Total 10 job vacancies by Stag Match Private Limited

We are seeking a highly motivated and versatile Career and Job Placement Officer cum Operations Executive/Manager to play a dual role in our educational institute. This pivotal position focuses on maximizing job placement success for our learners in relevant industries while also providing essential operational and administrative support for our training programs. The ideal candidate will be a proactive, organized, and excellent communicator, capable of managing multiple priorities effectively in a fast-paced environment.

Key Responsibilities

A. Career & Job Placement (60%)

The primary focus is to achieve high placement rates for our graduates by:

• Industry Liaison: Build, maintain, and strengthen relationships with industry partners and employers to identify relevant job opportunities for learners.
• Learner Placement: Facilitate the job placement process for graduates, including career counselling, resume reviews, interview preparation workshops, and managing a robust placement tracking system.
• Recruitment Events: Assist in planning, coordinating, and executing recruitment and career events (e.g., job fairs, networking sessions) specifically for our SCTP (SkillsFuture Career Transition Programme) graduates in partnership with Institutes of Higher Learning (IHLs).

B. Operations & Trainer Management (40%)

Provide essential administrative and logistical support to ensure the smooth operation of our training programs:

• Adjunct Trainer Management: Manage a roster of adjunct trainers, which includes handling logistics for onboarding, contract renewal, administrative support, and serving as a primary point of contact.
• Trainer Deployment Support: Assist in the smooth deployment and scheduling of trainers for courses conducted at various IHLs, ensuring all logistical and regulatory requirements are met.
• Course Follow-ups: Actively assist in follow-ups on course-related matters, including communicating with trainers, learners, and partners regarding schedules, materials, feedback, and necessary documentation.
• Administrative Support: Support the team with general administrative tasks, procurement of training materials, and maintenance of operational records.

Required Qualifications & Competencies

• Education: Diploma or Bachelor's degree in Human Resources, Business Administration, Education, or a related field.
• Experience:
• Minimum 2-3 years of relevant experience in career services, recruitment, HR operations, or training administration, preferably within the education sector.
• Proven track record in building and maintaining professional relationships with corporate partners.
• Skills:
• Excellent communication and interpersonal skills (written and verbal) to engage effectively with learners, employers, and trainers.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with a CRM or Learner Management System (LMS) is a plus.
• Attributes:
• Proactive and resourceful with a problem-solving mindset.
• Ability to work independently as well as collaboratively within a team.
• Passion for helping individuals achieve their career goals.

Other Duties

• Any other projects or duties as assigned by the Senior Management Team (SMI management) to support the overall strategic goals of the institute.

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and improve SOP
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide Training for new Trainers
• Provide Customer service ,support and guide to trainees enquiries
• Provide Simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel to branches to branches
• Able to ensure a smooth day to day operations process
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative

Stag Match is looking for an Independent and Team player Operation cum Course Executive / Manager (Education ) .

Responsibilities

• Provide overall support for course operations , co-ordination and general office administration through a variety of tasks related to organization and communication
• Plan and improve SOP.
• Ensure daily operation run smoothly .
• Working with Course Developers for new course development
• Course Auditing
• Course update, submission to relevant agency
• Improving learner experience .
• Provide Training for new Trainers
• Provide overall support for course operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Working with the operation Team to ensure smooth running of courses
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel to branches to branches
• Able to ensure day to day smooth course running.

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Prefer with ACTA/DACE
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative

Stag Match Institute (SMI) is seeking a Independent , resourceful, dynamic and collaborative Course/Program Director to provide strategic leadership and management for a portfolio of courses and programs, with a significant focus on fostering strong linkages with the Continuing Education and Training (CET) sector and the wider Institute of Higher Learning (IHL) landscape in Singapore.

This pivotal role encompasses business development , sales and academic leadership across the assigned portfolio, curriculum development aligned with industry needs and CET frameworks, ensuring student success across diverse offerings, and crucially, driving enrollment growth through effective outreach and strategic partnerships within the CET and IHL ecosystem.

The ideal candidate will be a visionary leader ,resourceful and sale oriental with a passion for lifelong learning, a deep understanding of the CET landscape and IHL collaborations, and proven experience in managing multiple programs and engaging with diverse stakeholders.

