements to support commercial objectives

• Maintain accurate sales activity records, pipeline updates, and account information within internal systems

• Review freight rates and commercial terms to support profitability targets

• Follow up on sales enquiries, quotations, and project discussions with customers

• Prepare periodic sales updates and business development reports for management review

Requirements:

• Diploma or Degree in Business, Logistics, Supply Chain, Marketing, or related disciplines

• Minimum 2–3 years of sales experience within freight forwarding / 3PL

• Experience handling business development, account expansion, or customer acquisition activities

• Familiarity with quotation preparation, tender submissions, and freight pricing structures

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/CV.
We regret that only shortlisted candidates will be notified.

Email Address: job•@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R22104769
EA Personnel Name: Ong Boon Kiet (Travys)

This is a full-time on-site role for a hands-on Senior Executive/ Assistant Manager based in Singapore. The job holder will perform financial reporting, budgeting, and forecasting. The role includes preparing full sets of accounts, financial statements, assisting in finance projects, ensuring compliance with regulatory standards, and providing financial analysis to support strategic decision-making. The selected candidate will also collaborate with various departments to streamline accounting processes and manage financial operations efficiently.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field; equivalent certification would be advantageous
  
• Minimum 3 - 5 years of relevant work experience in accounting positions
  
• Knowledge in Oracle and Hyperion are essential
  
• Proficiency in financial reporting, budgeting, and forecasting
  
• Strong knowledge of accounting principles, and compliance standards
  
• Experience in financial projects, financial reporting, financial software and systems
  
• Excellent attention to detail, problem-solving, and analytical skills
  
• Ability to manage deadlines and work effectively in a team-oriented environment
  
• Prior experience in the finance sector, preferably with exposure to property, resources, or hospitality industries would be advantageous
  
• Prior work experience in a listed company would be advantageous

If you have 3–5 years of accounting experience, a strong grasp of financial reporting and compliance, and the drive to contribute to a listed company — we want to hear from you.

All applications will be treated in confidence.

Job Responsibilities:

• Responsible for all activities on the project, the field team and people on site ensuring that quality and safety standards are not compromised.

• Projects must be delivered on time, oversee budget and cost control and in accordance with the contract scopes and specifications.

• To prepare and submit progress reports, progress claims, safety reports, materials to purchase and ad-hoc reports for projects.

• Liaison will be required with the clients and consultants for design and with management team, supply chain and vendors, suppliers, sub-contractors and internal support functions.

• Coordination and liaise with Architects/ Consultants / Main Contractors / Vendors / Sub-Contractors / Clients and Authorities.

• The candidate will be fully accountable for the overall financial result of each project and will be expected to regularly monitor and review progress against plan and where necessary to take action to mitigate on overspending in costs.

• Lead the project team in the execution of projects.

• Project planning and resource allocation.

• Conduct site survey (pre-commencement, post project etc).

• Documentation and effective communication with external parties and internal departments (approval of drawings, samples, schedule, delays, technical clarifications, EOT, etc).

• To attend site meetings with customers and vendors.

• Update key stakeholders on project progress regularly.

• Other duties as assigned from time to time.

Job Requirements:

• Candidate must possess at least a Diploma (Mechanical / Electrical / Electronics/ Mechatronics), Project Management or equivalent.

• At least 3 year(s) of working experience in the related field is required for this position.

• WSQ Manage Workplace Safety and Health in Construction Sites (CSCPM) or Construction Safety Course for Project Managers – CSCPM Certification.

• Proficient in Microsoft Word, Excel, Powerpoint, Power BI and Microsoft Project.

• Has effective communication (written and verbal) & negotiation skills.

• Able to multitask and manage time efficiently.

• Able to perform under pressure in a fast paced environment.

• Good team player and able to work independently with minimum supervision.

• Desire to learn and possesses positive attitude with results and embracing challenges.

We are looking to add an Admin, Office & Case Support Executive / Manager to join our growing Criminal Defence and Family Law practice.

This is a dynamic and multifaceted role for someone who enjoys client communication, organisation, problem-solving, and improving how work gets done.

You will serve as a key point of contact for clients, coordinate case-related communications and updates, support lawyers with case management and administrative matters, and help the firm leverage technology and AI tools to improve productivity and client service.

This role is ideal for someone who enjoys taking ownership, keeping things organised, finding solutions, and ensuring no important details fall through the cracks.

