Total 6,918 Junior Executive admin assistant job vacancies in Australia

Documentation Specialist / Shipping Assistant

职位简介 (Job Overview)

We are looking for a detail-oriented and organized Documentation Specialist / Shipping Assistant to join our team. You will be responsible for handling all shipping, customs, and freight documentation, ensuring smooth logistics operations and compliance with local and international shipping regulations.

我们正在寻找一位细心且有条理的单证专员/货运助理加入我们的团队。您将负责处理所有海运/空运、海关及货运相关单证，确保物流运作顺畅，并符合本地及国际运输法规。

主要职责 (Key Responsibilities)

• 单证处理 (Documentation): Prepare, check, and process shipping documents, including Bill of Lading (B/L), Invoice, Packing List, Certificate of Origin, and customs declaration forms. (准备、核对及处理货运单证，包括提单、发票、装箱单、原产地证明及海关申报单等。)

• 物流协调 (Logistics Coordination): Coordinate with freight forwarders, carriers, shipping lines, and warehouse teams to ensure timely cargo clearance and delivery. (与货运代理、承运商、船公司及仓库团队协调，确保货物按时清关和送达。)

• 海关申报 (Customs Clearance): Handle permit declarations (via TradeNet if applicable) and ensure compliance with Singapore Customs regulations. (处理准证申报（如适用，通过 TradeNet），确保符合新加坡海关规定。)

• 系统录入 (Data Entry & Tracking): Maintain accurate shipping records, update internal systems, and track shipment statuses closely. (准确记录货运数据，更新内部系统，并密切跟踪货物状态。)

• 日常沟通 (Customer Service/Inquiries): Respond to internal and external logistics-related inquiries and resolve any documentation discrepancies or shipping delays promptly. (回复内部和外部有关物流的查询，及时解决单证差异或运输延迟问题。)

职位要求 (Job Requirements)

• 学历背景 (Education): Diploma/O-Level/N-Level or equivalent; a qualification in Logistics, Supply Chain, or Maritime Studies is a plus. (大专/O水准/N水准或同等学历；物流、供应链或海事相关专业优先。)

• 工作经验 (Experience): Minimum 1–2 years of experience in shipping documentation, freight forwarding, or logistics. (至少1-2年货运单证、货代或物流行业相关工作经验。)

• 专业技能 (Skills):

  • Knowledge of shipping terms (Incoterms), customs procedures, and import/export documentation. (熟悉贸易术语（Incoterms）、海关程序及进出口单证流程。)

  • Experience with TradeNet declaration is highly advantageous. (有 TradeNet 申报经验者优先考虑。)

• 个人特质 (Competencies): Proficient in MS Office (Excel, Word). Meticulous with an eye for detail, able to work independently and under tight deadlines. (熟练操作办公软件。细心、认真，具备独立工作能力，能在紧凑的期限内完成任务。)

• 语言能力 (Language): Good command of English to communicate with various stakeholders. (具备良好的英文沟通能力，以便与各方协调沟通。)

工作地点 (Location): Raffles Place (CBD) - 5 minutes walk from Raffles Place MRT station (莱佛士坊市中心 - 距离莱佛士坊地铁站步行5分钟)

工作时间 (Working Hours): Monday to Friday, 9:30am - 6:30pm (周一至周五，上午9:30至下午6:30)

Working Location: West Area (Anchorpoint)
Working Hours: 48 hours/week
Monthly Salary: Up to S$3,500/month (Negotiable)

Job Summary

Prepare and present authentic Japanese dishes while leading kitchen operations to ensure food quality, safety, and team performance in a dynamic hospitality environment.

Responsibilities

• Prepare, cook, and present a variety of Japanese dishes including sushi, sashimi, and grilled or fried items to meet company quality standards
• Handle raw fish and other ingredients with precision to maintain freshness and prevent spoilage through proper storage and inventory management
• Maintain a clean, safe, and organized kitchen workstation by adhering strictly to food safety and sanitation regulations
• Supervise and train kitchen staff to enhance team skills and ensure consistent food preparation quality
• Manage inventory levels and order supplies to support uninterrupted kitchen operations
• Develop and introduce new menu items to innovate and enhance customer offerings
• Assist in scheduling duty rosters to optimize staff coverage and operational efficiency
• Deliver customer service support to address guest needs and enhance dining experience

