Total 12,263 admin assistant job vacancies in Australia

Duties & Responsibilities:

Logistics & Operations:

• Execute and coordinate logistics and warehousing plans, including inbound, internal inventory transfers, and outbound processes.

• Prepare and process all types of shipping documentation in a timely manner.

• Ensure smooth cargo transit by coordinating with multiple parties, including shipping agents, carriers, and customs.

• Verify and process invoices from suppliers and forwarders.

• Coordinate maintenance and services for company vehicles and operation facilities.

Customer Service & Administration:

• Serve as the primary point of contact for house accounts, following up on delivery requirements and payment status.

• Support the sales and account management teams with documentation and communication.

• Interface with customers to address shipment inquiries and provide timely updates.

• Maintain confidentiality of sensitive information.

Sea freight & Global Distribution

·       Liaise with shipping lines and freight forwarders to secure space for related dangerous goods (DG) if applicable.

·       Coordinate shipments for import/export of batteries, recovered materials etc.

·       Know appropriate incoterms to mitigate risk during high stakes transport of volatile materials.

Customs Compliance & HS Classification

·       Know how to assign and verify HS codes for complex products

·       Interface with government agency for basel permits and Singapore Customs for strategic goods control.

·       Manage MSDS

Knowledge, Experience or Behaviour Required to Perform Job Well

·       Minimum of a professional diploma in any discipline.

·       At least 2 years of relevant experience in a similar logistics and/or customer service role.

·       Proven work experience and knowledge of import and export logistics and shipment handling.

·       Good communication skills and able to handle multi-level coordination.

·       Ability to quickly understand situations and achieve goals.

Only Singaporeans may apply

Eigen is a startup in renewable energy. The systems integrator is focused on providing clean energy to all customers, and their end-users, and is equally as dedicated to supporting their employees and value what makes each individual different and encourage them to act on their ideas.

Description:

We are looking for an Assistant Engineer to assist with the scheduling, planning, forecasting, resourcing, and managing of technical activities to ensure project accuracy and quality. The Project Engineer is responsible for the engineering and technical disciplines of ongoing projects and will establish inspection criteria for the proper implementation of all the elements of a project.

You will see a system project through from end-to-end, covering:
- installation,

- commissioning,

- utilisation, and

- maintenance

Responsibilities:

• Plan system configurations based on customer needs and site conditions
• Assemble materials and structures, and perform installations in accordance to intended design and local codes
• Connect hardware to the electrical system and conduct testing and commissioning of systems while monitoring and ensuring quality of installations
• Conduct site inspections and/ or support checks and inspections to validate installation completions to meet project requirements
• Coordinate with O&M, technical / engineering resources / contractors / authorities for execution of the project.
• Solve any technical problems and conduct the troubleshooting of systems
• Participate actively in key project such as cost reduction, system improvement, process capability (Cpk) improvement, new equipment system development and qualification, new material evaluation/qualification, etc.

Requirements:

• Diploma / Higher NITEC, NITEC in Electrical, Mechanical, Civil Engineering or related fields
• Entry level candidates are welcome.

Good to have:

• Working experience in the field of equipment maintenance is advantageous.

Manage the Asian cuisine of therestaurant.

Supervise inspect all Preparation andcooking of meals.

Ensure efficient, cost-effectiveoperation and profitable of food production.

Ensuring high quality and timelydelivery.

Strong leadership and communicationskills effectively manage the kitchen staff and maintain a positive workenvironment.

Willing and able to do shift work.

High working hours due to demand.

Clinic Assistant (Full-Time / Part-Time)
New upcoming clinic at The Metropolis, Buona Vista

We are looking for a friendly, reliable, and proactive Clinic Assistant to join our growing family medicine and preventive health clinic.

Responsibilities

• Patient registration and appointment scheduling
• Basic administrative and billing duties
• Chaperoning and assisting during procedures when required
• Dispensing medication and stock management
• Maintaining clinic cleanliness and infection control standards
• Processing corporate and insurance claims

Requirements

• Prior clinic experience preferred but not mandatory
• Good communication and interpersonal skills
• Comfortable with computer systems and administrative work
• Team player with a positive attitude and willingness to learn

What We Offer

• Friendly and supportive work environment
• Office-hours practice (minimal overtime)
• Opportunity to grow with a modern family medicine and healthspan-focused clinic
• Convenient location at The Metropolis, Buona Vista MRT

Interested applicants may send their resume to drsoonmedical@gmail.com

Job Responsibilities:

• Assist in purchasing construction materials include sourcing and getting quotations.
• Coordinate with department staff for site requests.
• Issue and follow-up purchase orders and delivery orders.
• Issue of monthly invoices.
• Assist HOD in monthly accounts closing.
• Attend to Miscellaneous administration tasks.

