Total 12,212 admin assistant job vacancies in Australia

Job Scope:

• Support the curatorial team’s research on Singapore’s post-independence history for special galleries. This includes:
• Research on existing and new artefacts and documents
• Background research and preparation for the conduct of oral history interviews and the management of the video interviews and production

• Conduct archival research on relevant images and audio-visual material

• Seek permissions and copyright clearances for material curated for use in exhibitions, including for multimedia, publications as well as education and public programmes

• Manage content and asset delivery for exhibition design, fabrication and translations

• Provide administrative and operational support for the abovementioned curatorial projects
  

Requirements:

• Recognised degree/diploma in History or the Humanities or other disciplines relevant to Singapore’s post-independence history and nation building policies. Diploma holders with relevant work experience will also be considered

• Proven excellence in research, analytical, writing and presentation skills

• Ability to think creatively and imaginatively, with strengths in synthesizing information from different sources and storytelling

• Background in video production will be a strong advantage

• Strong administrative and project management skills

• Team player with excellent interpersonal and stakeholder management skills

Contract Duration: 1 Year

Working Hours: Mondays to Fridays (office hours)

Location: Beach Road

Salary: Up to $4000 per month

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

Clinic Assistant

Location: Pioneer / Jurong West

Employment Type: Full Time

Salary:
Junior: $2000 - $2400
Experienced: $2400 - $3000

We are looking for Clinic Assistants to support daily clinic operations and assist the Clinic Manager in ensuring smooth and efficient clinic workflow.

Job Responsibilities:

• Assist the Clinic Manager in daily clinic operations

• Perform front desk duties including patient registration, appointment scheduling, answering phone calls, and handling enquiries

• Assist doctors and patients during consultation when required

• Handle cashiering duties including payment collection, claims submission, and basic bookkeeping

• Assist with clinical procedures such as ECG, nebulizer, dressing, minor surgical procedures, and triaging

• Maintain inventory of consumables, medication, stationery, and medical equipment

• Conduct stock taking and ensure proper organisation of clinic supplies

• Ensure medical equipment and clinic supplies are in good working condition

• Maintain cleanliness and professional appearance of the clinic

• Perform other ad-hoc duties as assigned

Ho Ming Jie (Edmund) Reg No: R1987094
The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Job Description

• Industry/ Organization Type: Logistics & Warehousing
• Position Title: HR & Admin Assistant
• Working Location: Tuas (Walk distance from MRT)
• Working Hours: 5 Days, Monday – Friday (8.30am – 5.30pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate employee records, personnel files, and HR databases.
• Support onboarding activities, including workstation setup, office supplies, uniforms, and PPE arrangements.
• Process work pass applications, renewals, and cancellations.
• Manage job postings across recruitment platforms and assist with hiring activities.
• Coordinate training programs, including registration, scheduling, record maintenance, and evaluation.
• Assist with payroll processing, including data preparation, verification of attendance/ claims, and ensuring timely and accurate payroll submission.
• Administer employee insurance claims and liaise with insurers on claim matters.
• Coordinate meetings, company events, and employee engagement activities.
• Oversee office facilities and ensure proper maintenance of office equipment and amenities.
• Provide general administrative support and perform other duties assigned by management.

APPLY NOW!!!

• Minimum Diploma in Human Resources Management or related field.
• At least 1 year of Human Resource experience.
• Proficient in MS Excel, Word, Outlook, and PowerPoint.
• Knowledge with Unit4 Prosoft HRMS is an added advantage.
• Good understanding of HR practices and Singapore's labour laws.
• Experience with payroll processing is preferred.
• Able to work independently and perform under pressure in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10067 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

Position Overview:

The Admin Assistant is essential in ensuring the efficient operation of the Integrated Service Centre (ISC@235). You will help to ensure a pleasant, efficient and well-kept environment that is conducive for staff to give their best work and projects a welcoming ambience to visitors. Your responsibilities will include handling inquiries, managing appointments, and assisting with various administrative tasks.

Roles & Responsibilities: 

Front Desk and Communication Management:

• Welcome visitors and addressing inquiries about the organization's services.
• Direct visitors to the appropriate staff or department.
• Manage incoming phone calls and messages, screening and forwarding them promptly to the right team members.
• Handle and redirecting incoming emails to the appropriate staff or departments.
• Manage mail, packages, and deliveries, ensuring timely distribution to relevant personnel.
• Facilitate communication with internal teams and external stakeholders.
• Opening/Closing of ISC main entrance door and shutters

Administrative & Staff Support:

• Perform essential administrative tasks, including data entry, coordinating staff appointments, and preparation of reports.
• Provide logistical support for meetings, including overseeing meeting room booking, and preparing meeting materials.
• Assist in staff welfare, e.g. ordering Get Well Basket/Condolence Wreaths
• Assist in the other administrative processes or staff projects as required.