Responsibilities:

• Academic Leadership & Portfolio Management (CET & IHL Focus):
• * Provide strategic direction and academic leadership for a portfolio of courses and programs, ensuring alignment with the institute's overall academic vision, quality standards, and the evolving needs of the CET sector and relevant IHL initiatives.
• * Oversee all aspects of program delivery within the portfolio, including curriculum design, development, review, and continuous improvement, with a focus on modularity, stackability, and relevance to working professionals and industry demands within the CET framework.
• Oversea and responsible for sale and business development with existing and new partnership
• Manage and mentor course coordinators and faculty members teaching within the portfolio, fostering a collaborative environment that encourages engagement with CET methodologies and IHL best practices.
• Ensure all programs within the portfolio adhere to relevant accreditation standards, regulatory requirements, and the specific quality benchmarks of CET programs in Singapore (e.g., SkillsFuture).
• Monitor student progress across the portfolio, provide guidance on academic and career pathways relevant to CET, and implement strategies to enhance student retention and success, including recognition of prior learning (RPL) where applicable.
• Develop and manage the overall budget for the assigned portfolio, ensuring resources are allocated efficiently to support program goals and collaborative CET/IHL activities.
• Cultivate and maintain strong relationships with industry partners, SkillsFuture Singapore (SSG), other CET providers, and relevant departments within other IHLs to ensure the portfolio's relevance, create opportunities for student upskilling and reskilling, and explore potential collaborations across different programs.
• Sales & Enrollment Growth (Portfolio & CET/IHL Engagement):
• Develop and implement strategic enrollment plans for the portfolio of courses and programs, with a specific focus on attracting working professionals, career switchers, and individuals seeking CET qualifications for various offerings.
• * Represent the institute's CET-related programs at recruitment events, industry seminars, and collaborative initiatives with other IHLs and CET providers.
• * Collaborate closely with the marketing and admissions teams to develop targeted marketing materials, website content, and digital campaigns that resonate with the CET audience for the diverse program offerings and highlight their alignment with national skills frameworks.
• * Engage with prospective CET learners and their employers across the portfolio, providing detailed information about the various program curricula, career advancement opportunities, and the benefits of utilizing SkillsFuture credits and other CET funding schemes.
• * Conduct presentations and workshops for prospective CET students and corporate clients across the portfolio, emphasizing the relevance of different programs to industry needs and their articulation with other IHL qualifications where applicable.
• * Track and analyze enrollment data across the portfolio, including the profile of CET learners in different programs, to evaluate the effectiveness of recruitment strategies and partnerships within the CET and IHL ecosystem.
• * Build and maintain relationships with alumni from various programs who have leveraged their education for career progression within the CET framework.
• * Explore and implement innovative recruitment strategies tailored to the CET audience for the diverse portfolio, including partnerships with employers, online learning platforms, and collaborations with other training providers and IHLs.

Qualifications:

• A degree in a relevant field.
• Minimum of 2 years of experience in academic administration or program management within a higher education institution, with demonstrable experience in or strong understanding of the CET sector in Singapore.
• Demonstrated experience in developing curriculum relevant to industry needs and aligned with CET frameworks (e.g., modularization, stackability) across multiple programs.
• Proven track record of successful student recruitment, particularly within the adult learning or CET market, for a range of educational offerings.
• Excellent communication, presentation, and interpersonal skills, with the ability to engage and influence diverse audiences, including industry professionals and CET stakeholders, across different program areas.
• Strong leadership, organizational, and problem-solving skills, with the ability to manage multiple projects and initiatives concurrently and a collaborative mindset.
• Ability to work independently and collaboratively within a team environment and across different institutions and organizations.
• Familiarity with the higher education and CET landscape in Singapore, including SkillsFuture initiatives and relevant funding schemes.
• Experience in developing and managing partnerships with industry and/or CET providers across a portfolio of programs is highly desirable.
• Experience with CRM systems and enrollment management software, as well as platforms relevant to CET learners, is an advantage.
• Personal Attributes:
• Passionate about lifelong learning and empowering working professionals through a diverse range of educational opportunities.
• Highly motivated and results-oriented with a proactive approach to building partnerships and driving enrollment within the CET sector for a portfolio of programs.
• Strong understanding of the needs and motivations of adult learners across different fields.
• Excellent networking and stakeholder management skills.
• Strong ethical standards and a commitment to academic integrity and the principles of continuing education.
• Adaptable and resilient in a dynamic environment, with a willingness to engage with the evolving CET landscape across various program areas.
• A strong advocate for the institute and its diverse program offerings within both the IHL and CET communities.

