Total 3,205 admin executive job vacancies in Others category in Australia

• Handle the creation and processing of purchase requisitions and orders.

• Identify and engage overseas suppliers, assessing their capabilities, pricing, and reliability.

• Coordinate closely with operations and warehouse teams to align on material needs, stock levels, and quality checks.

• Monitor the progress of purchase requests, shipments, and deliveries to ensure they meet deadlines and requirements.

• Review and validate procurement-related documents such as purchase orders, delivery notes, and invoices, while liaising with Finance for payment matters.

• Keep detailed and organized records of procurement activities, including costs, timelines, and supplier performance.

• Assist in cost management initiatives by analyzing spending and identifying savings opportunities.

• Ensure all procurement activities adhere to company policies and project requirements.

• Explore and propose alternative suppliers or materials to improve cost efficiency or availability.

• Support the onboarding and performance management of new and existing vendors.

• Analyze inventory data to improve stock planning and enhance procurement efficiency

Job Requirements

• With relevant working experience in procurement duties
• Independent role
• Able to manage coordination for shipments, forwarders and collections.
• Proficient in Mandarin to handle shipments from China
• Start Immediately
• 5 days work week

Company Overview

Food Concepts Group (FCG) has shaped Singapore’s dining scene since 2011 with brands like Altro Zafferano, Griglia and 54 Steakhouse. FCG delivers culinary excellence and memorable guest experiences through strong leadership and diverse dining concepts.

Job Summary

Support the Events Director in planning and executing events, managing communications, coordinating site visits, overseeing event delivery, and ensuring exceptional guest relations.

Responsibilities

• Collaborate with the Events Director to plan and execute events that meet client expectations and business goals
• Manage event communications and respond promptly to guest enquiries via email and phone to ensure clear information flow
• Coordinate and participate in site visits with clients and vendors to assess event requirements and logistics
• Prepare, organise, and maintain accurate event documents including contracts, proposals, and event orders for smooth operations
• Oversee on-site event execution to deliver high-quality service and resolve issues proactively
• Manage guest relations by welcoming clients, attending to VIPs, and professionally handling feedback to enhance guest satisfaction
• Adapt to flexible working hours including evenings, weekends, and event days to support event success

Preferred competencies and qualifications

• Background in food and beverage or hospitality industries preferred to understand operational nuances
• Basic knowledge of wines and beverages is a plus, with WSET Level 1 or 2 certification considered advantageous

Role & Responsibilities:

• Provide customer service including registration of patients, queue management, dispensing of medications, invoicing and collection of payment

• Support doctors for inclinic procedures and chaperones

• Perform clinical procedures such as simple dressing, ECG and nebuliser treatments

• Ensure accurate and prompt claims submissions to government agencies and corporate partners

• Manage medication, consumables and equipment including replenishment and housekeeping

• Perform any other duties which may be assigned

Requirements:

• Familiarity with clinic operations and/or usage of Plato CMS an advantage

• Keen service attitude towards customer care and learning

• Ability to commit night and weekend shifts

• Ability to work in a team dependably

• Across all Minmed Clinics. (North, East, West, Central)

Job Purpose:

The IT Executive is responsible for the maintenance, monitoring, and support of the organisation’s IT infrastructure. This role ensures the smooth operation of IT systems, including hardware, software, networks, and servers. The incumbent will coordinate with vendors, support internal users, and assist in implementing new IT systems and equipment to enhance operational efficiency.

Job Responsibilities:

1.     Day-to-day troubleshooting of PCs, servers and network

2.    Liaise with external vendors and service providers for IT maintenance, support, and upgrades.

3.      Coordinating and implementing of new equipment / systems

4.      Assist in the setup and configuration of IT equipment required for club events, meetings, and activities.

5.      Maintenance of IT infrastructure including patching, updating, AV scanning, and backups

6.     Maintenance of IT infrastructure including:

• Network – LAN, Wireless, VOIP etc

• Hardware – Club2000e and various modules, Active Directory, Terminal Server, WSUS, Firewall, VOIP, Mail, Web etc.

• Software –Operating Systems, Software Products, Software Licenses.

7.     Provide technical advice and recommendations on IT-related equipment and solutions to internal departments.

8.      Record and prepare meeting minutes for the IT Sub-Committee.

9.      Conduct basic IT training and guidance for staff on systems and applications.

10.  Any ad-hoc work as assigned by supervisor or the Management.  

11) Others:

· Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace.

· Not engage in any unsafe or negligent act that may endanger yourself or others working around you.

· Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.