RESPONSIBILITIES

Administration & Office Management

• Manage file-opening procedures, conflict checks and client onboarding processes
• Prepare invoices, receipts and payment records
• Track bills, expenses and administrative documentation
• Maintain office filing systems, databases and records
• Coordinate office supplies, equipment and general administrative requirements
• Manage calendars, appointments, scheduling and meeting logistics
• Use AI and modern productivity tools to review, organise, summarise and extract key information from documents, emails and case materials
• Assist with drafting, proofreading, rewriting and improving emails, letters, reports, meeting notes and internal documentation
• Identify action items, key deadlines, risks and follow-up tasks from meetings, discussions, correspondence and case updates
• Assist in improving workflows, systems, templates, automations and operational processes to enhance productivity, organisation and client service
• Continuously look for practical ways to streamline work, improve efficiency and support the firm's day-to-day operations

Client Communications & Relationship Management

• Build and maintain strong relationships with clients through professional, empathetic and responsive communication
• Respond promptly and professionally to client enquiries, messages, concerns and feedback via phone, video calls, WhatsApp, email and other communication channels
• Provide regular updates to clients regarding the progress of their matters
• Escalate urgent, sensitive or complex matters internally in accordance with firm protocols
• Facilitate communication between clients, lawyers, Courts and third parties

Case Support & Coordination

• Coordinate and manage case-related communications, updates, follow-ups and action items
• Prepare case summaries, timelines, meeting notes, call briefs and follow-up reports
• Monitor email inboxes, Court notification systems and internal task trackers for new developments, deadlines and action points
• Maintain accurate and well-organised client files, records and documentation
• Track Court dates, filing deadlines, appointments, consultations and key milestones
• Support lawyers with preparation of materials for meetings, consultations and Court attendances
• Follow structured workflows, SOPs and checklists to ensure matters are progressed efficiently and accurately

REQUIREMENTS

• Strong organisational skills with exceptional attention to detail
• Ability to manage multiple priorities, deadlines and ongoing matters simultaneously
• Confident handling clients, communications and administrative responsibilities in a professional environment
• Comfortable working independently while remaining highly collaborative within a team
• Resourceful, proactive and solutions-oriented mindset
• Strong time management skills with the ability to prioritise effectively
• Reliable, disciplined and accountable, with a strong sense of ownership and follow-through
• Customer service-oriented and genuinely committed to helping clients
• Proficient in Microsoft Office, Outlook, Word, Excel and common business applications
• Comfortable learning and using AI tools such as ChatGPT, Claude, Gemini, Perplexity and other productivity platforms
• Tech-savvy and curious about leveraging technology, automation and AI to improve workflows and efficiency
• Prior experience in administration, client service, legal support, operations, project coordination or case management will be an advantage
• Experience in a law firm, professional services environment or client-facing role is beneficial but not essential

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

• Empathy: We will understand what you are going through and show compassion in helping you.
• Integrity: We will always do the right thing, because the time is always right to do what is right.
• Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
• Courage: We will act without fear or favour, knowing that we are empowered with our team’s full support.
• Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
• Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
• Teamwork: We will support and stand alongside our team in every test and triumph.
• Purpose: This is not ‘a’ job; this is ‘OUR’ job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to jonathan.wong@tembusulaw.com:

• CV / resume
• Recent photograph
• Current / last drawn salary
• References or testimonials

Only candidates selected for interviews will be notified. Thank you.

Due to our rapid expansion in Singapore, Luckin Coffee Singapore is looking for a driven and ambitious Senior Executive/ Assistant Manager, Business Development (Leasing) to join our growing team.

Role Overview

Drive Luckin Coffee Singapore’s expansion by independently identifying, evaluating, and securing high-potential sites, and delivering new store openings in a fast-paced growth environment.

 Key Responsibilities

• Drive store expansion plans and support annual opening targets.

• Independently source, evaluate, and secure sites across malls, commercial buildings, transport hubs, and residential areas.

• Conduct site visits, feasibility studies, and accurately document findings in internal systems.

• Lead lease negotiations and manage relationships with landlords, agents, and developers.

• Proactively track market trends, competitor movements, and new retail opportunities.

• Prepare site proposals and approval papers for management review.

• Coordinate internal stakeholders to ensure smooth site handover and store launch execution.

** Candidates with more relevant experience may be considered for the Assistant Manager position.

Requirement:

• Bachelor’s Degree in any discipline.

• Minimum 3 years’ experience in retail expansion, leasing, site acquisition, or F&B development.

• Proven track record in opening and delivering retail/F&B stores.

• Strong understanding of Singapore retail landscape.

• Strong negotiator with a hunter mindset and ability to close deals independently.

• Self-starter who is highly independent, resourceful, and comfortable operating with minimal supervision.

• Thrives in a fast-paced, target-driven expansion environment.

• Experience in coffee chains, QSR, or multi-site retail expansion is an advantage.

Job Responsibilities :

- Develop monthly, quarterly, and annual sales plans;

- Develop and implement strategies to bring in new business;

- Pursue new sales opportunities, gather inbound leads, and follow-up calls/meetings;

- Work effectively with internal stakeholders & external vendor to achieve business goals;

- To understand the material costing for printing, carpentery and signages;

- To understand the operation of printers, summa cutter, CCD CNC & Oscillating machine and CCD Laser cutter;

- To understand the labour cost for production;

- To attend briefing/meeting and site measurements for production for the projects undertaking;

- To ensure the production of the projects undertaking;

- To ensure the installation and delivery of the projects undertaking.

Requirements :

- Diploma or Degree in any field;

- At least 2 or 3 years of corporate sales experience/ project management;
- Proficient in MS Office (Excel, Word, PowerPoint);
- Strong time management skills;
- Passion for relationship building and selling;
- Strong presentation and negotiation skills;
- Customer service- orientated attitude;
- Ambitious and driven personality with a hunger for success.