Total 28 Internship admin job vacancies in Australia

Job Summary

Support the HR and administrative team in daily operations, including recruitment, employee documentation, and office administration. This internship provides hands-on exposure to HR practices and workplace management in a professional environment.

Key Responsibilities

• Assist in recruitment activities, including screening resumes and coordinating interviews
• Support onboarding processes and preparation of employee documentation
• Maintain and update employee records and HR databases
• Handle general administrative tasks such as filing, data entry, and coordination
• Assist in organizing company activities and internal communications
• Ensure proper documentation and compliance with company policies

Requirements

• Currently pursuing a Diploma or Bachelor’s degree in HR, Business Administration, or related fields
• Good communication and interpersonal skills
• Strong organizational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Responsible, detail-oriented, and able to handle confidential information
• Ability to work both independently and in a team environment

Preferred Qualifications

• Basic understanding of HR functions and labor practices
• Experience in administrative tasks or event coordination is an advantage

Benefits

· Training, mentorship, and career development opportunities 

· Friendly and collaborative working environment

We are looking for interns to be placed in our company.

• In charge in documentation filing and data entry
• In charge in issue letter
• Handle general administrative tasks
• Assist Procurement team in various procurement activities within the organization

Perks & Benefits

• Central location
• Casual dress code
• Personal leave

Key Responsibilities

- Support day-to-day business and operational activities

- Coordinate meetings, schedules, and internal communications

- Assist in project tracking and documentation

- Support stakeholder and client engagement activities

- Maintain records, databases, and operational reports

- Help improve internal processes and workflows

What We're Looking For

- Strong organizational and communication skills

- Ability to multitask and work independently

- Proactive mindset with strong problem-solving abilities

- Comfortable with Microsoft Office and digital collaboration tools

- Attention to detail and willingness to learn

Responsible to provide financial, clerical, and administrative services to ensure efficient, timely, and accurate payment of accounts under his or her control.

RESPONSIBILITIES / MAJOR ACTIVITIES

• Collate and prepare information and estimates for accounting entries

• Compile and process accounting data for internal reporting and analysis
• Prepare and review reconciliations and other accounting controls
• Collate and prepare information for routine management reports
• Assist in documentation of current related processes
• Support review current processes and suggest improvements
• Assist to gather relevant narrative and quantitative information for decision-making
• Extract and analyse data from financial records and filing information relevant to the preparation of tax computations and related supporting documents
• Identify the appropriate requirements of Singapore Financial Reporting Standards (SFRS) or relevant accounting standards and policies and apply these to economic transactions and events
• Support ad hoc management presentations
• Collate and prepare information for ad hoc projects
• Compile and process accounting data for variance analysis

EDUCATIONAL QUALIFICATIONS AND PERSONAL CHARACTERISTICS

• Currently undergoing Diploma in Accounting or equivalent.
• Ability to handle sensitive and confidential information with discretion
• • Excellent command of both spoken and written English
• • Good planning and organisation skills • Work independently with minimum supervision
• • Good communication and interpersonal skills
• • Proficient in Microsoft Office applications
• • Attention to detail

Company Overview

Bridge Gap Services Pte. Ltd. is a boutique professional firm offering corporate business services including Accounting, Taxation, Administration, Corporate Secretarial, HR placements, consultancy, and advisory services.

Job Summary

Join as an Accounts and Admin Intern to gain hands-on experience in financial management, accounting processes, and business operations in an automation and manufacturing environment over 6-9 months.

Responsibilities

• Prepare and maintain financial records such as invoices, receipts, and expense reports to ensure accurate documentation
• Update accounting data entries in accounting software to maintain data accuracy
• Support the finance team in preparing monthly financial statements for reporting purposes
• Assist in implementing new accounting software to improve financial processes
• Collaborate with finance team members to complete assigned accounting and administrative tasks efficiently
• Apply strong attention to detail and organizational skills to manage multiple tasks and meet deadlines
• Communicate effectively and solve problems to support team objectives and workflow

Required competencies and certifications

• Currently pursuing a degree or diploma in Accounting, Business Administration, or related field
• Basic knowledge of accounting principles and financial reporting
• Proficiency in Microsoft Excel and other MS Office applications

Preferred competencies and qualifications

• Ability to work independently and collaboratively within a team environment
• Proactive attitude with commitment to meet deadlines