Basic + commission (Sale)

Stag Match® Institute (SMI) hosts a wide range of Adult training Courses and Certification - Diploma Qualification and Workshops for both companies and individuals. www.smi.edu.sg

We are seeking a highly motivated and experienced HR Talent Acquisition & Operations Lead to join our institute. This dual-role position is critical in ensuring the successful placement of our graduates and the smooth operational coordination of our courses. The ideal candidate will be a proactive networker, an excellent communicator, and possess strong organizational skills.

Responsibilities :

Talent Acquisition & Learner Placement

• Learner Placement Strategy: Develop and implement comprehensive strategies to assist graduates in securing employment opportunities relevant to their acquired skills and qualifications.
• Employer Engagement: Identify, build, and nurture strong relationships with recruitment agencies and companies across various industries to understand their hiring needs and facilitate learner placements.
• Networking Events: Organize and host engaging networking sessions, career fairs, and industry talks, providing platforms for our learners and potential employers to connect and explore job opportunities.
• Job Market Analysis: Stay updated on current job market trends, in-demand skills, and industry requirements to better guide learners and tailor placement strategies.
• Resume & Interview Preparation: Provide guidance and support to learners on resume writing, interview techniques, and career development to enhance their employability.
• Placement Tracking & Reporting: Maintain accurate records of learner placements and generate reports on placement success rates and employer feedback.

Human Resources & Grants Management

• Company Grants & Incentives: Research and identify relevant government grants, incentives, and funding opportunities available to companies for hiring our graduates. Assist companies in understanding and applying for these grants, acting as a liaison with relevant agencies in Singapore.
• Internal HR Support: Provide basic internal HR support, including assisting with onboarding of new instructors or temporary staff, maintaining staff records, and coordinating HR-related administrative tasks as needed for the institute.
• Compliance: Ensure all HR and grant-related activities comply with local regulations and institute policies.

Operations Coordination

• Stakeholder Liaison: Act as a key liaison between the Course Director and various internal and external stakeholders, including learners, instructors, industry partners, and administrative departments.
• Course Coordination: Assist the Course Director in the planning, coordination, and execution of course-related activities, ensuring seamless operations from start to finish.
• Resource Management: Coordinate the allocation and utilization of resources for courses, including venues, equipment, and materials.
• Administrative Support: Provide comprehensive administrative support to the Course Director, including scheduling meetings, preparing documents, and managing communications.
• Feedback Collection: Facilitate the collection of feedback from learners and stakeholders to contribute to continuous course improvement.

Requirements

• Education: Bachelor's degree in Human Resources, Business Administration, Marketing, or a related field.
• Experience:
• Proven experience (at least 1 years) in talent acquisition, recruitment, career services, or a similar role, preferably within an educational institution or training provider.
• Experience in operations coordination or project management is highly desirable.
• Familiarity with HR functions, including experience with grants or funding programs for companies, would be a strong advantage.
• Skills:
• Exceptional networking and relationship-building abilities.
• Strong verbal and written communication skills, with the ability to engage diverse audiences.
• Excellent organizational and time management skills, with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive attitude and a strong commitment to helping learners achieve their career goals.
• Knowledge of Singapore's grant landscape for workforce development is a plus.

Basic + Commission

Stag Match Institute (SMI) is seeking a Independent , resourceful, dynamic and collaborative Assistant Course/Program Director to provide strategic leadership and management for a portfolio of courses and programs, with a significant focus on fostering strong linkages with the Continuing Education and Training (CET) sector and the wider Institute of Higher Learning (IHL) landscape in Singapore.

This pivotal role encompasses business development , sales and academic leadership across the assigned portfolio, curriculum development aligned with industry needs and CET frameworks, ensuring student success across diverse offerings, and crucially, driving enrollment growth through effective outreach and strategic partnerships within the CET and IHL ecosystem.

The ideal candidate will be a visionary leader, Hand-on ,resourceful and sale oriental with a passion for lifelong learning, a deep understanding of the CET landscape and IHL collaborations, and proven experience in managing multiple programs and engaging with diverse stakeholders.