Office Facility Management:

• Coordinate office maintenance and repairs, e.g. printer, aircon, water filter, pest maintenance.
• Oversight of cleaner performance and liaison with cleaning vendor
• Regular checks of office, reporting of defects and facilitating repairs
• Assist with room setting up for meetings, events and/or trainings, and clearing up when required
• Monitoring of meeting rooms usage, maintenance and support staff adherence to protocols for room configuration
• Management of pantry and other shared spaces
• Monitor and manage office supplies inventory.
• Ordering of office supplies (paper, stationery) and basic pantry supplies, including healthy options
• Manage any minor renovation or improvement works at 235 office, if required.

• At least GCE "A" Level or Higher Nitecin Business Admin Services or other relevant qualifications.
• At least 1 year of work experience in a related role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good communication skills, both verbal and written, and organizational skills with attention to detail.
• Compassionate and patient.
• Ability to multitask

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

Job Description

• Provide sales support, liaise with team and/ or customers on daily basis
• Prepare and process quotation and contracts
• Follow up on quotations until works order received
• Answer phone call and email enquiries
• Prepare powerpoint presentations
• Fill out company pre-qualification documents
• Prepare tender documents and supporting documentation
• Any other assigned duties related to sales support function

Expected Areas of Competence

• Sales and/ or customer service experience in pest control or related fields preferred
• At least 2 years of relevant sales experience
• Thorough understanding of marketing, sales and negotiating techniques
• Good knowledge of MS Office, especially Powerpoint
• Needs to be self motivated, interested to learn and understand the industry
• Must be a strong team player and communicator
• Needs to have good attention to detail

• Company located at Pioneer

• Working hour: 9am – 6pm (Monday – Friday)

• AWS + Excellent Welfare

• Well Established Logistics Company

Job Scope

• Attend to enquiries.
• Prepare billing to customers·
• Coordinate with operations team on store movement, inventory control and logistics·
• Prepare billing to customers.
• Handlings other duties as assigned by management

Requirement

• GCE N Level and above
• 1 to 3 years of relevant experiences in warehouse operations 

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOOSOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

• MNC Company
• Basic $2200 - $2500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: West
• Working hours: Monday to Friday (8.30am to 5.30pm)

Job Responsibilities:

• To process all AMS customer’s requests & handle customer inquiries on AMS matter
• To assist Project Engineer in testing & commissioning of AMS customer programming
• Responsible in processing AMS report according to customer’s request or schedule
• To perform downloading of data from site’s card access panel to Control Centre
• Conduct periodic backup & archive customer’s history transactions and database
• To backup Technical Department & response to AMS Technical Fault
• Any others ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec in Business Administration qualification or relevant
• Possess minimum 1 year of experience in technical support or customer service

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company

• Basic $3800 - $4300 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Tuas (Company Transport Provided)

• Working hours: Monday to Friday (8am - 5pm)
  

Job Responsibilities:

TRANSACTION PROCESSING:

• Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).

• Prepare sales invoices and process receipts.

• Check all invoices for proper authorisation according to the financial regulations before processing payment.

• Prepare payment vouchers and cheques.

• Prepare journal entries / vouchers.

• Preparing of monthly bank reconciliations.

• Check major supplier statements and accrue expenses for goods received without invoice.

• Account coding of invoices for recognition of expenses/assets.

• Comparisons on estimated revenue / charges against actual (Vendors).

• Managing staff leave records and staff expenses claims.

MAINTENANCE OF ACCOUNTING RECORDS:

• Data input / verification.

• Update accounting database (NAV).

• Reconcile database maintained in different modules.

• Maintain fixed assets register.

REPORTING:

• Monthly financial statements.

• Supplementary reports and schedules.

• Reconciliation of creditors’ statement of accounts.

• Dealing with auditors on financial audit and preparation of audited financial statements.

TAX PROCESSES:

• GST preparation and filing.

• Working with tax agent on corporate tax computation and relevant schedules.

• Assist on IRAS tax query if there is any.

Job Requirements:

• Possess minimum Diploma in Accounting/Finance.

• Possess minimum 3 years’ experience in finance/accounting field.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Prepare and Oversee AR and AP functions, ensuring timely invoicing, payment execution, and accurate receipting.

• Contributed to monthly and year-end closing processes, assisting in the reconciliation of accounts and audit schedules.

• Generated ad-hoc reports to support management decision-making and tracking.

• Attend and manage department's administrative and other requisite eg Stationery and Filing 

• Executed administrative and support duties to ensure smooth daily operations eg: Registration, Enrolment and Admissions / De-registration, Deposit collection etc. with Social Work Team

• Carry out any other tasks or duties as assigned by the supervisor(s).

Requirements

• Minimum ITE/Diploma in Accounting or equivalent.

• 5 days work week plus 1 Saturday (Half day) . 

• 1–2 years of experience in a similar role is preferred.

• Competent in accounting systems and MS Office (Advanced Excel skills, Sharepoint , Intranet are a plus).

• High level of accuracy, attention to detail, and strong organizational skills.

• Ability to work effectively in a team and handle multiple tasks simultaneously.

• Available to start immediately or on short notice.

We are a real estate agency based in Singapore, specializing in serving overseas companies and new immigrant professionals. We are currently seeking a dedicated Administrative Assistant to join our team. If you have a keen interest in Singapore real estate, possess patience, and attention to detail, we would love to hear from you!

Job Responsibilities:

1. Handle Customer Inquiries: Greet and assist clients, understand their needs, and provide appropriate property recommendations.

2. Arrange Property Viewings: Organize and schedule property viewings to ensure a smooth and pleasant experience for clients.

3. Assist with Handover, Move-In, and Move-Out Procedures: Support clients through the handover, move-in, and move-out processes, offering necessary guidance and assistance.

4. Draft Relevant Contracts: Prepare lease and sales contracts as per company requirements, ensuring accuracy and completeness.

5. Coordinate with external vendors for office supplies and service contracts.

6. Support the management and company in any other adhoc administrative tasks

What You Will Learn:

1. Extensive Knowledge of Singapore Real Estate: Gain valuable insights and knowledge about the Singapore real estate market, enhancing your professional expertise.

2. Networking Opportunities: Meet and connect with professionals from various industries, expanding your personal and professional network

We Are Looking For:

1. Interest in Singapore Real Estate: You are passionate about the real estate industry and eager to grow within this field.

2. Patience: You are patient and capable of thoroughly addressing client needs and concerns.

3. Attention to Detail: You have a keen eye for detail, ensuring high-quality work and client satisfaction.

4. Bilingual: Many of our customers came from China, so speaking and writing in Chinese is essential in this position.

If you meet the above criteria and are excited about this opportunity, please contact us as soon as possible! We look forward to welcoming you to our team.

Sales Admin Assistant in the East
1) 5.5 days work
Mon - Fri 8am to 5 pm
Sat 8 am to 12 pm
2) Only Singaporean or PR
3) Handle Chinese Speaking customers (Indoor Retail Sales)
4) Salary : 2300 to 2500

Job Description:

Responsibilities

• Support the upkeep of programme support tools
• Provide coordination support for webinars and engagement activities, such as managing logistics, preparing materials, and handling post-event follow-ups.
• Refresh and maintain FAQs and reference materials based on engagement outcomes.
• Liaise with internal teams to coordinate training schedules and venue arrangements.
• Track progress updates and maintain reporting templates.
• Other admin or ad hoc duties assigned by the supervisor

Job Requirements:

• Minimum NITEC/ Diploma/ Degree in any related course of studies
• Can start immediately or on short notice
• Proficient with MS office, Excel (including advance skills such as vlookup)
• Able to commit for a minimum of 6 months

All qualified applicants, please send in your resume to:
medicalhealth@recruitexpress.com.sg
Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | CompanyReg. No. 199601303W | EA License Number: 99C4599

Benefits:

• Basic up $2700

• 5 Days, Office hours

• MNC with good career progressions

• Multiple locations hiring: North/ West/ East
  

Job Scope:

Procurement Assistant (North)

• Prepare purchase orders in line with the specifications outlined in the requestor’s form.

• Build and maintain strong, collaborative relationships with internal stakeholders and external vendors.

• Coordinate with suppliers to monitor and ensure compliance with delivery schedules and estimated times of arrival (ETA).

• Accurately input, update, and manage procurement data in both current systems and SAP.

• Prepare and process procurement documents in full compliance with company policies and standards.

• Support negotiations on purchasing terms, pricing, and agreements with vendors, working closely with the Procurement Manager to achieve optimal outcomes.

• Undertake ad-hoc tasks and responsibilities as assigned by the Procurement Manager.

Sales Coordinator/ Admin Accounts Support (West/ East)

• Provide administrative and operational support to the sales team to ensure smooth daily operations

• Prepare quotations, invoices, delivery orders, and sales documentation

• Coordinate with customers on orders, delivery schedules, and follow-ups

• Maintain and update customer records, sales reports, and databases

• Handle purchase orders, order processing, and basic inventory coordination

• Support accounts functions including invoicing, billing, payment tracking, and basic reconciliation

• Assist in AR/AP documentation and submission to accounts department

Job Requirements:

• Entry level is welcome to apply, training provided.

• Prior experience in logistics, warehouse, customer service, invoicing or procurement is preferred.

• Proficient in Microsoft Excel & SAP will be added advantage
  

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

To supervise and coordinate work activities of cleaning staffs within all company buildings.

• To assign duties, and inspect work performed in accordance to the "Daily Inspection Checklist" to ensure conformance to specifications and standards.
• To investigate complaints / feedbacks and take corrective actions where relevant.
• To upkeep site cleaning supplies chemicals, consumables and equipment to ensure they are available and serviceable at all times.
• To take regular inventory check of cleaning supplies and maintain all cleaning equipment to ensure seamless execution of daily cleaning activities.
• To issue cleaning supplies and equipment to cleaners and account for quality and timely delivery of cleanliness standards.
• To train new/existing employees and recommend upgrade training courses when applicable.
• To prepare timely and accurate periodic reports to superiors.
• To handle feedback promptly and amicably.
• To ensure good safety practices in the course of work.
• Other duties assigned by superior.

Job requirements:

• Has relevant working experience.
• Working knowledge of basic computer skills will be advantageous.
• Prior experience in leading a team is a must.
• Based at 1 or 5 Senoko Road.
• Singaporeans & SPR only.