Total 8 job vacancies by Helios Distribution Pte. Ltd.

Job Summary

• This part-time role offers 4 working hours daily in an indoor environment.
• Work schedule: 8:00 AM – 12:00 PM, 5.5 days per week (Mon–Sat half day).

Responsibilities

• Wash and sanitize toilets to maintain hygiene standards.

• Mop and vacuum floors in offices and common areas.

• Wipe table surfaces, glass panels, and doors.

• Maintain pantry cleanliness, including wiping counters and sinks.

• Restock supplies such as drinks, toilet paper, and soap.

• Sweep carpark to ensure a tidy outdoor area.

Roles & Responsibilities

About Us:

We are Singapore's premier wine, spirits, and beer supplier, prioritizing clients and employees. Our commitment to integrity, enjoyment, and teamwork drives us to excel. With a reputation for exceptional service, a diverse product range, and adaptability, we're dedicated to becoming the industry's top employer.

What We're Looking For:

The Demand Planner and Buyer will manage both demand planning and procurement activities within the organization. This role requires close collaboration with the management, sales, and logistics teams to ensure optimal product availability. The ideal candidate will utilize their analytical expertise to identify demand trends that drive business decisions. A background in FMCG and experience in demand planning and procurement processes will be highly advantageous.

By joining our team, you’ll have the chance to grow professionally and take on new challenges, helping you upgrade your expertise while contributing to the company’s success.

Responsibilities:

Demand Planning:

• Develop and maintain accurate demand forecasting models to predict future product needs.
• Analyze depletion reports to identify sales trends and generate product forecasts for procurement requirements.
• Work closely with management, sales, and logistics teams to ensure the timely availability of products.
• Continuously analyze data to identify trends and provide actionable recommendations for improvement.

Buyer:

• Manage daily procurement and requisition activities, including handling shipments, and coordinating with vendors, warehouses, and freight forwarders.
• Develop, implement, and regularly update standard operating procedures (SOPs) for procurement processes.
• Ensure all procurement activities adhere to company policies, procedures, and regulatory requirements.
• Oversee documentation for customs clearance, ensuring compliance with import/export laws and regulations.
• Review vendor backlogs regularly and proactively expedite deliveries to meet deadlines.
• Submit timely depletion reports to brand owners and relevant stakeholders.
• Develop and maintain strong, positive relationships with suppliers, negotiating terms, pricing, and delivery schedules.
• Evaluate supplier performance regularly, addressing any issues related to quality, delivery timelines, or service.
• Implement cost-saving strategies without compromising product quality or delivery timelines.
• Monitor inventory levels and lead times to prevent stockouts and overstocking, ensuring optimal stock availability.
• Maintain high-quality standards for procured goods, conducting regular quality checks and inspections on received shipments.

Qualifications and Skills:

• Ability to work autonomously, manage multiple tasks, and drive results with minimal supervision.
• Diploma or Degree in Supply Chain Management, Business Administration, or a related field.
• 2 to 3 years of experience in the FMCG industry, particularly in demand planning and procurement processes.
• Understanding of international trade regulations, customs procedures, and import/export documentation.
• Strong negotiation abilities, with excellent verbal and written communication skills.
• Detail-oriented with a capacity to analyze data and make informed decisions.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and SAP.
• Knowledge of best practices and current trends in procurement and supply chain management.

Role Mission:

The Logistics Driver is responsible for the safe, efficient, and timely transportation of goods to customers. The role includes loading and unloading goods, maintaining vehicle condition, completing delivery documentation, and providing excellent customer service during deliveries.

Key Activities:

1. Safely operate delivery vehicles to transport goods to various customer locations according to scheduled routes.

2. Load and unload goods carefully to prevent damages during transportation.

3. Verify the accuracy of delivery orders, invoices, and goods before and during deliveries.

4. Ensure goods are delivered on time and in good condition.

5. Always maintain cleanliness and roadworthiness of the assigned vehicle.

6. Perform daily vehicle checks, including oil level, water, brakes, tires, and lights, and submit vehicle inspection checklists.

7. Report any vehicle issues, defects, or incidents immediately to the Logistics Team Leader or Executive.

8. Follow company SOPs for delivery processes, including COD customer, customer sign-off and proof of delivery documentation.