Responsibilities:

Academic Leadership & Portfolio Management (CET & IHL Focus):

• Provide strategic direction and academic leadership for a portfolio of courses and programs, ensuring alignment with the institute's overall academic vision, quality standards, and the evolving needs of the CET sector and relevant IHL initiatives.
• Support all aspects of program delivery within the portfolio, including curriculum design, development, review, and continuous improvement, with a focus on modularity, stackability, and relevance to working professionals and industry demands within the CET framework.
• Support and responsible for sale and business development with existing and new partnership
• Manage and mentor course coordinators and faculty members teaching within the portfolio, fostering a collaborative environment that encourages engagement with CET methodologies and IHL best practices.
• Ensure all programs within the portfolio adhere to relevant accreditation standards, regulatory requirements, and the specific quality benchmarks of CET programs in Singapore (e.g., SkillsFuture).
• Support student progress across the portfolio, provide guidance on academic and career pathways relevant to CET, and implement strategies to enhance student retention and success, including recognition of prior learning (RPL) where applicable.
• Develop and manage the overall budget for the assigned portfolio, ensuring resources are allocated efficiently to support program goals and collaborative CET/IHL activities.
• Cultivate and maintain strong relationships with industry partners, SkillsFuture Singapore (SSG), other CET providers, and relevant departments within other IHLs to ensure the portfolio's relevance, create opportunities for student upskilling and reskilling, and explore potential collaborations across different programs.
• Supporting learners in their career placement pathway . Creating Recruitment fair for industry partners and learners to network and create placement event.

Sales & Enrollment Growth (Portfolio & CET/IHL Engagement):

• Develop and implement strategic enrollment plans for the portfolio of courses and programs, with a specific focus on attracting working professionals, career switchers, and individuals seeking CET qualifications for various offerings.
• Represent the institute's CET-related programs at recruitment events, industry seminars, and collaborative initiatives with other IHLs and CET providers.
• Collaborate closely with the marketing and admissions teams to develop targeted marketing materials, website content, and digital campaigns that resonate with the CET audience for the diverse program offerings and highlight their alignment with national skills frameworks.
• Engage with prospective CET learners and their employers across the portfolio, providing detailed information about the various program curricula, career advancement opportunities, and the benefits of utilizing SkillsFuture credits and other CET funding schemes.
• Conduct presentations and workshops for prospective CET students and corporate clients across the portfolio, emphasizing the relevance of different programs to industry needs and their articulation with other IHL qualifications where applicable.
• Track and analyze enrollment data across the portfolio, including the profile of CET learners in different programs, to evaluate the effectiveness of recruitment strategies and partnerships within the CET and IHL ecosystem.
• Build and maintain relationships with alumni from various programs who have leveraged their education for career progression within the CET framework.
• Explore and implement innovative recruitment strategies tailored to the CET audience for the diverse portfolio, including partnerships with employers, online learning platforms, and collaborations with other training providers and IHLs.

Qualifications:

• A degree in a relevant field.
• Minimum of 2 years of experience in academic administration or program management within a higher education institution, with demonstrable experience in or strong understanding of the CET sector in Singapore.
• Demonstrated experience in developing curriculum relevant to industry needs and aligned with CET frameworks (e.g., modularization, stackability) across multiple programs.
• Proven track record of successful student recruitment, particularly within the adult learning or CET market, for a range of educational offerings.
• Excellent communication, presentation, and interpersonal skills, with the ability to engage and influence diverse audiences, including industry professionals and CET stakeholders, across different program areas.
• Strong leadership, organizational, and problem-solving skills, with the ability to manage multiple projects and initiatives concurrently and a collaborative mindset.
• Ability to work independently and collaboratively within a team environment and across different institutions and organizations.
• Familiarity with the higher education and CET landscape in Singapore, including SkillsFuture initiatives and relevant funding schemes.
• Experience in developing and managing partnerships with industry and/or CET providers across a portfolio of programs is highly desirable.
• Experience with CRM systems and enrollment management software, as well as platforms relevant to CET learners, is an advantage.

Personal Attributes:

• Passionate about lifelong learning and empowering working professionals through a diverse range of educational opportunities.
• Highly motivated and results-oriented with a proactive approach to building partnerships and driving enrollment within the CET sector for a portfolio of programs.
• Strong understanding of the needs and motivations of adult learners across different fields.
• Excellent networking and stakeholder management skills.
• Strong ethical standards and a commitment to academic integrity and the principles of continuing education.
• Adaptable and resilient in a dynamic environment, with a willingness to engage with the evolving CET landscape across various program areas.
• A strong advocate for the institute and its diverse program offerings within both the IHL and CET communities.