Required competencies and certifications

• Experience in Japanese culinary arts and kitchen operations
• Proven ability to work effectively in a fast-paced kitchen environment
• Strong knowledge and application of food safety and sanitation standards
• Leadership skills to manage, train, and motivate kitchen staff
• Minimum of 3 years’ experience as a Japanese cook
• Demonstrated willingness to learn and a proactive, can-do attitude

Nextbeat Singapore Pte Ltd
EA License Number: 22C1267 
EA Personnel No.: R1108424 

Clinic Assistant for Medical Clinic (Part-Time)

Responsibilities:

• Patients Registration
• Preparing and Dispensing medications
• Payment collection
• Chaperone / assist the doctors (if necessary)
• Manned the clinic counters & administrative duties
• Handles clinic stocks and inventory
• Perform basic tests on patient (E.g. measurement of height, weight, administering urine test, vision test etc.)

Requirements:

• Min “N” level or equivalent, must be able to work independently with min supervision
• Work on Monday to Thursday (9am to 5pm), Friday (9am to 2pm).
• Min. 2 years of experience working in medical clinic
• Must be able to converse in English and liaise with Mandarin speaking patients
• Computer literate.
• Able to start work immediately.

Clinic location:

City Square Mall @ Farrer Park (nearest MRT Farrer Park)

We are looking for candidates willing to stay connected to scientific research by helping researchers worldwide publish their latest results.

The position of Assistant Editor is a full-time position based in Singapore.

As an Assistant Editor you will:

• Support the editorial process for academic research journals in your domain of expertise
• Organize peer review for submitted manuscripts and coordinate editorial decisions
• Handle email communication between the parties involved in the publication process
• Collaborate with other members of the editorial team and production team
• Ensure that scholarly articles are accurately edited and published according to tight deadlines with a high degree of consistency

Requirements:

• PhD degree in Biology, Chemistry, Engineering, Physics, Computer Science, Materials Science, Agriculture, Medicine and Pharmacy, Ecology and Environmental Sciences, Social Sciences, Humanities, Linguistics, Education Science etc.
• Advanced knowledge of MS office applications (Word, Excel, PowerPoint)
• Strong English skills in written and spoken language
• Ability to multi-task, attention to detail
• Organizational and time management skills
• Strong communication and coordination skills
• Prior research and/or lab experience in relevant academic fields
• Familiarity with the peer review process in academic publishing is preferred
• Professional experience with scholarship publishing is an advantage
• Exposure to academic conferences and a strong professional network in the field are a plus
• Previous editorial experience is desirable but not required. Fresh graduates are also welcome to apply.

What we offer:

• Professional and personal development
• International work environment
• Flexible working hours in the limits of a full-time job
• Trips to the other MDPI offices
• Attending Scientific Conferences
• Competitive salary, benefits

Job Responsibilities:

- Provide engineering support to manufacturing equipment and processes

- Carry out Preventative Maintenance of production equipment

- Troubleshoot and repair faulty production equipment

- Improve and upgrading of Production equipment hardware and control (software)

- Identify and rectify process problems for quality improvement/scrap reduction

- Updated and control of equipment spare parts

- Installation and qualification of new processes and equipment

- Support new program/model start-up

- Minimizing machine downtime, scrap raw materials/products

- Maintaining correct spare parts inventory and product quality

- Communicating with production operators/supervisors and other support groups

- Having a high level of expertise and practical knowledge in various molding processes

Job Requirement :

- Diploma in Engineering or equivalent

- 2 years of relevant working experience

- Proficient with PLC Programming

- Able to perform shift work and OT

- Able to start work immediate or short notice

Sales Support Assistant

Responsibilities

• Assist the sales team in preparing accurate quotations, proposals, and sales documents to support customer acquisition
• Follow up on customer inquiries and sales opportunities to maintain engagement and drive sales growth
• Coordinate with customers to confirm order details and resolve issues promptly
• Maintain and update customer records to ensure accurate sales follow-up and data integrity
• Process customer orders accurately and efficiently to meet customer requirements
• Coordinate with operations and logistics teams to ensure timely order fulfillment and delivery
• Monitor order status and provide regular updates to customers and sales coordinators to manage expectations
• Prepare sales follow-up reports to track performance and support decision-making
• Maintain organized filing systems and documentation related to sales activities for easy retrieval and compliance

Required competencies and certifications

• Proficient in Microsoft Office Suite and ERP systems to manage sales and order processing tasks effectively
• Strong command of IT tools and shipping software to support sales and logistics coordination
• Ability to work precisely and meet objectives and deadlines in a fast-paced environment
• Fluent in English to communicate clearly with international customers and internal teams

Preferred competencies and qualifications

• Experience serving marine customers for 6 months to 1 year to understand industry-specific needs and customer expectations
• Additional language skills to enhance communication with diverse international clients

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-Assistant-%28Biological-Sciences%29/28786-en_GB/?st=51D9C790F1E82044376B0BF6D2B166AC03A02A96

We regret that only shortlisted candidates will be notified.