Other Information

Benefits

• Practical exposure to accounting operations
• Mentorship and guidance from experienced professionals
• Opportunity to apply classroom knowledge in real-world scenarios
• Certificate of completion and potential career opportunities

• Sending out and following up on sales quotations along with contract
• Following up with sales team members regarding contracts awaiting customer signatures.
• Generating sales orders within the ERP system.
• Compiling and maintaining accurate daily, weekly, monthly, and annual sales reports.
• Managing the filing of sales documents and correspondence.
• Coordinating driver schedules based on sales needs.
• Providing support and collaborating with various departments on additional administrative tasks
• Handling petty cash, calculating incentives, and referral customer rewards.

BigIn is looking for a detail-oriented and proactive Internal Accountant to join our team. In this role, you will handle internal accounting tasks while supporting office operations, including:

• Handle daily internal accounting tasks as assigned.
• Check and compare data with invoices/documents to make sure everything is correct.
• Record transactions in the accounting system.
• Track accounts payable.
• Support asset checking and data comparison when needed.
• Keep and organize accounting documents properly.
• Support timesheet tracking and social insurance procedures.
• Support basic admin tasks: ordering office supplies, drinks, equipment, etc.
• Support other tasks when required.

• Input VAT local and VAT impor to Coretax
• Input sales export, nota retur, and nota pelabuhan to Coretax
• Upload and approve VAT Out to Coretax
• Check the completeness document from vendor for the VAT local and VAT impor
• Receive goods invoice forwarder from logistics
• Create ID Billing & payment voucher for VAT Payment
• Prepare SPT PPN

Job description:

Roles & Responsibilities

The Administration Intern will support day-to-day administrative coordination across the business. This role provides hands-on exposure to maritime operations and cross-functional workflows, while assisting with documentation, data management, and general coordination tasks.

Responsibilities

• Assist in preparing and updating operational documents, including Delivery Orders (DOs), using standard templates
• Perform data entry and maintain accurate records and supporting documentation for various functions like HR and Operations
• Support filing, document organisation, and maintenance of structured records and trackers
• Assist in obtaining quotations from vendors and coordinating basic administrative follow-ups
• Support scheduling and coordination of office activities and internal tasks
• Assist with general HR and administrative support, including record keeping, information gathering, and documentation
• Provide general office and administrative support as required

Requirements

• Currently pursuing or recently completed a Diploma or Degree in any discipline
• Strong attention to detail and organisational skills
• Comfortable working with data, documentation, and administrative tasks
• Proficient in Microsoft Office (Excel, Word)
• Good communication and coordination skills
• Able to multitask and work in a fast-paced environment
• Willing to learn and take initiative

Learning Outcomes

• Exposure to maritime operations
• Understanding of operational workflows across multiple functions, such as HR, Operations, and Finance
• Hands-on experience in documentation, coordination, and process execution

Work Location: In person

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

• Salary : SGD2,300 - SGD 2,800
• Working hours: Monday - Friday 830am to 6pm
  (once a month half Saturday 9am to 12pm)
• Location: Nearest MRT (Sembawang / Admiralty) 

Job Responsibilities

• Manage shipment documents (e.g., invoice, packing list, bill of lading) to facilitate seamless customs clearance
• To co-ordinate with warehouse team for export/import shipment preparation (i.e. cargo pick up, shipping marks)
• Liaise with freight forwarder on cargo space and shipment arrangement
• Resolving any issue or discrepancies that may arise during the shipping process
• Handle order modifications, cancellations, and requests for returns or exchanges
• Monitor and follow up on shipment status
• Advise and provide freight cost to sales department
• Monitor shipping costs and implement cost-saving measures without compromising service quality

Job Requirements

• Relevant working experience 
• Experience with import/export regulations and customs procedures

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

Job Requirements

• Self-motivated, goal-oriented, and able to work collaboratively as a team player   

• Strong negotiation skills, with ability follow-through on candidates

• Excellent verbal and written communication skills

• Proficiency in MS Office Suite: (Word, Excel, PowerPoint) is a must.

• Familiarity with LinkedIn or other job boards is a plus

Job scope

• Assist in identifying suitable candidates: This could involve using job boards, LinkedIn, and other platforms to find potential candidates.