Job Requirements:

• O-Level holder with minimum 1-year relevant experience in construction industry.
• Comfortable working in workshop environment.
• Have some experience to compare comparisons and advice PM / OM on the purchase conditions.
• Good negotiation skills to get the best price / quality ratio.
• Good interpersonal skills, proactive and independent.
• Proficient in MS Office Application.
• Applicant with less experience will be considered as Purchase Clerk.
• Able to start work within short notice period.

Feeling stagnant or looking for a new challenge?
Join a fast-growing team where you can develop your communication, leadership, and marketing skills while working with established brands and ambitious individuals.

What We Offer:
✈️ Travel Opportunities
Attend regional projects, marketing events, and overseas exposure opportunities.

Job Description :

- Responsible for all the execution of contracts progress

- To assist in mechanical / Electrical system design

- Installation progress as well as co-ordination with Clients, Consultants, main contractor, Subcontractors & authorities to ensure efficient and timely delivery assignment

- Report & monitor of progress of project to Project manager / Assistant Project Manager / Senior Engineer

- To co-ordinate meetings & daily briefing at site

- To guide & supervise Assistant Engineers / Supervisors

- To check all installation drawings & prepare relevant schedule

- To prepare cost estimation ,budget & control & to check sub-contractor’s progress claim

- To monitor & supervise work progression, Quality Control & ensure that safety regulation is observed

- To perform testing and commissioning at work site

- Maintain proper record in all M&E Issue

Requirements :

Diploma or Degree in Mechanical /Electrical

Min. 2 years’ experience in Mechanical / Electrical system design

Good site management &@ supervision skills

Good interpersonal skills

Strong Knowledge of M&E details, working drawings and local construction practices

Knowledge in Microsoft & autocad

The assistant cook will prepare meals and followestablishment recipes. Duties include preparing ingredients, adhering to therestaurant menu, and following food health and safety procedures. Cook, clean,assist other cooks and staff and deliver food in a fast-paced The Senior cookwill prepare meals and follow establishment recipes. Duties include preparingingredients, adhering to the restaurant menu, and following food health andsafety procedures. Cook, clean, assist other cooks and staff and deliver foodin a fast-paced environment. Work may include operating a grill, oven, orfryer. Previous experience in a team environment and various cooking methodspreferred.
That cook need to play as multitasking role he must be ready to washing vesselsand cleaning kitchen environment

Dutiesand Responsibilities

·        Settingup, cleaning, and organizing work stations

·        Preparingingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

·        Preparingdeep fryer, utensils, and grill for shift

·        Rotiprate flour mixing

·        Readyto cook Goring items (nasi,ikanpils,mee,kwithya,noodles)

·        preparationof south indian & north indian curies

·        Takingorders from wait staff or computerized system

·        Cookingorder according to food health and safety standards

·        Recommendingideas for specials or seasonal dishes

·        Handlingmultiple food orders at one time

·        Monitoringmultiple food orders as new orders arrive

·        Dressingorder for presentation

·        Ensuringeach guest order has the correct food and sides

·        Deliveringfood order to wait staff in a timely manner

·        Storingall food properly

·        Sanitizingand cleaning work stations and utensils

·        Reorderingstock and food supplies

·        Monitoringother cooks and team members

·        Assistingother cooks in preparing food or helping other team members when needed

Requirements andQualifications

·        Readyto work any shift

·        Ableto work in a fast-paced environment

·        Ableto multitask, prioritize, and manage time efficiently

·        Physicalendurance to stand for an entire shift

·        Self-motivatedand self-directed

·        Workswell as part of a team and on individual tasks

·        Ableto quickly memorize complex or multiple orders

·        Highschool degree or equivalent

·        Previousexperience as a cook, or relevant work experience

·        Legallyable to work in establishments which serve alcohol

·        Ableto work early mornings, nights, and weekends

·        Mustpass a background check

·        Ableto read and write

JobDescription

We are looking for a responsible andhardworking Warehouse Assistant to support daily warehouse operations. Thecandidate will be responsible for receiving, storing, packing, and preparinggoods for delivery while ensuring inventory accuracy and maintaining a cleanand organized warehouse environment.