Job Description

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

Qualifications

BSc, MSc or PhD in Structural Biology, Microbiology, Biochemistry, or Molecular Biology.

Skill & knowledge:
Strong communication skills in English, both written and verbal. Experience in lab management or interest in developing skills in this area. Proficiency in office software, including Word, Excel, and PowerPoint, as well as some IT skills.

• To perform picking and packing, incoming receiving, wrapping, labelling and issuing.
• To provide support on daily warehouse activities.

Requirements:

• GCE N level or equivalent
• At least 1 year of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Data Analysis skill to perform in-depth analysis on the testing data collected from the field to summarize the findings of the collected data
• To work closely with the engineering team to understand how the operations of various electrical equipment and systems
• Willingness to learn how to use various condition monitoring software, sensors and testing instruments.
• Participate in In-house training sessions or workshops to enhance the skills in Data Analysis
• Able to understand High Voltage Electrical Network
• Microsoft Office in expert mode to prepare test report and presentation material.
• Able to complete tasks assigned by team with minimum supervision
• Other ad-hoc duties

Location: Jurong East Govt
Pay: $13 per hour / Direct Perm Up to $2.5K

Contract Duration: 6 months (with the potential for permanent conversion)
Schedule: 5 days per week,3 rotating shifts, AM/ PM / Night Shift (42 hours/week)

Job Description:

• Provide essential nursing care to patients, assisting with daily activities and transfers.
• Perform basic housekeeping duties as required.
• Ensure patient comfort and safety during care activities.

Requirements:

• Nil

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Warehouse Assistant x3

• 5.5 Working Days, Monday - Friday (8.30am – 5.30pm), Saturday (8am – 12pm)
• Working location: Loyang Way
• Salary: $1900 - $2600 + AWS + PB (depends on performance) + OT (if required)
  

Requirements:

• At least 1 – 2 years of relevant working experience
• Experience in operating forklift truck will be an advantage

Responsibilities:

• Assist in daily warehouse operations to ensure smooth workflow.
• Receive, check quantity & quality, and sort incoming goods (parts and supplies).
• Store items neatly and accessibly in the warehouse.
• Receive and process incoming requisitions and issue parts and supplies for delivery.
• Pick and pack items for delivery based on requests.
• Maintain accurate records of inventory and stock locations.
• Examine, segregate returned goods and notify relevant internal departments.
• Ensure all stock areas are kept clear & tidy for ease of picking and in line with safety requirements.
• Participate in regular stock-take exercises and perform ad-hoc warehousing duties when required.
• Liaise with forwarder, confirm delivery terms with supplier and provide invoice and packing list to the forwarder.
• Support in preparation of shipping / freight-forwarding documentation.
• Ensure world class customer service is achieved.
• Ensure compliance with company operations policies and procedures.
  

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Description & Requirements

1. To work closely with the Director and Principal Designer

2. Preparation of Schematic Drawings & Concept

3. Preparation of presentation materials

4. Providing 2D and 3D computer graphics

5. Presentation of proposed concept designs to clients

6. Preparation of preliminary architectural drawings

7. Preparation of tender drawings

8. Attends client & consultants meeting

9. Coordinates with client, contractors, & other consultants

10. Review consultants drawings

11. Review and approved shop drawings

12. Conduct site supervision when required

13. Daily office ad hoc responsibility

14. Self-motivated & highly disciplined

15. Work & result oriented individual

Software Skills:

i. Autocad

ii. Adobe Photoshop

iii. Sketchup

iv. Lumion or Enscape or other 3D rendering software

v. MS Office

About Gainmax Group

Gainmax Group is a growing company in the renewable energy, engineering, construction, and green technology sector. We believe in building a corporate yet family-oriented culture, where our people work as one team, learn together, grow together, and support one another.