9. Wear required Personal Protective Equipment (PPE) during deliveries and when operating handling equipment.

10. Provide professional, courteous service to all customers and handle delivery issues appropriately.

11. Assist with goods return processes or product recalls when instructed.

12. Ensure safe handling and transportation of all goods, especially fragile items like wines and spirits.

13. Adhere to all road traffic regulations and company safety policies.

14. Support warehouse operations when there are no delivery assignments

15. Perform any other ad-hoc duties assigned by the Superior or Management.

Job requirements:

• Valid Class 3 or Class 4 driving license (depending on vehicle type).
• Clean driving record with a strong safety focus.
• Minimum 4 years of relevant delivery experience preferred.
• Physically fit and able to handle manual loading/unloading tasks.
• Good knowledge of local routes and locations.
• Ability to communicate effectively with customers and internal teams.
• Basic skills in completing delivery documents and simple reporting.
• Punctual, responsible, and able to work independently.

Roles & Responsibilities

About Us:

We are Singapore's premier wine, spirits, and beer supplier, prioritizing clients and employees. Our commitment to integrity, enjoyment, and teamwork drives us to excel. With a reputation for exceptional service, a diverse product range, and adaptability, we're dedicated to becoming the industry's top employer.

What We're Looking For:

The Demand Planner and Buyer will manage both demand planning and procurement activities within the organization. This role requires close collaboration with the management, sales, and logistics teams to ensure optimal product availability. The ideal candidate will utilize their analytical expertise to identify demand trends that drive business decisions. A background in FMCG and experience in demand planning and procurement processes will be highly advantageous.

By joining our team, you’ll have the chance to grow professionally and take on new challenges, helping you upgrade your expertise while contributing to the company’s success.

Responsibilities:

Demand Planning:

• Develop and maintain accurate demand forecasting models to predict future product needs.
• Analyze depletion reports to identify sales trends and generate product forecasts for procurement requirements.
• Work closely with management, sales, and logistics teams to ensure the timely availability of products.
• Continuously analyze data to identify trends and provide actionable recommendations for improvement.

Buyer:

• Manage daily procurement and requisition activities, including handling shipments, and coordinating with vendors, warehouses, and freight forwarders.
• Develop, implement, and regularly update standard operating procedures (SOPs) for procurement processes.
• Ensure all procurement activities adhere to company policies, procedures, and regulatory requirements.
• Oversee documentation for customs clearance, ensuring compliance with import/export laws and regulations.
• Review vendor backlogs regularly and proactively expedite deliveries to meet deadlines.
• Submit timely depletion reports to brand owners and relevant stakeholders.
• Develop and maintain strong, positive relationships with suppliers, negotiating terms, pricing, and delivery schedules.
• Evaluate supplier performance regularly, addressing any issues related to quality, delivery timelines, or service.
• Implement cost-saving strategies without compromising product quality or delivery timelines.
• Monitor inventory levels and lead times to prevent stockouts and overstocking, ensuring optimal stock availability.
• Maintain high-quality standards for procured goods, conducting regular quality checks and inspections on received shipments.

Qualifications and Skills:

• Ability to work autonomously, manage multiple tasks, and drive results with minimal supervision.
• Diploma or Degree in Supply Chain Management, Business Administration, or a related field.
• 2 to 3 years of experience in the FMCG industry, particularly in demand planning and procurement processes.
• Understanding of international trade regulations, customs procedures, and import/export documentation.
• Strong negotiation abilities, with excellent verbal and written communication skills.
• Detail-oriented with a capacity to analyze data and make informed decisions.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and SAP.
• Knowledge of best practices and current trends in procurement and supply chain management.

Position 1: Sales Executive – General Trade

• Develop growth strategies and business acquisition plans to increase client base and achieve KPI
• Identify trends and customer needs, building a short/medium/long-term sales pipeline in accordance with KPI
• Assist in the coordination and implementation of marketing strategies, and delegate tasks that achieve strategic goals
• Establish strong relationships and work closely with trade partners
• On boarding new clients using company apps for ordering

OR

Position 2: Sales Executive – Modern On Trade (Night Scene)

• Develop growth strategies and business acquisition plans to increase client base and achieve KPI
• Identify trends and customer needs, building a short/medium/long-term sales pipeline in accordance with KPI
• Assist in the coordination and implementation of marketing strategies, and delegate tasks that achieve strategic goals
• Establish strong relationships and work closely with hospitality partners
• On boarding new clients using company apps for ordering

Job Requirements:

• Preferably with at least 3 years’ experience
• Familiar with (Convenient Stores, Minimarts & Provision Stores) for General Trade applicants
• Familiar with (Disco, KTV Pubs, Bistro & Restaurants) for Night Scenes applicants
• Excellent communication skills, must have a consultative sales approach and be a strong persuader and influencer
• Strong understanding of ecommerce and interest in driving business improvements through teamwork, and data-driven decision making
• Possess own transport
• Tech Savvy

Role Mission：
This position is responsible for the day-to-day operations of the billing and inventory processes, ensuring that tasks are completed accurately and efficiently. This role involves working with a team to prepare invoices and delivery orders, maintain inventory, and ensure the timely recording of payments. This position will also be responsible for reviewing and verifying documents, performing general data entry, providing ad hoc support and backup to the team as required. This position requires strong inter-personal skills, attention to detail, and the ability to work collaboratively with cross-functional teams.