We are actively seeking a highly motivated and networked Freelance Career and Job Placement Officer to work exclusively on a commission basis. This high-reward, results-driven contract role is dedicated to establishing industry partnerships and achieving high placement rates for our graduates. The successful candidate will be an independent contractor whose earnings are directly tied to their success in securing full-time employment for our learners.

Key Responsibilities and Deliverables

The primary and singular focus of this role is achieving measurable student placement success.

1. Industry Acquisition and Job Sourcing

• Proactive Outreach: Aggressively identify and engage with companies, recruiters, and HR managers to understand their hiring needs and introduce our talent pool.
• Partnership Development: Negotiate and formalize relationships with external employers to secure a continuous pipeline of job opportunities (full-time, contract, project-based) relevant to our graduates' fields of study.
• Lead Generation: Generate and manage a robust database of job leads, ensuring opportunities are qualified and aligned with learner profiles.

2. Placement Success and Facilitation

• Talent Matching: Efficiently match qualified graduates with specific job vacancies, acting as a professional intermediary between the learner and the employer.
• Interview Coordination: Facilitate the entire interview process, ensuring smooth communication, scheduling, and feedback exchange between all parties.
• Offer Negotiation Support: Provide guidance to learners as needed to successfully navigate job offers and employment contracts.

3. Reporting and Performance

• Activity Tracking: Maintain clear, real-time records of all business development activities (outreach calls, meetings, job leads) and student application statuses.
• Success Reporting: Provide weekly reports detailing placement metrics, including number of interviews scheduled, job offers extended, and successful placements confirmed (the sole trigger for commission payment).

Commission Structure

This is a 100% performance-based role. Compensation will be a pre-agreed success fee paid per confirmed placement of a graduate into a full-time, part-time, or contract role.

• Specific commission rates and payment terms will be provided to shortlisted candidates.

Qualifications and Requirements

• Experience: Minimum 3 years of professional experience in corporate recruitment, executive search, or sales where success was measured by tangible outcomes (e.g., placements, deals closed).
• Network: An immediately leverageable industry network relevant to the institute's graduate programs is mandatory.
• Results Focus: Proven ability to operate autonomously and thrive in a metric-driven, commission-only environment.
• Professionalism: Exceptional presentation, negotiation, and communication skills necessary to represent the institute and its graduates to high-level industry partners.

If you are a driven professional who excels at building connections and is motivated by uncapped, performance-based earning potential, we encourage you to apply.

Job Types: Permanent, Contract, Freelance

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide training for new trainers
• Provide customer service ,support and guide to trainees enquiries
• Provide simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel between branches
• Able to ensure a smooth day to day operations process.
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player

Job Type: Full-time

Job Types: Contract, Permanent

At Stag Match, we're passionate about empowering individuals and organizations through high-quality training. We foster a dynamic and supportive environment focused on learning and growth.

Job Summary: We're looking for a diligent and organized Part-Time Program Coordinator cum Admin to support the smooth running of our daily training activities. This role is perfect for someone who is reliable, detail-oriented, and can efficiently manage administrative tasks

The Part-time Program Coordinator is a pivotal role responsible for overseeing and guiding program coordination efforts while actively contributing to the successful planning, execution, and monitoring of our programs . This position requires a highly organized, detail-oriented, and proactive individual with demonstrated leadership capabilities who can effectively manage multiple tasks, mentor junior coordinators, communicate with various stakeholders, and ensure program objectives are met efficiently within a part-time capacity. The Program Coordinator will support the teams and Teacher, handle administrative duties, and play a key role in the overall success and growth of our initiatives.

Key Responsibilities :

• Training Program Support:
• Coordinate the day-to-day operational aspects of programs, ensuring all activities run smoothly and efficiently.
• Proactively manage teacher and instructor arrangements, including scheduling, resource allocation, and clear communication of assignments.
• Take immediate action to find and arrange backup teachers or alternative solutions in case of unforeseen absences or scheduling conflicts, minimizing disruption to programs.
• Ensure strict adherence to established operational protocols, policies, and quality standards.
• Identify and implement process improvements to enhance operational efficiency and program delivery.
• Administrative Assistance:
• Perform data entry for participant registrations and attendance records.
• Assist with filing and maintaining accurate physical and digital records.
• Handle general office upkeep to maintain a professional environment.
• Coordination:
• Liaise with trainers regarding daily logistical needs.
• Serve as a point of contact for key program participants, strategic partners, and internal leadership teams.
• Facilitate effective and clear communication channels, ensuring all stakeholders are consistently informed of program updates, changes, and critical information.
• Prepare and disseminate professional program-related communications, comprehensive newsletters, and impactful promotional materials.