We are looking for a passionate, responsible, and fast-learning talent who can adapt to a dynamic and fast-paced business environment. This role is suitable for someone who enjoys variety, challenges, and the opportunity to work closely with top management.

About the Role

We are seeking a Marketing Assistant cum Personal Assistant to the Group CEO to support daily business operations, marketing coordination, executive scheduling, and project-related administrative matters.

This is a unique opportunity to work directly with the Group CEO and gain valuable exposure across business development, marketing, management, events, proposals, and regional project coordination.

The ideal candidate should be proactive, organized, tech-savvy, resourceful, and willing to learn.

Key Responsibilities

• Provide administrative, marketing, and executive support to the Group CEO.

• Manage the CEO’s calendar, meetings, appointments, travel arrangements, and daily schedules.

• Coordinate flight itineraries, overseas travel plans, hotel bookings, events, and meeting logistics.

• Assist in preparing business reports, proposals, presentations, meeting notes, budgets, and company documents.

• Support marketing activities, including social media content, campaign coordination, marketing materials, vendor liaison, and event preparation.

• Assist in market research, competitor research, and business development support.

• Coordinate with internal teams, external partners, suppliers, consultants, and clients when required.

• Maintain confidentiality and handle sensitive company and management information professionally.

• Support ad hoc tasks and special projects assigned by the Group CEO.

• Occasionally travel overseas for project or business-related matters when required.

What We Offer

• 5-day work week.

• Opportunity to work closely with the Group CEO.

• Exposure to renewable energy, construction, green technology, business development, and regional projects.

• Supportive corporate yet family-oriented working culture.

• Career learning and growth opportunities.

• Team-based environment where we work, learn, and grow together.

Who We Are Looking For

We are not only looking for qualifications, we are looking for the right attitude.

You may be a good fit if you are:

• Responsible and reliable.

• Hungry to learn and grow.

• Positive and energetic.

• Able to follow through on tasks.

• Comfortable working in a fast-moving environment.

• Someone who takes initiative instead of waiting for instructions.

• A team player who believes in growing together with the company.

Company Overview

Expert recruiters specializing in Finance, HR, Supply Chain, Logistics, and Construction. Your trusted partner for sourcing top talent.

Job Summary

Ensure accurate receipt, handling, and documentation of shipments while maintaining warehouse order and safety to support efficient inbound and outbound logistics operations.

Responsibilities

• Verify accurate receipt of goods and correctness of all related documents upon arrival
• Record all shipments accurately to maintain up-to-date inventory and tracking
• Inspect documents and cargo before releasing shipments to terminal handling agents
• Sort import and export shipments for timely lodging to airlines
• Maintain cleanliness and housekeeping standards throughout the warehouse
• Ensure all warehouse equipment is properly maintained and in good working condition
• Perform pick and pack operations for import and export shipments efficiently
• Confirm that the number of pieces received from the collection team matches shipping documents
• Measure and verify weight and cargo dimensions accurately for shipment processing
• Ensure cargo received from the collection team is in perfect condition and report discrepancies to Supervisor or Operations Manager
• Maintain tidiness and organization within the warehouse to support smooth operations
• Adhere strictly to warehouse safety protocols to prevent personal injury and accidents
• Complete any ad-hoc tasks assigned to support warehouse and shipment operations

Required competencies and certifications

• Possess a valid forklift licence (MUST HAVE)
• Competent in computer skills and common applications including Office, Excel, PowerPoint, and Word
• Minimum 1 year of experience in warehouse or logistics operations

Preferred competencies and qualifications

• Reside in the East region (Tampines or Pasir Ris)
• Willingness to work night shifts

Merchandising

·       Prepare and deliver products to various outlets (including but not limited to Guardian locations, pharmacies, clinics)

·       Liaise with on-location promoters to stock in consignment orders to Guardian

·       Prepare and arrange stock transfers between showroom and various outlets

·       Ensure timely delivery of products to various outlet/locations as requested

Warehouse Operator

·      Work with warehouse team to manage stock in warehouse

·      Keep track of stock inventory and provide accurate inventory data when requested

·      Prepare and arrange for stock transfers between warehouses and various showrooms

·      Manage warehouse to ensure adherence to GDPMDS standards

·      Maintain and update stock transfer records

Other Duties

·      Carry out ad-hoc tasks and projects as assigned by the Manager.