Requirements

· Minimum Diploma

· Graduates with no working experience are welcome to apply

· Knowledge of best practices in IT administration and system security

· Good interpersonal and communications skills

· Ability to listen and active problem-solving skills

· Ability to identify issues, recommend and implement strategies to resolve problems and manage issues effectively

Benefits in joining us:

• Complimentary daily staff meal
• Birthday leave and vouchers
• Holistic medical & insurance health benefits for staff
• Central location. Easy access to public transport

We regret that only shortlisted candidates will be notified.

RESPONSIBILITIES:

• Manage and maintain day-to-day operations of the and activities of the site of high-end residential properties.
• Ensure effective and efficient management of the common areas through routine check
• Engage and attend to complaints from residents professionally and properly
• Ensure every complaint is addressed with the residents with closure
• Provide timely and prompt responses to complaints and requests
• Ensure that all the property management services rendered are in accordance with the contracts’ terms and conditions
• Make regular building inspections and forward the recommendation for rectification
• Perform site management and supervise a group of Term Contractors
• Monitor progress payments/claims to ensure cash flow projections

REQUIREMENTS:

• Diploma/Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management
• Relevant experience in managing building, condominiums, hospitality, office or commercial building
• Good communication and interpersonal skills.
• Positive attitude and outgoing personality
• Ability to work independently and multi-task
• Full Time / Temporary Position available

We invite you to send us with a comprehensive resume including current and expected salary to our corporate email address.

We regret that only shortlisted candidates will be notified.

About Kosmos Maritime

Kosmos Maritime is a ship operator and manager committed to safety, efficiency, and sustainability. We enhance maritime operations through innovative technologies and expert support, ensuring optimal vessel performance while protecting the marine environment. Join us and grow your career in the maritime industry.

About the Role

We are seeking an experienced Crewing Executive to join our Fleet Division. This role is responsible for managing the end-to-end crew recruitment and deployment process to ensure effective and timely manning of vessels. You will work closely with crewing agencies, internal stakeholders, and vessel teams to ensure compliance, operational efficiency, and workforce readiness.

Key Responsibilities

1. Crew Recruitment Management

·        Maintain strong relationships and regular communication with crewing agencies to support recruitment needs.

·        Screen, evaluate, and shortlist candidates to ensure they meet company standards and vessel requirements.

·        Verify crew qualifications, certifications, and compliance with STCW and company requirements.

·        Liaise with manning agents on crew contract matters and support negotiation processes when required.

2. Crew Deployment & Manning Operations

·        Monitor validity of crew certifications, contracts, and work permits, ensuring timely renewals and compliance.

·        Coordinate crew changes and ensure vessels are adequately manned at all times.

·        Develop and maintain deployment schedules and crew movement plans based on operational needs.

·        Update crew manifests accurately and in a timely manner.

·        Support superintendents in resolving manning-related issues.

3. Payroll & Crew Administration

·        Manage and process crew payroll accurately and in compliance with relevant regulations and company policies.

·        Handle day-to-day administrative matters including leave management, grievance handling, and disciplinary documentation.

·        Escalate complex crew-related issues to senior management when necessary.

4. Digital Port & Regulatory Compliance

·        Oversee digital port clearance processes and ensure compliance with relevant port regulations.

·        Monitor Maritime and Port Authority of Singapore (MPA) circulars and assess their impact on crewing operations.

·        Ensure all crewing activities comply with applicable maritime regulations and company standards.

Job Requirements

·        Diploma in Maritime Studies, Logistics, Business Administration, or a related field.

·        2–3years of experience in crewing, maritime operations, or a related role.

·        Good understanding of international maritime regulations, including the STCW Convention.

·        Familiarity with Singapore maritime regulations and MPA requirements.

·        Proficiency in Malay is an advantage due to crew demographics.

·        Strong administrative, organizational, and multitasking abilities.

·        Excellent communication and interpersonal skills with strong relationship-building capability.

·        High attention to detail and ability to work independently in a fast-paced environment.

·        Proficient in Microsoft Office and comfortable using digital systems and databases.

·        Proactive team player with strong problem-solving skills and a professional work ethic.

DUTIES & RESPONSIBILITIES

• Strong operational knowledge within Freight Forwarding covering Air, Ocean and Crosstrade.

• This role supports day to day Ocean, Air and Road Freight operations

• Shipment planning consists of Air, LCL, FCL, Breakbulk etc.

• Haulage arrangements

• Customs clearance declaration

• Work closely with internal departments to coordinate customer’s shipments

• Handling Import and Export shipments & documentation from A to Z

• Build and maintain good rapport with customers to fulfill their requirements

• Troubleshooting and attending to customer complaints/disputes.

• Troubleshooting and attending to ministry/official authority.

• Ensure all enquirers are responded to within the shortest possible time frame.