Qualifications & Skills:

• Experience: Previous administrative or office support experience is a plus.
• Organization: Excellent organizational skills and a keen eye for detail.
• Reliability: Punctual, dependable, and able to commit to a consistent daily schedule.
• Initiative: Proactive in completing tasks and identifying small improvements.
• Communication: Basic communication skills to interact with trainers and team members.
• Tech Proficiency: Comfortable using Microsoft Office Suite (Word, Excel).
• Work Ethic: A strong desire to complete tasks efficiently and accurately..

Schedule: 3-4day a weeks :
Weekday - 5/6PM - 8/9PM ( 2 to 3 hours ) , Weekends - 9/10am to 5/6pm ( 6 to 8 hours ) .To be discussed on the working schedule.

To Apply: If you're a self-starter with a strong work ethic and enjoy contributing to a positive learning environment, please send your resume and a brief cover letter explaining your suitability for this role to [info@stagmatch.com.sg & HR@Stagmatch.com.sg] with the subject line "Application for Part-Time Operations Admin - [Your Name]".

We , Stag Match , are seeking a highly motivated, independent, and self-driven Operations & HR Executive/Manager to join our growing team. This dual-role position is critical to ensuring the smooth and efficient running of our training programs while also supporting the human resource needs of our institute. The ideal candidate will be a proactive problem-solver, adept at managing multiple tasks concurrently, and committed to completing all responsibilities with diligence and precision.

Key Responsibilities:

Operations (60%):

• Program & Course Coordination:
• Manage the end-to-end operational aspects of training programs, including scheduling, venue booking (if applicable), material preparation, and logistics.
• Coordinate with trainers, participants, and vendors to ensure seamless program delivery.
• Oversee the maintenance and readiness of training rooms and equipment.
• Manage participant registration, attendance tracking, and feedback collection.
• Administrative Support:
• Maintain accurate records of training programs, participants, and resources.
• Handle general administrative tasks such as filing, data entry, and correspondence.
• Assist in the preparation of reports and presentations related to operational performance.
• Vendor / Stakeholders Management:
• Liaise with external vendors/ Stakeholders for training materials, equipment, and other operational needs.
• Ensure timely procurement and delivery of necessary resources.
• Process Improvement:
• Identify opportunities to streamline operational processes and enhance efficiency.
• Develop and implement best practices for program delivery and administration.

Human Resources (40%):

• Recruitment Support:
• Assist in the end-to-end recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting initial assessments.
• Coordinate onboarding for new hires, ensuring a smooth integration into the institute.
• HR Administration:
• Maintain accurate and up-to-date employee records (e.g., leave applications, personal details).
• Assist with payroll preparation and benefits administration (if applicable).
• Handle general HR inquiries and provide support to employees.
• Employee Engagement:
• Support initiatives aimed at fostering a positive and productive work environment.
• Assist in organizing staff events and activities.
• Policy Adherence:
• Ensure compliance with relevant HR policies and procedures.
• Assist in communicating HR updates and guidelines to staff.

Qualifications & Skills:

• Experience: Minimum 2 years of experience in an operations and/or HR administrative role, preferably within a training or education environment.
• Proactive & Independent: Demonstrated ability to work independently, take initiative, and anticipate needs without constant supervision.
• Self-Driven: Strong internal motivation to achieve goals and continuously improve.
• Task Completion: Proven track record of consistently completing tasks accurately and on time, even under pressure.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Problem-Solving: Resourceful and capable of identifying and resolving operational and HR-related issues efficiently.
• Attention to Detail: Meticulous and thorough in all aspects of work.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with learning new software/systems. Experience with HRIS or training management systems is a plus.
• Adaptability: Ability to thrive in a dynamic, fast-paced environment.
• Team Player: While independent, also able to collaborate effectively with colleagues.

What We Offer:

• A challenging and rewarding role in a supportive and collaborative environment.
• Opportunity to contribute to the growth and success of a reputable training institute.
• Professional development and learning opportunities.

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a strong fit for this role to [info@stagmatch.com.sg & HR@Stagmatch.com.sg] with the subject line "MCF: Application for Operations & HR Executive - [Your Name]".