Job Description：

1.  Provide support to the team to ensure tasks are completed accurately and efficiently.

2.  Tally and check documents to ensure consistency and accuracy before submission or filing.

3.  Ensure payments are properly recorded in the system upon receipt and assist the team with "knocking off" payments in the system.

4.  Maintain and monitor inventory levels, ensuring that stock is accurately recorded and managed in the system.

5. Perform general data entry duties as required, ensuring all information is accurately recorded and updated in the relevant systems.

6.  Assist with ad hoc tasks and provide support to other departments as needed to ensure smooth operational flow.

7.  Identify and implement improvements in billing, inventory, and payment processes to enhance efficiency and accuracy.

8. Generate reports related to invoices, payments, and inventory levels, providing regular updates to management.

Job requirements

• Proven experience in a billing, inventory, or administrative role
• Strong team work and inter-personal management skills.
• Proficiency in data entry and familiarity with enterprise resource planning (ERP) or accounting software.
• Excellent attention to detail and accuracy.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Working knowledge of inventory management and accounting practices.
• Excellent communication skills (both verbal and written).
• Ability to handle ad hoc tasks and prioritize responsibilities effectively.

Additional Information

• 5.5 Day work week
• Mon - Fri 8am to 5pm
• Sat 8am to 12pm

Position Summary:

The Warehouse Assistant supports warehouse operations by assisting in put-away, storing, picking, packing, and dispatching goods. The role requires attention to detail, physical fitness, and a strong commitment to safety, accuracy, and teamwork.

Key Responsibilities:

1. Perform put-away of received goods into the correct storage locations following FIFO

practices.

2. Pick and pack goods according to pick lists or sales orders accurately and efficiently.

3. Prepare goods for delivery, ensuring proper labeling and packaging.

4. Assist in stock counting activities, cycle counts, and full stock takes.

5. Report any discrepancies, damages, or expired products to the Warehouse Team

Leader or Executive.

6. Operate warehouse equipment such as pallet jacks, stackers, and forklifts (if

certified).

7. Maintain a clean, organized, and safe working environment.

8. Adhere to all warehouse safety regulations and ensure the use of Personal Protective

Equipment (PPE) at all times.

9. Assist in loading and unloading delivery vehicles as required.

10. Follow instructions from the Warehouse Team Leader and Warehouse Executive.

Perform any other ad-hoc duties as assigned by supervisors or management.

Requirements:

· Prior experience in warehouse operations preferred but not essential (training

provided).

· Ability to operate warehouse equipment (forklift license is an advantage).

· Basic understanding of warehouse systems and processes.

· Able to handle manual handling tasks.

· Able to work both independently and as part of a team.

· Attention to detail and commitment to maintaining accuracy.

· Willing to work overtime when required.

Role Mission：

• Deliver company objectives through implementation, management and accountability of financial processes.

Job Responsibilities:

1. Accounting

• Maintain and update financial records and ledgers.
• Prepare and analyze monthly, quarterly, and annual financial statements.
• Handle end-to-end accounts payable and receivable processes.
• Ensure timely compliance with tax filings, including Goods and Services Tax (GST) submissions and Corporate Income Tax.
• Reconcile accounts, bank statements, and financial data to ensure accuracy.
• Assist in internal and external audits by providing necessary documentation.

2. Financial & sales reports

• Prepare and present monthly finance and sales reports to management.

3. FTT and A&P Tracking

• Prepare and present monthly finance and sales reports to management.

4. Revenue Growth Management (RGM)

• Support pricing strategy development in coordination with sales and marketing teams.
• Analyze cost structures and profit margins to recommend appropriate pricing adjustments.
• Maintain pricing databases and ensure consistency across sales channels.
• Prepare reports on pricing performance and profitability analysis.

5. Claims Process

• Manage and process claims for expenses, reimbursements, and refunds related to business activities.
• Verify supporting documents and compliance with company policies before submitting claims.
• Liaise with vendors, clients, and internal departments for clarifications and approvals.
• Maintain records of all claims and ensure timely settlements.
• Ensure claims adhere to statutory and internal audit requirements.

6. Demand Forecast

• Assist with commercial team and GM in demand forecast.

Job Requirements:

• Min of 5 years experience in relevant role
• Certified Accountancy
• Sound foundation in finance
• Proficient in Microsoft Excel
• Able to communicate professionally and effectively
• Work well in a variety of team dynamics