• To obtain pricing and generate complete/competitive quotation base on customer’s requirements.

• Follow up with customer, overseas agents and overseas offices on the quotation/proposal and negotiate to a closure.

• Collaborate with Sales and Commercial on maintenance of customers.

• Monitor billing and ensure timely invoicing.

• Involvement in ad-hoc duties and assignments may be required from time to time.

REQUIREMENTS

• Strong customer service mindset – Ability to engage and develop a reliable and long term relationship with customer, a comprehensive view and understanding of the business and looking out for growth, opportunity and improvement.
• Highly analytical skills –Ability to review and envisage beyond the current situation to tap on opportunity for growth and improvement.
• Multitasking – Ability to set priority for deliverance of assigned tasks in the pipeline within each deadline
• Effective communication skills – Ability to deliver timely and clear information in appropriate presentation to achieve desired goals. To close up communication gaps.
• Innovative – Ability to generate and develop out-of-box and alternative source/solution
• Detailed and meticulous – To display and demonstrate precision and comprehensive think through action plan/solution and in delivering “Plan the Work and Work the Plan” concept.
• Risk Management – Ability to identify potential risk and mitigate the risk and avoid occurrence and in compliance with the company policy
• Singaporeans and Permanent Residents are preferred
• Open to fresh graduates and candidates with preferably 2–3 years of relevant working experience

We are seeking a reliable and experienced accountant to provide temporary coverage during a team member's maternity leave. This role is expected to last approximately 3–5 months and is ideal for someone who can work independently and support day-to-day accounting operations.

Responsibilities:

• Prepare full set of accounts.
• Ensure timely, accurate month-end closing and financial reporting to Management every month up to annual management accounts)
• Reconcile accounts payable and receivable
• Ensure timely bank & ensure vendors payments
• Compute taxes and prepare tax returns, submit quarterly GST
• Manage balance sheets and profit/loss statements
• Report on the company’s financial health and liquidity
• Prepare audit schedule and audit matters.

Requirements and skills

At least 3 years work experience as an accountant

Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)

Hands-on experience with accounting software like Globe3, QuickBooks

Advanced MS Excel skills

Experience with general ledger functions

Strong attention to detail and good analytical skills

BSc in Accounting, Finance or relevant degree

FLEXIBLE WORK ARRANGEMENT (working hour can be discussed)

As an IT Executive, you will oversee project management and system support, ensuring smooth implementation and operation of IT projects. Your role will involve managing infrastructure and audits, as well as providing troubleshooting assistance to maintain our technology environment.

Role & Responsibilities:

• Project management which includes project scoping, schedule development, monitoring, tracking, control, risk identification, mitigation and ensuring quality of deliverables and costs
• Supports implementation and changes to existing and new applications
• Manage system upgrades and enhancements 
• Conduct IT audits on system administration, operations and processes 
• Plan and conduct routine reviews on system security logs and deliver management reports on IT security 
• Deliver management reports on IT security
• Manage office IT infrastructure and maintenance including network and devices
• Provide helpdesk support and troubleshooting for office IT issues

Requirements:

• Minimum Bachelor's Degree in Information Technology/Computer Science or related discipline

• At least 2 years experience in the support, maintenance or delivery of IT projects

• Understanding of Agile software development practices is an advantage 

• Familiarity in software development projects involving PHP and .NET is an advantage

IT Executive – Join Our Dynamic Team!

Are you passionate about IT and love solving technical challenges?

BDE Technology is seeking an IT Executive to provide hands-on support for our security surveillance systems, including CCTV, Biometric, and Card Access Readers.

Join our team and make a real impact with your skills!

What You’ll Do:

Provide technical support via phone, email, or onsite for security systems.

Troubleshoot and resolve software or hardware issues promptly.

Maintain strong product and application knowledge to deliver effective client solutions.

Conduct in-house product testing and perform quality checks.

Provide software training to clients after installation.

Ensure smooth project presentation and handover.

Identify, recommend, and procure products to improve efficiency.

Handle any other ad-hoc duties as assigned.

What We’re Looking For:

• Diploma or Degree in Computer Science, Information Technology, or equivalent.

• Minimum 1 years experience; knowledge in CCTV or Biometric Access Systems is a plus.

• Strong communication skills to work effectively with clients and team members.

• Able to work independently in a fast-paced, results-driven environment.

• Familiarity with leading security and networking brands such as Hikvision, Dahua, TP-Link, ZKTeco, and similar systems used in CCTV and access control.

• Strong understanding of networking, IP configurations, and system integration.

• Excellent problem-solving skills and a proactive approach.

Executive (Infrastructure Support)