• Conduct initial resume screenings: Shortlist candidates based on their qualifications and experience.

• Perform phone screenings: Conduct initial phone interviews with candidates to assess their skills and experience.

• Update and maintain the recruitment database: Ensure accurate records of candidates and their progress in the hiring pipeline.

• Organize candidate profiles: Keep candidate information organized and easily accessible.

• Schedule and coordinate interviews: Arrange interviews between candidates and hiring managers

Start Your Career Shaping Our Workplace and Culture

Are you a "people person" who enjoys organizing and helping others? Do you want to build a career that focuses on supporting a team and fostering a positive work environment? Join us and discover the world of Human Resources.

At Acestes Pte Ltd, a social enterprise empowering local workers, our people are everything. We are offering a recent graduate the opportunity to launch their career through our Career Starter Programme in HR & Administration. We will equip you with the skills to become a vital part of our team.

Your Role: The Heart of Our Operations

You will be at the center of our daily operations, learning the core functions of HR:

• Recruitment & Onboarding: Help us find and welcome new talent by posting jobs, scheduling interviews, and coordinating orientation.
• HR Support: Be a go-to person for staff enquiries and help maintain our personnel records with care and confidentiality.
• Training & Development: Coordinate training sessions and see how we invest in our team's growth.
• Admin Excellence: Learn the essential administrative tasks that keep an organization running smoothly.

Is This You?

• You are a recent graduate with a Diploma/Degree. (HR or Business is a bonus, but your attitude is more important).
• You are empathetic, a great listener, and have strong communication skills.
• You are detail-oriented, trustworthy, and handle confidential information with integrity.
• You are excited by the idea of building a career that empowers others and supports our social mission.

Why Start Your Career with Acestes?

• A Launchpad, Not a Stopgap: We are committed to training you for a long-term role in our organization.
• Learn from the Ground Up: Gain a holistic understanding of HR that you can't get from a textbook.
• Make a Direct Impact: Your work will directly contribute to the well-being of our team and our community.
• Find Your Niche: Explore different aspects of HR to discover what you're truly passionate about.

How to Apply for All Roles:

If you're a recent graduate ready to explore a rewarding career path, we would love to hear from you.

Please send your updated resume and a short letter telling us which role you're interested in and why you want to start your career with Acestes to contact@acestes.sg.

Application Note: We are specifically encouraging applications from recent graduates looking to start their professional journey.

Launch Your Career: Where Numbers Meet Purpose

Do you have an analytical mind and a knack for details? Are you looking for a career that is both challenging and meaningful? Explore the vital role of finance in driving a social enterprise forward.

At Acestes Pte Ltd, financial health is what allows our mission of empowering workers to thrive. We are offering a recent graduate a Career Starter Programme to learn the ropes of finance and operations. This is your chance to build a solid career foundation with a company that cares.

Your Role: The Operational Backbone

You will get hands-on experience with the financial and administrative engine of our business:

• Practical Finance: Manage daily transactions, assist with invoicing and payments, and help create financial reports.
• Procurement & Inventory: Take charge of ordering office supplies, managing stock levels, and finding the best deals with suppliers.
• Business Administration: Support management by organizing meetings, maintaining files, and learning about payroll processes.

Is This You?

• You are a recent graduate with a Diploma/Degree. (Finance, Business, or Accounting is beneficial, but not essential).
• You are numbers-savvy, highly organized, and have a strong eye for detail.
• You are proficient with MS Excel and eager to learn new software.
• You want to understand how a business runs from the inside out and are motivated by our social mission.

Why Start Your Career with Acestes?

• From Learning to Earning: This paid internship is designed to transition into a stable, full-time role.
• Mentorship You Can Count On: Our experienced team will guide you through every aspect of the role.
• Develop a Versatile Skillset: Gain a unique blend of financial, operational, and administrative skills that are valuable in any industry.
• See the Big Picture: Learn how sound finances directly enable social impact and community development.

How to Apply for All Roles:

If you're a recent graduate ready to explore a rewarding career path, we would love to hear from you.

Please send your updated resume and a short letter telling us which role you're interested in and why you want to start your career with Acestes to contact@acestes.sg

Application Note: We are specifically encouraging applications from recent graduates looking to start their professional journey.