Responsibilities

• Receive, unload, and inspect incoming goods.
• Check and verify items against delivery orders or invoices.
• Arrange and store products in designated locations.
• Pick, pack, and prepare goods for delivery or shipment.
• Assist in loading and unloading deliveries.
• Conduct stock counts and inventory checks.
• Maintain proper records of stock movement.
• Ensure cleanliness and safety within the warehouse.
• Report damaged, missing, or incorrect items to the supervisor.
• Follow company procedures and workplace safety regulations.
• Perform other ad-hoc duties assigned by management.

Requirements

• Minimum secondary education or equivalent qualification.
• Prior warehouse experience is an advantage.
• Physically fit and able to lift heavy items.
• Able to work independently and in a team environment.
• Responsible, punctual, and willing to learn.
• Basic communication and organizational skills.
• Able to work 6 days per week.

Working Location:
15 Yishun Industrial Street 1, Win 5, Singapore 768091, Singapore

We are seeking an organized, physically fit, and dependable Warehouse Assistant to join the Saint-Gobain Singapore team. This role requires efficient, safe, and accurate handling of incoming and outgoing goods and materials. 

The ideal candidate will be responsible for loading/unloading trucks,picking/packing orders, maintaining inventory records, and keeping the warehouse tidy.

Working Location: 24 Penjuru Road #01-05 Singapore 609128

Responsibilities
Receiving, inspecting and loading/unloading incoming and outgoing goods and materials.

Accurately picking, packing and dispatching orders as per customer requirements.

Maintain handling and storage standards to avoid damage and ensure compliance with regulations.

Maintaining a clean, safe and organized warehouse environment.

Adhering to all Health, Safety and Quality standards and Procedures.

Organise and store inventory in the proper location using forklifts.

Preparing and completing orders for delivery or pickup according to schedule.

Assist with inventory control, ensuring proper storage and accurate logging of goods.

Perform weekly cycle stock counts for inventory.

Requirements
Working experience in the warehouse environment preferred.

At least 2 years experience with forklift license.

Able to read pick lists and safety signs.

Able to work independently and is a good team player.

Ability to reconcile stock counts to report data.

Willing to work overtime.

We regret that only shortlisted candidates will be notified.

We are a growing group of companies specializing in cleaning, hygiene, air purification, and environmental solutions. We are looking for a creative and enthusiastic Marketing Intern to join our team and gain hands-on experience in digital marketing, branding, and business development.

Key Responsibilities

• Assist in creating content for social media platforms (Facebook, LinkedIn, Instagram, TikTok, etc.)
• Data collection
• Support digital marketing campaigns
• Manage and update company social media pages
• Conduct market research and competitor analysis
• Perform other marketing and administrative duties as assigned

What You'll Gain

✅ Hands-on marketing experience
✅ Exposure to real business projects and campaigns
✅ Mentorship from experienced professionals
✅ Opportunity for full-time employment upon successful completion
✅ Flexible and supportive working environment

Interested Applicants

Please send your resume and portfolio here.

Join us and be part of a team that is transforming the cleaning and hygiene industry through innovation and technology!

Job Responsibilities

• Pick and pack goods accurately according to packing lists
• Check items and quantities before delivery
• Assist with receiving, sorting and arranging stock
• Prepare, pack and label goods for delivery
• Assist with loading and unloading goods
• Move and arrange heavy goods within the warehouse
• Maintain a clean and organized warehouse
• Report damaged, missing or incorrect items promptly
• Carry out other warehouse duties assigned by the supervisor

Requirements

• Comfortable working in a fast-paced and hands-on warehouse environment
• Able to work quickly while maintaining accuracy
• Physically fit and able to consistently lift, carry and move heavy goods
• Able to follow instructions and respond promptly to work requirements
• Able to read and follow packing lists
• Proactive, responsible, punctual and dependable
• Warehouse or packing experience is preferred
• Experience operating a forklift is an advantage but not compulsory
• Able to communicate in English

Suitable for candidates who are energetic, hands-on and comfortable working under direct supervision.

Interested candidates may apply by sending their updated resume to connect@people-connects.com

Only shortlisted candidates will be notified.

People Connects Pte Ltd | EA Licence No. 25C3002 | Lim Liang (Jason) | CEI Reg. No.: R2157225

JOB PURPOSE

1)       Efficientmaintenance and processing of accounts payable transactions.

2)       Responsiblefor monthly closings and account analysis and carrying out the responsibilitiesof the accounting department such as bank reconciliation, corporate taxpreparation and filling, GST filing and intercompany billings.

3)       Responsiblefor full set of accounts assigned and undertake other ad hoc assignments wherenecessary.

JOB CONTENT

Accounts Payable

1)       To review, flag, clarify any unusual orquestionable invoice items or prices and initiates corrective actions.

2)       To track expenses and process expensesclaimed by staffs on time.

3)       To process electronic transfers / paymentsand monitor accounts to ensure payments are up to date.

4)       To correspond with vendors and respond toinquiries.

5)       To monitor and resolve bank issuesincluding fee anomalies and check differences.

6)       To assist with month end closing, quarterlyGST filing and provide supporting documentation for audits.

7)       To verify the rebate before payout.

Taxes

1)       Responsiblefor corporate tax and GST.

2)       Liaisewith tax agent and officer as needed.

General Accounting (or full set ofaccounts)

1)       To prepare for monthly / year end closings forassigned entities.

2)       To ensure financial records are maintainedin compliance with accepted policies and procedures.

3)       To resolve accounting discrepancies andirregularities.

4)       To reconcile intercompany balances.

5)       To prepare and coordinate on the auditprocess.

6)       To draft audited financial statements.

7)       To prepare and submit XBRL.

8)       Liaisewith auditor, overseas business unit and other stakeholders as needed.

Treasury

1)     Weekly update of bank balancein Share Point

2)     Maintain accurate cash bookrecords and perform bank reconciliations periodically including resolvedreconciliation items.

Month End and Year End Closing

1)    Responsiblein month-end and year-end closing activities where necessary

2)    Coordinateand produce timely and accurate financial and management information, ensuringcompliance with statutory regulation and group policies

3)    Responsiblein the preparation of financial statements and other reporting documents byensuring that the general ledger accounts are accurately recorded and incompliance to the accounting standards

Compliance & Reporting

1)     In-charge for statutory audits and annualcorporate tax return including tax estimation.

Others

1)     Tocarry out any other duties as assigned by the Superior.

2)     To support other team members who is awayfrom office.

Education / Professional Qualification

• Minimum Diploma in Finance/Accounting or equivalent
• Knowledge in full set of accounts
• Min 5 years of relevant experience

Key Responsibilities

1. Process and verify staff expense reimbursement claims and ensure all supporting documents are complete and accurate.
2. Organize, file, and maintain accounting records, invoices, receipts, and other financial documents for proper record-keeping and audit purposes.
3. Assist in the preparation of payment vouchers and other accounting-related documentation.
4. Ensure all accounting documents are properly recorded and maintained in accordance with company procedures.
5. Perform data entry and update accounting records accurately and promptly.
6. Liaise with internal departments regarding reimbursement submissions and documentation requirements.
7. Provide general administrative and clerical support to the Accounts Department.
8. Assist with ad hoc duties and assignments as and when required.

Requirements

• Minimum GCE ‘O’ Level, Diploma, or equivalent qualification in Accounting, Finance, Business Administration, or related disciplines.
• Prior experience in accounting or administrative work will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Meticulous, organized, and able to maintain confidentiality of financial information.
• Good communication and interpersonal skills with the ability to work independently and as part of a team.
• Proficient in both English and Mandarin (written and spoken) to communicate effectively with English- and Mandarin-speaking stakeholders.

Find Out Even More At: https://tinyurl.com/mindflex-ft-info
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- Base salary starts from $2,800-$3,100/Month + CPF
- Consistent monthly bonuses of $200-$800/Month + CPF
- Management positions available for candidates identified with leadership potential (Base ranges from $3,800-$4,000/Month)
- Clear Salary Progression & Annual Salary Review (Min 5-15%)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment